Divide a house into separately bookable units

Offer a property as a whole and also rent parts individually

This page explains how to use room dependencies to offer one unit as a whole and at the same time offer parts individually. 

If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel which allows guests to book more than one room/unit in one booking you are risking overbookings.

1 Example 1 - Rent the house or 3 apartments

A holiday house consists of three separately bookable apartments (Apartment1, Apartment2 and Apartment3) and can be rented in full. To set this up you will need four rooms in SETTINGS -> ROOMS:

• House
• Apartment1
• Apartment2
• Apartment3

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

House

• Requires Availability in: Apartment1 and Apartment2 and Apartment3

• Combination Logic = All rooms must be available.

Leave all other settings at the defaults.

Apartment 1, Apartment 2, Apartment 3

• Requires Availability in: leave blank

• Include Bookings from: House

Leave all other settings at the defaults.

2 Example 2 - Rent the house or two separate apartments or 3 apartments

A holiday house which consists two separate apartments (Apartment1 and Apartment2). Apartment2 can be split up into two separately bookable apartments (Apartment2A and Apartment2B). Also the complete house is for rent. To set this up you will need five rooms in (SETTINGS) PROPERTIES > ROOMS.

• House
• Apartment1
• Apartment2
• Apartment2A
• Apartment2B

Go to (SETTINGS) PROPERTIES >ROOMS > DEPENDENCIES and set:

House

• Requires Availability in: Apartment1 and Apartment2 and Apartment2A and Apartment2B
• Combination Logic = All rooms must be available

Apartment 1

• Include Bookings from: House

Apartment 2

• Requires Availability in: Apartment2A and Apartment2B
• Combination Logic = Sum of all bookings

Apartment 2A, Apartment 2B

• Include Bookings from: House
• Include Bookings from: Apartment 2

Leave all other settings at the defaults.

3 Example 3 - Rent the full house, a flat and 3 B&B rooms

A lodging rents 3 rooms. These three rooms are rented individually as B&B room or all together as a flat. The flat is also offered as house (the house and the flat are really the same).

To set this up you will need 5 rooms in (SETTINGS) PROPERTIES > ROOMS.

• House
• Flat
• Room 1
• Room 2
• Room 3

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

Rooms:

• Include Bookings from: Flat
• Include Bookings from: House

Flat

• Requires Availability in: Room 1,
• Requires Availability in: Room 2
• Requires Availability in: Room 3
• Combination Logic = All rooms must be available

House

• Requires Availability in: Room 1,
• Requires Availability in: Room 2
• Requires Availability in: Room 3
• Combination Logic = All rooms must be available

Leave all other settings at the defaults.

4 Example 4 - Rent the full house, 2 apartments or 3 individuals rooms

A holiday house consist of 2 apartments (apartment A and apartment B) which are rented together and individually. Apartment B consists of 3 rooms which are also rented separately.

To set this up you will need 6 rooms in (SETTINGS) PROPERTIES > ROOMS .

• House
• Apartment A
• Apartment B
• Room 1
• Room 2
• Room 3

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

Rooms:

• Include Bookings from = House

Apartment A:

• Do not set any dependencies

Apartment B:

• Requires Availability in: Room 1, Room 2, Room 3
• Combination Logic= All rooms must be available

House:

• Requires Availability in: Apartment A, Apartment B
• Combination Logic= All rooms must be available

5 Example 5 - Property can be rented in full, individual rooms and also Dorm beds

A Property has 2 Individual rooms and 2 Dorms each with 4 Beds, they want to sell the initial 2 rooms and the dorm beds, and also the Entire property. (They do not want to sell the Dorms as Private Rooms)

This will require 7 rooms

• Entire House
• Private room A
• Private Room B
• Dorm Room 1
• Dorm Room 2
• Virtual Room 1
• Virtual Room 2

1.Go to (SETTINGS) PROPERTIES > ROOMS > and create the ‘real’ rooms

Entire House

• Quantity of this type = 1
• Booking type = 1 per Booking
• Maximum number of Guests = 12 (Total from all ‘real’ rooms)

Private Room A and B

• Quantity of this type = 1
• Booking type = 1 per Booking
• Maximum number of Guests = 2

Dorm Room 1 and 2

• Quantity of this type = 4
• Booking type = 1 per guest
• Maximum number of Guests = 4

for DORMS (please see the set up instructions for hostels).

Virtual Room 1 and Virtual Room 2

• Quantity of this type = 1
• Booking type = 1 per Booking
• Guests = 4 (number of beds)
• Sell Priority = HIDE (will not show on your Booking page)

2. Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set

Entire House

• Requires Availability in Private Room A, Private Room B, Virtual Room 1 & Virtual Room 2
• Combination Logic = All Rooms must be available
• Dependency Level = Include Sub Dependencies

Leave all other settings as default

Private Room A & Private Room B :

• Include Bookings from = Entire House

Leave all other settings as default

Dorm Room 1

• Requires Availability in Virtual Room 1
• Combination Logic = 1 Unit must be available
• Dependency Level = Ignore Sub Dependencies

Leave all other settings as default

Dorm Room 2:

• Requires Availability in Virtual Room 2
• Combination Logic = 1 Unit must be available
• Dependency Level = Ignore Sub Dependencies

Leave all other settings as default

Virtual Room 1:

• Requires Availability in = Dorm Room 1
• Combination Logic: 4 unit must be available
• Include Bookings from = Entire House

Virtual Room 2:

• Requires Availability in = Dorm Room 2
• Combination Logic: 4 unit must be available
• Include Bookings from = Entire House

Leave all other settings set to the defaults. Note: If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

6 Example 6 - Property can be rented in full only during a certain period

A holiday house consists of three separately bookable apartments (Apartment1, Apartment2 and Apartment3) and can be rented in full, however during Special holiday periods, you decide to sell only the entire house. (See Example 1 above for details on setup and dependencies)

For the 3 apartments and Entire House

Go to Settings > Properties > Offers > Offer 4

• Create Offer 4 - Christmas Special
• Set Minimum days
• Show = Only when available

Create a price for this period

• Set Offer = 4

Selling rooms at different constellations works fine for the booking page and for channels which allow guests to book only one room/unit at a time. If you are using channels which allow guests to book multiple rooms with one bookings we recommend to offer each room/unit only once to avoid overbookings.

Go to (SETTINGS) PROPERTIES > OFFERS > Offer 1

• Show = only when available

Go to Calendar for the 3 apartments

• Click in Override row, set = No Checkin/Checkout
• Set Minimum Stay (if not already in your price).

Go to (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONFIGURATION > ROOM ORDER - Hide unavailable

This will then remove the Rooms from your Booking page over the Holiday period and only show the 'Entire House'

Once you are happy this works for your Booking Page (Beds24 - in the price) then you can set to the appropriate Channels, please ensure you test fully the availability/prices being sent to the Channels.

7 Example 7 - Property sells as an Entire House on weekends only and individual apartments on weekdays

A Property consists of two separately bookable apartments (Apartment 1 and Apartment 2) and can be rented in full, you want to sell the individual rooms on weekdays only and the entire house on weekends only. (See Example 1 above for details on setup and dependencies)

For the 2 apartments and Entire House

Go to (SETTINGS) > PROPERTIES > OFFERS > OFFER 1

• Set Minimum days
• Show = Only when available

Create a Rate/Daily price

• Set Offer = 1

If using Daily prices go to the Calendar for Entire House - enter prices for weekend days only For Apartments - enter prices for weekdays only

If using Rates,

• Set Minimum days
• Set the 'Rate Allowed' for weekdays/weekends as appropriate for each of the Apartments/Entire house.

Selling rooms at different constellations works fine for the booking page and for channels which allow guests to book only one room/unit at a time. If you are using channels which allow guests to book multiple rooms with one bookings we recommend to offer each room/unit only once to avoid overbookings.

Go to (SETTINGS) > BOOKING ENGINE > PROPERTY BOOKING PAGE > CONFIGURATION > ROOM ORDER- Hide unavailable

This will then remove the Rooms from your Booking page when not available.

Once you are happy this this works for your Booking Page (beds24.com - in the Rate/Daily Price) then you can set to the appropriate Channels, please ensure you test fully the availability/prices being sent to the Channels.

8 Example 8 - Rent the full house or 3 apartments where the apartments are 2 of type A and 1 of type B

A holiday house consists of three separately bookable apartments (Two of ApartmentA and ApartmentB) and can be rented in full only if all 3 Apartments are available. To set this up you will need three rooms in SETTINGS -> ROOMS and ApartmentA has a quantity of 2, the House and ApartmentB a quantity of 1:

• House
• ApartmentA
• ApartmentB

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

House

• Requires Availability in: ApartmentA and ApartmentB.
• Combination logic = 3 units must be available.

Leave all other settings at the defaults.

Apartment A and Apartment B

• Requires Availability in: House.
• Combination logic = 1 unit must be available.

Leave all other settings at the defaults.