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You are only This page explains how to set up your account__TOC__=What you should know and do before getting started=<div class="bluebox">This self-setup guide assists you through your initial setup. Beds24 is designed as a few steps away from accepting online bookings:self-service system so you can set up and change all functions yourself at any time.

'''Step 1 *We provide a range of [[videos|video tutorials]]. There is also a [https://youtube.com/playlist?list=PLxiq- bz-RFGEbM44Yk4SYmGt09UISNzEw&si=kgIZPd_ekiExQGk0 Youtube playlist].*There are recordings of previous [https://wiki.beds24.com/index.php/Webinars webinars] and webinar announcements.*You can let our [http://beds24.com/wizard/index.php Setup Wizards] guide you through the set up process.*We also offer online training sessions for a fee in which we help you set your Settings'''account up. Send us a support ticket from the SUPPORT button at the top if you want to book a session.

Click on SETTINGS in <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> Where you see this <span class="" style=color:#008ACC;“>{{#fas:copy}}</span> icon you can click and then copy the top menu barvalue of this setting to other rooms or properties.</div>== Properties and Rooms =='''Properties''' can be Hotels, Hostels, B&B´s, holiday houses, vacation rentals, apartment houses, camp sites. You can have one properties or multiple properties of different types.

*Go '''Rooms''' are a way of splitting your property into separately bookable units. Rooms can, but do not need to ACCOUNT -> BUSINESS INFO and fill , represent ''physical'' rooms. They are a way of splitting up a property into separately bookable sections i.e. bedrooms in your information*If you want to use another language than Englisch on your booking page click on LANGUAGES and tick the ones you want to usea hotel or B&B, vacation rentals, holiday homes, beds in hostel dormitories, camp sites, houseboats, cabins, tours, classes or cars etc.

*Go to PROPERTIES - click on "EDIT" and enter the name and If you rent your property as a whole because it is a vacation rental you will still need one room which is what the currency symbol you want to useguest books.

*Go to ROOMS. A click on EDIT wil open a field where you Each room or room type/category can set the name and set the quanity of rooms of that type availablehave ''multiple inventories'''.

'''Room Allocation:''' "One Room Per Booking" will allocate one room for each === Multiple Properties or Rooms ===If you are using the channel manager we advise to set the booking system up as similar as your bookingchannels. This is the normal setting If your lodgings have different hotel/property codes for a hotel room Booking.com etc. "One Room Per Guest" will allocate one room for each person then they must be setup as different properties in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per personBeds24 so you can connect them.

Making different properties means each can have it'''Collect Number of Guests:'''s own property booking page (if required with individual design). You can also use a multiple property booking page with advanced search functions (e.g. facilities, location) showing all properties.

MaximumPeople: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. '''Vacation rentals'''If Maximum Adults and Maximum Children are non zero the lowest of Max imumPeople or Maximum Adults plus Maximum Children will apply you're renting your property as the maximum room occupancya whole, you still need to define one "Room" which in your case represents your complete property.

Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made for this room including more than this number of adults. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupied. If both Maximum Adults and Max Children are zero then Maximum People is used and the booking form will only ask for the number of guestsFor further information see [[Agency_%26_Multiple_Property_Setup|here]].

Maximum Children: This is the maximum Hotels, B&B´s and inns are usually set up as one property with a number of children this room can accommodaterooms. A booking cannot be made for this or room including more than this number of childrentypes. If you set this to zero the booking page will simply ask for the number of guestshave several independent lodgings e. There will be no field for the number of childreng. If required apartments or villas you can specify any age restrictions in still set them up as rooms if it suits your description marketing strategy. Each room (which can also be an apartment, house etc) can have its own pricing and policy fieldsbooking rules.

Maximum Nights= Step by Step Setup === '''Step 1''' - General Account Settings ==Click on {{#fas: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected, the departure date will be automatically set to the next day.cog}} (SETTINGS)

If this is set *Go to Activity the departure date is not collected ACCOUNT and the wording of the booking form is changed to represent booking an event or activity rather than an accommodation. complete your details

Dont forget *If you want to SAVEuse a language other than English on your booking page, go to ' {{#fas:cog}} (SETTINGS) BOOKING ENGINE > INTERNATIONALIZATION and tick the ones you want to use. If you enable more than one language you will see tabs for each language in your descriptions, information on your booking page and notifications. Descriptions have to be entered in each language tab.

* If you have more than one room type add another room for each room type == '''Step 2''' - Create properties and set uprooms==You can import properties and rooms or create them manually.

*Go to DASCHBOARD -<embedvideo service="youtube"> ROOM GRID. This is a table giving you a complete overview on your bookings, rates and inventory. By ticking the boxes you can select what you want to displayhttps://youtu.be/CsjMXF2vzEs</embedvideo>

Click in the DAILY PRICE row and set price and date range and click SAVE. You may modify individual dates as required. ===Import from Airbnb===If you want to make dates unavialable have a listing on Airbnb you can click import it and create a new property with a new room or add a room in a property you already have in OVERRIDE DATESBeds24. Each date can be set to BLACKOUT in which case it is not availableClick [[Connect_Airbnb_Account|here]] for instructions.

*To avoid double bookings it is advisable to enter the bookings you already have. In DASCHBOARD -> ROOM GRID you will find a row INVENTORY===Import from Booking. com===You can The number shows rooms remaining to sell is also shown[[Booking. They can be edited to quickly change your availabilitycom:_Import_Properties_from_Booking. Doubleclick to open a popup and save the changes.'''INVENVORY''' The number of rooms remaining to sell is also shown and they can be edited to quickly change com_to_Beds24|import your availabilityproperty from Booking. Doubleclick com to open a popup and save the changes. 'To ''Add Bookings''' add a booking click on the person+ icon, fill in the information and SAVE. Your booking has now been entered into the systemBeds24]].

Click on WIDGETS in *Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > OFFERS and define your offer(s).An offer is the left menuprice combined with certain conditions. Choose the widget you want Each room/unit has one or more offers. "Offer 1" is your standard offer to use. If required you can customise the appearanceguest which is always displayed.

Copy your widget to your website. To install You have the booking widgets on your web site you will need the ability option to edit the HTML of your pagesell a room with different prices eg. This may involve knowing the passwords for your web server and the ability to transfer your filespackages, promotions or discounted conditional prices. Your web hosting service should be able to provide information and assist you with thisEach offer can have its own "Booking Type".

==== '''Step 42'''- Customize and add offers (optional)====An '''Offer''' is the price combined with certain conditions. Each room/unit has one or more offers. "Offer 1" is your standard offer to the guest which is always displayed.

Test everything is working and your done== '''Step 3''' - Create prices ==Without prices the system can not show availability.

Once the This [https://beds24.com/wizard/wizard3.php setup is completed Properties shows wizard] guides you each property with its rooms and though the next booking coming up for each. New online bookings will be added automatically. You can also enter new bookings manuallysetup.

Setting up your Beds24.com account is free if you do it yourself. We can do <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Click on the "Price Check" button on the setup for CALENDAR or SUPPORT page then on "Calculate" to find our why you for have not price or how a small one off fee starting from $19. Technical support for you or your webdesigner to integrate the availability calendars and booking widgets into your website price is free. Upon request we can do this for you as well. Please [mailto:[email protected] contact] uscalculated.

Beds24.com offers a mulitlingual booking page<embedvideo service="youtube">https://youtu. To give your guests the option to book in their own language go to ''Account -be/E4TYnrHwnDA</embedvideo> Languages'' and tick the languages you want to use. Make sure you enter all information also in the selected language.

Use Fixed Prices instead of Daily prices only:*If your prices are fixed ahead and you do not want to adjust them and you already have bookings none or few seasons*If you want to allow guest to enquire when no price can add them going to [[Bookings]] in be found but the top menu so these dates are set as unavailable in the Beds24.com system. Alternatively room is not fully booked*If you can go want to Calendar and black out the dates in the override dates view under Calendar. grant referrer discounts

'''Refined SettingsCombination of Daily Prices and Fixed Prices'''

<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> If you want use Fixed Prices you do not need to set refined up Daily Prices for every day. If required you can use a Daily Price to adjust the prices for an individual date or date range. *You can use Daily Prices to override the Fixed Price for a few individual dates. If you often adjust prices use Daily Prices only.*You can add a Gap Filler to fill gaps when using daily prices with minimum stays required <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> Rules in Fixed Prices have no effect on daily prices. == '''Step 4''' - Set up payment collection (optional)==You need to connect a payment processor to automatically [[:Category:Payments|collect payments]] in {{#fas:cog}} (SETTINGS) >PAYMENTS > PAYMENT COLLECTION. [[Stripe|Stripe]] is our preferred partner which offers the best functionality. == '''Step 5''' - Set up the Channel Manager (optional)==Set up the [[:Category:Channel_Manager| channel manager]] to synchronise your sales channels.  Here some short example videos. For detailed instructions see: *[[Airbnb_Mapping| How to connect Airbnb]]*[[Properties/Booking Rules.com:_Synchronise_bookings_prices_availability |How to connect Booking Rules.com to sync prices and availability]]*[[Expedia_Mapping | How to connect Expedia to sync prices and availability]], *[[Properties/Discount CodesVRBO_Setup |Discount CodesHow to connect to Vrbo]], *[[Properties/Upsell Items:Category:Channel_Manager|Upsell ItemsList of all channels with link to detailed setup instructions]] <embedvideo service="youtube">https://youtu.be/_KORtELJyNk</embedvideo> == '''Step 6''' - Enter existing bookings==To avoid double bookings it is advisable to enter the bookings you already have.  *For Booking.com, Airbnb and Expedia we have the option to automatically import all upcoming bookings. We recommend to use this method because for bookings imported directly from Booking.com we will then be able to automatically import changes. You can use deposit collection through this function when the channel manager is set up but not activated. The button is available in {{#fas:cog}} (SETTINGS) CHANNEL MANAGER->AIRBNB/BOOKING.COM/EXPEDIA. *Other bookings can be uploaded as a .csv file from in {{#fas:cog}} (SETTINGS) PROPERTIES. *To manually add or blocked dates click on the suitcase icon in the CALENDAR or on "Add Booking" at the top. *If you do not need the actual booking you can adjust the availability in the CALENDAR in the row "Inventory". The number shows rooms remaining to sell. They can be edited to quickly change your availability. Double-click to open a pop-up and save the changes. (it is only possible to lower the number based on the value in {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP "Quantity of this type" and any existing bookings). == '''Step 7''' - Automate messaging and processes==Go to {{#fas:cog}} (SETTINGS) > GUEST MANAGEMENT > AUTO ACTIONS to *set up messaging templates for automatic and manual sending*automatically perform modifications on bookings based on predefined criteria == '''Step 8''' - Customize and connect the booking engine for commission free direct bookings (optional)==Go to {{#fas:cog}} (SETTINGS) BOOKING ENGINE. You have the option to fully customise the look and the content of your booking page. For an overview of your options please go to [[Customise Booking Page]]. Booking widgets connect your website to your booking page. There is a choice including booking buttons, booking boxes, booking strips, calendars. Go to {{#fas:cog}} (SETTINGS) > BOOKING ENGINE > BOOKING WIDGETS. Choose the widget you want to use. If required you can customise the appearance. If you need help please click on the HELP button on the top rights of the widgets page.  Copy your widget to your website. To install the booking widgets on your web site you will need the ability to edit the HTML of your page. This may involve knowing the passwords for your web server and the ability to transfer your files. Your web hosting service should be able to provide information and assist you with this.  Guests who book directly will automatically receive a [Properties/Paypal:category:Confirmation_Messages|Paypalconfirmation message]] collect which you can customise the [ in {{#fas:cog}} (SETTINGS) > GUEST MANAGEMENT > CONFIRMATION MESSAGES. = More functions and options=*Customise the display of the [[Properties/Credit Card:category:Calendar|Credit Card control panel CALENDAR]], page in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES. *Customise the display of the [[Rooms/DependenciesPreferences|Room Dependenciescontrol panel]] choose from in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES.*When you click on FUNCTIONS in SUPPORT you will see links to the menu on pages of key features and functions or check the leftstart page of this support wiki.