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You may have two room types and some bookings can be placed in either type if available.
For example double rooms and single rooms where single guests can be placed in a double room if there are no single rooms available.
This example works for any room types =Example 2 :A hotel has double rooms and single rooms where one single guests can be used as the other but not the other way round, substitute single and placed in a double for your room typesif there are no single rooms available.=
1) Create This example works for any room types where one can be used as the other but not the Double other way round. i.e. as single booking can be placed in a double room but a double booking can not be placed in a single room and set the quantity of these.
2'''Step 1: Create individual "real" rooms'''*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP **Create the Single Double room and set the quantity of these.**Set "Quantity" = XX**Set Overbooking Protection =Property
3) **Create a third Single room**Set "virtualQuantity" = XX**Hide the Single room and set from the quantity booking page by setting SELL PRIORITY to "Hide". **Use the maximum number of singles you can theoretically sell, in this case it is the quantity of doubles plus the quantity of singles you have availablecontext help <span style="color:#007bff;“ >{{#far:question-circle}} </span> for further setup instructions.
Setup If you are hiding rooms you will need to adjust your overbooking protection in SETTINGS->PROPERTIES->ROOMS ->SETUP. For instructions please see the room dependency settings as followscontext help next to the setting.
4) '''Step 2. Set all Dependency Levels to Ignore Sub Dependencies up your "virtual" room: Singles'''
5*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP **Create Singles room **Set "Quantity" = set the Double room quantity to be dependent on the Virtual Single roommaximum number of singles you can theoretically sell, in this case it is the quantity of doubles plus the quantity of singles you have available.**Set Overbooking Protection =Property
6) Set up the Virtual Single to be dependent on both the Single and the Double using the LOGIC SETTING "Any Room must be available".room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:
7) Hide Virtual Single:*Requires Availability = first the Single room from and second the booking page by setting SELL PRIORITY to "Hide".Double *Assign Booking = First Available Dependency Room
'''=Example 23:''' A B&B has only five Twin rooms which can also be sold as Singles twin rooms, as singles or as Family double rooms.=
5) Set all Dependency Levels to Ignore Sub DependenciesAs it is the same villa a booking for the "package" will make the "villa only" unavailable and vice versa.
6) Set To achieve this set following dependencies in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES for the Virtual Single and the Virtual Family room "package":*"Requires Availability in": villa only*"Assign Bookings to be dependent on the Twin using the LOGIC SETTING "Any Room must be available= this room*"Assign a Copy Booking to".= villa only
7) Set the Virtual Single and the Virtual Family "Assign Bookings" Leave all other settings set to "Unit Allocoation" "Twin"default.
''' <span class="circle" >{{#fas:exclamation-triangle}} Note:''' The virtual room feature works only for online bookings</span> Test dependencies carefully. If you add bookings manually place them in are using dependencies please test thoroughly to make sure your "real rooms" not into virtual roomsset up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.
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[[Category:Bookings]]
[[Category:Rooms]]
[[Category:Room Linking and Dependencies]]
<div class="heading">Dependencies: Bookings can be assigned to more than one room type </div>
This page explains how to set up virtual to rooms assign bookings to more than one room type
You may have two room types and some bookings can be placed in either type if available.
=Example 1: A hotel has double rooms which can be sold as twins.=
This example works for any room types where one can be used as the other.
'''Set up'''
'''Step 1: Create individual "real" rooms'''
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
**Give each room a name "Double"
**Set "Quantity" = XX
**Set Overbooking Protection =Property
'''Step 2: Create a virtual room (Twin)'''
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your room type
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
**Give the room a name "Twin"
**Set "Quantity" = same quantity as the Double room (real room)
**Set all other settings to the same characteristics as your real room.
'''Step 3: Setup the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows: '''
'''Set dependencies for the Real room - Double'''
Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:
*Requires Availability in = leave blank
*Combination Logic = Sum of all bookings
*Dependency Level = Ignore Sub Dependencies
*Assign Bookings to = This Room
*Include Bookings from = Twin
'''Set dependencies for the virtual room - Twin'''
Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:
*Requires Availability in = leave blank
*Combination Logic = Sum of all bookings
*Dependency Level = Ignore Sub Dependencies
*Include bookings from = Double (real room)
*Assign Bookings to = This room.
*Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room. Please note that the unit allocation within the units of the virtual room will not work in this case.
'''Note:''' If you add bookings manually, place single room bookings into the Single or Double room as appropriate, not the virtual room.
1) Create a Twin room and set the quantity to five.
2) Create a "virtual" Double room and set the quantity to five. 3) Create a "Virtualvirtual" Family Single room and set the quantity to five. Setup the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows: 4) Set all Dependency Levels to Ignore Sub Dependencies. 5) Set the Single to be dependent on the Twin using "Combination Logic" = Sum of all bookings. 6) Set the Double to be dependent on the Twin using the "Combination Logic" = Sum of all bookings. 7) For the Single set "Assign Bookings to" = This room 8) For the Double set "Assign Bookings to" = This room 9) For the Twin set "Include Bookings from" = Single and Double =Example 4: A hotel has three double rooms and one triple room which can also be sold as double room if all other doubles are sold.= 1) Create a Double room and set the quantity to three. Set "Sell Priority" = hide 2) Create a "virtual Double" room and set the quantity to four. 3) Create a "Triple" room and set the quantity to one. Setup the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as for the "virtual Double" follows: Requires Availabilty = 1. "Double", 2. Triple Combination Logic = Sum of all bookings Assign Bookings = First available dependent room
=Example 5: A villa is set up in two different properties. One offers the villa as accommodation (the room name is villa only) Create only the other one offers the villa as part of a "Virtual" Single package (the room and set the quantity to fivename is package).=
