Combine two rooms to sell as a suite

This page explains how to use virtual rooms to sell two rooms independently and as a suite at the same time

1 Use

You can use this method if: You sell individual rooms and link them together to sell as a suite.

If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

2 How it works

Selling rooms individually or as a suite. Bookings are assigned to the 'booked' room and a mirror booking is shown in the dependencies to close

The virtual room requires availability in all of the real rooms. Bookings are assigned to the room/suite and mirrored in the other room/suite closing the availability.

3 Example 1:

A B&B has 2 rooms (single and double). The rooms can be sold individually or together as a suite.

3.1 Set up

Step 1. Set up your "real" rooms:

• Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
• Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Create one room double
  • Set "Quantity" = 1
  • Create one room single
  • Set "Quantity" = 1
  • Use the context help for further setup instructions.

Step 2. Set up your "virtual" room: (Suite)

• Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
• Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Create one room Suite
  • Use the context help for further setup instructions.

Step 3. Set up the room dependency settings for the virtual room

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

• Requires Availability in = double
• Requires Availability in = single
• Combination Logic = all rooms must be available
• Dependency Level = Ignore Sub Dependencies
• Assign Bookings to = This room

• Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room.

Dependencies for the real rooms

Double:

• Requires Availability in = nothing selected
• Combination Logic = Sum of all bookings
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = Suite
• Assign Bookings to = This Room

• Single:
• Requires Availability in = nothing selected
• Combination Logic = Sum of all bookings
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = Suite
• Assign Bookings to = This Room

Example 2: A Lodging has 2 identical rooms which are set up as one room type with the quantity of 2. The rooms can be sold individually or together as a suite.

4 Set up

Step 1. Set up your "real" rooms:

• Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
• Go to (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Give each room a "Name"
  • Set "Quantity" = 2.

Step 2. Set up your "virtual room" Suite

• • Give each room a "Name" Suite
  • Set "Quantity" = 1.

Step 3. Set up the room dependency settings

Go to (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set: Suite:

• Requires Availability in = select all the individual rooms. (2 to 12 of them)
• Combination Logic = 2 units must be available
• Dependency Level = Ignore Sub Dependencies
• Assign Bookings to = This room

Rooms:

• Requires Availability in = suite
• Combination Logic = Sum of all bookings
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = Suite
• Assign Bookings to = This Room

• Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room. Please note that the unit allocation within the units of the virtual room will not work in this case.

Example 3: A Lodging has a double room and a twin room. The twin room is also sold as king room. The double and the twin room are sold as Suite 1 and the double and the king room are sold as Suite 2

The 2 real rooms and the king room can all be sold separately as well as the 2 suites.

• Go to (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
• Go to (SETTINGS) PROPERTIES > ROOMS > SETUP

Step 1. Set up your "real" rooms:

• • Create a Room - Name - Double
  • Set "Quantity" = 1
  • Create a Room - Name - Twin
  • Set "Quantity" = 1

Step 2. Set up your "virtual" rooms

• • Create a Room - Name - King
  • Set "Quantity" = 1
  • Create a Room - Name - Suite 1
  • Set "Quantity" = 1
  • Create a Room - Name - Suite 1
  • Set "Quantity" = 2

Step 3. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:

• King:
• Requires Availability in = Twin
• Combination Logic = Sum of all bookings
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = nothing selected
• Assign Bookings to = This Room

• Suite 1:
• Requires Availability in = Twin and Double
• Combination Logic = All rooms must be available
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = nothing selected
• Assign Bookings to = This Room

• Suite 2:
• Requires Availability in = Twin and Double
• Combination Logic = All rooms must be available
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = nothing selected
• Assign Bookings to = This Room

• Double:
• Requires Availability in = nothing selected
• Combination Logic = Sum of all bookings
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = Suite 1, Suite 2
• Assign Bookings to = This Room

• Twin:
• Requires Availability in = nothing selected
• Combination Logic = Sum of all bookings
• Dependency Level = Ignore Sub Dependencies
• Include Bookings from = King, Suite 1, Suite 2
• Assign Bookings to = This Room

Example 4: A B&B has 3 standard rooms (tulip, iris, rose) and one economy room. Tulip can be combined with the economy room to form a suite.

1. Set up your "real" rooms:

• Create one room type standard containing iris and rose with a quantity of 2 and set "Sell Priority"= hide to hide the room from your booking page

• Create room standard room tulip with a quantity of 1 and set "Sell Priority"= hide to hide the room from your booking page

• Create the economy room with a quantity of 1

2. Set up your "virtual" rooms:

• Create one room type standard room with the quantity of 3

• Create the suite with a quantity of 1

3. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES as follows:

• Room type standard room:
  • Requires Availability in = room type standard containing iris and rose
  • Requires Availability in = tulip
  • Combination Logic = Sum of all bookings
  • Assign Bookings to = First available dependency room

Leave all other settings set to the defaults.

• Suite:
  • Requires Availability in = tulip
  • Requires Availability in = economy room
  • Combination Logic = all rooms must be available

Leave all other settings set to the defaults.

• Tulip:
  • Include Bookings from = Suite

Leave all other settings set to the defaults.

• Economy:
  • Include Bookings from = Suite

Leave all other settings set to the defaults.

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 Note  Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.