Do the initial Setup

You are only a few steps away from accepting online bookings:

Step 1 - your Settings

Click on SETTINGS in the top menu bar.

• Go to ACCOUNT -> BUSINESS INFO and fill in your information
• If you want to use another language than Englisch on your booking page click on LANGUAGES and tick the ones you want to use

• Go to PROPERTIES - click on "EDIT" and enter the name and the currency symbol you want to use

• Go to PROPTERIES -> INFORMATION and enter the information you want to display on your booking page

• Go to ROOMS. A click on EDIT wil open a field where you can set the name and set the quanity of rooms of that type available.

Room Allocation: "One Room Per Booking" will allocate one room for each booking. This is the normal setting for a hotel room etc. "One Room Per Guest" will allocate one room for each person in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per person.

Collect Number of Guests:

MaximumPeople: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. If Maximum Adults and Maximum Children are non zero the lowest of Max imumPeople or Maximum Adults plus Maximum Children will apply as the maximum room occupancy.

Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made for this room including more than this number of adults. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupied. If both Maximum Adults and Max Children are zero then Maximum People is used and the booking form will only ask for the number of guests.

Maximum Children: This is the maximum number of children this room can accommodate. A booking cannot be made for this room including more than this number of children. If you set this to zero the booking page will simply ask for the number of guests. There will be no field for the number of children. If required you can specify any age restrictions in your description and policy fields.

Maximum Nights: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected, the departure date will be automatically set to the next day.

If this is set to Activity the departure date is not collected and the wording of the booking form is changed to represent booking an event or activity rather than an accommodation.

Dont forget to SAVE.

• If you have more than one room type add another room for each room type and set up

• If you want to display desciptions and/ or pictures on your booking page go to BOOKING PAGE -> DESCRIPTION and enter the Property Description in each language you have enabled. The Booking instruction can be used to give important information e.g. a minimum booking period.

In BOOKING PAGE -> PICTURES you select for which property/room you want to upload a picture.

You are done with a basic setup of your booking page. If you want to customise the design of your booking page you can optionally do so under BOOKING PAGE -> DESIGN

• Now set your prices. The easiest way to do a basic pricing is: Go to DASCHBOARD -> ROOM GRID. This is a table giving you a complete overview on your bookings, rates and inventory. By ticking the boxes you can select what you want to display.

Click in the DAILY PRICE row and set price and date range and click SAVE. You may modify individual dates as required. If you want to make dates unavialable you can click in OVERRIDE DATES. Each date can be set to BLACKOUT in which case it is not available. Set the rates for each roomtype.

• To avoid double bookings it is advisable to enter the bookings you already have. In DASCHBOARD -> ROOM GRID you will find a row INVENTORY. The number shows rooms remaining to sell is also shown. They can be edited to quickly change your availability. Doubleclick to open a popup and save the changes.

'INVENVORY The number of rooms remaining to sell is also shown and they can be edited to quickly change your availability. Doubleclick to open a popup and save the changes. 'To Add Bookings add a booking click on the person+ icon, fill in the information and SAVE. Your booking has now been entered into the system.

Step 2 Check your booking page. Go to PROPERTIES and click on SHOW.

Step 3 Booking widgets connect your website to your booking page. Click on BOOKING WIDGETS in the left menu. Choose the widget you want to use. If required you can customise the appearance.

Copy your widget to your website. To install the booking widgets on your web site you will need the ability to edit the HTML of your page. This may involve knowing the passwords for your web server and the ability to transfer your files. Your web hosting service should be able to provide information and assist you with this.

Step 4

Test everything is working and your done.

Congratulations! You are now receiving online bookings.

Once the setup is completed Properties shows you each property with its rooms and the next booking coming up for each. New online bookings will be added automatically. You can also enter new bookings manually.

Setting up your Beds24.com account is free if you do it yourself. We can do the setup for you for a small one off fee starting from $19. Technical support for you or your webdesigner to integrate the availability calendars and booking widgets into your website is free. Upon request we can do this for you as well. Please contact clicking on SUPPORT in the top menu.

Refined Settings

If you want to set refined Booking Rules, Discount Codes, Upsell Items, use deposit collection through Paypal collect Credit Card , Room Dependencies choose from the menu on the left.