Divide a house into separately bookable units

Offer a property as a whole and also rent parts individually

This page explains how to use room dependencies to offer one unit as a whole and at the same time offer parts individually. 

1 Example 1 - Rent the house or 3 apartments

A holiday house consists of three separately bookable apartments (Apartment1, Apartment2 and Apartment3) and can be rented in full. To set this up you will need four rooms in SETTINGS -> ROOMS:

• House
• Apartment1
• Apartment2
• Apartment3

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set:

House

• Requires Availability in: Apartment1 and Apartment2 and Apartment3

Leave all other settings at the defaults.

Apartment 1, Apartment 2, Apartment 3

• Include Bookings from: House

Leave all other settings at the defaults.

2 Example 2 - Rent the house or two separate apartments or 3 apartments

A holiday house which consists two separate apartments (Apartment1 and Apartment2). Apartment2 can be split up into two separately bookable apartments (Apartment2A and Apartment2B). Also the complete house is for rent. To set this up you will need five rooms in SETTINGS -> ROOMS.

• House
• Apartment1
• Apartment2
• Apartment2A
• Apartment2B

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set:

House

• Requires Availability in: Apartment1 and Apartment2 and Apartment2A and Apartment2B

Leave all other settings at the defaults.

Apartment 1, Apartment 2, Apartment 2A, Apartment 2B

• Requires Availability in: House
• Include Bookings from: House

Leave all other settings at the defaults.

3 Example 3 - Rent the full house, a flat and 3 B&B rooms

A lodging rents 3 rooms. These three rooms are rented individually as B&B room or all together as a flat. The flat is also offered as house (the house and the flat are really the same).

To set this up you will need 5 rooms in SETTINGS -> ROOMS.

• House
• Flat
• Room 1
• Room 2
• Room 3

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set:

• Rooms: set ""Include Bookings from" = Flat and House
• Flat - Requires Availability in: Room 1, Room 2, Room 3 and "Combination Logic"= All rooms must be available
• House - Requires Availability in: Room 1, Room 2, Room 3 and "Combination Logic"= All rooms must be available

4 Example 4 - Rent the full house, 2 apartments or 3 individuals rooms

A holiday house consist of 2 apartments (apartment A and apartment B) which are rented together and individually. Apartment B consists of 3 rooms which are also rented separately.

To set this up you will need 6 rooms in SETTINGS -> ROOMS.

• House
• Apartment A
• Apartment B
• Room 1
• Room 2
• Room 3

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set:

• Rooms: set ""Include Bookings from" = House
• Apartment A: Do not set any dependencies

• Apartment B: Requires Availability in: Room 1, Room 2, Room 3 and "Combination Logic"= All rooms must be available

• House: Requires Availability in: Apartment A, Apartment B and "Combination Logic"= All rooms must be available

Note: If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

5 Example 5 - Property can be rented in full, individual rooms and also Dorm beds

A Property has 2 Individual rooms and 2 Dorms each with 4 Beds, they want to sell the initial 2 rooms and the dorm beds, and also the Entire property. (They do not want to sell the Dorms as Private Rooms)

This will require 7 rooms

• Entire House
• Private room A
• Private Room B
• Dorm Room 1
• Dorm Room 2
• Virtual Room 1
• Virtual Room 2

1. Go to SETTINGS->PROPERTIES->ROOMS and create the ‘real’ rooms

Entire House

• Quantity of this type = 1
• Booking type = 1 per Booking
• Maximum number of Guests = 12 (Total from all ‘real’ rooms)

Private Room A and B

• Quantity of this type = 1
• Booking type = 1 per Booking
• Maximum number of Guests = 2

Dorm Room 1 and 2

• Quantity of this type = 4
• Booking type = 1 per guest
• Maximum number of Guests = 4

for DORMS (please see the set up instructions for hostels).

Virtual Room 1 and Virtual Room 2

• Quantity of this type = 1
• Booking type = 1 per Booking
• Guests = 4 (number of beds)
• Sell Priority = HIDE (will not show on your Booking page)

2. Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set

Entire House

• Requires Availability in Private Room A, Private Room B, Virtual Room 1 & Virtual Room 2
• Combination Logic = All Rooms must be available
• Dependency Level = Include Sub Dependencies

Leave all other settings as default

Private Room A & Private Room B :

• Include Bookings from = Entire House

Leave all other settings as default

Dorm Room 1

• Requires Availability in Virtual Room 1
• Combination Logic = 1 Unit must be available
• Dependency Level = Ignore Sub Dependencies

Leave all other settings as default

Dorm Room 2:

• Requires Availability in Virtual Room 2
• Combination Logic = 1 Unit must be available
• Dependency Level = Ignore Sub Dependencies

Leave all other settings as default

Virtual Room 1:

• Requires Availability in = Dorm Room 1
• Combination Logic: 4 unit must be available
• Include Bookings from = Entire House

Virtual Room 2:

• Requires Availability in = Dorm Room 2
• Combination Logic: 4 unit must be available
• Include Bookings from = Entire House

Leave all other settings set to the defaults. Note: If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

6 Example 6 - Property can be rented in full only during a certain period

A holiday house consists of three separately bookable apartments (Apartment1, Apartment2 and Apartment3) and can be rented in full, however during Special holiday periods, you decide to sell only the entire house. (See Example 1 above for details on setup and dependencies)

For the 3 apartments and Entire House

Go to Settings > Properties > Offers > Offer 4

• Create Offer 4 - Christmas Special
• Set Minimum days
• Show = Only when available

Create a Rate/Daily price for this period

• Set Offer = 4
• Channels

If you are using Booking Channels, we suggest you only tick 'www.beds24.com' (your booking page) until you are happy that the system does as you want. 

Go to Settings > Properties > Offers > Offer 1

• Show = only when available

Go to Calendar For the 3 apartments

• Click in Override row, set = No Checkin/Checkout
• Set Minimum Stay (if not already in your Rate/Daily Price.

Go to Booking Page > Settings > Booking Page > Page Design > Room Order - Hide unavailable

This will then remove the Rooms from your Booking page over the Holiday period and only show the 'Entire House'

Once you are happy this this works for your Booking Page (www.beds24.com - in the Rate/Daily Price) then you can set to the appropriate Channels, please ensure you test fully the availability/prices being sent to the Channels.

7 Example 7 - Rent the full house or 3 apartments where the apartments are 2 of type A and 1 of type B

A holiday house consists of three separately bookable apartments (Two of ApartmentA and ApartmentB) and can be rented in full only if all 3 Apartments are available. To set this up you will need three rooms in SETTINGS -> ROOMS and ApartmentA has a quantity of 2, the House and ApartmentB a quantity of 1:

• House
• ApartmentA
• ApartmentB

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set:

House

• Requires Availability in: ApartmentA and ApartmentB.
• Combination logic = 3 units must be available.

Leave all other settings at the defaults.

Apartment A and Apartment B

• Requires Availability in: House.
• Combination logic = 1 unit must be available.

Leave all other settings at the defaults.

Keyword: separate, separately, divide, dependent, dependency