Auto Top up rooms: Difference between revisions

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[[Category:Rooms]]

[[Category:Room Linking and Dependencies]]

[[Category:Enhanced_Selling]]

<div class="heading">Auto Top up rooms</div>

''This page explains how to offer only ~~part~~ of your rooms for sale and add ~~a new one~~ whenever one room is booked''

This page explains how to offer only a limited number of your rooms for sale and add increase the inventory whenever one room is booked.

__TOC__

=Use=

You can use this method if:

~~'''Example:''' A hotel has 10 double~~ rooms~~. They~~ want to offer ~~only 2 rooms for booking and open an additional room whenever the receive a booking~~.

You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.

*Create one room ~~type~~ Double ~~with a quantity~~ = 2

<div class="warning">{{#fas:exclamation-triangle}} If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.</div>

*~~Create one~~ room ~~type~~ Top-up ~~with~~ a ~~quantity~~ = 10

=How it works=

Bookings are assigned to the 'real' room (Top-up).

The virtual room (Double) will control the maximum number of units available in Top-up

The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.

=Set up=

'''Example:''' A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.

'''Step 1: Create "real" room'''

*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room

*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP

**Give room a Name "Top-up"

**Set "Quantity" = 10

**If you do not want to show the room on the booking page set Sell Priority = Hide (optional)

**Set Overbooking Protection =Property

**Use the context help <span style="color:#007bff;“ >{{#far:question-circle}} </span> for further setup instructions.

'''Step 2: Create a virtual room (Double)'''

*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room

*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP

**Give the room a Name "DOUBLE"

**Set "Quantity" = 2

**Set all other settings to the same characteristics as your "real" room

**If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)

**Set Overbooking Protection =Property

'''Step 3: Set dependencies for the virtual room '''

'''Double'''

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and ~~use the following settings~~:

*Requires Availability in = ~~Double~~

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

*Requires Availability in = Top-up

*Combination Logic = Any room must be available

*Assign Bookings to = Top-Up

'''Top-up'''

*Go to SETTINGS->PROPERTIES->ROOMS->~~SETUP~~ and set ~~Sell Priority = Hide (to not show the room type on your own booking page)~~

*~~Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set~~ Use Prices from = ~~Family and~~ Double (Double needs prices for availability calculation)

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

*Use Prices from = Double (Double needs prices for availability calculation)

'''Step 4: Check existing bookings'''

If you already have bookings in the virtual room type you need to move them to one of the real room

=Manage bookings=

<div class="warning">{{#fas:exclamation-triangle}} If you manually add a booking you need to do this in the "real" room not in the virtual room.</div>

@@ Line 3: / Line 3: @@
 [[Category:Rooms]]
 [[Category:Room Linking and Dependencies]]
+[[Category:Enhanced_Selling]]
+<div class="heading">Auto Top up rooms</div>
-  ''This page explains how to offer only part of your rooms for sale and add a new one whenever one room is booked''
+  This page explains how to offer only a limited number of your rooms for sale and add increase the inventory  whenever one room is booked.
+__TOC__
+=Use=
+You can  use this method if:
-'''Example:''' A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever the receive a booking.
+You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.
-*Create one room type Double with a quantity = 2
+<div class="warning">{{#fas:exclamation-triangle}}  If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.</div>
-*Create one room type Top-up with a quantity = 10
+=How it works=
+Bookings are assigned to the 'real' room (Top-up).
+The virtual room (Double) will control the maximum number of units available in Top-up
+The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.
+=Set up=
+'''Example:''' A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.
+'''Step 1: Create "real" room'''
+*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room
+*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
+**Give room a Name "Top-up"
+**Set "Quantity" = 10
+**If you do not want to show the room on the booking page set Sell Priority = Hide (optional)
+**Set Overbooking Protection =Property
+**Use the context help <span style="color:#007bff;“ >{{#far:question-circle}}  </span>  for further setup instructions.
+'''Step 2: Create a virtual room (Double)'''
+*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room
+*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
+**Give the room a Name  "DOUBLE"
+**Set "Quantity" = 2
+**Set all other settings to the same characteristics as your "real" room
+**If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)
+**Set Overbooking Protection =Property
+'''Step 3: Set dependencies for the virtual room '''
 '''Double'''
-Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and use the following settings:
-*Requires Availability in = Double
+Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
+*Requires Availability in = Top-up
 *Combination Logic = Any room must be available
 *Assign Bookings to = Top-Up
 '''Top-up'''
-*Go to SETTINGS->PROPERTIES->ROOMS->SETUP and set Sell Priority = Hide (to not show the room type on your own booking page)
-*Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES  and set Use Prices from = Family and Double (Double needs prices for availability calculation)
+Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
+*Use Prices from = Double (Double needs prices for availability calculation)
+'''Step 4: Check existing bookings'''
+If you already have bookings in the virtual room type you need to move them to one of the real room
+=Manage bookings=
+<div class="warning">{{#fas:exclamation-triangle}} If you manually add a booking you need to do this in the "real" room not in the virtual room.</div>

Auto Top up rooms: Difference between revisions

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