Difference between revisions of "Minimum Stay and Maximum Stay"

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[[Category:How to]]
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[[Category:Fixed Prices]]
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<div class="heading">Minimum Stays and Maximum Stays</div>
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This page explains how to set minimum stays and/or maximum stays and prices for different length of stay.
  
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== Minimum Stay ==
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You can define different prices for different length of stay using the "Minimum Stay" and "Maximum Stay" settings.
  
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You can set a minimum stay at the room level settings. This sets the lowest allowed value of minimum stay at all times.
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Minimum and maximum stays can be set and overridden at different levels:
  
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Each rate can have it's own value of minimum stay, using this will make rates unavailable for shorter stays than the minimum.
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'''Minimum Stay'''
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Creating multiple rates each with different minimum stays is an easy way to offer different prices for different length stays.  
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*At the room level ({{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP) set the lowest allowed value of minimum stay at any time.
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*At the offer level ({{#fas:cog}} (SETTINGS)  PROPERTIES > OFFERS)
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*Each Daily Price can have it's own value.
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*Each Fixed Price can have it's own value.
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*Minimum stays can be overridden in the CALENDAR. This minimum stay value cannot be lower than that set for the room for an offer, a Daily Price or a Fixed Price.
  
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<span class="" style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  <span style="font-weight: bold;" >Tip</span>  You can use a [[Sell_Remaining_Single_Nights|Gap Filler]] to sell remaining nights.
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<embedvideo service="youtube">https://youtu.be/n-6TeuFzrQ8</embedvideo>
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'''Maximum Stay'''
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*At the room level ({{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS > SETUP) set the highest allowed value of maximum stay at any time.
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*Each Daily Price can have it's own value.
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*Each Fixed Price can have it's own value.
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*Maximum stays can be overridden in the CALENDAR. This maximum stay value cannot be higher than that set for the room a Daily Price or a Fixed Price.
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The '''restriction strategy''' which you can set in {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP sets how the Fixed Prices minimum and maximum stay settings are applied. In most cases the appropriate setting is "Stay Through".
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*When set to "Stay Through", this prices minimum and maximum stay restrictions must be satisfied for each day of the stay where this price applies. The value of all booked days applies.
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*When set to "First Night Only", this prices minimum and maximum stay restrictions must only be satisfied for the arrival date of the booking. Only the value of the check-in day applies to the booking.
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== Change Minimum Stay on individual dates==
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In the CALENDAR go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up enter the number of nights you want to override your prices with. If the change applies to a range of date also set the end date.
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<span class="" style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  <span style="font-weight: bold;" >Tip</span> If you normally require a minimum stay but allow shorter stays when you have gaps you can create a special [[Rates:_Sell_Remaining_Single_Nights|Gap Filler]]
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=Examples=
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== Guest who stay only one night pay a higher price than guests who stay two or more nights ==
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'''Solution 1 multiple daily prices:'''
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Daily Price 1:
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*Minimum stay = 1 night
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Daily price 2:
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*Minimum stay = 2 nights.
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'''Solution 2 multiple Fixed Prices:'''
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Fixed Price 1:
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*Minimum stay = 1 night
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Fixed Price 2:
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*Minimum stay = 2 nights.
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<span class="" style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  <span style="font-weight: bold;" >Tip</span> You can create as many prices as you need to reflect your pricing strategy.
  
 
== Minimum Stay only on Weekends ==
 
== Minimum Stay only on Weekends ==
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'''Solution 1 override in the CALENDAR:'''
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Go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up tick the weekend days and set the date range.
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'''Solution 2 multiple Fixed Prices:'''
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By creating two Fixed Prices you can specify a different minimum stay based on the day of the check-in.
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This example shows how to make a 2 night minimum for Friday arrivals while a 1 night minimum applies to arrivals on every other day.
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Fixed Price 1:
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*Minimum stay = 1 night
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*Allowed = deselected for the Friday.
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Make sure the check-in and check-out tick boxes are enabled on all days otherwise this rprice will not be allowed for a booking that arrives or departs on a weekend but also includes weekdays.
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Fixed Price 2:
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*Minimum stay = 2 nights.
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*If the price is the same or higher than the first Fixed Price you can leave this Fixed Price available on all nights. If the 2 night weekend price is lower and not allowed on weekdays you can deselect the "Allowed" tick boxes for the weekdays.
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Again make sure the check-in and check-out tick boxes are selected for all nights so the two Fixed Prices can be combined for bookings which overlap both.
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== Minimum Stay only on Weekends ==
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Example: Weekdays have a 2 night minimum stay, Friday and Saturday have a minimum stay of 3 nights. A guest wants to arrive on Thursday and stay 2 nights. Stay Through: booking not possible because for Friday a 3 night minimum stay applies. First Night: Booking possible because on Thursday a minimum stray of 2 nights applies and the rule for Friday will be ignored.
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'''Solution 1 override in the CALENDAR:'''
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Go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up tick the weekend days and set the date range.
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'''Solution 2 multiple Fixed Prices:'''
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By creating two rFixed Prices you can specify a different minimum stay based on the day of the check-in.
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This example shows how to make a 2 night minimum for Friday arrivals while a 1 night minimum applies to arrivals on every other day.
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Fixed Price 1:
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*Minimum stay = 1 night
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*Allowed = deselected for the Friday.
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Make sure the check-in and check-out tick boxes are enabled on all days otherwise this Fixed Price will not be allowed for a booking that arrives or departs on a weekend but also includes weekdays.
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Fixed Price 2:
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*Minimum stay = 2 nights.
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*If the price is the same or higher than the first Fixed Price you can leave this Fixed Price available on all nights. If the 2 night weekend price is lower and not allowed on weekdays you can deselect the "Allowed" tick boxes for the weekdays.
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Again make sure the check-in and check-out tick boxes are selected for all nights so the two Fixed Prices can be combined for bookings which overlap both.
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== Minimum Stay for a Season or Period ==
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Example 1: The normal minimum stay is 1 night. For July you want a minimum stay of 3 nights.
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'''Solution 1 override in the CALENDAR:'''
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Go to the CALENDAR and go to July 1st. Click in the field "Min Stay" on July 1st. In the pop up enter 3 and set the date range to July 30.
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'''Solution 2 multiple Fixed Prices:'''
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1. Normal Fixed Price:
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*First night: today (or when it starts)
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*Last night: June 30
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*Minimum stay: 1 night
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*Strategy: Do not allow lower prices
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2. Create a high season Fixed Price with these settings:
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*First night: July 1
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*Last night: July 30
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*Minimum stay: 3 nights
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*Strategy: Do not allow lower prices
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3. Normal Fixed Price:
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*First night: August 1
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*Last night: June 30 (next year)
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*Minimum stay: 1 night
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*Strategy: Do not allow lower prices
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Example 2: The normal minimum stay is 2 nights. For check-ins between 27th Dec and 5th Jan you want a minimum stay of 5 nights and the price to be higher for the first 5 nights if check in is at any given date between these dates.
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'''Solution 1:'''
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Create a holiday Fixed Price with these settings:
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*First night: 27th Dec.
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*Last night: 5th Jan (following year)
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*Minimum stay: 5 nights
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*Strategy: Do not allow lower prices
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This solution will enforce the holiday price until the 5th of January but from the 6th onwards it will revert to your normal price.
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'''Solution 2:'''
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Break your normal Fixed Price so it ends on the 26 of December and start a new one on January 8th
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Create your holiday Fixed Price with these settings:
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*First night: 27th Dec.
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*Last night: 7th Jan (following year)
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*Minimum stay: 5 nights
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*Strategy: Allow lower prices
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Create a filler Fixed Price  for your normal price with these settings: (this Fixed Prices allows people checking in on the 6th or 7th to pay the normal price but people checking out on the 6th or 7th do not)
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*First night: 6th Jan.
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*Last night: 8th Jan
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*Minimum stay: 2 nights
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*Strategy: Allow lower prices
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*Check-out: not allowed on the weekdays the 6th and the 7th fall on
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This solution will force people booking up to the 6th (checkout on the 7th) to pay the holiday price but people checking in on the 6th or later will pay the normal price.
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Example 3: The normal minimum stay is 4 nights, For stays between 27th Dec and 7th Jan (even if it starts before) you want at least a minimum stay of 7 nights.
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'''Solution 1:'''
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Create a holiday Fixed Price with these settings:
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*First night: 27th Dec.
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*Last night: 7th Jan (following year)
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*Minimum stay: 7 nights
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*Strategy: Do not allow lower prices
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*Open your Calendar and for dates between 27th December and 2nd January select 'No Check-out' in Override.
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This solution will force the holiday price/minimum stay until the 7th January but with at least 7 night stay during your 2 dates.
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== Minimum Stay depending on when the booking was made==
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Example 1: The normal minimum stay is 2 nights. For last minute bookings bookings made up to 3 days in advance a one night minimum stay is accepted.
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1. Normal Fixed Price:
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*Minimum stay: 2
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*Min days until Check-in: 3 nights
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*Strategy: Do not allow lower prices
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2. Last minute Fixed Price:
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*Minimum stay: 1
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*Min days until Check-in: 1
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*Strategy: Do not allow lower prices
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3. Normal Fixed Price:
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*First night: August 1
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*Last night: June 30 (next year)
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*Minimum stay: 1 night
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*Strategy: Do not allow lower prices
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== Minimum Stay for a certain Check-in day ==
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Example: Minimum stay of 3 nights required for check-ins on Monday.
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'''Solution 1 set minimum stay in the CALENDAR:'''
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Go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up enter 2 and tick only Monday and set the date range.
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'''Solution 2  multiple Fixed Prices'''
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Normal Fixd Prices:
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*Minimum stay = 1
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*"Allowed = All days
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*Check-in Allowed = All days except Monday
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*Check-out Allowed = All days
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Monday Fixed Price:
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*Minimum stay = 3
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*Allowed = All days
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*Check-in Allowed = Only Monday
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*Check-out Allowed = All days
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== Set Minimum Stays using Daily Prices ==
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If you have room prices you can use daily prices.
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1. Go to PRICES > DAILY PRICE RULES and
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*Add a New Daily price. 
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*set the "Minimum Stay" for each daily price
  
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This can be done by using two rates. One would be set for a minimum stay of one night and have the "Rate Allowed" deselected for the weekend nights.
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2. When you now o to the CALENDAR you will see a row for each daily price where you can enter the price.
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Make sure the check-in and check-out tick boxes are enabled on all days otherwise this rate will not be allowed for a booking that arrives or departs on a weekend but also includes weekdays.  
 
  
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The second rate should have a minimum stay of 2 nights. If the price is the same or higher than the first rate you can leave this rate available on all nights. If the 2 night weekend price is lower and not allowed on weekdays you can deselect the "Rate Allowed" tick boxes for the weekdays. Again make sure the check-in and check-out tick boxes are selected for all nights so the two rates can be combined for bookings which overlap both.
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= Send Minimum Stays to Channels =
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We can send minimum stays to channels which support this. You can find information on if/how an OTA support prices for different length of stay in this   [[Channel_Manager_Capabilities|overview]] and refer to the help page of the channels you are using for specific information.

Latest revision as of 10:28, 9 January 2024

Minimum Stays and Maximum Stays
This page explains how to set minimum stays and/or maximum stays and prices for different length of stay.

You can define different prices for different length of stay using the "Minimum Stay" and "Maximum Stay" settings.

Minimum and maximum stays can be set and overridden at different levels:

Minimum Stay

  • At the room level ( (SETTINGS) PROPERTIES > ROOMS > SETUP) set the lowest allowed value of minimum stay at any time.
  • At the offer level ( (SETTINGS) PROPERTIES > OFFERS)
  • Each Daily Price can have it's own value.
  • Each Fixed Price can have it's own value.
  • Minimum stays can be overridden in the CALENDAR. This minimum stay value cannot be lower than that set for the room for an offer, a Daily Price or a Fixed Price.

Tip You can use a Gap Filler to sell remaining nights.

Maximum Stay

  • At the room level ( (SETTINGS) PROPERTIES > ROOMS > SETUP) set the highest allowed value of maximum stay at any time.
  • Each Daily Price can have it's own value.
  • Each Fixed Price can have it's own value.
  • Maximum stays can be overridden in the CALENDAR. This maximum stay value cannot be higher than that set for the room a Daily Price or a Fixed Price.


The restriction strategy which you can set in (SETTINGS) PROPERTIES > ROOMS > SETUP sets how the Fixed Prices minimum and maximum stay settings are applied. In most cases the appropriate setting is "Stay Through".

  • When set to "Stay Through", this prices minimum and maximum stay restrictions must be satisfied for each day of the stay where this price applies. The value of all booked days applies.
  • When set to "First Night Only", this prices minimum and maximum stay restrictions must only be satisfied for the arrival date of the booking. Only the value of the check-in day applies to the booking.

1 Change Minimum Stay on individual dates

In the CALENDAR go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up enter the number of nights you want to override your prices with. If the change applies to a range of date also set the end date.

Tip If you normally require a minimum stay but allow shorter stays when you have gaps you can create a special Gap Filler

2 Examples

2.1 Guest who stay only one night pay a higher price than guests who stay two or more nights

Solution 1 multiple daily prices:

Daily Price 1:

  • Minimum stay = 1 night

Daily price 2:

  • Minimum stay = 2 nights.

Solution 2 multiple Fixed Prices:

Fixed Price 1:

  • Minimum stay = 1 night

Fixed Price 2:

  • Minimum stay = 2 nights.

Tip You can create as many prices as you need to reflect your pricing strategy.

2.2 Minimum Stay only on Weekends

Solution 1 override in the CALENDAR:

Go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up tick the weekend days and set the date range.

Solution 2 multiple Fixed Prices:

By creating two Fixed Prices you can specify a different minimum stay based on the day of the check-in. This example shows how to make a 2 night minimum for Friday arrivals while a 1 night minimum applies to arrivals on every other day.

Fixed Price 1:

  • Minimum stay = 1 night
  • Allowed = deselected for the Friday.

Make sure the check-in and check-out tick boxes are enabled on all days otherwise this rprice will not be allowed for a booking that arrives or departs on a weekend but also includes weekdays.

Fixed Price 2:

  • Minimum stay = 2 nights.
  • If the price is the same or higher than the first Fixed Price you can leave this Fixed Price available on all nights. If the 2 night weekend price is lower and not allowed on weekdays you can deselect the "Allowed" tick boxes for the weekdays.

Again make sure the check-in and check-out tick boxes are selected for all nights so the two Fixed Prices can be combined for bookings which overlap both.


2.3 Minimum Stay only on Weekends

Example: Weekdays have a 2 night minimum stay, Friday and Saturday have a minimum stay of 3 nights. A guest wants to arrive on Thursday and stay 2 nights. Stay Through: booking not possible because for Friday a 3 night minimum stay applies. First Night: Booking possible because on Thursday a minimum stray of 2 nights applies and the rule for Friday will be ignored.

Solution 1 override in the CALENDAR:

Go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up tick the weekend days and set the date range.

Solution 2 multiple Fixed Prices:

By creating two rFixed Prices you can specify a different minimum stay based on the day of the check-in. This example shows how to make a 2 night minimum for Friday arrivals while a 1 night minimum applies to arrivals on every other day.

Fixed Price 1:

  • Minimum stay = 1 night
  • Allowed = deselected for the Friday.

Make sure the check-in and check-out tick boxes are enabled on all days otherwise this Fixed Price will not be allowed for a booking that arrives or departs on a weekend but also includes weekdays.

Fixed Price 2:

  • Minimum stay = 2 nights.
  • If the price is the same or higher than the first Fixed Price you can leave this Fixed Price available on all nights. If the 2 night weekend price is lower and not allowed on weekdays you can deselect the "Allowed" tick boxes for the weekdays.

Again make sure the check-in and check-out tick boxes are selected for all nights so the two Fixed Prices can be combined for bookings which overlap both.

2.4 Minimum Stay for a Season or Period

Example 1: The normal minimum stay is 1 night. For July you want a minimum stay of 3 nights.

Solution 1 override in the CALENDAR:

Go to the CALENDAR and go to July 1st. Click in the field "Min Stay" on July 1st. In the pop up enter 3 and set the date range to July 30.

Solution 2 multiple Fixed Prices:

1. Normal Fixed Price:

  • First night: today (or when it starts)
  • Last night: June 30
  • Minimum stay: 1 night
  • Strategy: Do not allow lower prices

2. Create a high season Fixed Price with these settings:

  • First night: July 1
  • Last night: July 30
  • Minimum stay: 3 nights
  • Strategy: Do not allow lower prices

3. Normal Fixed Price:

  • First night: August 1
  • Last night: June 30 (next year)
  • Minimum stay: 1 night
  • Strategy: Do not allow lower prices


Example 2: The normal minimum stay is 2 nights. For check-ins between 27th Dec and 5th Jan you want a minimum stay of 5 nights and the price to be higher for the first 5 nights if check in is at any given date between these dates.

Solution 1: Create a holiday Fixed Price with these settings:

  • First night: 27th Dec.
  • Last night: 5th Jan (following year)
  • Minimum stay: 5 nights
  • Strategy: Do not allow lower prices

This solution will enforce the holiday price until the 5th of January but from the 6th onwards it will revert to your normal price.

Solution 2: Break your normal Fixed Price so it ends on the 26 of December and start a new one on January 8th

Create your holiday Fixed Price with these settings:

  • First night: 27th Dec.
  • Last night: 7th Jan (following year)
  • Minimum stay: 5 nights
  • Strategy: Allow lower prices

Create a filler Fixed Price for your normal price with these settings: (this Fixed Prices allows people checking in on the 6th or 7th to pay the normal price but people checking out on the 6th or 7th do not)

  • First night: 6th Jan.
  • Last night: 8th Jan
  • Minimum stay: 2 nights
  • Strategy: Allow lower prices
  • Check-out: not allowed on the weekdays the 6th and the 7th fall on

This solution will force people booking up to the 6th (checkout on the 7th) to pay the holiday price but people checking in on the 6th or later will pay the normal price.


Example 3: The normal minimum stay is 4 nights, For stays between 27th Dec and 7th Jan (even if it starts before) you want at least a minimum stay of 7 nights.

Solution 1: Create a holiday Fixed Price with these settings:

  • First night: 27th Dec.
  • Last night: 7th Jan (following year)
  • Minimum stay: 7 nights
  • Strategy: Do not allow lower prices
  • Open your Calendar and for dates between 27th December and 2nd January select 'No Check-out' in Override.

This solution will force the holiday price/minimum stay until the 7th January but with at least 7 night stay during your 2 dates.

2.5 Minimum Stay depending on when the booking was made

Example 1: The normal minimum stay is 2 nights. For last minute bookings bookings made up to 3 days in advance a one night minimum stay is accepted.

1. Normal Fixed Price:

  • Minimum stay: 2
  • Min days until Check-in: 3 nights
  • Strategy: Do not allow lower prices

2. Last minute Fixed Price:

  • Minimum stay: 1
  • Min days until Check-in: 1
  • Strategy: Do not allow lower prices

3. Normal Fixed Price:

  • First night: August 1
  • Last night: June 30 (next year)
  • Minimum stay: 1 night
  • Strategy: Do not allow lower prices

2.6 Minimum Stay for a certain Check-in day

Example: Minimum stay of 3 nights required for check-ins on Monday.

Solution 1 set minimum stay in the CALENDAR:

Go to the date you want to change the minimum stay for. Click in the field "Min Stay". In the pop up enter 2 and tick only Monday and set the date range.


Solution 2 multiple Fixed Prices

Normal Fixd Prices:

  • Minimum stay = 1
  • "Allowed = All days
  • Check-in Allowed = All days except Monday
  • Check-out Allowed = All days

Monday Fixed Price:

  • Minimum stay = 3
  • Allowed = All days
  • Check-in Allowed = Only Monday
  • Check-out Allowed = All days

2.7 Set Minimum Stays using Daily Prices

If you have room prices you can use daily prices.

1. Go to PRICES > DAILY PRICE RULES and

  • Add a New Daily price.
  • set the "Minimum Stay" for each daily price

2. When you now o to the CALENDAR you will see a row for each daily price where you can enter the price.

3 Send Minimum Stays to Channels

We can send minimum stays to channels which support this. You can find information on if/how an OTA support prices for different length of stay in this overview and refer to the help page of the channels you are using for specific information.

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