Do the initial Setup: Difference between revisions

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You are only a few steps away from accepting online bookings:

You are only a few steps away from accepting online bookings. Follow the instructions. You will find context sensitive help thoughout the system. If you are stuck click on the ? icons.

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*Go to PROPERTIES -> DESCRIPTION and enter the name and the currency symbol you want to use

*Go to PROPERTIES -> BOOKING QUESTIONS and determine what information you want to collect from your guests

*Go to ~~PROPTERIES~~ -> BOOKING QUESTIONS and determine what information you want to collect from ~~your guest~~

*Go to COMMUNICATION -> GUEST NOTIFICATIONS and define the texts for your booking confirmation to your guests~~. [[Template Variables]], which include information from the booking may be included.~~

*Go to ROOMS. A click on EDIT will open a field where you can set the name and set the quantity of rooms of that type available.

'''Room Allocation:''' "One Room Per Booking" will allocate one room for each booking. This is the normal setting for a hotel room etc. "One Room Per Guest" will allocate one room for each person in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per person.

~~'''Collect Number of Guests:'''~~

Maximum People: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. If Maximum Adults and Maximum Children are non zero the lowest of Maximum People or Maximum Adults plus Maximum Children will apply as the maximum room occupancy.

Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made for this room including more than this number of adults. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupied. If both Maximum Adults and Max Children are zero then maximum People is used and the booking form will only ask for the number of guests.

Maximum Children: This is the maximum number of children this room can accommodate. A booking cannot be made for this room including more than this number of children. If you set this to zero the booking page will simply ask for the number of guests. There will be no field for the number of children. If required you can specify any age restrictions in your description and policy fields.

Maximum Nights: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected, the departure date will be automatically set to the next day.

Dont forget to SAVE.

*Room type means rooms are interchangable and have the same price. Your guest will only book a room of this type and you can allocate any of the availble rooms of that type. If you have more than one room type add another room for each room type and set up

'''Step 2''' - Customise your Booking Page

*Go to BOOKING PAGE -> DESCRIPTION select which property/room and enter the information you want to display on your booking page. Fields yu leave empty will not be displayed. If you want to display descriptions add it in each language you have enabled~~. The Booking instruction is valid for a property can be used to give important information e.g. a minimum booking period~~.

*Go to BOOKING PAGE -> DESCRIPTION select which property/room and enter the information you want to display on your booking page. Fields yu leave empty will not be displayed. If you want to display descriptions add it in each language you have enabled.

In BOOKING PAGE -> PICTURES you select for which property/room you want to upload a picture.

If you want to add pictures go to BOOKING PAGE -> PICTURES you select for which property/room you want to upload a picture.

You are done with a basic setup of your booking page. If you want to customise the design of your booking page you can optionally do so under BOOKING PAGE -> DESIGN

'''Step 2''' - ~~set~~ your ~~prices~~

'''Step 2''' - Set your Prices

== '''Set a simple rate structure''' ==

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== '''Set a refined rates and discount structure''' ==

To set a definded stucture go to RATES. Multiple rates and discounts may be defined for each room. When multiple rates exist for a given date the system default will calculate and offer the lowest price that matches your criteria. You can override this in the rates settings.

To set a definded stucture go to RATES in the top menu. Multiple rates and discounts may be defined for each room. When multiple rates exist for a given date the system default will calculate and offer the lowest price that matches your criteria. You can override this in the rates settings.

When creating multiple rates you would generally set your highest price to always be available and create discounted price rates for longer stays, specific days of the week or date ranges as you require. This way you can create sophisticated rate models.

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'''Step 3''' - ~~add~~ your ~~bookings~~

'''Step 3''' - Add your Bookings

To avoid double bookings it is advisable to enter the bookings you already have. In DASHBOARD -> GRID you will find a row INVENTORY. The number shows rooms remaining to sell. They can be edited to quickly change your availability. Doubleclick to open a popup and save the changes.

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~~'''Step 4''' - Check your booking page. Go to back to SETTINGS -> PROPERTIES and click on SHOW.~~

'''Step 4''' - Install your Booking Widgets

~~'''Step 5'''~~

Booking widgets connect your website to your booking page. Click on SETTINGS -> BOOKING WIDGETS. Choose the widget you want to use. If required you can customise the appearance. If you need help please click on the HELP button on the top rights of the widgets page.

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Setting up your Beds24.com account is free if you do it yourself. We can do the setup for you for a small one off fee starting from €19. Technical support for you or your webdesigner to integrate the availability calendars and booking widgets into your website is free. Upon request we can do this for you as well. Please contact clicking on SUPPORT in the top menu.

'''Step 6'''

'''Step 5''' - Do some test bookings to check everything is working.

Do some test bookings to check everything is working.

'''Congratulations! You are now receiving online bookings.'''

@@ Line 9: / Line 9: @@
-You are only a few steps away from accepting online bookings:
+You are only a few steps away from accepting online bookings. Follow the instructions. You will find context sensitive help thoughout the system. If you are stuck click on the ? icons.
@@ Line 21: / Line 21: @@
 *Go to PROPERTIES -> DESCRIPTION and enter the name and the currency symbol you want to use
+*Go to PROPERTIES -> BOOKING QUESTIONS and determine what information you want to collect from your guests
-*Go to PROPTERIES -> BOOKING QUESTIONS and determine what information you want to collect from your guest
-*Go to COMMUNICATION -> GUEST NOTIFICATIONS and define the texts for your booking confirmation to your guests.  [[Template Variables]], which include information from the booking may be included.
 *Go to ROOMS. A click on EDIT will open a field where you can set the name and set the quantity of rooms of that type available.
-'''Room Allocation:''' "One Room Per Booking" will allocate one room for each booking. This is the normal setting for a hotel room etc. "One Room Per Guest" will allocate one room for each person in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per person.
-'''Collect Number of Guests:'''
-Maximum People: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. If Maximum Adults and Maximum Children are non zero the lowest of Maximum People or Maximum Adults plus Maximum Children will apply as the maximum room occupancy.
-Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made for this room including more than this number of adults. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupied. If both Maximum Adults and Max Children are zero then maximum People is used and the booking form will only ask for the number of guests.
-Maximum Children: This is the maximum number of children this room can accommodate. A booking cannot be made for this room including more than this number of children. If you set this to zero the booking page will simply ask for the number of guests. There will be no field for the number of children. If required you can specify any age restrictions in your description and policy fields.
-Maximum Nights: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected, the departure date will be automatically set to the next day.
 Dont forget to SAVE.
-*Room type means rooms are interchangable and have the same price. Your guest will only book a room of this type and you can allocate any of the availble rooms of that type. If you have more than one room type add another room for each room type and set up
+'''Step 2''' -  Customise your Booking Page
-*Go to BOOKING PAGE -> DESCRIPTION select  which property/room and enter the information you want to display on your booking page. Fields yu leave empty will not be displayed. If you want to display descriptions add it in each language you have enabled. The Booking instruction is valid for a property can be used to give important information e.g. a minimum booking period.
+*Go to BOOKING PAGE -> DESCRIPTION select  which property/room and enter the information you want to display on your booking page. Fields yu leave empty will not be displayed. If you want to display descriptions add it in each language you have enabled.
-In BOOKING PAGE -> PICTURES you select for which property/room you want to upload a picture.
+If you want to add pictures go to BOOKING PAGE -> PICTURES you select for which property/room you want to upload a picture.
 You are done with a basic setup of your booking page. If you want to customise the design of your booking page you can optionally do so under BOOKING PAGE -> DESIGN
-'''Step 2''' -  set your prices
+'''Step 2''' -  Set your Prices
 == '''Set a simple rate structure''' ==
@@ Line 72: / Line 54: @@
 == '''Set a refined rates and discount structure''' ==
-To set a definded stucture go to RATES.  Multiple rates and discounts may be defined for each room. When multiple rates exist for a given date the system default will calculate and offer the lowest price that matches your criteria. You can override this in the rates settings.
+To set a definded stucture go to RATES in the top menu.  Multiple rates and discounts may be defined for each room. When multiple rates exist for a given date the system default will calculate and offer the lowest price that matches your criteria. You can override this in the rates settings.
 When creating multiple rates you would generally set your highest price to always be available and create discounted price rates for longer stays, specific days of the week or date ranges as you require. This way you can create sophisticated rate models.
@@ Line 85: / Line 67: @@
-'''Step 3''' -  add your bookings
+'''Step 3''' -  Add your Bookings
 To avoid double bookings it is advisable to enter the bookings you already have. In DASHBOARD -> GRID you will find a row INVENTORY.  The number shows  rooms remaining to sell. They can be edited to quickly change your availability. Doubleclick to open a popup and save the changes.
@@ Line 92: / Line 74: @@
-'''Step 4''' - Check your booking page. Go to back to SETTINGS -> PROPERTIES and click on SHOW.
+'''Step 4''' - Install your Booking Widgets
-'''Step 5'''
 Booking widgets connect your website to your booking page. Click on SETTINGS -> BOOKING WIDGETS. Choose the widget you want to use. If required you can customise the appearance. If you need help please click on the HELP button on the top rights of the widgets page.
@@ Line 102: / Line 83: @@
 Setting up your Beds24.com account is free if you do it yourself. We can do the setup for you for a small one off fee starting from €19. Technical support for you or your webdesigner to integrate the availability calendars and booking widgets into your website is free. Upon request we can do this for you as well. Please contact clicking on  SUPPORT in the top menu.
-'''Step 6'''
+'''Step 5''' -  Do some test bookings to check everything is working.
-Do some test bookings to check everything is working.
 '''Congratulations! You are now receiving online bookings.'''

Do the initial Setup: Difference between revisions

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