Room Setup

Room Description

Under SETTINGS -> PROPERTIES -> ROOMS -> SETUP you can define name for each room.

Quantity If your rooms are similar and have the same rates you may use this setting to create the required number of rooms. Bookings will be accepted for up to this many rooms per night and then shown as unavailable.

Alternatively you may enter each room separately, each with a quantity of one. This way bookings will be uniquely assigned and can be transferred to individual rooms.

Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made for this room including more than this number of adults. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupied. If both Maximum Adults and Max Children are zero then Maximum People is used and the booking form will only ask for the number of guests.

Maximum Children: This is the maximum number of children this room can accommodate. A booking cannot be made for this room including more than this number of children. If you set this to zero the booking page will simply ask for the number of guests. There will be no field for the number of children. If required you can specify any age restrictions in your description and policy fields.

MaximumPeople: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. If Maximum Adults and Maximum Children are non zero the lowest of Max imumPeople or Maximum Adults plus Maximum Children will apply as the maximum room occupancy.

Maximum Nights: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected, the departure date will be automatically set to the next day.

If this is set to Activity the departure date is not collected and the wording of the booking form is changed to represent booking an event or activity rather than an accommodation.

Sell Priority: Here you can set the priority of each room. Rooms with a higher priority will be offered to the guest first and will appear at the top of lists of available rooms. A higher number means a higher priority relative to rooms with a lower number. A value of zero means the room will be hidden on the booking page room list.

Collect Number of Guests: For accommodation this will be normally set to yes. If you set this to No there will be no selctor for people on the booking page. No is used for bookings where the number of people is unimportant like cars.

'Unit Allocation: "One per booking" will allocate one room for each booking. This is the normal setting for a hotel room etc. "One Per Guest" will allocate one unit for each person in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per person.

Room Availability: This setting is useful if for example this is a suite that is composed of this and an adjoining room or you are offering a more exclusive occupancy (at higher price?) when another room is unoccupied. A booking for this room will block the other room for the duration of the booking.

Requires Availability in: Defines the other second room which has to be available.

Combination Logic: And logic means both rooms must be available Or logic means at least one of the rooms must be available.

Assign Bookings

Assign Bookings to: By default web bookings for a room will be assigned to the selected room. It can be manually assigned to a different room. If assigned to a different room the booking will be assigned there without further checking availability in the assigned room.

Assign a Copy Booking to: A copy of the booking can be placed in another room. This can be used to control availability in dependant and linked rooms.