Difference between revisions of "Hostel and Retreat Setup"

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== '''Step 1''' - Setup your Rooms ==
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[[Category:How to]]
Go to '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and add a room for each dorm you have. For each dorm click on EDIT and
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[[Category:Rooms]]
*set ''Quantity of This Type'' and ''Maximum People'' to the number of beds in this dorm. If you do not offer a special children price set ''Maximum Adults'' and ''Maximum Children'' to ''Dont Ask''
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[[Category:Rates]]
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[[Category:Properties]]
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  ''This page explains how to set up dorms or other shared rooms''
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==Setup ==
  
*go to '''ASSIGN BOOKINGS''' and set ''Unit Allocation'' to ''One per Guest''
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=== Step 1 - Setup your Rooms ===
 +
Go to '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and add a room for each dorm you have.
  
 +
To set them up go to  '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' -> '''SETUP'''
 +
*set ''Quantity of This Type''  to the number of beds in this dorm. If you do not offer a special children price set ''Maximum Adults'' to "Use Guests" and ''Maximum Children'' to ''Dont Ask''
 +
*set ''Unit Allocation'' to ''One per Guest''
 +
*set ''Maximum Guests'' to the number of beds you have.
  
== '''Step 2''' - Set your Rates ==
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[[Image:hostel1.png|600px|link=]]
Go to '''RATES''' click on ADD RATE
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[[Media:hostel1.png|view large]]
  
*set ''Room Price For'' to ''Max Room Capacity''
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*Set the "Accommodation Type" = Dorm
  
*enter your price per night under ''Single Price'' and ''Extra Person''
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=== Step 2- Set your Prices ===
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'''Using Daily Prices:'''
  
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Go to SETTINGS-> PROPERTIES-> ROOMS> DAILY PRICES enter a price for each number of guest which can book.
  
'''Depending on your price strategy you can set:'''
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Example:  
  
*if you offer the whole dorm a discounted price enter the price for the whole dorm in ''Room Price''
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If a dorm can accommodate three guests you will need three daily prices:
*if you offer a discounted price for children enter this into ''Extra Child''. If you use this go go  '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS'' and set ''Maximum Adults'' and ''Maximum Children'' to the max number you allow in this dorm.
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*Daily price 1: "Maximum Guests" = 1.  
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*Daily price 2: "Maximum Guests" = 2.
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*Daily price 3: "Maximum Guests" = 3.  
  
== '''Step 3''' - Adjust your Booking Page==
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Then go to the CALENDAR and enter your price.
Go to '''SETTINGS''' -> '''BOOKING PAGE''' -> '''ROOM DESCRIPTIONS''' and change ''Unit Type'' to bed.
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 +
'''Using Rates:'''
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Go to '''RATES''' click on ADD RATE to open the rate popup.
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*enter your bed price per night under both ''Single Price'' and ''Extra Person''
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Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.
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[[Image:hostel2.png|600px|link=]]
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[[Media:hostel2.png|view large]]
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'''Optionally you can also:'''
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 +
*Offer the whole dorm at a discounted price. Enter the price for the whole dorm in ''Room Price'' and set ''Room Price For'' to ''Max Room Capacity'' or the minimum number of people this rate applies to.
 +
 
 +
[[Image:hostel3.png|600px|link=]]
 +
[[Media:hostel3.png|view large]]
 +
 
 +
 
 +
*if you offer a discounted price for children enter this into ''Extra Child''. If you use this go go '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and set ''Maximum Adults'' and ''Maximum Children'' to the max number you allow in this dorm.
 +
 
 +
==Manage bookings ==
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For online bookings containing multiple beds the system will create a group booking with one master booking showing the invoice for all beds and and individual linked bookings for each bed. The [[Group_Bookings]] help page gives more information on how to manage group bookings.
 +
 
 +
When manually adding a booking for a dorm you can assign a free bed via the "Unit" selector in the "Summary" tab of the booking. If you are adding a booking for multiple beds use the "Allocate" button to allocate beds.
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 +
==Channels / OTAs ==
 +
If you plan to sell your Dorm Beds on a booking Channel, then please check the specific requirements for pricing and dependencies to ensure you meet their requirements.

Revision as of 18:07, 19 October 2018

This page explains how to set up dorms or other shared rooms

1 Setup

1.1 Step 1 - Setup your Rooms

Go to SETTINGS -> PROPERTIES -> ROOMS and add a room for each dorm you have.

To set them up go to SETTINGS -> PROPERTIES -> ROOMS -> SETUP

  • set Quantity of This Type to the number of beds in this dorm. If you do not offer a special children price set Maximum Adults to "Use Guests" and Maximum Children to Dont Ask
  • set Unit Allocation to One per Guest
  • set Maximum Guests to the number of beds you have.

Hostel1.png view large

  • Set the "Accommodation Type" = Dorm

1.2 Step 2- Set your Prices

Using Daily Prices:

Go to SETTINGS-> PROPERTIES-> ROOMS> DAILY PRICES enter a price for each number of guest which can book.

Example:

If a dorm can accommodate three guests you will need three daily prices:

  • Daily price 1: "Maximum Guests" = 1.
  • Daily price 2: "Maximum Guests" = 2.
  • Daily price 3: "Maximum Guests" = 3.

Then go to the CALENDAR and enter your price.

Using Rates:

Go to RATES click on ADD RATE to open the rate popup.

  • enter your bed price per night under both Single Price and Extra Person

Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.

Hostel2.png view large

Optionally you can also:

  • Offer the whole dorm at a discounted price. Enter the price for the whole dorm in Room Price and set Room Price For to Max Room Capacity or the minimum number of people this rate applies to.

Hostel3.png view large


  • if you offer a discounted price for children enter this into Extra Child. If you use this go go SETTINGS -> PROPERTIES -> ROOMS and set Maximum Adults and Maximum Children to the max number you allow in this dorm.

2 Manage bookings

For online bookings containing multiple beds the system will create a group booking with one master booking showing the invoice for all beds and and individual linked bookings for each bed. The Group_Bookings help page gives more information on how to manage group bookings.

When manually adding a booking for a dorm you can assign a free bed via the "Unit" selector in the "Summary" tab of the booking. If you are adding a booking for multiple beds use the "Allocate" button to allocate beds.

3 Channels / OTAs

If you plan to sell your Dorm Beds on a booking Channel, then please check the specific requirements for pricing and dependencies to ensure you meet their requirements.