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You are only This page explains how to set up your account__TOC__=What you should know and do before getting started=<div class="bluebox">This self-setup guide assists you through your initial setup. Beds24 is designed as a few steps away from accepting online bookings:self-service system so you can set up and change all functions yourself at any time.

'''Step 1 *We provide a range of [[videos|video tutorials]]. There is also a [https://youtube.com/playlist?list=PLxiq- bz-RFGEbM44Yk4SYmGt09UISNzEw&si=kgIZPd_ekiExQGk0 Youtube playlist].*There are recordings of previous [https://wiki.beds24.com/index.php/Webinars webinars] and webinar announcements.*You can let our [http://beds24.com/wizard/index.php Setup Wizards] guide you through the set up process.*We also offer online training sessions for a fee in which we help you set your Settings'''account up. Send us a support ticket from the SUPPORT button at the top if you want to book a session. *The number format in the Control Panel is the English number format, i.e. decimal places are separated by a full stop (not a comma).

Click on SETTINGS in <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> Where you see this <span class="" style=color:#008ACC;“>{{#fas:copy}}</span> icon you can click and then copy the top menu barvalue of this setting to other rooms or properties.</div>== Properties and Rooms =='''Properties''' can be Hotels, Hostels, B&B´s, holiday houses, vacation rentals, apartment houses, camp sites. You can have one properties or multiple properties of different types.

*Go '''Rooms''' are a way of splitting your property into separately bookable units. Rooms can, but do not need to ACCOUNT -> BUSINESS INFO and fill , represent ''physical'' rooms. They are a way of splitting up a property into separately bookable sections i.e. bedrooms in your information*If you want to use another language than Englisch on your booking page click on LANGUAGES and tick the ones you want to usea hotel or B&B, vacation rentals, holiday homes, beds in hostel dormitories, camp sites, houseboats, cabins, tours, classes or cars etc.

*Go to PROPERTIES - click on "EDIT" and enter the name and If you rent your property as a whole because it is a vacation rental you will still need one room which is what the currency symbol you want to useguest books.

*Go to ROOMS. A click on EDIT wil open a field where you Each room or room type/category can set the name and set the quanity of rooms of that type availablehave ''multiple inventories'''.

'''Room Allocation:''' "One Room Per Booking" will allocate one room for each === Multiple Properties or Rooms ===If you are using the channel manager we advise to set the booking system up as similar as your bookingchannels. This is the normal setting If your lodgings have different hotel/property codes for a hotel room Booking.com etc. "One Room Per Guest" will allocate one room for each person then they must be setup as different properties in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per personBeds24 so you can connect them.

Making different properties means each can have it'''Collect Number of Guests:'''s own property booking page (if required with individual design). You can also use a multiple property booking page with advanced search functions (e.g. facilities, location) showing all properties.

MaximumPeople: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. '''Vacation rentals'''If Maximum Adults and Maximum Children are non zero the lowest of Max imumPeople or Maximum Adults plus Maximum Children will apply you're renting your property as the maximum room occupancya whole, you still need to define one "Room" which in your case represents your complete property.

Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made for this room including more than this number of adults. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupied. If both Maximum Adults and Max Children are zero then Maximum People is used and the booking form will only ask for the number of guestsFor further information see [[Agency_%26_Multiple_Property_Setup|here]].

Maximum Children: This is the maximum Hotels, B&B´s and inns are usually set up as one property with a number of children this room can accommodaterooms. A booking cannot be made for this or room including more than this number of childrentypes. If you set this to zero the booking page will simply ask for the number of guestshave several independent lodgings e. There will be no field for the number of childreng. If required apartments or villas you can specify any age restrictions in still set them up as rooms if it suits your description marketing strategy. Each room (which can also be an apartment, house etc) can have its own pricing and policy fieldsbooking rules.

Maximum Nights= Step by Step Setup === '''Step 1''' - General Account Settings ==Click on {{#fas: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected, the departure date will be automatically set to the next day.cog}} (SETTINGS)

If this is set *Go to Activity the departure date is not collected ACCOUNT and the wording of the booking form is changed to represent booking an event or activity rather than an accommodation. complete your details

Dont forget *If you want to SAVEuse a language other than English on your booking page, go to ' {{#fas:cog}} (SETTINGS) BOOKING ENGINE > INTERNATIONALIZATION and tick the ones you want to use. If you enable more than one language you will see tabs for each language in your descriptions, information on your booking page and notifications. Descriptions have to be entered in each language tab.

*===Import from Airbnb===If you want to display desciptions have a listing on Airbnb you can import it and/ create a new property with a new room or pictures on your booking page go to BOOKING PAGE -> DESCRIPTION and enter the Property Description add a room in each language a property you already have enabled. The Booking instruction can be used to give important information e.gin Beds24. a minimum booking periodClick [[Connect_Airbnb_Account|here]] for instructions.

In BOOKING PAGE -> PICTURES you select for which ===Import from Booking.com===You can [[Booking.com:_Import_Properties_from_Booking.com_to_Beds24|import your property/room you want from Booking.com to upload a pictureBeds24]].

You are done with ===Manual creation ======= '''Step 1''' - Create properties====*Properties and be added in '{{#fas:cog}} (SETTINGS) PROPERTIES*After you have added a basic setup of your booking page. If you want property go to customise the design of '{{#fas:cog}} (SETTINGS) PROPERTIES > DESCRIPTION and complete your booking page you can optionally do so under BOOKING PAGE -> DESIGNproperty information

*Now set your prices. The easiest way to do a basic pricing is: Go to DASCHBOARD ==== '''Step 2''' -> ROOM GRID. This is a table giving you a complete overview on your bookings, rates and inventory. By ticking the boxes you can select what you want to display.Create rooms====

Click in the *To set rooms up go to '{{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS DAILY PRICE row and set price and date range and . A click SAVE. You may modify individual dates as required. If on '''EDIT''' will open a field where you want to make dates unavialable you can click in OVERRIDE DATES. Each date can be set to BLACKOUT in which case it is not the name and quantity of "Rooms" of that type available. Set the rates for each roomtype.

*To avoid double bookings it is advisable to enter the bookings If you already have. In DASCHBOARD -> ROOM GRID sell dorms for which you will find a row INVENTORY. The number shows rooms remaining to sell is also shown. They can be edited to quickly change your availability. Doubleclick to open a popup individual beds and save the changes.'''INVENVORY''' The number of not private rooms remaining to sell is please also shown and they can be edited to quickly change your availability. Doubleclick see how to open a popup and save the changes. 'To ''Add Bookings''' add a booking click on the person+ icon, fill in the information and SAVE. Your booking has now been entered into the system[[Hostel_and_Retreat_Setup|setup dorms]].

'''Step 2'''Check your booking pageYou have the option to sell a room with different prices eg. Go to PROPERTIES and click on SHOWpackages, promotions or discounted conditional prices. Each offer can have its own "Booking Type".

==== '''Step 32'''- Customize and add offers (optional)====Booking widgets connect your website to your booking pageAn '''Offer''' is the price combined with certain conditions. Click on BOOKING WIDGETS in the left menuEach room/unit has one or more offers. Choose the widget you want "Offer 1" is your standard offer to use. If required you can customise the appearanceguest which is always displayed.

Copy your widget == '''Step 3''' - Create prices ==Without prices the system can not show availability.  If you have several rooms with a similar pricing structure you can "link" prices with or without offsets to your websitemultiple rooms.  Beds24 has two types of prices:*Daily Prices (recommended)*Fixed Prices This [https://beds24.com/wizard/wizard3.php setup wizard] guides you though the setup. To install  <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Click on the "Price Check" button on the booking widgets CALENDAR or SUPPORT page then on your web site "Calculate" to find our why you will need have not price or how a price is calculated. '''Daily Prices (recommended)''' Daily Prices are prices for one date. Daily prices are easy to manage and are the best choice for most customers. Multiple prices per date can be defined for example for different minimum stays or different offers. Please find more information on the ability help page for [https://wiki.beds24.com/index.php/Category:Daily_Prices daily prices]. <embedvideo service="youtube">https://youtu.be/E4TYnrHwnDA</embedvideo> '''Fixed Prices''' Fixed Prices have a start and end date so they apply to edit a range of dates. Fixed Prices contain many rules about the HTML conditions that must apply to make them available.  Use Fixed Prices instead of Daily prices only:*If your prices are fixed ahead and you do not want to adjust them and you have none or few seasons*If you want to allow guest to enquire when no price can be found but the room is not fully booked*If you want to grant referrer discounts Please find more information on the help pagefor [https://wiki.beds24.com/index.php/Category:Fixed_Prices Fixed Prices]. '''Combination of Daily Prices and Fixed Prices''' <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> If you use Fixed Prices you do not need to set up Daily Prices for every day. If required you can use a Daily Price to adjust the prices for an individual date or date range. This may involve knowing  *You can use Daily Prices to override the passwords Fixed Price for a few individual dates. If you often adjust prices use Daily Prices only.*You can add a Gap Filler to fill gaps when using daily prices with minimum stays required <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> Rules in Fixed Prices have no effect on daily prices. == '''Step 4''' - Set up payment collection (optional)==You need to connect a payment processor to automatically [[:Category:Payments|collect payments]] in {{#fas:cog}} (SETTINGS) >PAYMENTS > PAYMENT COLLECTION. [[Stripe|Stripe]] is our preferred partner which offers the best functionality. == '''Step 5''' - Set up the Channel Manager (optional)==Set up the [[:Category:Channel_Manager| channel manager]] to synchronise your web server sales channels.  Here some short example videos. For detailed instructions see: *[[Airbnb_Mapping| How to connect Airbnb]]*[[Booking.com:_Synchronise_bookings_prices_availability | How to connect Booking.com to sync prices and availability]]*[[Expedia_Mapping | How to connect Expedia to sync prices and availability]]*[[VRBO_Setup | How to connect to Vrbo]]*[[:Category:Channel_Manager| List of all channels with link to detailed setup instructions]] <embedvideo service="youtube">https://youtu.be/_KORtELJyNk</embedvideo> == '''Step 6''' - Enter existing bookings==To avoid double bookings it is advisable to enter the bookings you already have.  *For Booking.com, Airbnb and Expedia we have the ability option to transfer your filesautomatically import all upcoming bookings. We recommend to use this method because for bookings imported directly from Booking. Your web hosting service should com we will then be able to provide information and assist you with automatically import changes. You can use thisfunction when the channel manager is set up but not activated. The button is available in {{#fas:cog}} (SETTINGS) CHANNEL MANAGER->AIRBNB/BOOKING.COM/EXPEDIA. *Other bookings can be uploaded as a .csv file from in {{#fas:cog}} (SETTINGS) PROPERTIES. *To manually add or blocked dates click on the suitcase icon in the CALENDAR or on "Add Booking" at the top.

Test everything is working == '''Step 7''' - Automate messaging and your done.processes==Go to {{#fas:cog}} (SETTINGS) > GUEST MANAGEMENT > AUTO ACTIONS to *set up messaging templates for automatic and manual sending*automatically perform modifications on bookings based on predefined criteria

'''Congratulations! You are now receiving online bookingshave the option to fully customise the look and the content of your booking page. For an overview of your options please go to [[Customise Booking Page]].'''

Once the setup Booking widgets connect your website to your booking page. There is completed Properties shows you each property with its rooms and the next a choice including booking buttons, booking boxes, booking coming up for eachstrips, calendars. New online bookings will be added automaticallyGo to {{#fas:cog}} (SETTINGS) > BOOKING ENGINE > BOOKING WIDGETS. You Choose the widget you want to use. If required you can also enter new bookings manuallycustomise the appearance. If you need help please click on the HELP button on the top rights of the widgets page.

Setting up Copy your Beds24widget to your website.com account is free if To install the booking widgets on your web site you do it yourselfwill need the ability to edit the HTML of your page. We can do This may involve knowing the setup for you for a small one off fee starting from $19. Technical support passwords for you or your webdesigner web server and the ability to integrate the availability calendars and booking widgets into transfer your website is freefiles. Upon request we can do Your web hosting service should be able to provide information and assist you with this for you as well. Please contact clicking on SUPPORT in the top menu.

=='''Refined SettingsStep 9'''- Download the free Beds24 app(optional)==Our free App for IOS and Android is there to help you with daily tasks which might need to be done while away from the desk. [[Mobile_App_Android_and_IOS|More information about the app]].

If you want to set refined = More functions and options=*Customise the display of the [[Properties/Booking Rules:category:Calendar|Booking Rulescontrol panel CALENDAR]], page in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES. *Customise the display of the [[Properties/Discount CodesPreferences|Discount Codescontrol panel]], [[Properties/Upsell Items|Upsell Items]], use deposit collection through [[Properties/Paypal|Paypal]] collect [[Properties/Credit Card|Credit Card ]], [[Rooms/Dependencies|Room Dependencies]] choose from in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES.*When you click on FUNCTIONS in SUPPORT you will see links to the menu on pages of key features and functions or check the leftstart page of this support wiki.