Individual Rooms and Roomtypes
This page explains how to set up room types and individual room using virtual rooms
This function can be used if you offer your rooms by roomtype on your booking page but have several rooms of one type and want to assign bookings to specific rooms in the control panel and/or have the option to change the assigned room
Note: There is an alternate way to do this which we recommend for most cases: You can assign unit names in SETTINGS->ROOMS->SETUP. For instructions please use the context help (?icon) next to the seeing.
1. Setup your real rooms
If necessary add rooms in SETTINGS -> PROPERTIES -> ROOMS. Go to SETTINGS -> PROPERTIES -> ROOMS -> SETUP and
- Set "Quantity of This Type" to "1" or the number of real rooms you have.
- Enter the number of Guests
- Set "Sell Priority" to "Hide Room". If you are hiding rooms you will need to adjust your overbooking protection in SETTINGS->PROPERTIES->ROOMS ->SETUP. For instructions please see the context help next to the setting.
- Leave all other settings on the defaults.
2. Create a virtual room to display on your booking page
If necessary add a room in SETTINGS -> PROPERTIES -> ROOMS. Go to SETTINGS -> PROPERTIES -> ROOMS -> SETUP and
- Set "Quantity of This Type" equal to the number of rooms of this room type.
- Enter the number of Guests
Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set:
- Set "Requires Availability in" for each of your real rooms. The order defines where bookings will be placed first
- Set "Combination Logic" to "Sum of All Bookings"
- Set "Assign Bookings to" to "First Available Dependency Room"
- Leave all other settings on the defaults.
To assign a booking to a different room just open the booking and change "Unit".
Note: The virtual room feature works only for online bookings. If you add bookings manually place them in your "real rooms" not into virtual rooms.
Note: Occasionally a booking will not be able to be assigned automatically because for example a two night booking might require a change of room or other bookings to be re-assigned. In this case the booking will be assigned to the Virtual room and you must manually re-assign bookings to block the real rooms.
