Difference between revisions of "Google Calendar"

From Beds24 Wiki
Jump to navigation Jump to search
 
(16 intermediate revisions by 4 users not shown)
Line 1: Line 1:
 
[[Category:Channel Manager]]
 
[[Category:Channel Manager]]
 +
[[Category:Google]]
 
[[Category:Ical]]
 
[[Category:Ical]]
[[Category:Error Messages from Channels]]
 
 
[[Category:Troubleshooting]]
 
[[Category:Troubleshooting]]
<div class="heading">Google Calendar API</div>
+
<div class="heading">Google Calendar API </div>
  This page is about the menu {{#fas:cog}} (SETTINGS) CHANNEL MANAGER > GOOGLE CALENDAR APU and explains how to connect to Googles Calendar API
+
  This page is about the menu {{#fas:cog}} (SETTINGS) CHANNEL MANAGER > GOOGLE CALENDAR API and explains how to connect to Googles Calendar API
  
<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>
+
= Capabilities =
== Capabilities ==
+
This connection allows an instant two-way sync with Google Calendars.
 
*Beds24.com can export bookings to Google Calendar as events.
 
*Beds24.com can export bookings to Google Calendar as events.
 
*Beds24.com can import events from Google Calendar as bookings.
 
*Beds24.com can import events from Google Calendar as bookings.
  
== Limitations ==
+
<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> The Google Calendar API connection updates faster than an iCal connection. Use this connection to sync with Google Calendars instead of iCal.
  
 +
= Limitations =
 +
*Only one room can be mapped to one calendar. If you wish to map additional rooms, you can [https://support.google.com/calendar/answer/37095 create more calendars in Google Calendar]
  
== Setup ==
+
Changes need to be made at the origin of the booking:
===Authenticating===
+
*Changes to booking which were created in Google and were imported from the Google Calendar need to be made in Google. Beds24 will then import the change and update the booking.
*Click the "Get an Auth Code for your calendar here" link.
+
*Changes to bookings which origin from Beds24 or an OTA need to be changed where they were made. Beds24 will then update the change to Google Calendar.
 +
 
 +
<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Only one property from Beds24 can be connected to the same Google Calendar. If you want to connect several properties, you need to have several different Google Calendars.
 +
 
 +
= Setup =
 +
'''Step 1: Authentication'''
 +
*Click the "Connect Google Calendar" link.
 
*Sign in to your Google account if prompted.
 
*Sign in to your Google account if prompted.
 
*Click "Allow" on the "Calendar API wants to access your Google Account" screen.
 
*Click "Allow" on the "Calendar API wants to access your Google Account" screen.
*Copy the Auth Code and paste it into the field on the setup page.
 
*Click the "Process code" button. If successful, you will see "Success, calendar connected".
 
  
===Mapping===
+
'''Step 2: Map your rooms to calendars'''
*Map your rooms to calendars by click "get codes".
+
*Click "Get codes" and fill the field with the calendar you want to connect to this room.  
*Set the start and end times for exported bookings.
+
 
*Set the summary (title), description and location of exported bookings.
+
'''Step 2: Choose in "Synchronization" what you want to synchronize''''
*The "Ignore Containing" field is used to skip certain events when importing. E.g. if "ignore this" is present in the Ignore Containing field, any event that has "ignore this" in the summary, description or location will not be imported.
+
*"import and export" is a two-way connection which will import bookings originally entered in the Google Calendar to Beds24 and export bookings from Beds24 to Google Calendar.
 +
*"import only" is a one-way connection which will only import bookings originally entered in the Google Calendar to Beds24.  
 +
*"export only" is a one-way connection which will only export bookings from Beds24 to Google Calendar.  
 +
 
 +
If "Blocked Date Summary" is not empty, dates blocked in Beds24 for reasons other than a booking will be exported to the Google calendar with this summary.
 +
 
 +
'''Step 4: Customize data sending (optional)'''
 +
 
 +
Click on "Edit" for the room and customise what gets exported or imported.
 +
*By default the start time for exported bookings is 14:00 local time and end time for exported bookings is 10:00 local time. You have the option to replace these times with your check-in and check-out times.
 +
*The Summary, Description and Location of each event can be customized using text and [[Template Variables]].
 +
*Prevent certain events from being imported.
  
== Troubleshooting ==
+
= Troubleshooting =
*Remember to click the "Save" button at the bottom of the screen after making any changes to the synchroniser settings.
 
  
== Disconnect ==
+
= Disconnect =
*Unticking "Export to Calendar" and "Import from Calendar" will stop syncing the room.
+
Set "Sync Type" = Disabled  to stop syncing the room.

Latest revision as of 09:27, 23 March 2022

Google Calendar API
This page is about the menu  (SETTINGS) CHANNEL MANAGER > GOOGLE CALENDAR API and explains how to connect to Googles Calendar API

1 Capabilities

This connection allows an instant two-way sync with Google Calendars.

  • Beds24.com can export bookings to Google Calendar as events.
  • Beds24.com can import events from Google Calendar as bookings.

The Google Calendar API connection updates faster than an iCal connection. Use this connection to sync with Google Calendars instead of iCal.

2 Limitations

Changes need to be made at the origin of the booking:

  • Changes to booking which were created in Google and were imported from the Google Calendar need to be made in Google. Beds24 will then import the change and update the booking.
  • Changes to bookings which origin from Beds24 or an OTA need to be changed where they were made. Beds24 will then update the change to Google Calendar.

Only one property from Beds24 can be connected to the same Google Calendar. If you want to connect several properties, you need to have several different Google Calendars.

3 Setup

Step 1: Authentication

  • Click the "Connect Google Calendar" link.
  • Sign in to your Google account if prompted.
  • Click "Allow" on the "Calendar API wants to access your Google Account" screen.

Step 2: Map your rooms to calendars

  • Click "Get codes" and fill the field with the calendar you want to connect to this room.

Step 2: Choose in "Synchronization" what you want to synchronize'

  • "import and export" is a two-way connection which will import bookings originally entered in the Google Calendar to Beds24 and export bookings from Beds24 to Google Calendar.
  • "import only" is a one-way connection which will only import bookings originally entered in the Google Calendar to Beds24.
  • "export only" is a one-way connection which will only export bookings from Beds24 to Google Calendar.

If "Blocked Date Summary" is not empty, dates blocked in Beds24 for reasons other than a booking will be exported to the Google calendar with this summary.

Step 4: Customize data sending (optional)

Click on "Edit" for the room and customise what gets exported or imported.

  • By default the start time for exported bookings is 14:00 local time and end time for exported bookings is 10:00 local time. You have the option to replace these times with your check-in and check-out times.
  • The Summary, Description and Location of each event can be customized using text and Template Variables.
  • Prevent certain events from being imported.

4 Troubleshooting

5 Disconnect

Set "Sync Type" = Disabled to stop syncing the room.