Dynamic Multi Calendar: Difference between revisions

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[[Category:Calendar]]
[[Category:Calendar]]
'''Coming Soon!'''
<div class="heading">Dynamic Multi-Calendar</div>
This page is about fully customizable '''Dynamic Multi-Calendar''' with drag & drop function


  This page is about fully customizable '''Smart Multi-Calendar''' with drag & drop function
=Summary=
<div class="summarybox">
The dynamic multi-calendar allows you to view and manage all properties, rooms, prices and availability and restrictions in one central place.
*'''Drag and drop bookings''' to change the assigned room or dates
*Change or enter '''prices'''
*Change '''inventory
*Set '''minimum stays''' or '''maximum stays'''
*Use the Override function to add '''restrictions to check-in and/or check-out'''
*Manually '''enter bookings'''
*Keep '''notes'''


=Overview=
You can '''customize''' the Calendar and create '''multiple views'''.  
The smart multi-calendar allows you to view and manage all properties, rooms, prices and availability and restrictions in one central place.  
</div>


You can drag and drop bookings to change the assigned  room or dates.


<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> This calendar is only available in the new control panel. If you have not yet switched to the new control panel you can do this in  {{#fas:cog}} (SETTINGS)  ACCOUNT > PREFERENCES.  
<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> This calendar is only available in the new control panel. If you have not yet switched to the new control panel you can do this in  {{#fas:cog}} (SETTINGS)  ACCOUNT > PREFERENCES.  


=Functions=
=Functions=
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Accounts with more than ten properties might observe performance issues. We are aware of this problem and are working on it. If you see other problems please notify us via a support ticket.
[[File:dynamic-calendar.mp4|640px]]
==Dates==
You can scroll the table to the left and right or choose a specific date.  Clicking on "Today" will always bring you back to todays date.
By default, the calendar uses the current date. In the views settings you can choose to remember the last seen date.
==Inventory==
==Inventory==
The number of rooms remaining to sell is shown,  and they can be edited to quickly change your availability. (It is only possible to lower the number based on the value in {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS> SETUP "Quantity of this type" and any existing bookings) Click to open a popup and save the changes in your inventory.
The number of rooms remaining to sell is shown,  and they can be edited to quickly change your availability. (It is only possible to lower the number based on the value in {{#fas:cog}} (SETTINGS)  PROPERTIES > ROOMS> SETUP "Quantity of this type" and any existing bookings) Click to open a popup and save the changes in your inventory.
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Bookings are displayed in red (or your selected color) - hover the mouse over individual bookings to show more information or click on them to open them.
Bookings are displayed in red (or your selected color) - hover the mouse over individual bookings to show more information or click on them to open them.


===Add bookings manually===
To add a booking click on the check-in date for the room.
To add a booking click on the check-in date for the room.


==Drag and Drop==
<embedvideo service="youtube">https://youtu.be/-baTic4zHpI</embedvideo>
To avoid accidental changes drag & drop is deactivated by default. You can activate drag & drop under "Settings".
 
<embedvideo service="youtube">https://youtu.be/RrJcMyyr7s8</embedvideo>
 
===Check-in, Check-out, Info Codes, Flags===
When you right click on a booking you can apply an info code i.e. to check a guest in or check a guest out or to add a flag. Info codes and flag values can be defined in  {{#fas:cog}} (SETTINGS) ACCOUNT > PREFERENCES.
 
===Drag and Drop===
Rooms, check-in and departure date can be changed via drag and drop.
 
To avoid accidental changes drag & drop is deactivated by default.
 
===Unallocated Bookings===
To view unallocated bookings in the calendar, go to {{#fas:cog}} (SETTINGS) > PROPERTIES >ROOMS > SETUP > BOOKING ALLOCATION > UNALLOCATTED UNIT NAME  and add a name to show in the Calendar.


==Prices==
==Prices==
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Daily prices are shows in the color you have set tor them.  
Daily prices are shows in the color you have set tor them.  


They can be entered or changed.  Click in on the day the rate starts to open a popup and set the price and date range and click SAVE. You may modify individual dates as required.
They can be entered or changed.  Click in on the day the price starts to open a popup and set the price and date range and click SAVE. You may modify individual dates as required.


To remove a price set it to 0 (numeral zero)
To remove a price set it to 0 (numeral zero)


===Rates===
<embedvideo service="youtube">https://youtu.be/TkIZbqe5Cpc</embedvideo>
If used, rates will be shown for each room  in green or color set in the rate. Hover the mouse over individual rates to show more information or click on them to open them.
 
<embedvideo service="youtube"> https://youtu.be/bZepR0og7Ag</embedvideo>
 
===Fixed Prices===
If used, Fixed Prices will be shown for each room  in green or color set in the Fixed Price. Hover the mouse over individual Fixed Prices to show more information or click on them to open them.


===Multiplier===
===Multiplier===
The multiplier adjusts all daily price and rates by a percentage. (For an increase in price add a number in excess of 100 and for a lower price a number lower than 100).  
The multiplier adjusts all Daily Price and Fixed Prices by a percentage. (For an increase in price add a number in excess of 100 and for a lower price a number lower than 100).  


If you use rates you can deactivate the multiplier by setting "Allow Multiplier" = No  in the "Summary" tab of the rate.  
If you use Fixed Prices you can deactivate the multiplier by setting "Allow Multiplier" = No  in the "Summary" tab of the Fixed Prices.
 
<embedvideo service="youtube">https://youtu.be/KkTUU19G3OU</embedvideo>
 
===Minimum Stay===
If a price has a minimum stay of more than one day an asterisk will be shown next to the price like this 74.82*


==Restrictions==
==Restrictions==
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*EXCEPTION will apply the booking rule for the "Exceptional Period" set in {{#fas:cog}} (SETTINGS) PROPERTIES > BOOKING RULES
*EXCEPTION will apply the booking rule for the "Exceptional Period" set in {{#fas:cog}} (SETTINGS) PROPERTIES > BOOKING RULES
*NONE - the booking strategy is as defined for the property
*NONE - the booking strategy is as defined for the property
<embedvideo service="youtube">https://youtu.be/jTjdyMR7uyc</embedvideo>


===Minimum Stay===
===Minimum Stay===
If you set a minimum stay in the Calendar it will  be applied and override the minimum stay from {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP, daily prices and rates with a higher minimum stay.
If you set a minimum stay in the Calendar it will  be applied and override the minimum stay from {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP, daily prices and rates with a higher minimum stay.
<embedvideo service="youtube">https://youtu.be/n-6TeuFzrQ8</embedvideo>


===Maximum Stay===
===Maximum Stay===
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Diary notes will also display in the "Diary" on the DASHBOARD on the day.
Diary notes will also display in the "Diary" on the DASHBOARD on the day.
<embedvideo service="youtube">https://youtu.be/Jz7eaX-asE0</embedvideo>
==Properties and rooms==
If you have multiple properties you can quickly access a specific property by first clicking on "Properties" at the top then on the property you want to view.
Under "Properties" you can also choose to view one or more properties either expanded or collapsed. By default one property is expanded at a time. Depending on the power of your computer you can adjust the number in "Settings".
You can also collapse or expand individual  properties or rooms via the {{#fas:caret-up}} or  {{#fas:caret-down}}  icons next to the name.
In the {{#fas:table}} views menu you can choose to add a {{#fas:ellipsis-h}} settings icon for properties, rooms and units. When you click on the {{#fas:ellipsis-h"></i>}}  icon next to the name a menu with customization options and short cuts to useful functions will open.
You can use this settings menu to adjust the order of rows under each unit.
<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>
In the {{#fas:table}} views menu you can choose to add a {{#fas:ellipsis-h}} settings icon for properties, rooms and units. To unhide a hidden property click on "Properties" in the menu above the calendar and tick the property. If you want to unhide a hidden a room click on the {{#fas:ellipsis-h}}  icon next to the property name, look for the hidden room and tick to unhide it.  For a hidden unit click on the {{#fas:ellipsis-h}}  icon next to the room name look for the hidden unit and tick to unhide it.
<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Unallocated Bookings
to view unallocated bookings in the calendar, go to {{#fas:cog}} (SETTINGS) > PROPERTIES >ROOMS > SETUP > BOOKING ALLOCATION > UNALLOCATTED UNIT NAME  and add a name to show in the Calendar.


==Room Management==
==Room Management==
The "Unit Status Values" set in ({{#fas:cog}} SETTINGS) ACCOUNT > PREFERENCES can be selected and changed next to the unit name.
The "Unit Status Values" set in ({{#fas:cog}} SETTINGS) ACCOUNT > PREFERENCES can be selected and changed next to the unit name.


==Intelligence Functions==
=Views=
The "Intelligence" button <span style="display: inline-block; height: 20px; width: 20px; text-align: center; background-color: #fe746c; color: #fff; border-radius: 50%;">{{#fas:lightbulb}}</span>    links to functions with insights which can help you improve your business.  
You can save multiple views so you can access them later via the "Views" Button.


*Booking.coms tailored  '''Opportunities''' will help you increase your visibility and revenue.
Under "Views" you can save your customization so you can use them later.
*Rev+ Powered by Expedia Group which provides partners with real-time pricing data and market insights.


=Customization=
Views can also be changed or deleted. "Reset" will restore the default. These options are available when you click on the {{#fas:table}} views button.
==Dates==
 
You can scoll the table to the left and right or choose a specific date. Clicking on "Today" will always bring you back to todays date.  
<embedvideo service="youtube">https://www.youtube.com/watch?v=0g-nF_QCOhk</embedvideo>


==Properties and rooms==
Examples:
Under "Properties" you can choose to view one or more properties either expanded or collapsed. By default one property is expanded at a time. Depending on the power of your computer you can adjust the number in "Settings".


You can also collapse or expand individual  properties or rooms via the {{#fas:caret-square-up}} or  {{#fas:caret-square-down}}  icons next to the name.
<embedvideo service="youtube">https://youtu.be/RTWVd2-7zmQ</embedvideo>


When you click on the {{#fas:cog}}  icon next to the name a menu with customization options and short cuts to useful functions will open.
<embedvideo service="youtube">https://youtu.be/5sla8Ds0xoQ</embedvideo>


<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>To unhide a hidden property click on "Properties" in the menu above the calendar and tick the property. If you want to unhide a hidden a room click on the {{#fas:cog}}  icon next to the property name, look for the hidden room and tick to unhide it.  For a hidden unit click on the {{#fas:cog}}  icon next to the room name look for the hidden unit and tick to unhide it.
=Use on mobile devices=
The calendar is responsive so you can use it on your mobile device as it is and scroll to the dates you want to see. If you want to show/hide certain information when using a mobile device you can create and save a view (see above).


=Customization=
==Rows==
==Rows==
When you click on "Rows" you can set which information should be shown.  
When you go to the {{#fas:table}} views  menu and then click on "Rows" you can set which information should be shown.  


You can also hide or show rows for individual rooms via the {{#fas:cog}}    in the left column.  
The  arrows in the top left of the calendar allow you to adjust the first column to suit the length of your property names and room names.


The  arrows  in the top left of the calendar allow you to adjust the first column to suit the length of your property names and room names.
In the {{#fas:table}} views menu you can choose to add a {{#fas:ellipsis-h}} settings icon. When you click on it you can move the rows up and down.
 
When you click on the {{#fas:cog}} icon in the left column a menu with customization options will open where you can also change the position of the row.  


==Settings==
==Settings==
Under "Settings you find further customization options.
Under "Settings you find further customization options.
==Save and manage views==
You can save multiple views so you can access them later via the "Views" Button.
Under "Views" you can save your customization so you can use them later.
Views can also be changed or deleted. "Reset" will restore the default which is all rows activated and the one property (or the selected number of propeties) expanded. These options are available when you click on the  {{#fas:cog}}  icon.
=Use one mobile devices=
The calendar is responsive so you can use it on your mobile device as it is and scroll to the dates you want to see. If you want to show/hide certain informaton when using a mobile device you can create and save a view (see above).
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