ICal Export

Synchronising Beds24.com with your Google or any iCal calendar

1 Capabilities

Beds24.com can export bookings to your Google (iCal) calendar.

2 Limitations

Only active bookings are exported, cancelled bookings will not appear.

Your Calendar program is responsible for routinely updating the calendar, we have no control over how often systems like Google calendar actually perform an update.

3 What you will need

The Beds24 Calendar URL as displayed in the channel manager menu for each room.

The calendar will only be activated when the booking checkbox is checked.

If the token in the URL is correct the booking will be exported with the description entered in the Booking Description field. Use Template Variables, here to include information from each booking.

The password is optional and can be used to change the token value. If anyone accesses the calendar with the wrong token, no personal information will be available in the calendar.

4 Beds24.com

Check (tick) the Booking checkbox for each room you want to export booking information and click save.

Check (tick) the Inventory checkbox for each room you want to export unavailable date information and click save.

5 In your Calendar

The iCal export will work with any calendar capable of importing iCal format data. Google and Mac chosen here as examples because they are often used.

Google.com

• Log into your Google calendar.
• In the left column select "Other calendars".
• Select "Add by URL".
• Enter the Beds24 Calendar URL (see above).
• Click Add Calendar and the bookings for that room should import.
• Repeat for any other rooms.

Mac

• In Calendar, choose File > New Calendar Subscription.
• Enter the calendar’s web address, and then click Subscribe.
• Enter a name for the calendar in the Name field and choose a color from the adjacent pop-up menu.
• Repeat for any other rooms.