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| | [[Category:Channel Manager]] | | [[Category:Channel Manager]] |
| | [[Category:Room Linking and Dependencies]] | | [[Category:Room Linking and Dependencies]] |
| − | ''This page explains how to use virtual rooms to send different inventory to different booking channels and/or your own web site'' | + | ''This page explains how to use virtual rooms to manage allotments'' |
| − | You can create a virtual room to send custom availability to one or more channels.
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| − | __TOC__
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| − | == Limit Inventory sent to a channel ==
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| − | For example you may not want to sell via a particular channel at certain times of the year.
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| − | The virtual room will be linked to one of your real rooms.
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| − | Bookings for the virtual room will be assigned to and block the real room.
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| − | The virtual room will not be available if the real room is not available.
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| − | '''Create a virtual room'''
| + | <span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> You can manage the number of rooms you see at a channel via {{#fas:cog}} (SETTINGS) CHANNEL MANAGER-CHANNEL INVENTORY. |
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| − | *Create the virtual room by making a copy of the real room at the SETTINGS -> PROPERTIES -> ROOMS menu.
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| − | *Set "Sell Priority" to "Hide Room" if you do not want to display the virtual room on your booking page. If you are hiding rooms you will need to adjust your overbooking protection in SETTINGS->PROPERTIES->ROOMS ->SETUP. For instructions please see the context help next to the setting.
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| − | Go to PROPERTIES -> ROOMS -> DEPENDENCIES and set:
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| − | *in Dependency "Requires Availability" = real room
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| − | *in Assign Bookings = real room
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| − | '''Custom Availability'''
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| − | *The virtual room needs it's own rates, which should have been copied from the real room as part of the copy room function. You can also link the rate in the "Rooms" tab of the rate.
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| − | *The virtual room can be made unavailable by removing rates for the unavailable dates. Any date with no price is treated as unavailable.
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| − | *You can also use the Blackout and Inventory functions on the Calendar to set availability.
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| − | '''Channel Setup'''
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| − | *In the Channel manager settings disable the real room for the desired channel and enable the virtual room.
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| | == Allotments == | | == Allotments == |
| − | Example 1: You have 5 double rooms and guaranteed channel A and 2 rooms | + | Example 1: You have 5 double rooms and guaranteed channel A 2 rooms |
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| | Room for booking page: | | Room for booking page: |
| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Quantity=3 | + | In {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=3 |
| − | In SETTINGS-> PROPERTIES->ROOMS->DEPENDENCIES set "Requires Availability" = Room for channel | + | In {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES set "Requires Availability" = Room for channel |
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| | Leave all other settings set to the defaults. | | Leave all other settings set to the defaults. |
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| | Room for channel: | | Room for channel: |
| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Quantity=5 | + | In {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=5 |
| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Sell Priority = hide (to hide from booking page) | + | In {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SET UP set Sell Priority = hide (to hide from booking page) |
| − | In SETTINGS-> PROPERTIES->ROOMS->DEPENDENCIES set "Include Bookings" = Room for booking page | + | In {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS DEPENDENCIES set "Include Bookings" = Room for booking page |
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| | Leave all other settings set to the defaults and map this room to the channel. | | Leave all other settings set to the defaults and map this room to the channel. |
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| − | '''Example 2''': You have 9 double rooms and guaranteed channel A and 2 rooms up to 5 days in advance
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| − | Room 1 Channel Allotment:
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Quantity=2
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Sell Priority = hide (to hide from booking page)
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| − | In SETTINGS-> PROPERTIES->ROOMS->DEPENDENCIES set "Include Bookings" = Last Minute Room
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| − | In the rate set ""Min Days in Advance" = 5
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| − | Room 2 Last Minute:
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Quantity=2
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Sell Priority = hide (to hide from booking page)
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| − | In SETTINGS-> PROPERTIES->ROOMS->DEPENDENCIES set "Include Bookings" = Expedia Allotment
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| − | In the rate set ""Max Days in Advance" = 5
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| − | Room 3 All Channels:
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Quantity=7
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Sell Priority = hide (to hide from booking page)
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| − | Room 4 for Channel with Allotment:
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Quantity=9
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Sell Priority = hide (to hide from booking page)
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| − | In SETTINGS-> PROPERTIES->ROOMS->DEPENDENCIES set
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| − | "Requires Availability" = Room 1 Expedia Allotment, Room 2 Last Minute, Room 3 All Channels (in this order)
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| − | "Combination Logic" = Sum of all bookings
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| − | "Assign Bookings to" = First available dependency room
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| − | Room 5 other channels:
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| − | In SETTINGS-> PROPERTIES->ROOMS->SET UP set Quantity=9
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| − | In SETTINGS-> PROPERTIES->ROOMS->DEPENDENCIES set
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| − | "Requires Availability" = Room 2 Last Minute, Room 3 All Channels (in this order)
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| − | "Combination Logic" = Sum of all bookings
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| − | "Assign Bookings to" = First available dependency room
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| − | '''Note:''' The virtual room feature works only for online bookings. If you add bookings manually place them in your "real rooms" not into virtual rooms.
| + | <span class="circle" >{{#fas:exclamation-triangle}} Note </span> Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings. |
This page explains how to use virtual rooms to manage allotments
You can manage the number of rooms you see at a channel via (SETTINGS) CHANNEL MANAGER-CHANNEL INVENTORY.
Allotments
Example 1: You have 5 double rooms and guaranteed channel A 2 rooms
Room for booking page:
In (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=3
In (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES set "Requires Availability" = Room for channel
Leave all other settings set to the defaults.
Room for channel:
In (SETTINGS) PROPERTIES > ROOMS->SET UP set Quantity=5
In (SETTINGS) PROPERTIES > ROOMS > SET UP set Sell Priority = hide (to hide from booking page)
In (SETTINGS) PROPERTIES > ROOMS DEPENDENCIES set "Include Bookings" = Room for booking page
Leave all other settings set to the defaults and map this room to the channel.
Note Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.
