Category:Booking.com

Synchronising Beds24.com with Booking.com

www.booking.com

1 Capabilities

• Beds24.com can export Inventory
• Beds24.com can export Minimum Stay
• Beds24.com can export Maximum Stay
• Beds24.com can export Closed to Arrival and Closed to Departure
• Beds24.com can export Multiple Rates
• Beds24.com can import Bookings
• Beds24.com can import Booking Modifications and Cancellations
• Beds24.com can add a multiplier to prices to convert to a different currency.
• Importing modifications or cancellations can be disabled for individual bookings.

For details please click here

2 Limitations

If you export inventory you will also need to export rates from Beds24, rates can not be set within the Booking.com extranet.

Booking.com may sometimes withhold the credit card number or CCV unless you specifically request they are sent to you. Contact your Booking.com rep if this is occurring and you require this information.

3 Set Up

Setting up the connection is a 4 step process:

1) You request a connection - nothing changes you are still bookable according to the prices and inventory you have set in the Booking.com extranet

2) Beds24 accepts your request - nothing changes you are still bookable according to the prices inventory you have set in the Booking.com extranet

Between step 2 and 3 you should map your rooms and rates, check everything and import existing bookings from Booking.com to block the booked dates.

3) You enable the connection in Booking.com - this is when Booking.com removes your inventory and rates and you are temporarily not bookable.

4) Beds24 sends prices and availability to Booking.com. You are bookable again. To send the update immediately click the "Update" buttons in the channel manager settings.

Bookings are not removed from the Booking.com extranet. Existing and new bookings are always visible in the Booking.com extranet.

Booking.com

Initiate the XML connection from the property menu within the booking.com extranet and then do the Beds24 setup.

1) Login to Booking.com and go to the Property Information section.

2) Select the Channel Manager menu. (left side of screen, if you cannot find it there use the help in booking.com or ask your booking.com rep)

3) Click the Start button and search for BEDS24.

4) Complete the rest of the on screen instructions.

It is possible to select a "one way" or "two way" connection with Booking.com. The normal case is "two way" which will both export inventory to Booking.com and import bookings from Booking.com. If you select any of the "one way" options only one of these actions will be automatically and the other must be manually maintained by you.

5) When ready you will receive a notification from Booking.com, go to the Channel Manager menu again and activate the connection.

Beds24.com

1) Enter your Booking.com Hotel Id into SETTINGS -> CHANNEL MANAGER -> BOOKING.COM "Property Code" setting and then SAVE.

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2) Set "Unavailable Date Strategy" to either close the room or send zero availability. The difference is "close" keeps the room closed until Beds24 reopens it while zero availability allows Booking.com to resell the room immediately if there is a cancellation.

3) Set "Booking Price Import" to either import the room price only or the room price plus unpaid extras (cleaning charges, local taxes etc.)

4) Some Booking.com rate ids can accept a room price plus a single occupancy price on the same rate id. If you have this rate type and want to send the single occupancy price set "Rates" = "Full + Single". If you do not have this rate type or you are not sure set "Rates"= "Full only"

5) Map Rooms:

• Click on the "Get Code" link next to the room code setting, a list of room codes will be retrieved from Booking.com and displayed.
• Choose the Booking.com room you want to map to the Beds24 room and click on it.
• When the correct room code has copied to the room code setting, click Save.

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Map Rates:

• Click on the "Get Code" link next to the rate code setting and a list of rate codes will be retrieved from Booking.com for the saved room code.
• Choose the Booking.com rate id for this room and click on it. This will normally be the standard rate.
• When the correct rate code has copied to the rate code setting, click Save.

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4 Multiple Rates

Multiple rates can be created for each date, for example to send prices for different occupancies, minimum stays, meal options or refundable and non-refundable prices.

1. Derived Prices

Booking.com can auto calculate different occupancies from one standard rate. Ask your Booking.com rep to set this up. This option means you only need to send one rate from Beds24 to Booking.com and Booking.com will auto-calculate the other rate options.

2. Multiple Rate Ids

Booking.com can set up multiple rate ids for each room, each with pre-defined booking conditions. Beds24 can map a different Beds24 rate or offer to each Booking.com rate id. If you do not have the appropriate rate ids you need to request Booking.com to add them.

Multiple Rate Ids using Rates

Each Beds24 rate can be mapped to any valid Booking.com rate id. On the CHANNEL tab of each Beds24 rate is a setting to enter a Booking.com rate id. If this setting is left blank, the rate code defined in the Beds24 channel manager settings for Booking.com will be used. If the Beds24 rate should be mapped to an alternative Booking.com rate id, enter the Booking.com rate id here.

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Multiple Rate Ids using Offers or Daily Prices

Beds24 supports up to four price "offers" for each room. Each of the four offers can be mapped to a different Booking.com rate id. This is particularly useful when mapping daily prices to Booking.com.

To define the Booking.com rate id for each offer, separate the rate ids with colons. For example the following Beds24 rate code setting will map offer 1 to rate id 11111, offer 2 to rate id 22222, offer 3 to rate id 33333 and offer 4 to rate id 44444:

11111:22222:33333:4444

If offer 1 is used only for the Beds24 booking page and only offers 2,3 and 4 are used for Booking.com leave the first rate id blank and start with a colon. For example :22222:33333:44444

The settings for daily prices allow each daily price row to be assigned to a specific offer and therefore mappable to different Booking.com rate ids

Same Price to Multiple Rate Ids

If a Beds24 price should be sent to multiple booking.com rate ids, the multiple rate ids can be entered with a comma separating them. For example '12345678,123456789

This can be used to allow a daily price set to "Do not allow lower prices" to override multiple Booking.com rate ids. If the comma separated rate ids are defined in the channel manager rate code setting and each individual Beds24 rate contains it's specific Booking.com rate id, each rate will be mapped to it's rate id and daily prices will be mapped to all the specified rate codes, over-riding the rate price when appropriate.

5 Price Multiplier

If you want to add a multiplier to your prices, for example because booking.com requires a different currency to your Beds24 currency, add a * followed by the multiplier number to your property code. (Hotel id)

For example a property code setting 123456*1.23 will multiply all prices by 1.23 sent for hotel id 123456. (i.e. raised by 23%) Lower prices can be sent with a multiplier less than 1, i.e. 123456*0.85 will send a price 85% of the normal price (i.e. lowered by 15%)

6 Activating

You can view the live availability and prices that will be sent to Booking.com before or after activating using the "View actual data" button.

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1) Import existing bookings from Booking.com

Make sure the "Bookings" check box for each mapped room is ticked and saved and then click the "Import existing bookings" button.

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2) Make sure your inventory is correct in Beds24. Check existing bookings in Booking.com imported and dates blocked by other sources are blocked in Beds24. Dates can be blocked by either entering a booking manually into Beds24 for those dates or using the inventory and override functions on the control panel calendar for those dates. Failure to do this could allow new bookings on dates you are not available. All available dates in Beds24 will be sent to Booking.com as available for new bookings.

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3) Enable the connection in Beds24 by ticking "Inventory and Rates" for each mapped room and saving. The "Bookings" checkbox should already be ticked but tick it as well if it is not ticked and bookings should be imported.

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4) When all the set up in Beds24 is correct you can make the final step to enable the connection (go live) from the Booking.com extranet.

5) When you go live your rates and inventory will be deleted from Booking.com and a full reload will occur from your Beds24 Inventory.

You can use the "Update" button on each room to speed this up. Your bookings will not be deleted from Booking.com but make sure the dates are blocked in Beds24 before going live so they will not be reopened.

6) Once updated, check all your values in the Booking.com extranet for correctness and if required make any adjustments to the settings to fix.

7) New bookings made after XML is enabled will import to Beds24 automatically.

7 Common Errors

Beds24 Setup Problems

1) The room is being unexpectedly closed at booking.com The channel manager will close the room on all dates which do not have a valid price available for sending to booking.com. Make sure you have prices for the complete range of dates you are sending (1 year or 2 years)

2) Room code is not unique warning when saving in Beds24. Each Booking.com room ID is unique and can be mapped to only one room in Beds24. If you enter the same Booking.com room ID more than once the room updates will overwrite each other causing inacurate information being sent to Booking.com

3) Missing Credit Card Details If Booking.com sends the credit card number we make it available in the "Payments and Charges" tab of the booking. The encrypted CCV code is in the booking notification email sent to the host.

• If the CCV number is showing as Not Available in the email, Booking.com did not send it. Please ask Booking.com to always send it to Beds24
• If credit card details are always missing please ask Booking.com to send credit card details to Beds24
• If Booking.com normally sends credit card details but did not do so for a specific booking please ask Booking.com to only accept bookings with a credit card number and if required ccv

4) Daily prices and prices for the Room, Double and Single occupancy can be mapped to Booking.com. These can be mapped to Booking.com rate id's and will use the booking conditions of that rate id. Extra person and extra child prices within a Beds24 Rate and discounts set in a Rates Discount section are not able to export to Booking.com or other channels.

Error Notification Messages From Booking.com

Any errors reported by Booking.com will be emailed to you with the error message as returned by Booking.com. The error message usually includes information about the date, rate or room with the problem and a brief description. Below are common error messages and how to fix them.

Updating availability hasn't been enabled for hotel 0000
You have not activated the connection in the booking.com extranet. Please log into your booking.com extranet and activate the connection.

Not allowed to update Single Use Rate for Room
Booking.com have not activated a single occupancy price for the room.
Either ask Booking.com to allow a single price or set "Rates"= Full Only

Rooms to Sell were set below the Minimum Contracted rooms for these dates
You have agreed to supply a minimum number of rooms to Booking.com on the mentioned dates and Beds24 is trying to update them to a number lower than your agreed minimum. Booking.com have ignored the Beds24 values on those dates and used your agreed minimum instead.
*Make sure you have valid rates for the mentioned dates and no bookings from other sources
*Beds24: change your inventory to send the allotment you have guaranteed Booking.com
*Booking.com: Ask Booking.com to remove the guaranteed allotment

Rate is not active
You do not have an active Booking.com rate id with this number. Please double check your rate ids and enter a valid Booking.com rate id.

Room is not active
Booking.com has not activated the room for selling. Please ask Booking.com to activate it and check the room id code is correct.

Rate 123456 cannot be updated via XML
This rate has not been activated for channel management. Ask Booking.com to activate it. 

Did not set Close Room 'XY for Rate Category 'ZZ' because of remaining Minimum Contracted Rooms on dates.....
You have guaranteed and to have a minimum number of rooms to sell on  Booking.com but the channel manager is sending a lower quantity than contracted. 
*Make sure you have valid rates for the mentioned dates and no bookings from other sources
*Beds24: change your inventory to send the minimum contracted rooms you have guaranteed Booking.com
*Booking.com: Ask Booking.com to remove the minimum contracted rooms

Rate does not exist
You have added a number which is not a valid Booking.com rate id into the field in the "Channels" tab of a rate. Open your rates and make sure the correct booking.com rate ids are entered. 

hotel 'xxxxx' not allowed for user 'Beds24ProductionServer' 
Have you received a confirmation from Booking.com that the channel management connection for Booking.com is ready? If not please check in our booking.com extranet. If yes please check your hotel id and other ids are correctly entered.

8 Notes

1) Credit card details are imported and shown on the "INVOICE" tab of the booking. If not please refer to "Missing Credit Card Details" in Common Errors above.

2) Multiple Rates - if you want to send multiple prices for a room you must have a rate id for each rate in Booking.com and a matching rate with the price and rate id setup in Beds24. See the Multiple Rates section above for more details.

3) There are two ways to stop selling a room when available inventory becomes zero. A zero for availability is the normal way to stop selling, this means if there is a cancellation of an existing booking the room will immediately become re-available for booking at Booking.com. The alternative is to close the room, this means the room will not be automatically re-opened after a cancellation. The room will only be re-opened after the next inventory update from Beds24. This can reduce the chance of further over bookings if the room is already over booked but means the room will be unavailable for re-booking for a short period.

4) Single occupancy prices must be activated within booking.com if you are sending them to multi person room rates. They can be disabled by setting "Rates" = "Full Only"

5) For bookings imported through the button "Import upcoming bookings" Booking.com will only send a summary of the booking, not the full information. The full information can still be accessed in the Booking.com extranet. New bookings made after activation will include full booking information.

6) Deleting a rate or price in Beds24 will not delete the price in Booking.com. If you need to close a rate at Booking.com, make the rate id unbookable at Beds24, for example by closing the room or removing the price and wait for it to update at Booking.com. Only once the rate has closed at Booking.com it is safe to remove it from Beds24.

9 Disconnect

• Unticking "Inventory and Prices" and "Bookings" will stop Beds24 sending data to Booking.com. This will not remove the data from Booking.com and it will still be bookable.
• To completely disconnect the channel manager please contact Booking.com and ask them to disconnect you.