Difference between revisions of "Category:Dashboard"
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| − | + | [[Category:Daily_Use]] | |
| + | [[Category:Customise_Control_Panel]] | ||
| + | <div class="heading">Dashboard</div> | ||
| + | This page explains how to use and customise the DASHBOARD | ||
| − | To view | + | <span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> If you are using the old version of the dashboard click on the "Try it" link. If you want to change back to the old version click on the {{#fas:lock}} icon and then on "Legacy Dashboard". |
| + | |||
| + | __TOC__ | ||
| + | =Summary= | ||
| + | <div class="summarybox"> | ||
| + | The dashboard shows you all relevant information on one screen and allows you to manage bookings and rooms: | ||
| + | *Overview on bookings, arrivals, departures | ||
| + | *Check-in and check-out, change or add information to bookings | ||
| + | *Keep notes | ||
| + | *Housekeeping module to manage cleaning and maintenance | ||
| + | |||
| + | To customise the dashboard click on the padlock on the right and tick "Unlock". | ||
| + | </div> | ||
| + | |||
| + | =Interactive Front Desk= | ||
| + | ==Change or add Information to bookings== | ||
| + | For the components "Arrivals", "Departures" and "Current Guests", "Modified Bookings", "Latest Bookings" you can add "CQ editable" custom question columns. These columns show the questions which are activated in {{#fas:cog}} (SETTINGS) PROPERTIES > BOOKING QUESTIONS and are editable. | ||
| + | |||
| + | If you view one property the column heading will show the name of the custom question. If you select a group or all properties only the custom question number can show because the custom questions could be different in each property. | ||
| + | |||
| + | == Check guests in and check guests out == | ||
| + | If you are using the components "Arrivals", "Departures" and "Current Guests" you can manage the check-in and check-out process from the dashboard and see which guests are currently checked-in. This video explains how to check guests in and how to check guests out: | ||
| + | |||
| + | <embedvideo service="youtube">https://youtu.be/skcNhO60858</embedvideo> | ||
| + | |||
| + | Also you can always check a guest in by opening the booking and setting the info code "Checkin" in the "Info" tab. | ||
| + | |||
| + | |||
| + | In {{#fas:cog}} (SETTINGS) ACCOUNT > PREFERENCES "Check-in Rules" you can limit the check-in function for the Dashboard modules. | ||
| + | |||
| + | =Analytics and Information= | ||
| + | |||
| + | =Customize Dashboard= | ||
| + | The dashboard is fully customisable. You can choose which content to display, where to display it and set the size of each component on the dashboard. | ||
| + | |||
| + | *To customise the dashboard click 'padlock' on the right and tick "Unlock". | ||
| + | *To customise the individual component use the menu in the right corner of the box (⋮). | ||
| + | |||
| + | This video explains how to customise the dashboard: | ||
| + | |||
| + | <embedvideo service="youtube">https://youtu.be/c45dHrA7stE</embedvideo> | ||
| + | |||
| + | |||
| + | == Add content == | ||
| + | You can add components from the selection in the drop down menu. Choose from: | ||
| + | |||
| + | *'''Components''' | ||
| + | These are specially constructed reports | ||
| + | |||
| + | You have the option to select one or all properties (if you have multiple) and choose which columns to see. The order of the columns is also customisable. Some components allow you to perform actions like check a guest in or check a guest out directly from the dashboard. | ||
| + | |||
| + | *'''Custom Reports''' | ||
| + | Create the report in REPORTS->CUSTOM REPORTS. | ||
| + | If you want to use a custom report on the dashboard set it "Layout" = tabular. | ||
| + | |||
| + | You have the option to select one or all properties (if you have multiple) | ||
| + | |||
| + | Select the Custom report from the list. The display on the Dashboard will show the Report Name you entered in REPORTS->CUSTOM REPORTS. | ||
| + | |||
| + | *'''Graphs''' | ||
| + | You have the option to select one or all properties (if you have multiple) and the period you want to see. | ||
| + | |||
| + | *'''Housekeeping''' | ||
| + | You can change the status and add a note if required. The changes you make in this components will reflect in the CALENDAR. The default statuses can be changed in {{#fas:cog}} (SETTINGS) ACCOUNT->PREFERENCES under "Unit Status Presets". | ||
| + | |||
| + | The Housekeeping component "Units" shows you a list of your units. The status of the units is unrelated to bookings. | ||
| + | |||
| + | The Housekeeping component "Bookings" shows a list of your units and the status of the unit related to the bookings. | ||
| + | |||
| + | |||
| + | *'''Potential Issues''' | ||
| + | Issues with your set up which you should address to avoid problems. | ||
| + | |||
| + | You have the option to select one or all properties (if you have multiple). | ||
| + | |||
| + | *'''Statistics''' | ||
| + | For most Statistics you can change the period you want to see. | ||
| + | |||
| + | *'''Notes''' | ||
| + | An editable notes field which allows also to add HTML. You can also use it to embed information from other systems via an Iframe. Some ideas on what to use this option for: | ||
| + | *Google doc, sheet or form | ||
| + | *calendar | ||
| + | *information from the tourist office | ||
| + | *weather | ||
| + | |||
| + | <span style="color:#007bff;“ >{{#far:question-circle}} </span> The display of many components on one dashboard can affect the performance. Consider using multiple dashboards instead. | ||
| + | |||
| + | === External content === | ||
| + | You can use the "Notes" module on the Dashboard to integrate content from an external system (ie. task management, calendars, weather forecast) via an iFrame. | ||
| + | |||
| + | *Click on "Edit" | ||
| + | *Click on "Source" | ||
| + | *Add the iframe in following format replacing the "https://myURL.com" with the URL of the page you want to embed: | ||
| + | |||
| + | <code><iframe frameborder="0" height="500" src="https://myURL.com" style="width: 100%;" scrolling="no" ></iframe></code> | ||
| + | |||
| + | *If required also adjust the "height" value. | ||
| + | |||
| + | === Arrange content === | ||
| + | *Drag and drop components to position them where you want. | ||
| + | *Resize component | ||
| + | |||
| + | == Remove content == | ||
| + | Remove components clicking into the right menu of the element and then on "Remove Component". | ||
| + | |||
| + | === Add/remove columns in a component === | ||
| + | Click on Component you wish to change, click on the 3 vertical dots, go to 'Columns' and tick/untick the columns you wish to add/remove from your component. | ||
| + | |||
| + | === Multiple Properties === | ||
| + | If you have multiple properties you can choose to show one component for each property. | ||
| + | |||
| + | If required you can add a column "Property" to show the property name. | ||
| + | |||
| + | == Save changes== | ||
| + | <span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> Make sure you lock the screen when you are done by clicking "Unlock" again to avoid accidental changes. | ||
| + | |||
| + | == Restore Default== | ||
| + | To restore the default remove all content then refresh the page. | ||
| + | |||
| + | == Dashboards in sub accounts== | ||
| + | If you have sub accounts you can use the "Clone" function to make custom dashboards available in other accounts. | ||
| + | |||
| + | Click on the 'User' icon on the top right and then on 'Account Management (in the old control panel SUB ACCOUNT in the top right) and select 'Clone Account Settings' button. | ||
| + | |||
| + | =Multiple dashboards / multiple devices / mobiles use = | ||
| + | If required you can set up multiple screens for example for desktop and mobile view. You can rename each of your dashboards. | ||
| + | Cookies are used to remember which dashboard was last viewed on a device. | ||
| + | = Troubleshooting = | ||
| + | '''Locking and unlocking does not work''' | ||
| + | If you are using "Private Mode" on your browser locking and unlocking the screen might now work. | ||
| + | |||
| + | '''Notes Module shows unable to 'edit'''' | ||
| + | Check you have the Notes Module only once. Multiple same note widgets on the same dashboard are not supported. | ||
| + | |||
| + | '''Housekeeping Units module - Table not being able to be sorted''' | ||
| + | Units can have two conditions in the table, for example a departure and an arrival on the same day. When this happens the table becomes complex and non sortable. There is an option for the module called "Group by Unit" the default is YES which is the current behavior. Switching it to NO will create a simple always sortable table. | ||
Latest revision as of 15:51, 27 August 2024
This page explains how to use and customise the DASHBOARD
If you are using the old version of the dashboard click on the "Try it" link. If you want to change back to the old version click on the icon and then on "Legacy Dashboard".
Contents
1 Summary
The dashboard shows you all relevant information on one screen and allows you to manage bookings and rooms:
- Overview on bookings, arrivals, departures
- Check-in and check-out, change or add information to bookings
- Keep notes
- Housekeeping module to manage cleaning and maintenance
To customise the dashboard click on the padlock on the right and tick "Unlock".
2 Interactive Front Desk
2.1 Change or add Information to bookings
For the components "Arrivals", "Departures" and "Current Guests", "Modified Bookings", "Latest Bookings" you can add "CQ editable" custom question columns. These columns show the questions which are activated in (SETTINGS) PROPERTIES > BOOKING QUESTIONS and are editable.
If you view one property the column heading will show the name of the custom question. If you select a group or all properties only the custom question number can show because the custom questions could be different in each property.
2.2 Check guests in and check guests out
If you are using the components "Arrivals", "Departures" and "Current Guests" you can manage the check-in and check-out process from the dashboard and see which guests are currently checked-in. This video explains how to check guests in and how to check guests out:
Also you can always check a guest in by opening the booking and setting the info code "Checkin" in the "Info" tab.
In (SETTINGS) ACCOUNT > PREFERENCES "Check-in Rules" you can limit the check-in function for the Dashboard modules.
3 Analytics and Information
4 Customize Dashboard
The dashboard is fully customisable. You can choose which content to display, where to display it and set the size of each component on the dashboard.
- To customise the dashboard click 'padlock' on the right and tick "Unlock".
- To customise the individual component use the menu in the right corner of the box (⋮).
This video explains how to customise the dashboard:
4.1 Add content
You can add components from the selection in the drop down menu. Choose from:
- Components
These are specially constructed reports
You have the option to select one or all properties (if you have multiple) and choose which columns to see. The order of the columns is also customisable. Some components allow you to perform actions like check a guest in or check a guest out directly from the dashboard.
- Custom Reports
Create the report in REPORTS->CUSTOM REPORTS. If you want to use a custom report on the dashboard set it "Layout" = tabular.
You have the option to select one or all properties (if you have multiple)
Select the Custom report from the list. The display on the Dashboard will show the Report Name you entered in REPORTS->CUSTOM REPORTS.
- Graphs
You have the option to select one or all properties (if you have multiple) and the period you want to see.
- Housekeeping
You can change the status and add a note if required. The changes you make in this components will reflect in the CALENDAR. The default statuses can be changed in (SETTINGS) ACCOUNT->PREFERENCES under "Unit Status Presets".
The Housekeeping component "Units" shows you a list of your units. The status of the units is unrelated to bookings.
The Housekeeping component "Bookings" shows a list of your units and the status of the unit related to the bookings.
- Potential Issues
Issues with your set up which you should address to avoid problems.
You have the option to select one or all properties (if you have multiple).
- Statistics
For most Statistics you can change the period you want to see.
- Notes
An editable notes field which allows also to add HTML. You can also use it to embed information from other systems via an Iframe. Some ideas on what to use this option for:
- Google doc, sheet or form
- calendar
- information from the tourist office
- weather
The display of many components on one dashboard can affect the performance. Consider using multiple dashboards instead.
4.1.1 External content
You can use the "Notes" module on the Dashboard to integrate content from an external system (ie. task management, calendars, weather forecast) via an iFrame.
- Click on "Edit"
- Click on "Source"
- Add the iframe in following format replacing the "https://myURL.com" with the URL of the page you want to embed:
<iframe frameborder="0" height="500" src="https://myURL.com" style="width: 100%;" scrolling="no" ></iframe>
- If required also adjust the "height" value.
4.1.2 Arrange content
- Drag and drop components to position them where you want.
- Resize component
4.2 Remove content
Remove components clicking into the right menu of the element and then on "Remove Component".
4.2.1 Add/remove columns in a component
Click on Component you wish to change, click on the 3 vertical dots, go to 'Columns' and tick/untick the columns you wish to add/remove from your component.
4.2.2 Multiple Properties
If you have multiple properties you can choose to show one component for each property.
If required you can add a column "Property" to show the property name.
4.3 Save changes
Make sure you lock the screen when you are done by clicking "Unlock" again to avoid accidental changes.
4.4 Restore Default
To restore the default remove all content then refresh the page.
4.5 Dashboards in sub accounts
If you have sub accounts you can use the "Clone" function to make custom dashboards available in other accounts.
Click on the 'User' icon on the top right and then on 'Account Management (in the old control panel SUB ACCOUNT in the top right) and select 'Clone Account Settings' button.
5 Multiple dashboards / multiple devices / mobiles use
If required you can set up multiple screens for example for desktop and mobile view. You can rename each of your dashboards. Cookies are used to remember which dashboard was last viewed on a device.
6 Troubleshooting
Locking and unlocking does not work If you are using "Private Mode" on your browser locking and unlocking the screen might now work.
Notes Module shows unable to 'edit' Check you have the Notes Module only once. Multiple same note widgets on the same dashboard are not supported.
Housekeeping Units module - Table not being able to be sorted Units can have two conditions in the table, for example a departure and an arrival on the same day. When this happens the table becomes complex and non sortable. There is an option for the module called "Group by Unit" the default is YES which is the current behavior. Switching it to NO will create a simple always sortable table.
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