Invoicees

This page is about the menu SETTINGS->GUEST MANAGEMENT->INVOICEES.

Invoice charges and payments can be assigned to specific invoicees. This allows a separate invoice to be generated for each invoicee. invoicees can be used where different invoices are required for different parties. For example:

• Agents making bookings and pay for bookings on behalf of customers
• Companies making bookings and pay for bookings for employees

How it works:

Contents

1 1. Create invoicees for agents or companies

• Give the invoicee a name.
• You can assign one of the invoice templates you have set up in SETTINGS->GUEST MANAGEMENT->INVOICING to be used for this invoicee.
• A code is optional for example if you need this for an accounting system.
• You can set up four templates to insert address, taxt number or other information into the invoice template auf Email templates.

2 2. Assign invoice items either to the guest

After you have created one or more invoicees you can:

1) Add booking will have a selector to select an invoicee for the booking.

2) Charges and payments will allow charges to be assigned to guest or a different invoicee.

3) The invoice tab will allow assigning an invoice number to each invoicee in the invoice and printing the invoices separately.

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3 Manually added bookings

After you have added invoicees you can choose to assign the charges to them instead of the guest.

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4 Online bookings

You can create a booking link for invoicees by adding the invoicee ID to the URL of your booking page.

An example link to your booking page could be in this format

http://www.beds24.com/booking2.php?propid=13437&invoiceeid=Superagent

When a guest clicks this link, the text "Superagent" will be recorded and for bookings made from this URL the charges will automatically assign to the invoicee.

5 Invoice templates

In SETTINGS->GUEST MANAGEMENT->INVOICING you can set up three invoice templates. The template variables representing invoicee are:

[INVOICEACCOUNTNAME]

[INVOICEACCOUNTCODE]

[INVOICEACCOUNTTEMPLATE1]

[INVOICEACCOUNTTEMPLATE2]

[INVOICEACCOUNTTEMPLATE3]

[INVOICEACCOUNTTEMPLATE4]

6 Dashboard

Columns for "Invoicee Name" and "Invoice Code" can be added to the dashboard modules if required.

7 Reports

The "Invoicees" filter allows you to generate custom reports for specific invoicees.