Bookings can be assigned to more than one room type

This page explains how to set up virtual rooms assign bookings to more than one room type 

You may have two room types and some bookings can be placed in either type if available.

Example 1 a hotel has double rooms and single rooms where single guests can be placed in a double room if there are no single rooms available.

This example works for any room types where one can be used as the other but not the other way round. i.e. as single booking can be placed in a double room but a double booking can not be placed in a single room.

1) Create the Double room and set the quantity of these.

2) Create the Single room and set the quantity of these.

3) Create a third "virtual" Single room and set the quantity to the maximum number of singles you can theoretically sell, in this case it is the quantity of doubles plus the quantity of singles you have available.

Setup the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:

4) Set all Dependency Levels to Ignore Sub Dependencies

5) Set the Double room to be dependent on the Virtual Single room.

6) Set the Virtual Single to be dependent on first the Single and second the Double using the LOGIC SETTING "Sum of all bookings".

7) Set the Virtual Single to "Assign Bookings" = First Dependency Room

8) Hide the Single room from the booking page by setting SELL PRIORITY to "Hide".

Note: If you add bookings manually, place single room bookings into the Single or Double room as appropriate, no the virtual room. 

Example 2: A B&B has only five Twin rooms which can be sold as twin rooms, as singles or as double rooms.

1) Create a Twin room and set the quantity to five.

2) Create a "virtual" Double room and set the quantity to five.

3) Create a "virtual" Single room and set the quantity to five.

Setup the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:

4) Set all Dependency Levels to Ignore Sub Dependencies.

5) Set the Single to be dependent on the Twin using "Combination Logic" = Sum of all bookings.

6) Set the Double to be dependent on the Twin using the "Combination Logic" = Sum of all bookings.

7) For the Single set "Assign Bookings to" = This room

8) For the Double set "Assign Bookings to" = This room

9) For the Twin set "Include Bookings from" = Single and Double