Auto Top up rooms

This page explains how to offer only a limited number of your rooms for sale and add increase the inventory  whenever one room is booked.

1 Use

You can use this method if:

You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.

If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

2 How it works

Bookings are assigned to the 'real' room (Top-up). The virtual room (Double) will control the maximum number of units available in Top-up

The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.

3 Set up

Example: A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.

Step 1: Create "real" room

• Go to (SETTINGS) PROPERTIES > ROOMS and add a room
• Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Give room a Name "Top-up"
  • Set "Quantity" = 10
  • If you do not want to show the room on the booking page set Sell Priority = Hide (optional)
  • Set Overbooking Protection =Property
  • Use the context help for further setup instructions.

Step 2: Create a virtual room (Double)

• Go to (SETTINGS) PROPERTIES > ROOMS and add a room
• Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Give the room a Name "DOUBLE"
  • Set "Quantity" = 2
  • Set all other settings to the same characteristics as your "real" room
  • If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)
  • Set Overbooking Protection =Property

Step 3: Set dependencies for the virtual room

Double

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

• Requires Availability in = Top-up
• Combination Logic = Any room must be available
• Assign Bookings to = Top-Up

Top-up

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

• Use Prices from = Double (Double needs prices for availability calculation)

Step 4: Check existing bookings

If you already have bookings in the virtual room type you need to move them to one of the real room

4 Manage bookings

If you manually add a booking you need to do this in the "real" room not in the virtual room.