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You are only This page explains how to set up your account__TOC__=What you should know and do before getting started=<div class="bluebox">This self-setup guide assists you through your initial setup. Beds24 is designed as a few steps away from accepting online bookings:self-service system so you can set up and change all functions yourself at any time.

'''Step 1 *We provide a range of [[videos|video tutorials]]. There is also a [https://youtube.com/playlist?list=PLxiq- bz-RFGEbM44Yk4SYmGt09UISNzEw&si=kgIZPd_ekiExQGk0 Youtube playlist].*There are recordings of previous [https://wiki.beds24.com/index.php/Webinars webinars] and webinar announcements.*You can let our [http://beds24.com/wizard/index.php Setup Wizards] guide you through the set up process.*We also offer online training sessions for a fee in which we help you set your Settings'''account up. Send us a support ticket from the SUPPORT button at the top if you want to book a session.

Click on SETTINGS in <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> Where you see this <span class="" style=color:#008ACC;“>{{#fas:copy}}</span> icon you can click and then copy the top menu barvalue of this setting to other rooms or properties.</div>== Properties and Rooms =='''Properties''' can be Hotels, Hostels, B&B´s, holiday houses, vacation rentals, apartment houses, camp sites. You can have one properties or multiple properties of different types.

*Go '''Rooms''' are a way of splitting your property into separately bookable units. Rooms can, but do not need to ACCOUNT -> BUSINESS INFO and fill , represent ''physical'' rooms. They are a way of splitting up a property into separately bookable sections i.e. bedrooms in your information*If you want to use another language than Englisch on your booking page click on LANGUAGES and tick the ones you want to usea hotel or B&B, vacation rentals, holiday homes, beds in hostel dormitories, camp sites, houseboats, cabins, tours, classes or cars etc.

*Go to PROPERTIES - click on "EDIT" and enter the name and If you rent your property as a whole because it is a vacation rental you will still need one room which is what the currency symbol you want to useguest books.

*Go to ROOMS. A click on EDIT wil open a field where you Each room or room type/category can set the name and set the quanity of rooms of that type availablehave ''multiple inventories'''.

'''Room Allocation:''' "One Room Per Booking" will allocate one room for each === Multiple Properties or Rooms ===If you are using the channel manager we advise to set the booking system up as similar as your bookingchannels. This is the normal setting If your lodgings have different hotel/property codes for a hotel room Booking.com etc. "One Room Per Guest" will allocate one room for each person then they must be setup as different properties in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per personBeds24 so you can connect them.

Making different properties means each can have it'''Collect Number of Guests:'''s own property booking page (if required with individual design). You can also use a multiple property booking page with advanced search functions (e.g. facilities, location) showing all properties.

MaximumPeople: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. '''Vacation rentals'''If Maximum Adults and Maximum Children are non zero the lowest of Max imumPeople or Maximum Adults plus Maximum Children will apply you're renting your property as the maximum room occupancya whole, you still need to define one "Room" which in your case represents your complete property.

Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made If your rentals have different hotel/property codes for this room including more than this number of adultsBooking. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupiedcom etc. If both Maximum Adults and Max Children are zero then Maximum People is used and the booking form will only ask for the number of gueststhey must be setup as different properties.

Maximum Children: This is the maximum number of children this room can accommodate. A booking cannot be made for this room including more than this number of children. If you set this to zero the booking page will simply ask for the number of guests. There will be no field for the number of children. If required you can specify any age restrictions in your description and policy fieldsFor further information see [[Agency_%26_Multiple_Property_Setup|here]].

Maximum Nights: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected'''Hotels, the departure date will be automatically set to the next dayB&B´s.hostels'''

Dont forget to SAVEHotels, B&B´s and inns are usually set up as one property with a number of rooms. or room types. If you have several independent lodgings e.g. apartments or villas you can still set them up as rooms if it suits your marketing strategy. Each room (which can also be an apartment, house etc) can have its own pricing and booking rules.

*If you want Go to display desciptions ACCOUNT and/ or pictures on complete your booking page go to BOOKING PAGE -> DESCRIPTION and select for which property/room you want to enter the description and add it in each language you have enabled. The Booking instruction is valid for a property can be used to give important information e.g. a minimum booking period.details

In *If you want to use a language other than English on your booking page, go to ' {{#fas:cog}} (SETTINGS) BOOKING PAGE -ENGINE > PICTURES INTERNATIONALIZATION and tick the ones you want to use. If you enable more than one language you select will see tabs for which property/room you want each language in your descriptions, information on your booking page and notifications. Descriptions have to upload a picturebe entered in each language tab.

== '''Step 2''' - Create properties and rooms==You are done with a basic setup of your booking pagecan import properties and rooms or create them manually. If you want to customise the design of your booking page you can optionally do so under BOOKING PAGE -> DESIGN

*Now set your prices<embedvideo service="youtube">https://youtu. The easiest way to do a basic pricing is: Go to DASCHBOARD -be/CsjMXF2vzEs</embedvideo> ROOM GRID. This is a table giving you a complete overview on your bookings, rates and inventory. By ticking the boxes you can select what you want to display.

Click in the DAILY PRICE row and set price and date range and click SAVE. You may modify individual dates as required. ===Import from Airbnb===If you want to make dates unavialable have a listing on Airbnb you can click import it and create a new property with a new room or add a room in OVERRIDE DATES. Each date can be set to BLACKOUT a property you already have in which case it is not availableBeds24. Set the rates Click [[Connect_Airbnb_Account|here]] for each roomtypeinstructions.

*To avoid double bookings it is advisable to enter the bookings you already have. In DASCHBOARD -> ROOM GRID you will find a row INVENTORY===Import from Booking. com===You can The number shows rooms remaining to sell is also shown[[Booking. They can be edited to quickly change your availabilitycom:_Import_Properties_from_Booking. Doubleclick to open a popup and save the changes.'''INVENVORY''' The number of rooms remaining to sell is also shown and they can be edited to quickly change com_to_Beds24|import your availabilityproperty from Booking. Doubleclick com to open a popup and save the changes. 'To ''Add Bookings''' add a booking click on the person+ icon, fill in the information and SAVE. Your booking has now been entered into the systemBeds24]].

'''Step 2'''Check your booking page. Go to PROPERTIES and click on SHOW[[File:Property_and_Room_Setup. mp4|640px]]

*To set rooms up go to '{{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS . A click on '''Step 3EDIT'''Booking widgets connect your website to your booking page. Click on BOOKING WIDGETS in the left menu. Choose the widget you want to use. If required will open a field where you can customise set the appearancename and quantity of "Rooms" of that type available.

Copy your widget If you sell dorms for which you sell individual beds and not private rooms please also see how to [[Hostel_and_Retreat_Setup|setup dorms]]. *Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > OFFERS and define your websiteoffer(s). To install An offer is the booking widgets on price combined with certain conditions. Each room/unit has one or more offers. "Offer 1" is your web site standard offer to the guest which is always displayed. You have the option to sell a room with different prices eg. packages, promotions or discounted conditional prices. Each offer can have its own "Booking Type". <span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}}</span> If you copy a room all settings will need be automatically applied to the copy. If you want to link prices between different rooms remove the prices before you copy the rooms. ==== '''Step 2''' - Customize and add offers (optional)====An '''Offer''' is the ability price combined with certain conditions. Each room/unit has one or more offers. "Offer 1" is your standard offer to edit the HTML guest which is always displayed. == '''Step 3''' - Create prices ==Without prices the system can not show availability.  If you have several rooms with a similar pricing structure you can "link" prices with or without offsets to multiple rooms.  Beds24 has two types of your prices:*Daily Prices (recommended)*Fixed Prices This [https://beds24.com/wizard/wizard3.php setup wizard] guides you though the setup.  <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Click on the "Price Check" button on the CALENDAR or SUPPORT pagethen on "Calculate" to find our why you have not price or how a price is calculated. '''Daily Prices (recommended)''' Daily Prices are prices for one date. This may involve knowing Daily prices are easy to manage and are the best choice for most customers. Multiple prices per date can be defined for example for different minimum stays or different offers. Please find more information on the passwords help page for [https://wiki.beds24.com/index.php/Category:Daily_Prices daily prices]. <embedvideo service="youtube">https://youtu.be/E4TYnrHwnDA</embedvideo> '''Fixed Prices''' Fixed Prices have a start and end date so they apply to a range of dates. Fixed Prices contain many rules about the conditions that must apply to make them available.  Use Fixed Prices instead of Daily prices only:*If your web server prices are fixed ahead and you do not want to adjust them and you have none or few seasons*If you want to allow guest to enquire when no price can be found but the ability room is not fully booked*If you want to transfer grant referrer discounts Please find more information on the help page for [https://wiki.beds24.com/index.php/Category:Fixed_Prices Fixed Prices]. '''Combination of Daily Prices and Fixed Prices''' <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> If you use Fixed Prices you do not need to set up Daily Prices for every day. If required you can use a Daily Price to adjust the prices for an individual date or date range. *You can use Daily Prices to override the Fixed Price for a few individual dates. If you often adjust prices use Daily Prices only.*You can add a Gap Filler to fill gaps when using daily prices with minimum stays required <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> Rules in Fixed Prices have no effect on daily prices. == '''Step 4''' - Set up payment collection (optional)==You need to connect a payment processor to automatically [[:Category:Payments|collect payments]] in {{#fas:cog}} (SETTINGS) >PAYMENTS > PAYMENT COLLECTION. [[Stripe|Stripe]] is our preferred partner which offers the best functionality. == '''Step 5''' - Set up the Channel Manager (optional)==Set up the [[:Category:Channel_Manager| channel manager]] to synchronise your filessales channels.  Here some short example videos. For detailed instructions see: *[[Airbnb_Mapping| How to connect Airbnb]]*[[Booking.com:_Synchronise_bookings_prices_availability | How to connect Booking. Your web hosting com to sync prices and availability]]*[[Expedia_Mapping | How to connect Expedia to sync prices and availability]]*[[VRBO_Setup | How to connect to Vrbo]]*[[:Category:Channel_Manager| List of all channels with link to detailed setup instructions]] <embedvideo service should ="youtube">https://youtu.be/_KORtELJyNk</embedvideo> == '''Step 6''' - Enter existing bookings==To avoid double bookings it is advisable to enter the bookings you already have.  *For Booking.com, Airbnb and Expedia we have the option to automatically import all upcoming bookings. We recommend to use this method because for bookings imported directly from Booking.com we will then be able to provide information automatically import changes. You can use this function when the channel manager is set up but not activated. The button is available in {{#fas:cog}} (SETTINGS) CHANNEL MANAGER->AIRBNB/BOOKING.COM/EXPEDIA. *Other bookings can be uploaded as a .csv file from in {{#fas:cog}} (SETTINGS) PROPERTIES. *To manually add or blocked dates click on the suitcase icon in the CALENDAR or on "Add Booking" at the top. *If you do not need the actual booking you can adjust the availability in the CALENDAR in the row "Inventory". The number shows rooms remaining to sell. They can be edited to quickly change your availability. Double-click to open a pop-up and assist you with save the changes. (it is only possible to lower the number based on the value in {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP "Quantity of thistype" and any existing bookings).

Setting == '''Step 7''' - Automate messaging and processes==Go to {{#fas:cog}} (SETTINGS) > GUEST MANAGEMENT > AUTO ACTIONS to *set up your Beds24.com account is free if you do it yourself. We can do the setup for you messaging templates for a small one off fee starting from $19. Technical support for you or your webdesigner to integrate the availability calendars automatic and booking widgets into your website is free. Upon request we can do this for you as well. Please contact clicking manual sending*automatically perform modifications on bookings based on SUPPORT in the top menu.predefined criteria

== '''Step 48'''- Customize and connect the booking engine for commission free direct bookings (optional)==Go to {{#fas:cog}} (SETTINGS) BOOKING ENGINE.

Test everything is working You have the option to fully customise the look and the content of your donebooking page. For an overview of your options please go to [[Customise Booking Page]].

'''Congratulations! You are now receiving online bookingsBooking widgets connect your website to your booking page. There is a choice including booking buttons, booking boxes, booking strips, calendars. Go to {{#fas:cog}} (SETTINGS) > BOOKING ENGINE > BOOKING WIDGETS. Choose the widget you want to use. If required you can customise the appearance. If you need help please click on the HELP button on the top rights of the widgets page.'''

New online bookings Copy your widget to your website. To install the booking widgets on your web site you will need the ability to edit the HTML of your page. This may involve knowing the passwords for your web server and the ability to transfer your files. Your web hosting service should be added automatically. You can also enter new bookings manuallyable to provide information and assist you with this.

If you want to set refined = More functions and options=*Customise the display of the [[Properties/Booking Rules:category:Calendar|Booking Rulescontrol panel CALENDAR]], page in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES. *Customise the display of the [[Properties/Discount CodesPreferences|Discount Codescontrol panel]], [[Properties/Upsell Items|Upsell Items]], use deposit collection through [[Properties/Paypal|Paypal]] collect [[Properties/Credit Card|Credit Card ]], [[Rooms/Dependencies|Room Dependencies]] choose from in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES.*When you click on FUNCTIONS in SUPPORT you will see links to the menu on pages of key features and functions or check the leftstart page of this support wiki.