Difference between revisions of "Auto Top up rooms"

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[[Category:Room Linking and Dependencies]]
 
[[Category:Room Linking and Dependencies]]
 
[[Category:Enhanced_Selling]]
 
[[Category:Enhanced_Selling]]
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<div class="heading">Auto Top up rooms</div>
  
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  ''This page explains how to offer only part of your rooms for sale and add a new one whenever one room is booked''
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  This page explains how to offer only a limited number of your rooms for sale and add increase the inventory  whenever one room is booked.
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__TOC__
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=Use=
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You can  use this method if:
  
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'''Example:''' A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever the receive a booking.
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You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.
  
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*Create one room type Double with a quantity = 2
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<div class="warning">{{#fas:exclamation-triangle}}  If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.</div>
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*Create one room type Top-up with a quantity = 10
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=How it works=
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Bookings are assigned to the 'real' room (Top-up).
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The virtual room (Double) will control the maximum number of units available in Top-up
 +
 
 +
The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.
 +
 
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=Set up=
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'''Example:''' A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.
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'''Step 1: Create "real" room''' 
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*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room
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*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
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**Give room a Name "Top-up"
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**Set "Quantity" = 10
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**If you do not want to show the room on the booking page set Sell Priority = Hide (optional)
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**Set Overbooking Protection =Property
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**Use the context help <span style="color:#007bff;“ >{{#far:question-circle}}  </span>  for further setup instructions.
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'''Step 2: Create a virtual room (Double)'''
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*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room
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*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
 +
**Give the room a Name  "DOUBLE"
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**Set "Quantity" = 2 
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**Set all other settings to the same characteristics as your "real" room
 +
**If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)
 +
**Set Overbooking Protection =Property
 +
 
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'''Step 3: Set dependencies for the virtual room ''' 
  
 
'''Double'''  
 
'''Double'''  
  
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Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and use the following settings:
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Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
 
*Requires Availability in = Top-up
 
*Requires Availability in = Top-up
 
*Combination Logic = Any room must be available
 
*Combination Logic = Any room must be available
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'''Top-up'''
 
'''Top-up'''
  
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Go to SETTINGS->PROPERTIES->ROOMS->SETUP
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Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
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*Sell Priority = Hide (to not show the room type on your own booking page)
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*Use Prices from = Double (Double needs prices for availability calculation)
 +
 
 +
'''Step 4: Check existing bookings''' 
  
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Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES 
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If you already have bookings in the virtual room type you need to move them to one of the real room
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*Use Prices from = Double (Double needs prices for availability calculation)
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 +
=Manage bookings=
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<div class="warning">{{#fas:exclamation-triangle}} If you manually add a booking you need to do this in the "real" room not in the virtual room.</div>

Latest revision as of 15:14, 2 November 2021

Auto Top up rooms
This page explains how to offer only a limited number of your rooms for sale and add increase the inventory  whenever one room is booked.

1 Use

You can use this method if:

You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.

If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

2 How it works

Bookings are assigned to the 'real' room (Top-up). The virtual room (Double) will control the maximum number of units available in Top-up

The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.

3 Set up

Example: A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.

Step 1: Create "real" room

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give room a Name "Top-up"
    • Set "Quantity" = 10
    • If you do not want to show the room on the booking page set Sell Priority = Hide (optional)
    • Set Overbooking Protection =Property
    • Use the context help for further setup instructions.

Step 2: Create a virtual room (Double)

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give the room a Name "DOUBLE"
    • Set "Quantity" = 2
    • Set all other settings to the same characteristics as your "real" room
    • If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)
    • Set Overbooking Protection =Property

Step 3: Set dependencies for the virtual room

Double

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

  • Requires Availability in = Top-up
  • Combination Logic = Any room must be available
  • Assign Bookings to = Top-Up

Top-up

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

  • Use Prices from = Double (Double needs prices for availability calculation)

Step 4: Check existing bookings

If you already have bookings in the virtual room type you need to move them to one of the real room

4 Manage bookings

If you manually add a booking you need to do this in the "real" room not in the virtual room.
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