Sell a room only if another room is unavailable

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This page explains how to make a room only bookable if another room is unavailable

Example 1: A hotel has 2 room types (Double with a quantity of 10 and Family with a quantity of 2). If Double is sold out Family is sold as a double as well.

1. Set up your rooms:

  • Create one room type Double with a quantity = 10
  • Create one room type Family with a quantity = 2
  • Create one room type Double and Family with a quantity = 12

Double

  • Go to SETTINGS->PROPERTIES->ROOMS->SETUP and set Sell Priority = Hide (to not show the room type on your own booking page)
  • Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and set Use Prices from = Family and Double (Double needs prices for availability calculation)

Double and Family

Go to SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES and use the following settings:

  • Requires Availability in = Double, Family. (Double needs to be first)
  • Combination Logic = Sum of all bookings
  • Assign Bookings to = First Available Dependency Room

Leave all other setting set to the defaults.

Example 2: A hotel has 2 room types (Double A with a quantity of 10 and Double B with a quantity of 2). Double B is only bookable if Double A is sold out.

1. Set up your rooms:

  • Create one room type Double A
  • Create one room type Double B


2. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES for Double B

  • Requires Availability in = Double A
  • Combination Logic = No Units must be available

Leave all other setting set to the defaults.

3. Go to SETTINGS->BOOKING PAGE->PAGE DESIGN and set "Room Order" = Hide Unavailable

Example 3: A hotel has 2 room types (Double A with a quantity of 10 and Double B with a quantity of 2). Double B is only bookable if less than 3 units of Double A are left

1. Set up your rooms:

  • Create one room type Double A
  • Create one room type Double B


2. Set up the room dependency settings in SETTINGS->PROPERTIES->ROOMS->DEPENDENCIES for Double B

  • Requires Availability in = Double A
  • Combination Logic = 2 or less units must be available

Leave all other setting set to the defaults.

3. Go to SETTINGS->BOOKING PAGE->PAGE DESIGN and set "Room Order" = Hide Unavailable

Note: If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.