Changes

'''Importing Bookings [[Category:Ical]][[Category:Error Messages from Channels]][[Category:Troubleshooting]]<div class="heading">Ical Import</div> This page is about the menu {{#fas:cog}} (SETTINGS) CHANNEL MANAGER > ICAL IMPORT and explains how to import bookings or Blocking block dates using an external iCal or google calendar'''

'''== Capabilities'''==Beds24.com can import bookings from up to 3 iCal calendars per room. Many holiday rental sites support Ical [[Ical_Sync|more Information]]*You can select if the end date of an event is the last night of the booking or the checkout day.*Each full day or multi day event in your iCal calendar will be imported as a booking.

Beds24Changes to dates can be imported:*If a booking that was previously imported is missing from a future import, the booking status will be changed to Cancelled.com *Importing changes or cancellations can import be disabled for individual bookings from your iCal or the entire calendar.

Each room needs its own calendarImport into Beds24:*The event summary is imported as the guest name.*The event description is imported as the guest comment.*The full event information from the iCal is stored in the Channel Info field of the booking.

Each full day or multi day event in your The iCal calendar will export channel can be set up to ignore bookings imported as a bookingusing an iCal import channel, this allows two way connections to be made to google or similar calendars without creating duplicate bookings.

Changes to event dates The calendar will normally be importedchecked multiple times per hour.For details please [[Channel_Manager_Capabilities|click here]]

If == Limitations ==The iCal calendar must be available on the internet for Beds24 to poll and must be set for public access. Some calendars like google allow public access (sharing) to be set on an event that was previously basis and only public events can be imported . Bookings must be defined as full day events on the days you want to block. Only the information specified in the Capabilities section above can be imported from the iCal. == What you will need ==The URL of the iCal calendar to import from. == Setup =='''Step 1: Enter the calendar URL you want to import'''   '''Step 2: Define if certain bookings should be ignored so they do not import (optional) '''  Events in the iCal will be ignored if they contain this phrase in either their Summary or Description. To specify multiple phrases, enter one phrase per line.  '''Step 3: Select whether the calendar specifies the end of the booking by last night or check-out date '''  *"Ignore duplicates" will ignore bookings if there is missing another booking from any channel with the same dates which is not cancelled.*"Ignore if all dates unavailable" will not import a future booking if the room is not available for any reason (no inventory, blackout).*"Dont reuse cancelled if different" will importa new booking if there is already a cancelled booking with a different UUID, the default is to uncancel the existing booking. <span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you accidentally imported from a wrong iCal or imported with the wrong settings click on the "delete booking status will be changed tool link" to Cancelleddelete all imported bookings.

The event summary is imported as == Disconnect ==*Remove the guest name.URL*Set "Import2"= Disable

== Custom Fields ==The event description following custom fields from an iCal feed are supported. If present in the iCal feed the data is imported as into the relevant booking field. For further information contact the supplier of the guest commentiCal feed.

The full event information from the iCal is stored in the api message field of the booking<code>X-EMAIL: somebody@example.com</code>

<code>X-NUMADULT: 2</code> <code>X-NUMCHILD: 0</code> <code>X-PRICE: 100</code> == Notes =='''Duplicates''' If you import bookings from a calendar that is also using ical export, (2 way connection) you will probably create duplicate bookings as they are passed back and forth between the systems. The '''ignore duplicates''' options will not import a booking from the iCal calendar must if a non cancelled booking already exists in the same room for the same dates regardless of the source of the booking. For example a booking might be available made on your booking page and exported via iCal to a third party system. If using a ignore duplicates option, iCal import will not re-import that booking. Note that only the internet for Beds24 dates are used to poll and must be set determine a duplicate, this means a booking will not import from ical if a booking for public accessthe exact same dates already exists in the room, even if it is in reality a different booking. Some calendars like google allow public access (sharing)  See the instructions for ical export -> "Data Options" to be set on an event basis and only public events can be prevent re-exporting bookings which have been importedby the iCal import channel.

The URL of A booking will be considered cancelled if it is no longer in the iCal calendar to import from.

Enable iCal import Modifications to the check-in the channel manager and click save. Then , check the Booking checkbox for each room and enter the calendar URL you want to import -out and click save againguest name fields are supported.