Individual Rooms and Roomtypes

This page explains how to set up room types and individual room using virtual rooms

This function can be used

• if you offer your rooms by roomtype on your booking page but have several rooms of one type and want to assign bookings to specific rooms in the control panel and/or have the option to change the assigned room
• if you use booking channels (e.g. Airbnb) which can not handle room types

1. Setup your real rooms

If necessary add rooms in SETTINGS -> PROPERTIES -> ROOMS. Go to SETTINGS -> PROPERTIES -> ROOMS -> SETUP and

• Set "Quantity of This Type" to "1"
• Enter the number of Guests
• Set "Sell Priority" to "Hide Room"
• Leave all other settings on the defaults.

2. Create a virtual room to display on your booking page

If necessary add a room in SETTINGS -> PROPERTIES -> ROOMS. Go to SETTINGS -> PROPERTIES -> ROOMS -> SETUP and

• Set "Quantity of This Type" to the number of rooms of this room type.
• Enter the number of Guests
• Set "Requires Availability in" for each of your real rooms. The order defines where bookings will be placed first
• Set "Combination Logic" to "Sum of All Bookings"
• Set "Assign Bookings to" to "First Available Dependency Room"
• Leave all other settings on the defaults.

To assign a booking to a different room just open the booking and change "Unit".

Note: The virtual room feature works only for online bookings. If you add bookings manually place them in your "real rooms" not into virtual rooms.

Note: Occasionally a booking will not be able to be assigned automatically because for example a two night booking might reuire a change of room or other bookings to be re-assigned. In this case the booking will be assigned to the Virtual room and you must manually re-assign bookings to block the real rooms.