Difference between revisions of "Combine two rooms to sell as a suite"

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[[Category:How to]]
 
[[Category:How to]]
 
[[Category:Room Linking and Dependencies]]
 
[[Category:Room Linking and Dependencies]]
−
  ''This page explains how to use virtual rooms to sell two rooms independently and as a suite at the same time''
+
  This page explains how to use virtual rooms to sell two rooms independently and as a suite at the same time
  
−
'''Example 1:'''  A B&B has 2 rooms (single and double). The rooms can be sold individually or together as a suite.
+
__TOC__
 +
=Use=
 +
You can  use this method if:  
 +
You sell individual rooms and link them together to sell as a suite.
  
−
'''1. Set up your "real" room:'''
+
<div class="warning">{{#fas:exclamation-triangle}}  If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.</div>
−
*Create one room double
 
  
−
*Create one room single
+
=How it works=
  
−
'''2. Set up your "virtual" room:'''
+
Selling rooms individually or as a suite.
 +
Bookings are assigned to the 'booked' room and a mirror booking is shown in the dependencies to close 
  
−
*Create one room suite
+
The virtual room requires availability in all of the real rooms.
 +
Bookings are assigned to the room/suite and mirrored in the other room/suite closing the availability.
  
−
'''3. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:'''  
+
=Example 1 : A B&B has 2 rooms (single and double). The rooms can be sold individually or together as a suite.=
−
*Suite:
+
 
−
**Requires Availability in = double
+
'''Set up'''
−
**Requires Availability in = single
+
 
−
**Combination Logic = all rooms must be available
+
'''Step 1. Set up your "real" rooms:'''
−
Leave all other settings set to the defaults.
+
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
 +
**Create one room double
 +
**Set "Quantity" = 1
 +
**Create one room single
 +
**Set "Quantity" = 1
 +
**Use the context help <span style="color:#007bff;“ >{{#far:question-circle}}  </span>  for further setup instructions.
 +
 
 +
'''Step 2. Set up your "virtual" room: (Suite)'''
 +
 
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
 +
**Create one room Suite
 +
**Use the context help <span style="color:#007bff;“ >{{#far:question-circle}}  </span> for further setup instructions.
 +
 
 +
'''Step 3. Set up the room dependency settings:'''  
 +
 
 +
Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
 +
 
 +
Suite:
 +
*Requires Availability in = double
 +
*Requires Availability in = single
 +
*Combination Logic = all rooms must be available
 +
*Dependency Level = Ignore Sub Dependencies
 +
*Assign Bookings to = This room
 +
 
 +
Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room.
 +
 
 +
Double:
 +
*Requires Availability in = nothing selected
 +
*Combination Logic = Sum of all bookings
 +
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from = Suite
 +
*Assign Bookings to = This Room
 +
 
 +
Single:
 +
*Requires Availability in = nothing selected
 +
*Combination Logic = Sum of all bookings
 +
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from = Suite
 +
*Assign Bookings to = This Room
  
−
*Double:
+
=Example 2: A Lodging has 2 identical rooms which are set up as one room type with the quantity of 2. The rooms can be sold individually or together as a suite.=
−
**Include Bookings from = Suite
 
−
Leave all other settings set to the defaults.
 
  
−
*Single:
+
'''Set up'''
−
**Include Bookings from = Suite
 
−
Leave all other settings set to the defaults.
 
  
−
'''Example 2:'''  A Lodging as  has 2 identical rooms which are set up as one room type with the quantity of 2. The rooms can be sold individually or together as a suite.
+
'''Step 1. Set up your "real" rooms:'''
 +
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
 +
**Give each room a "Name"
 +
**Set "Quantity" = 2.
  
−
'''1. Set up your "real" rooms:'''
+
'''Step 2. Set up your "virtual room" Suite'''
−
*Create one room  with a quantity of 2.
+
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
 +
**Give each room a "Name"
 +
**Set "Quantity" = 1.
  
−
'''2. Set up your "virtual" suite'''
+
'''Step 3. Set up the room dependency settings:'''  
  
−
*Create one room suite
+
Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
  
−
'''3. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:'''
+
Suite:
−
*Suite:
+
*Requires Availability in = select all the individual rooms. (2 to 12 of them)
−
**Requires Availability in = rooms
+
*Combination Logic = 2 units must be available
−
**Combination Logic = 2 units must be available
+
*Dependency Level = Ignore Sub Dependencies
−
Leave all other settings set to the defaults.
+
*Assign Bookings to = This room
  
−
*Rooms:
+
Rooms:
−
**Requires Availability in = suite
+
*Requires Availability in = suite
−
Leave all other settings set to the defaults.
+
*Combination Logic = Sum of all bookings
 +
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from = Suite
 +
*Assign Bookings to = This Room
  
 +
Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room. Please note that the unit allocation within the units of the virtual room will not work in this case.
  
−
'''Example 3:''' A Lodging as a double room and a twin room. The twin room is also sold as king room. The double and the twin room are sold as suite 1 and the double and the king room are sold as  
+
=Example 3:  A Lodging has a double room and a twin room. The twin room is also sold as king room. The double and the twin room are sold as Suite 1 and the double and the king room are sold as Suite 2=
  
 
The 2 real rooms and the king room can all be sold separately as well as the 2 suites.
 
The 2 real rooms and the king room can all be sold separately as well as the 2 suites.
  
−
'''1. Set up your "real" rooms:'''
+
'''Step 1. Set up your "real" rooms'''
−
*Create a Double and a Twin room with a quantity of 1 each.
+
 
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
 +
**Create a Room - Name - Double  
 +
**Set "Quantity" = 1
 +
**Create a Room - Name - Twin  
 +
**Set "Quantity" = 1
 +
 +
'''Step 2. Set up your "virtual" rooms'''
 +
*Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
  
−
'''2. Set up your "virtual" rooms'''
+
**Create a Room - Name - King
 +
**Set "Quantity" = 1
 +
**Create a Room - Name - Suite 1
 +
**Set "Quantity" = 1
 +
**Create a Room - Name - Suite 1
 +
**Set "Quantity" = 2
  
−
*Create one room King with a quantity of 1
+
'''Step 3. Set up the room dependency settings:'''
−
*Create one room Suite 1 with a quantity of 1
+
Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
−
*Create one room Suite 2 with a quantity of 1
 
  
−
'''2. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:'''
+
King:
−
*King:
+
*Requires Availability in = Twin
−
**Requires Availability in = Twin
+
*Combination Logic =  Sum of all bookings
−
Leave all other settings set to the defaults.
+
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from = nothing selected
 +
*Assign Bookings to = This Room
  
−
*Suite 1:
 
−
**Requires Availability in = Twin and Double
 
−
**Combination Logic =  All rooms must be available
 
−
Leave all other settings set to the defaults.
 
  
−
*Suite 2:
+
Suite 1:
−
**Requires Availability in = Twin and Double
+
*Requires Availability in = Twin and Double
−
**Combination Logic =  All rooms must be available
+
*Combination Logic =  All rooms must be available
−
Leave all other settings set to the defaults.
+
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from = nothing selected
 +
*Assign Bookings to = This Room
  
−
*Double:
+
Suite 2:
−
**Include Bookings from = Suite 1, Suite 2
+
*Requires Availability in = King and Double
−
Leave all other settings set to the defaults.
+
*Combination Logic =  All rooms must be available
 +
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from = nothing selected
 +
*Assign Bookings to = This Room
  
−
*Double:
+
Double:
−
**Include Bookings from =  King, Suite 1, Suite 2
+
*Requires Availability in = nothing selected
−
Leave all other settings set to the defaults.
+
*Combination Logic =  Sum of all bookings
 +
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from =  Suite 1, Suite 2
 +
*Assign Bookings to = This Room
  
 +
Twin:
 +
*Requires Availability in = nothing selected
 +
*Combination Logic =  Sum of all bookings
 +
*Dependency Level = Ignore Sub Dependencies
 +
*Include Bookings from =  King, Suite 1, Suite 2
 +
*Assign Bookings to = This Room
  
−
'''Example 4:'''  A B&B has 3 standard rooms (tulip, iris, rose) and one economy room. Tulip can be combined with the economy room to form a suite.  
+
=Example 4: A B&B has 3 standard rooms (tulip, iris, rose) and one economy room. Tulip can be combined with the economy room to form a suite. =
  
 
'''1. Set up your "real" rooms:'''
 
'''1. Set up your "real" rooms:'''
  
−
*Create one room type standard containing iris and rose with a quantity of 2 and set "Sell Priority"= hide to hide the room from your booking page
+
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
 +
*Create one room type standard  
 +
**Set Name = iris and rose
 +
**Set "Quantity" = 2  
 +
**Set "Sell Priority"= hide to hide the room from your booking page
  
−
*Create room standard room tulip with a quantity of 1 and set "Sell Priority"= hide to hide the room from your booking page
+
*Create one room standard  
 +
**Set Name = tulip  
 +
**Set "Quantity" = 1  
 +
**Set "Sell Priority"= hide to hide the room from your booking page
  
−
*Create the economy room with a quantity of 1
+
*Create the economy room
 +
**Set Name = economy
 +
**Set "Quantity" = 1  
  
 
'''2. Set up your "virtual" rooms:'''
 
'''2. Set up your "virtual" rooms:'''
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS and add a room for each of your rooms
 +
*Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP
  
−
*Create one room type standard room with the quantity of 3
+
*Create one room type standard  
 +
**Set Name = standard
 +
**Set "Quantity" = 3
  
−
*Create the suite with a quantity of 1
+
*Create one room type Suite
 +
**Set Name = Suite
 +
**Set "Quantity" = 1
  
−
'''3. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:'''
+
'''3. Set up the room dependency settings:'''
 +
Go to {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > DEPENDENCIES and set:
  
 
*Room type standard room:  
 
*Room type standard room:  
Line 109: Line 203:
 
**Combination Logic = Sum of all bookings
 
**Combination Logic = Sum of all bookings
 
**Assign Bookings to = First available dependency room
 
**Assign Bookings to = First available dependency room
−
Leave all other settings set to the defaults.
 
  
 
*Suite:
 
*Suite:
Line 115: Line 208:
 
**Requires Availability in = economy room
 
**Requires Availability in = economy room
 
**Combination Logic = all rooms must be available
 
**Combination Logic = all rooms must be available
−
Leave all other settings set to the defaults.
+
**Assign bookings to = This room
  
 
*Tulip:
 
*Tulip:
 +
**Requires Availability in = nothing selected
 
**Include Bookings from = Suite
 
**Include Bookings from = Suite
−
Leave all other settings set to the defaults.
+
**Combination Logic = Sum of all bookings
 +
**Assign bookings to = This room
  
 
*Economy:
 
*Economy:
 +
**Requires Availability in = nothing selected
 
**Include Bookings from = Suite
 
**Include Bookings from = Suite
−
Leave all other settings set to the defaults.
+
**Combination Logic = Sum of all bookings
 +
**Assign bookings to = This room
  
  
Line 130: Line 227:
  
  
−
  NOTE: If you are sending virtual rooms and real rooms to an OTA which allows multiple room bookings we can not stop a guest booking any combination at the same time.
+
  <span class="circle" >{{#fas:exclamation-triangle}} Note </span> Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

Latest revision as of 14:49, 24 November 2021

This page explains how to use virtual rooms to sell two rooms independently and as a suite at the same time

1 Use

You can use this method if: You sell individual rooms and link them together to sell as a suite.

If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

2 How it works

Selling rooms individually or as a suite. Bookings are assigned to the 'booked' room and a mirror booking is shown in the dependencies to close

The virtual room requires availability in all of the real rooms. Bookings are assigned to the room/suite and mirrored in the other room/suite closing the availability.

3 Example 1 : A B&B has 2 rooms (single and double). The rooms can be sold individually or together as a suite.

Set up

Step 1. Set up your "real" rooms:

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create one room double
    • Set "Quantity" = 1
    • Create one room single
    • Set "Quantity" = 1
    • Use the context help for further setup instructions.

Step 2. Set up your "virtual" room: (Suite)

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create one room Suite
    • Use the context help for further setup instructions.

Step 3. Set up the room dependency settings:

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

Suite:

  • Requires Availability in = double
  • Requires Availability in = single
  • Combination Logic = all rooms must be available
  • Dependency Level = Ignore Sub Dependencies
  • Assign Bookings to = This room

Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room.

Double:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite
  • Assign Bookings to = This Room

Single:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite
  • Assign Bookings to = This Room

4 Example 2: A Lodging has 2 identical rooms which are set up as one room type with the quantity of 2. The rooms can be sold individually or together as a suite.

Set up

Step 1. Set up your "real" rooms:

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give each room a "Name"
    • Set "Quantity" = 2.

Step 2. Set up your "virtual room" Suite

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give each room a "Name"
    • Set "Quantity" = 1.

Step 3. Set up the room dependency settings:

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

Suite:

  • Requires Availability in = select all the individual rooms. (2 to 12 of them)
  • Combination Logic = 2 units must be available
  • Dependency Level = Ignore Sub Dependencies
  • Assign Bookings to = This room

Rooms:

  • Requires Availability in = suite
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite
  • Assign Bookings to = This Room

Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room. Please note that the unit allocation within the units of the virtual room will not work in this case.

5 Example 3: A Lodging has a double room and a twin room. The twin room is also sold as king room. The double and the twin room are sold as Suite 1 and the double and the king room are sold as Suite 2

The 2 real rooms and the king room can all be sold separately as well as the 2 suites.

Step 1. Set up your "real" rooms

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create a Room - Name - Double
    • Set "Quantity" = 1
    • Create a Room - Name - Twin
    • Set "Quantity" = 1

Step 2. Set up your "virtual" rooms

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create a Room - Name - King
    • Set "Quantity" = 1
    • Create a Room - Name - Suite 1
    • Set "Quantity" = 1
    • Create a Room - Name - Suite 1
    • Set "Quantity" = 2

Step 3. Set up the room dependency settings: Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

King:

  • Requires Availability in = Twin
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = nothing selected
  • Assign Bookings to = This Room


Suite 1:

  • Requires Availability in = Twin and Double
  • Combination Logic = All rooms must be available
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = nothing selected
  • Assign Bookings to = This Room

Suite 2:

  • Requires Availability in = King and Double
  • Combination Logic = All rooms must be available
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = nothing selected
  • Assign Bookings to = This Room

Double:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite 1, Suite 2
  • Assign Bookings to = This Room

Twin:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = King, Suite 1, Suite 2
  • Assign Bookings to = This Room

6 Example 4: A B&B has 3 standard rooms (tulip, iris, rose) and one economy room. Tulip can be combined with the economy room to form a suite.

1. Set up your "real" rooms:

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Create one room type standard
    • Set Name = iris and rose
    • Set "Quantity" = 2
    • Set "Sell Priority"= hide to hide the room from your booking page
  • Create one room standard
    • Set Name = tulip
    • Set "Quantity" = 1
    • Set "Sell Priority"= hide to hide the room from your booking page
  • Create the economy room
    • Set Name = economy
    • Set "Quantity" = 1

2. Set up your "virtual" rooms:

  • Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Create one room type standard
    • Set Name = standard
    • Set "Quantity" = 3
  • Create one room type Suite
    • Set Name = Suite
    • Set "Quantity" = 1

3. Set up the room dependency settings: Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

  • Room type standard room:
    • Requires Availability in = room type standard containing iris and rose
    • Requires Availability in = tulip
    • Combination Logic = Sum of all bookings
    • Assign Bookings to = First available dependency room
  • Suite:
    • Requires Availability in = tulip
    • Requires Availability in = economy room
    • Combination Logic = all rooms must be available
    • Assign bookings to = This room
  • Tulip:
    • Requires Availability in = nothing selected
    • Include Bookings from = Suite
    • Combination Logic = Sum of all bookings
    • Assign bookings to = This room
  • Economy:
    • Requires Availability in = nothing selected
    • Include Bookings from = Suite
    • Combination Logic = Sum of all bookings
    • Assign bookings to = This room


Distribution.jpg view large 


 Note  Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.
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