Despegarcom
Synchronising Beds24.com with Despegar.com
COMING SOON. The connection is not yet live. Contact us if you want to use this channel.
1 General
- Click here for general information on how the channel manager works.
- This tutorial explains how to set prices for channels.
2 Capabilities
- Beds24.com can export inventory.
- Beds24.com can export multiple rates.
- Beds24.com can import bookings.
- Beds24.com can import booking cancellations.
- Importing cancellations can be disabled for individual bookings.
For details please click here
3 Limitations
- Only bookings made after the connection is established will be imported, existing bookings must be manually entered into Beds24 to block the dates.
Contents
4 Before you connect
Prices
- We can only send availability if you have set up prices which are activated for this channel. This tutorial gives general information how to set prices for channels.
- Beds24 can send a single (1 person), double (2 guests) and room price which is will apply for the maximum occupancy.
- Despegar can support more than one price per room for example to send prices for different minimum stays, meal options or refundable and non-refundable prices and can auto calculate child rates. See chapter "Multiple Rates" below.
- Prices for "Extra Person", "Extra child" and discounts set in the "Discounts" tab of the rates can not be sent.
Bookings
New Bookings are imported.
Existing bookings are not automatically imported when the connection is established and should be entered into Beds24 manually.
Extras and Taxes
"Upsell Items" can not be exported.
Rooms and room types
If you have room types here and sell rooms individually at another channel or your own web site and want to sell them here as a "roomtype" with a quantity of more than one you can set up virtual roooms.
5 What you will need
The Despegar.com username, password and hotel id code for your property.
6 Set Up
6.1 Despegar
Request a connection with Beds24 from Despegar. You may have a menu in your Despegar extranet to do this if not ask your Despegar rep.
6.2 Beds24
- Enter your Despegar username
- Enter your Despegar password
- Enter your Despegar hotel id
- Set the currency. If you are using different currencies on Despegar and on Beds24 you can use the price multiplie (see below)
Map Rooms:
- Click on the "Get Code" link next to the room type id setting.
- Choose the Despegar room id you want to map to each Beds24 room and click on it.
- When the correct room id has copied to the room type id setting, click Save.
Map Rates:
Despegar accepts following prices:
1. Rooms with a maximum of 2 guests: single price and double price. NO room price.
2. Rooms for 3 or more guests: a room price for the maximum capacity of the room optionally a single and a double price. If no single or double price a set the rooms price will also be applied to one or two guests.
- Click on the "Get Code" link next to the rate plan id setting.
- Choose the Despegar standard rate for this room and click on it
- When the correct rate plan id has copied to the rate plan id setting.
- Click SAVE
Beds24 can send a single (1 person), double (2 guests) and room price which is will apply for the maximum occupancy.
If you need prices for more occupancies talk to Despegar and ask them if the can set up additional rate Ids for you.
7 Multiple Rates at Despegar
Despegar can support more than one price per room for example to send prices for different minimum stays, meal options or refundable and non-refundable prices. There are two options:
1. Derived (Child) Prices Despegar can auto calculate child rates from one master rate we send. Ask your Despegar rep to set this up. This option means you only need to send one rate from Beds24 to Despegar and Despegar will auto-calculate the other rate options.
2. Multiple Rate Plan Ids
Despegar can set up multiple rate plan ids for each room, each with pre-defined booking conditions. Beds24 can map a different Beds24 rate or offer to each Despegar rate. Please use these instructions. If you do not have the appropriate rate ids you need to request Despegar to add them.
If you do not have the appropriate rate plan ids you need to request Despegar to add them.
8 Price Multiplier
If you want to add a multiplier to your prices, for example because of a different currency to your Beds24 currency, add a * followed by the multiplier number to your hotel id.
For example a Hotel Id setting 123456*1.23 will multiply all prices by 1.23 sent for Hotel id 123456. (i.e. raised by 23%) Lower prices can be sent with a multiplier less than 1, i.e. 123456*0.85 will send a price 85% of the normal price (i.e. lowered by 15%)
To convert the price of bookings imported add a * after the multiplier, for example 123456*1.23* will divide the price of the booking by 1.23.
You can also use currency conversion template variable. All currencies supported by the booking page currency selector can be used.
For example *[CONVERT:IDR-EUR] will convert Indonesian Rupees to Euros.
9 Maximum number accepted bookings
By default all all available rooms are sent to activated channels. In SETTINGS->CHANNEL MANAGER->CHANNEL INVENTORY limit the number of accepted bookings for this channel.
10 Activate
Before you activate the connection you can view the live availability and prices that will be sent to Expedia using the "View actual data" button.
- Tick "Inventory", "Prices" and "Bookings"
- Save
Important: If you receive error messages from Despegar you will need to fix them immediately. Despegar will reject all updates if there is an error. The "Common Error" section below gives information on common errors and how to fix them.
New Bookings are imported. Modifications and cancellations to bookings are also imported.
Existing bookings are not automatically imported when the connection is established and should be entered into Beds24 manually.
11 Updates
Changes to availability and prices will be instantly sent to the channel. Changes for other settings for example minimum stays will send with the next update. Click on "Update" if you want to push them through instantly.
12 Notes
13 Common Errors
Any errors occuring during updates will be emailed to you with the error message as returned by Despegar. Below are common error messages and how to fix them.
14 Disconnect
- Unticking "Inventory" and "Prices" and "Bookings" will stop the synchronisation for a room.
- To completely disconnect the channel manager you might need to contact Despegar and ask them to disconnect you.
