Invoicees

This page is about the menu SETTINGS->GUEST MANAGEMENT->INVOICEES. 

By default every booking (or group booking) has one invoice. This function allows you to assign some or all of the invoice items to a specific invoicee or create multiple invoices per booking. For example:

• Agents make bookings and pay for accommodation and guests pay for any extra items
• Companies making bookings and pay for bookings for employees
• To issue a second invoice with a new invoice number i.E. for a refund
• Guests making multiple and or repeat bookings.

How it works:

Contents

1 1. Create invoicees

• Give the invoicee a name.
• Set "Enabled"= "Yes" or "Yes with booking page"
• You can assign one of the invoice templates you have set up in SETTINGS->GUEST MANAGEMENT->INVOICING to be used for this invoicee.
• A code is optional for example if you need this for an accounting system.
• You can set up 8 invoicee templates to insert address, tax number or other information into the invoice template.

If you use sub accounts you can choose to make invoicees available in sub accounts.

2 2. Assign invoice items either to the guest or an invoicee

After you have created one or more invoicees:

1) Under 'Charges and payments' you will be able to assign charges a different invoicee.

To assign charges to an invoicee you have to first add a charge.

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If you remove the invoicee the charge will be set back to the guest.

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2) The invoice tab will allow assigning an invoice number to each invoicee in the invoice and printing the invoices separately.

3 Manually added bookings

After you have added invoicees you can choose to assign the charges to them instead of the guest.

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4 Online bookings

You can create a booking link for invoicees by adding the invoicee ID to the URL of your booking page. To use this function set "Enabled"= "Yes with booking page"

An example link to your booking page could be in this format

http://www.beds24.com/booking2.php?propid=13437&invoicee=3

When a guest clicks this link, the charges will automatically assign to invoicee 3.

5 Invoices

In SETTINGS->GUEST MANAGEMENT->INVOICING you can set up three invoice templates. The template variables representing invoicee are:

[INVOICEACCOUNTNAME]

[INVOICEACCOUNTCODE]

[INVOICEACCOUNTTEMPLATE1]

[INVOICEACCOUNTTEMPLATE2]

[INVOICEACCOUNTTEMPLATE3]

[INVOICEACCOUNTTEMPLATE4]

6 Dashboard

Columns for "Invoicee Name" and "Invoice Code" can be added to the dashboard modules if required.

7 Reports

The "Invoicees" filter allows you to generate custom reports for specific invoicees.