Difference between revisions of "Channel with Custom Availability"

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[[Category:How to]]
 
[[Category:How to]]
 
[[Category:Channel Manager]]
 
[[Category:Channel Manager]]
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[[Category:Room Linking and Dependencies]]
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''This page explains how to use virtual rooms to manage allotments''
  
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You can create a virtual room to send custom availability to one or more channels.
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<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> You can manage the number of rooms you see at a channel via {{#fas:cog}} (SETTINGS) CHANNEL MANAGER-CHANNEL INVENTORY.
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For example you may not want to sell via a particular channel at certain times of the year.
 
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The virtual room will be linked to one of your real rooms.
 
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Bookings for the virtual room will be assigned to and block the real room.
 
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The virtual room will not be available if the real room is not available.
 
  
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'''Create a virtual room'''
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== Allotments ==
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Example 1: You have 5 double rooms and guaranteed channel A 2 rooms
  
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* Create the virtual room by making a copy of the real room at the SETTINGS >> PROPERTIES >> ROOMS menu.
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Room for booking page:
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* In PROPERTIES >> ROOMS >> SETUP >> AVAILABILITY set the sell priority of the virtual room to "hidden" so it is not shown on your  booking page.
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In {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=3
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* In PROPERTIES >> ROOMS >> SETUP >> DEPENDENCIES set that the virtual room is dependent on the real room.
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In {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES set "Requires Availability" = Room for channel
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* In PROPERTIES >> ROOMS >> SETUP >> ASSIGN BOOKINGS set that bookings for the virtual room should be assigned to the real room.
 
  
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'''Custom Availability'''
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Leave all other settings set to the defaults.
  
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*The virtual room needs it's own rates, which should have been copied from the real room as part of the copy room function.
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Room for channel:
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*The virtual room can be made unavailable by removing rates for the unavailable dates. Any date with no price is treated as unavailable.
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In  {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=5
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*You can also use the Blackout and Inventory functions on the Calendar to set availability.
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In  {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SET UP set Sell Priority = hide (to hide from booking page)
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In  {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS DEPENDENCIES set "Include Bookings" = Room for booking page
  
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'''Channel Setup'''
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Leave all other settings set to the defaults and map this room to the channel.
  
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*In the Channel manager settings disable the real room for the desired channel and enable the virtual room.
 
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*You now have a virtual room with customisable availability updating the channel.
 
  
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<span class="circle" >{{#fas:exclamation-triangle}} Note </span> Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.
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'''Note:''' The virtual room feature works only for online bookings. If you add bookings manually place them in your "real rooms" not into virtual rooms.
 

Latest revision as of 16:12, 18 June 2020

This page explains how to use virtual rooms to manage allotments

You can manage the number of rooms you see at a channel via (SETTINGS) CHANNEL MANAGER-CHANNEL INVENTORY.

Allotments

Example 1: You have 5 double rooms and guaranteed channel A 2 rooms

Room for booking page: In (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=3 In (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES set "Requires Availability" = Room for channel

Leave all other settings set to the defaults.

Room for channel: In (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=5 In (SETTINGS) PROPERTIES > ROOMS > SET UP set Sell Priority = hide (to hide from booking page) In (SETTINGS) PROPERTIES > ROOMS DEPENDENCIES set "Include Bookings" = Room for booking page

Leave all other settings set to the defaults and map this room to the channel. 


 Note  Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.
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