Combine individual rooms into a roomtype

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Dependencies: Individual rooms and room types
This page explains how to create a virtual room type with multiple rooms from a number of individual rooms and sell all without over booking.

Example: You have a number of individual rooms connected to individual listings at a channel or your own web site. You also want to sell them on or other channel that requires a "room type" with a quantity of the available rooms. (this example will work with any number between 2 and 12 individual rooms)

It is assumed you already have setup the individual rooms each with a quantity of one, if not, create these first.

Create a new virtual room type with a quantity of individual rooms in SETTINGS -> PROPERTIES-> ROOMS->SETUP

1. Virtual room

Go to SETTINGS->PROPERTIES->ROOMS->SETUP and set the virtual room to have the same characteristics of your individual rooms. Set:

  • Sell Priority = Hide (to not show the virtual room type on your own booking page
  • Overbooking Protection =Property

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and use the following settings for the virtual room:

  • Requires Availability in = select all the individual rooms. (2 to 12 of them)
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Assign Bookings to = First Available Dependency Room

If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room. Please note that the unit allocation within the units of the virtual room will not work in this case.

2. Real individual rooms

  • Do not set any "Availability Dependency". Leave "Assign Bookings" set to "This Room" (the default).

3. Prices

The individual rooms and the virtual room types can have their own rates and prices or you can set them up for one room and set all the others to use these at SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES->"Use Prices From"

4. Bookings

If you manually add a booking you need to do this in the "real" rooms not in the virtual room.

It is possible that a booking could be made for the virtual room where there is always an individual room available but not the same one on each night. In this case the booking will remain in the virtual room. It is normally possible to reassign the individual room bookings and then manually assign the virtual room booking to the resulting free space. If you cannot tolerate this situation, you should not be using room types to sell your rooms.

It is also possible to show the virtual room type on your direct booking page and hide the individual rooms if you prefer.

Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.