Latest revision as of 17:07, 24 May 2024

Dynamic Multi-Calendar

This page is about fully customizable Dynamic Multi-Calendar with drag & drop function

1 Summary

The dynamic multi-calendar allows you to view and manage all properties, rooms, prices and availability and restrictions in one central place.

Drag and drop bookings to change the assigned room or dates
Change or enter prices
Change inventory
Set minimum stays or maximum stays
Use the Override function to add restrictions to check-in and/or check-out
Manually enter bookings
Keep notes

You can customize the Calendar and create multiple views.

This calendar is only available in the new control panel. If you have not yet switched to the new control panel you can do this in (SETTINGS) ACCOUNT > PREFERENCES.

2 Functions

Accounts with more than ten properties might observe performance issues. We are aware of this problem and are working on it. If you see other problems please notify us via a support ticket.

2.1 Dates

You can scroll the table to the left and right or choose a specific date. Clicking on "Today" will always bring you back to todays date.

By default, the calendar uses the current date. In the views settings you can choose to remember the last seen date.

2.2 Inventory

The number of rooms remaining to sell is shown, and they can be edited to quickly change your availability. (It is only possible to lower the number based on the value in (SETTINGS) PROPERTIES > ROOMS> SETUP "Quantity of this type" and any existing bookings) Click to open a popup and save the changes in your inventory.

Along with the inventory you can display property occupancy statistics which you can customize in (SETTINGS) ACCOUNT > PREFERENCES.

2.3 Bookings

Bookings are displayed in red (or your selected color) - hover the mouse over individual bookings to show more information or click on them to open them.

2.3.1 Add bookings manually

To add a booking click on the check-in date for the room.

2.3.2 Check-in, Check-out, Info Codes, Flags

When you right click on a booking you can apply an info code i.e. to check a guest in or check a guest out or to add a flag. Info codes and flag values can be defined in (SETTINGS) ACCOUNT > PREFERENCES.

2.3.3 Drag and Drop

Rooms, check-in and departure date can be changed via drag and drop.

To avoid accidental changes drag & drop is deactivated by default.

2.3.4 Unallocated Bookings

To view unallocated bookings in the calendar, go to (SETTINGS) > PROPERTIES >ROOMS > SETUP > BOOKING ALLOCATION > UNALLOCATTED UNIT NAME and add a name to show in the Calendar.

2.4 Prices

2.4.1 Daily Prices

Daily prices are shows in the color you have set tor them.

They can be entered or changed. Click in on the day the price starts to open a popup and set the price and date range and click SAVE. You may modify individual dates as required.

To remove a price set it to 0 (numeral zero)

2.4.2 Fixed Prices

If used, Fixed Prices will be shown for each room in green or color set in the Fixed Price. Hover the mouse over individual Fixed Prices to show more information or click on them to open them.

2.4.3 Multiplier

The multiplier adjusts all Daily Price and Fixed Prices by a percentage. (For an increase in price add a number in excess of 100 and for a lower price a number lower than 100).

If you use Fixed Prices you can deactivate the multiplier by setting "Allow Multiplier" = No in the "Summary" tab of the Fixed Prices.

2.4.4 Minimum Stay

If a price has a minimum stay of more than one day an asterisk will be shown next to the price like this 74.82*

2.5 Restrictions

2.5.1 Override

BLACKOUT will close the room so it is not available for booking
NO CHECK IN - guests can not check in on this day but guests checking in before can stay on this day
NO CHECK OUT - guests can not check out on this day but guests checking in before this date can stay on this day
NO CHECK IN AND NO CHECK OUT - guests can not check in or check out on this day but guests checking in before can stay on this day
EXCEPTION will apply the booking rule for the "Exceptional Period" set in (SETTINGS) PROPERTIES > BOOKING RULES
NONE - the booking strategy is as defined for the property

2.5.2 Minimum Stay

If you set a minimum stay in the Calendar it will be applied and override the minimum stay from (SETTINGS) PROPERTIES > ROOMS > SETUP, daily prices and rates with a higher minimum stay.

2.5.3 Maximum Stay

If you set a maximum stay in the Calendar it will be applied and override the maximum stay from (SETTINGS) PROPERTIES > ROOMS > SETUP, daily prices and rates with a lower maximum stay.

2.6 Diary and Notes

Via this icon can add diary notes for a date and notes for a property a room or a specific unit.

When you a note you will see this icon.

Diary notes will also display in the "Diary" on the DASHBOARD on the day.

2.7 Properties and rooms

If you have multiple properties you can quickly access a specific property by first clicking on "Properties" at the top then on the property you want to view.

Under "Properties" you can also choose to view one or more properties either expanded or collapsed. By default one property is expanded at a time. Depending on the power of your computer you can adjust the number in "Settings".

You can also collapse or expand individual properties or rooms via the or icons next to the name.

In the views menu you can choose to add a settings icon for properties, rooms and units. When you click on the icon next to the name a menu with customization options and short cuts to useful functions will open.

You can use this settings menu to adjust the order of rows under each unit.

In the views menu you can choose to add a settings icon for properties, rooms and units. To unhide a hidden property click on "Properties" in the menu above the calendar and tick the property. If you want to unhide a hidden a room click on the icon next to the property name, look for the hidden room and tick to unhide it. For a hidden unit click on the icon next to the room name look for the hidden unit and tick to unhide it.

Unallocated Bookings to view unallocated bookings in the calendar, go to (SETTINGS) > PROPERTIES >ROOMS > SETUP > BOOKING ALLOCATION > UNALLOCATTED UNIT NAME and add a name to show in the Calendar.

2.8 Room Management

The "Unit Status Values" set in ( SETTINGS) ACCOUNT > PREFERENCES can be selected and changed next to the unit name.

2.9 Views

You can save multiple views so you can access them later via the "Views" Button.

Under "Views" you can save your customization so you can use them later.

Views can also be changed or deleted. "Reset" will restore the default. These options are available when you click on the views button.

3 Use on mobile devices

The calendar is responsive so you can use it on your mobile device as it is and scroll to the dates you want to see. If you want to show/hide certain information when using a mobile device you can create and save a view (see above).

4 Customization

4.1 Rows

When you go to the views menu and then click on "Rows" you can set which information should be shown.

The arrows in the top left of the calendar allow you to adjust the first column to suit the length of your property names and room names.

In the views menu you can choose to add a settings icon. When you click on it you can move the rows up and down.

4.2 Settings

Under "Settings you find further customization options.

@@ Line 1: / Line 1: @@
 [[Category:Calendar]]
-'''Coming Soon!'''
+<div class="heading">Dynamic Multi-Calendar</div>
   This page is about fully customizable '''Dynamic Multi-Calendar''' with drag & drop function
-=Overview=
+=Summary=
+<div class="summarybox">
 The dynamic multi-calendar allows you to view and manage all properties, rooms, prices and availability and restrictions in one central place.
+*'''Drag and drop bookings''' to change the assigned  room or dates
+*Change or enter '''prices'''
+*Change '''inventory
+*Set '''minimum stays''' or '''maximum stays'''
+*Use the Override function to add '''restrictions to check-in and/or check-out'''
+*Manually '''enter bookings'''
+*Keep '''notes'''
+You can '''customize''' the Calendar and create '''multiple views'''.
+</div>
-You can drag and drop bookings to change the assigned  room or dates.
 <span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> This calendar is only available in the new control panel. If you have not yet switched to the new control panel you can do this in  {{#fas:cog}} (SETTINGS)   ACCOUNT > PREFERENCES.
 =Functions=
+<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Accounts with more than ten properties might observe performance issues. We are aware of this problem and are working on it. If you see other problems please notify us via a support ticket.
+[[File:dynamic-calendar.mp4|640px]]
 ==Dates==
 You can scroll the table to the left and right or choose a specific date.  Clicking on "Today" will always bring you back to todays date.
+By default, the calendar uses the current date. In the views settings you can choose to remember the last seen date.
 ==Inventory==
@@ Line 24: / Line 38: @@
 ===Add bookings manually===
 To add a booking click on the check-in date for the room.
+<embedvideo service="youtube">https://youtu.be/-baTic4zHpI</embedvideo>
+<embedvideo service="youtube">https://youtu.be/RrJcMyyr7s8</embedvideo>
 ===Check-in, Check-out, Info Codes, Flags===
@@ Line 32: / Line 50: @@
 To avoid accidental changes drag & drop is deactivated by default.
+===Unallocated Bookings===
+To view unallocated bookings in the calendar, go to {{#fas:cog}} (SETTINGS) > PROPERTIES >ROOMS > SETUP > BOOKING ALLOCATION > UNALLOCATTED UNIT NAME  and add a name to show in the Calendar.
 ==Prices==
@@ Line 37: / Line 58: @@
 Daily prices are shows in the color you have set tor them.
-They can be entered or changed.  Click in on the day the rate starts to open a popup and set the price and date range and click SAVE. You may modify individual dates as required.
+They can be entered or changed.  Click in on the day the price starts to open a popup and set the price and date range and click SAVE. You may modify individual dates as required.
 To remove a price set it to 0 (numeral zero)
-===Rates===
+<embedvideo service="youtube">https://youtu.be/TkIZbqe5Cpc</embedvideo>
-If used, rates will be shown for each room  in green or color set in the rate. Hover the mouse over individual rates to show more information or click on them to open them.
+<embedvideo service="youtube"> https://youtu.be/bZepR0og7Ag</embedvideo>
+===Fixed Prices===
+If used, Fixed Prices will be shown for each room  in green or color set in the Fixed Price. Hover the mouse over individual Fixed Prices to show more information or click on them to open them.
 ===Multiplier===
-The multiplier adjusts all daily price and rates by a percentage. (For an increase in price add a number in excess of 100 and for a lower price a number lower than 100).
+The multiplier adjusts all Daily Price and Fixed Prices by a percentage. (For an increase in price add a number in excess of 100 and for a lower price a number lower than 100).
+If you use Fixed Prices you can deactivate the multiplier by setting "Allow Multiplier" = No  in the "Summary" tab of the Fixed Prices.
+<embedvideo service="youtube">https://youtu.be/KkTUU19G3OU</embedvideo>
-If you use rates you can deactivate the multiplier by setting "Allow Multiplier" = No  in the "Summary" tab of the rate.
+===Minimum Stay===
+If a price has a minimum stay of more than one day an asterisk will be shown next to the price like this 74.82*
 ==Restrictions==
@@ Line 57: / Line 87: @@
 *EXCEPTION will apply the booking rule for the "Exceptional Period" set in {{#fas:cog}} (SETTINGS) PROPERTIES > BOOKING RULES
 *NONE - the booking strategy is as defined for the property
+<embedvideo service="youtube">https://youtu.be/jTjdyMR7uyc</embedvideo>
 ===Minimum Stay===
 If you set a minimum stay in the Calendar it will  be applied and override the minimum stay from {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP, daily prices and rates with a higher minimum stay.
+<embedvideo service="youtube">https://youtu.be/n-6TeuFzrQ8</embedvideo>
 ===Maximum Stay===
@@ Line 70: / Line 104: @@
 Diary notes will also display in the "Diary" on the DASHBOARD on the day.
+<embedvideo service="youtube">https://youtu.be/Jz7eaX-asE0</embedvideo>
 ==Properties and rooms==
@@ Line 76: / Line 112: @@
 Under "Properties" you can also choose to view one or more properties either expanded or collapsed. By default one property is expanded at a time. Depending on the power of your computer you can adjust the number in "Settings".
-You can also collapse or expand individual  properties or rooms via the {{#fas:caret-square-up}} or  {{#fas:caret-square-down}}   icons next to the name.
+You can also collapse or expand individual  properties or rooms via the {{#fas:caret-up}} or  {{#fas:caret-down}}   icons next to the name.
-In "Settings" > "Style" you can choose to add a {{#fas:cog}} settings icon for properties, rooms and units. When you click on the {{#fas:cog}}  icon next to the name a menu with customization options and short cuts to useful functions will open.
+In the {{#fas:table}} views menu you can choose to add a {{#fas:ellipsis-h}} settings icon for properties, rooms and units. When you click on the {{#fas:ellipsis-h"></i>}}  icon next to the name a menu with customization options and short cuts to useful functions will open.
 You can use this settings menu to adjust the order of rows under each unit.
 <span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>
-In "Settings" > "Style" you can choose to add a {{#fas:cog}} settings icon for properties, rooms and units. To unhide a hidden property click on "Properties" in the menu above the calendar and tick the property. If you want to unhide a hidden a room click on the {{#fas:cog}}  icon next to the property name, look for the hidden room and tick to unhide it.  For a hidden unit click on the {{#fas:cog}}  icon next to the room name look for the hidden unit and tick to unhide it.
+In the {{#fas:table}} views menu you can choose to add a {{#fas:ellipsis-h}} settings icon for properties, rooms and units. To unhide a hidden property click on "Properties" in the menu above the calendar and tick the property. If you want to unhide a hidden a room click on the {{#fas:ellipsis-h}}  icon next to the property name, look for the hidden room and tick to unhide it.  For a hidden unit click on the {{#fas:ellipsis-h}}  icon next to the room name look for the hidden unit and tick to unhide it.
+<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Unallocated Bookings
+to view unallocated bookings in the calendar, go to {{#fas:cog}} (SETTINGS) > PROPERTIES >ROOMS > SETUP > BOOKING ALLOCATION > UNALLOCATTED UNIT NAME  and add a name to show in the Calendar.
 ==Room Management==
 The "Unit Status Values" set in ({{#fas:cog}} SETTINGS) ACCOUNT > PREFERENCES can be selected and changed next to the unit name.
-==Intelligence Functions==
-The "Intelligence" button <span style="display: inline-block; height: 20px; width: 20px; text-align: center; background-color: #fe746c; color: #fff; border-radius: 50%;">{{#fas:lightbulb}}</span>    links to functions with insights which can help you improve your business.
-*Booking.coms tailored  '''Opportunities''' will help you increase your visibility and revenue.
-*Rev+ Powered by Expedia Group which provides partners with real-time pricing data and market insights.
 ==Views==
@@ Line 99: / Line 132: @@
 Under "Views" you can save your customization so you can use them later.
-Views can also be changed or deleted. "Reset" will restore the default which is all rows activated and the one property (or the selected number of propeties) expanded. These options are available when you click on the  {{#fas:cog}}  icon.
+Views can also be changed or deleted. "Reset" will restore the default. These options are available when you click on the {{#fas:table}} views button.
+<embedvideo service="youtube">https://www.youtube.com/watch?v=0g-nF_QCOhk</embedvideo>
 =Use on mobile devices=
@@ Line 106: / Line 141: @@
 =Customization=
 ==Rows==
-When you go to "Settings" > "Rows" you can set which information should be shown.
+When you go to the {{#fas:table}} views  menu and then click on "Rows" you can set which information should be shown.
 The  arrows  in the top left of the calendar allow you to adjust the first column to suit the length of your property names and room names.
+In the {{#fas:table}} views menu you can choose to add a {{#fas:ellipsis-h}} settings icon. When you click on it you can move the rows up and down.
 ==Settings==
 Under "Settings you find further customization options.

Difference between revisions of "Dynamic Multi Calendar"