Difference between revisions of "Hostel and Retreat Setup"

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[[Category:How to]]
 
[[Category:How to]]
 
[[Category:Rooms]]
 
[[Category:Rooms]]
−
[[Category:Rates]]
+
[[Category:Fixed Prices]]
 
[[Category:Properties]]
 
[[Category:Properties]]
−
  ''This page explains how to set up dorms or other shared rooms''
+
[[Category:Dorms]]
−
==Setup ==
+
[[Category:Getting_Started]]
 +
<div class="heading">Dorms</div>
 +
  This page explains how to set up dorms or other shared rooms
 +
=Setup =
 +
== Step 1 - Setup your Rooms ==
 +
Go to  {{#fas:cog}} (SETTINGS)  > PROPERTIES > ROOMS and add a room for each dorm you have.
  
−
=== Step 1 - Setup your Rooms ===
+
To set them up go to  {{#fas:cog}} (SETTINGS)  > PROPERTIES > ROOMS > SETUP
−
Go to '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and add a room for each dorm you have.  
+
*set ''Quantity of This Type''  to the number of beds in this dorm. If you do not offer a special children price set ''Maximum Adults'' to "Use Guests" and ''Maximum Children'' to ''Dont Ask''
 +
*set ''Maximum Guests'' to the number of beds you have.
 +
 
 +
*'''Collect Number of Guests''' = Yes
 +
*'''Display Name for Dorm''' = Optionally add a name to show on the booking page if required in all activated languages
 +
*Set the "Accommodation Type" = Dorm
 +
 
 +
[[Image:hostel2.png|600px|link=]]
 +
[[Media:hostel2.png|view large]]
  
−
To set them up go to  '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' -> '''SETUP'''
 
−
*set ''Quantity of This Type''  to the number of beds in this dorm. If you do not offer a special children price set ''Maximum Adults'' to "Use Guests" and ''Maximum Children'' to ''Dont Ask''
 
 
*set ''Unit Allocation'' to ''One per Guest''
 
*set ''Unit Allocation'' to ''One per Guest''
−
*set ''Maximum Guests'' to the number of beds you have.
 
  
−
[[Image:hostel1.png|600px|link=]]
+
[[Image:hostel3.png|600px|link=]]
−
[[Media:hostel1.png|view large]]
+
[[Media:hostel3.png|view large]]
 +
 
 +
== Step 2 - Set your Prices ==
 +
===Using Daily Prices===
 +
Go to PRICES > DAILY PRICE RULES and create a daily price for each number of guest which can book.
 +
 
 +
Example 1:
 +
 
 +
If a dorm can accommodate three guests and the extra person price is different, then you will need three daily prices:
 +
*Daily price 1: "Price for" = Up to 1 person.
 +
*Daily price 2: "Price for" = Up to 2 People.
 +
*Daily price 3: "Price for" = Up to 3 People.
 +
 
 +
Then go to the CALENDAR and enter your price for each daily price/number of people.
  
−
*Set the "Accommodation Type" = Dorm
 
  
−
=== Step 2- Set your Prices ===
+
Example 2:  
−
'''Using Daily Prices:'''
 
  
−
Go to SETTINGS-> PROPERTIES-> ROOMS> DAILY PRICES and set "Maximum Guests" = 1. Then go to the CALENDAR and enter your price.
+
If a dorm can accommodate three guests and the extra person price is the same, then you can enter an Extra Person Price:
 +
*Daily price 1: "Price for" = Up to 1 person, Extra Person Price = 20
  
−
'''Using Rates:'''
+
Then go to the CALENDAR and enter your price for the first person.
  
−
Go to '''RATES''' click on ADD RATE to open the rate popup.
 
  
−
*enter your bed price per night under both ''Single Price'' and ''Extra Person''
+
Example 3:
  
−
Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.
+
If your prices change on a regular based and your dorm can accommodate three guests and each person is charged at the same price, you will need ONE daily price:
 +
*Daily price 1: "Price for" = Per Person.  
  
−
[[Image:hostel2.png|600px|link=]]
+
Then go to the CALENDAR and enter your price for 1 person, the price for each additional person will be calculated from the 1 person price.
−
[[Media:hostel2.png|view large]]
 
  
−
'''Optionally you can also:'''
+
===Using Fixed Prices===
 +
Go to PRICES > FIXED PRICES click on "Add Fixed Prices".
  
−
*Offer the whole dorm at a discounted price. Enter the price for the whole dorm in ''Room Price'' and set ''Room Price For'' to ''Max Room Capacity'' or the minimum number of people this rate applies to.
+
*enter your bed price per night under both ''Single Price'' and ''Extra Person''
  
−
[[Image:hostel3.png|600px|link=]]
+
Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.
−
[[Media:hostel3.png|view large]]
 
  
 +
===Offer the whole dorm at a discounted price===
 +
Set up the price for the whole dorm as  ''Room Price''  for ''Max Room Capacity''.
  
−
*if you offer a discounted price for children enter this into ''Extra Child''. If you use this go go '''SETTINGS''' -> '''PROPERTIES''' -> '''ROOMS''' and set ''Maximum Adults'' and ''Maximum Children'' to the max number you allow in this dorm.
+
===Discounted price for children===
 +
If you offer a discounted price for children enter this into ''Extra Child''. If you use this go to {{#fas:cog}} (SETTINGS) PROPERTIES -> ROOMS and set ''Maximum Adults'' and ''Maximum Children'' to the max number you allow in this dorm.
  
 
==Manage bookings ==
 
==Manage bookings ==
Line 49: Line 73:
  
 
When manually adding a booking for a dorm you can assign a free bed via the "Unit" selector in the "Summary" tab of the booking. If you are adding a booking for multiple beds use the "Allocate" button to allocate beds.
 
When manually adding a booking for a dorm you can assign a free bed via the "Unit" selector in the "Summary" tab of the booking. If you are adding a booking for multiple beds use the "Allocate" button to allocate beds.
 +
 +
==Channels / OTAs ==
 +
If you plan to sell your dorm Beds on a booking channel, then please check the specific requirements for pricing and dependencies to ensure you meet their requirements.
 +
 +
==Channels/OTA pricing requirements==
 +
 +
 +
{| class="wikitable"
 +
! scope="col"| OTA
 +
! scope="col"| Channel Pricing Model
 +
! scope="col"| Daily Price Rules
 +
! scope="col"| Calendar
 +
! scope="col"| Channel specific requirements
 +
|-
 +
 +
|Agoda
 +
|Per Occupancy Pricing
 +
|Price for = 1 person, no "Extra Person Price"
 +
|Enter Bed/person Price in the calendar
 +
|
 +
|-
 +
 +
|Airbnb
 +
|Per Day Pricing
 +
|Price for = up to 1 person, no "Extra Person Price"
 +
|Enter Bed/person Price in the calendar 
 +
|{{#fas:cog}} (SETTINGS) CHANNEL MANAGER > AIRBNB > SPECIFIC CONTENT > LISTING DETAILS >
 +
'''Property Type Group''' = boutique_hotels_and_more
 +
 +
'''Listing Type''' = Shared room
 +
 +
'''Bathroom Shared''' = Choose one of the options with shared bathroom (CAN NOT BE PRIVATE)
 +
 +
{{#fas:cog}} (SETTINGS) CHANNEL MANAGER > AIRBNB > SPECIFIC CONTENT > PRICING >
 +
Guests Included = 1
 +
 +
{{#fas:cog}} (SETTINGS) CHANNEL MANAGER > AIRBNB > MAPPING > Sync Type = Limited
 +
 +
<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Airbnb will send ONE booking for the total number of guests, blocking the inventory. The booking will appear that all guests are in the same 'bed' but the inventory will show the correct number. You can prefer to see the bookings as individual bookings, copy the booking from Airbnb and create a group booking.
 +
 +
|-
 +
 +
|Airbnb
 +
|Per Occupancy Pricing
 +
|Price  for = 1 person, no "Extra Person Price"
 +
|Enter Bed/person Price in the calendar
 +
|{{#fas:cog}} (SETTINGS) CHANNEL MANAGER > AIRBNB > SPECIFIC CONTENT > LISTING DETAILS >
 +
'''Property Type Group''' = boutique_hotels_and_more
 +
 +
'''Listing Type''' = Shared room
 +
 +
'''Bathroom Shared''' = Choose one of the options with shared bathroom (CAN NOT BE PRIVATE)
 +
 +
<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you use Pricing Model = Per Occupancy Pricing, then Airbnb does not limit the number of guests based on the inventory sent from Beds24.
 +
 +
|-
 +
 +
|Expedia
 +
|Per Day Pricing
 +
|Price = 1 person, no "Extra Person Price"
 +
|Enter Bed/person Price in the calendar
 +
|
 +
|-
 +
 +
|Booking.com
 +
|Per Day Pricing
 +
|Price = Max Occupancy
 +
|Enter Bed/person Price in the calendar
 +
|Send Support ticket, requesting the Pricing Model at Booking.com is changed to Standard.
 +
|-
 +
 +
|HostelsClub
 +
|
 +
|Price = Max Occupancy
 +
|Enter Bed/person Price in the calendar
 +
|'''Private Room''' - Daily Price = Price For = Max Occupancy (The price paid by the guest is the bed price multiplied by the number of beds in the private room)
 +
 +
'''Number of Beds''' - select the number of beds in the room if they are different from the Max number of guests.
 +
If the room has a double bed, this will be 1 bed, not 2 to match the number of guests.
 +
|-
 +
 +
|Hostelworld
 +
|
 +
|Price = Max Occupancy
 +
|Enter Bed/person Price in the calendar
 +
|'''Private Room''' - Daily Price = Price For = Max Occupancy (The price paid by the guest is the bed price multiplied by the number of beds in the private room)
 +
 +
'''Number of Beds''' - select the number of beds in the room if they are different from the Max number of guests.
 +
If the room has a double bed, this will be 1 bed, not 2 to match the number of guests.
 +
|-
 +
 +
 +
|}

Latest revision as of 15:42, 13 June 2024

Dorms
This page explains how to set up dorms or other shared rooms

1 Setup

1.1 Step 1 - Setup your Rooms

Go to (SETTINGS) > PROPERTIES > ROOMS and add a room for each dorm you have.

To set them up go to (SETTINGS) > PROPERTIES > ROOMS > SETUP

  • set Quantity of This Type to the number of beds in this dorm. If you do not offer a special children price set Maximum Adults to "Use Guests" and Maximum Children to Dont Ask
  • set Maximum Guests to the number of beds you have.
  • Collect Number of Guests = Yes
  • Display Name for Dorm = Optionally add a name to show on the booking page if required in all activated languages
  • Set the "Accommodation Type" = Dorm

Hostel2.png view large

  • set Unit Allocation to One per Guest

Hostel3.png view large

1.2 Step 2 - Set your Prices

1.2.1 Using Daily Prices

Go to PRICES > DAILY PRICE RULES and create a daily price for each number of guest which can book.

Example 1:

If a dorm can accommodate three guests and the extra person price is different, then you will need three daily prices:

  • Daily price 1: "Price for" = Up to 1 person.
  • Daily price 2: "Price for" = Up to 2 People.
  • Daily price 3: "Price for" = Up to 3 People.

Then go to the CALENDAR and enter your price for each daily price/number of people.


Example 2:

If a dorm can accommodate three guests and the extra person price is the same, then you can enter an Extra Person Price:

  • Daily price 1: "Price for" = Up to 1 person, Extra Person Price = 20

Then go to the CALENDAR and enter your price for the first person.


Example 3:

If your prices change on a regular based and your dorm can accommodate three guests and each person is charged at the same price, you will need ONE daily price:

  • Daily price 1: "Price for" = Per Person.

Then go to the CALENDAR and enter your price for 1 person, the price for each additional person will be calculated from the 1 person price.

1.2.2 Using Fixed Prices

Go to PRICES > FIXED PRICES click on "Add Fixed Prices".

  • enter your bed price per night under both Single Price and Extra Person

Bookings for one person will be offered the Single price. Bookings for two people will be offered the Single plus Extra person price. Bookings for three people the Single plus two Extra person etc.

1.2.3 Offer the whole dorm at a discounted price

Set up the price for the whole dorm as Room Price for Max Room Capacity.

1.2.4 Discounted price for children

If you offer a discounted price for children enter this into Extra Child. If you use this go to (SETTINGS) PROPERTIES -> ROOMS and set Maximum Adults and Maximum Children to the max number you allow in this dorm.

1.3 Manage bookings

For online bookings containing multiple beds the system will create a group booking with one master booking showing the invoice for all beds and and individual linked bookings for each bed. The Group_Bookings help page gives more information on how to manage group bookings.

When manually adding a booking for a dorm you can assign a free bed via the "Unit" selector in the "Summary" tab of the booking. If you are adding a booking for multiple beds use the "Allocate" button to allocate beds.

1.4 Channels / OTAs

If you plan to sell your dorm Beds on a booking channel, then please check the specific requirements for pricing and dependencies to ensure you meet their requirements.

1.5 Channels/OTA pricing requirements

OTA Channel Pricing Model Daily Price Rules Calendar Channel specific requirements
Agoda Per Occupancy Pricing Price for = 1 person, no "Extra Person Price" Enter Bed/person Price in the calendar
Airbnb Per Day Pricing Price for = up to 1 person, no "Extra Person Price" Enter Bed/person Price in the calendar (SETTINGS) CHANNEL MANAGER > AIRBNB > SPECIFIC CONTENT > LISTING DETAILS >

Property Type Group = boutique_hotels_and_more

Listing Type = Shared room

Bathroom Shared = Choose one of the options with shared bathroom (CAN NOT BE PRIVATE)

(SETTINGS) CHANNEL MANAGER > AIRBNB > SPECIFIC CONTENT > PRICING > Guests Included = 1

(SETTINGS) CHANNEL MANAGER > AIRBNB > MAPPING > Sync Type = Limited

Airbnb will send ONE booking for the total number of guests, blocking the inventory. The booking will appear that all guests are in the same 'bed' but the inventory will show the correct number. You can prefer to see the bookings as individual bookings, copy the booking from Airbnb and create a group booking.

Airbnb Per Occupancy Pricing Price for = 1 person, no "Extra Person Price" Enter Bed/person Price in the calendar (SETTINGS) CHANNEL MANAGER > AIRBNB > SPECIFIC CONTENT > LISTING DETAILS >

Property Type Group = boutique_hotels_and_more

Listing Type = Shared room

Bathroom Shared = Choose one of the options with shared bathroom (CAN NOT BE PRIVATE)

If you use Pricing Model = Per Occupancy Pricing, then Airbnb does not limit the number of guests based on the inventory sent from Beds24.

Expedia Per Day Pricing Price = 1 person, no "Extra Person Price" Enter Bed/person Price in the calendar
Booking.com Per Day Pricing Price = Max Occupancy Enter Bed/person Price in the calendar Send Support ticket, requesting the Pricing Model at Booking.com is changed to Standard.
HostelsClub Price = Max Occupancy Enter Bed/person Price in the calendar Private Room - Daily Price = Price For = Max Occupancy (The price paid by the guest is the bed price multiplied by the number of beds in the private room)

Number of Beds - select the number of beds in the room if they are different from the Max number of guests. If the room has a double bed, this will be 1 bed, not 2 to match the number of guests.

Hostelworld Price = Max Occupancy Enter Bed/person Price in the calendar Private Room - Daily Price = Price For = Max Occupancy (The price paid by the guest is the bed price multiplied by the number of beds in the private room)

Number of Beds - select the number of beds in the room if they are different from the Max number of guests. If the room has a double bed, this will be 1 bed, not 2 to match the number of guests.

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