Auto Actions: Difference between revisions

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__TOC__

== ~~General Information~~ ==

==Summary==

An Auto Action is an action which can be used '''manually or programmed to run automatically''' at a time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.

~~An Auto Action is an action which can be programmed to run at a specific time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.~~

Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Auto Actions can

*send pre-drafted Emails, messages or SMS

Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Actions can ~~be to~~ send pre-drafted ~~emails/~~messages or SMS, change booking or invoice information or run webhooks.

*change booking information

*change invoice information

*run webhooks

*trigger HTTP POST notifications

You can create chains of actions to automate workflows.

</div>

== General Information ==

Template variables provide great flexibility when creating/managing the Auto Actions. Setup one Auto Action to trigger on multiple/all properties/rooms with the property specific details, using the [[Template Variables]]. This removes the need to duplicate your auto actions for each Property. Reducing the ongoing management, multiple copies of the same auto action will require you to edit/modify each auto action rather than update one auto action.

Using 'Group Keywords' you can refine the triggers in the Auto Action to include/exclude properties if the purpose/message in the Auto action needs to be different.

<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}} </span> Auto Actions are not designed as real-time actions. They are processed in batches so we recommend you set your triggers to allow for this.

== Setup ==

Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT > AUTO ACTION

~~Automatic actions will trigger every 15/20 minutes~~.

*Click 'Add New Action' button. You can choose whether you want to start with an empty Auto Action or whether you want to use a template that you can customise further.

~~Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> AUTO ACTION~~

You can ~~create a NEW~~ Auto Action~~, Modify~~ or ~~Delete from this section.~~

*To Create a ~~NEW Auto Action, Click 'Add New Action Button'~~.

*To MODIFY an Auto Action, scroll to the Auto Action and click on "Edit", make the changes and click SAVE.

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===Setup Outgoing Email Service - Required for sending Emails via Auto Actions===

Go to {{#fas:cog}} (SETTINGS) ACCOUNT -> OUTGOING EMAIL and follow the instructions to connect your email address/account to Beds24.

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'''Time'''

"Trigger Time" ~~defines~~ when the action is allowed to start. Once it has started it is allowed to go for the "Time Window" period. When the "Time Window" period has elapsed the auto action stops.

"Trigger Time" and "Trigger Event" define when the action is allowed to start. Once it has started it is allowed to go for the "Time Window" period. When the "Time Window" period has elapsed the auto action stops.

Both "Trigger Time" and "Time Window" are relative to a "Trigger Event" i.e. check-in, check-out, time of booking.

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Other files can not be attached. We recommend you use a link to a file you upload to your web site.

===HTML and Templates===

If you use HTML you will need to make sure your code is correct and clean otherwise it might trigger our firewall.

HTML messages created by third party services is often convoluted and might contain critical content. Some tools like https://stripo.email/ or https://www.designedwithbee.com/ that allow you to create your own templates and also provide many templates have tested to work well in Beds24.

=== SMS ===

You can automatically send SMS messages. Please note that a fee per SMS message applies if this function is activated.

<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}} </span> SMS can only be used to communicate Information about a current booking. For legal reasons you can not use SMS for marketing purposes including discounts or vouchers.

<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> The SMS will send in the language of the account, not the language of the booking. Read Example "Send an Email in the guests language to an internal Email address" for a way to control the language of the SMS.

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=== Booking Info ===

Set up auto actions which automatically add or remove info codes. This is good practice for reporting and also to trigger/exclude bookings from other auto actions.

Booking info codes can be used to 'sequence' your auto actions.

For example, you have an auto action that sends a message to the guest, but only after another action has already triggered.

Consider the auto action to add a pending payment to a booking for the Security deposit authorisation, this should only be triggered when the Booking info code = STRIPEPAYMENT or CARDTOSTRIPE, both confirm the guest credit card is in the booking.

=== Invoice ===

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=== Webhook ===

Create auto actions which trigger a web hook when the trigger conditions are met.

== Same day/Near term bookings ==

With Same day/Near term bookings, consider the actions/messages you want to trigger with your auto actions.

If you have messages/emails that need to send to your guest at various points before they arrive at your property, then for Same day/Near term bookings, you should consider consolidating the information and sending one message/email.

In the Trigger tab of the auto action, 'Between booking and check-in' can be used to manage which bookings the action can be triggered on.

===Example 1 - Same day booking ===

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Between Booking and Check in = 0 and 0 (same day).

For your other auto actions, set the Between Booking and Check in = 1 and 999, then they will not trigger on same day bookings.

===Example 2 - Near term booking ===

If your business process is to send a confirmation message at the time of booking, then the check-in instructions 2 days before arrival, then for same day bookings, you can use 1 auto action.

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Between Booking and Check in = 0 and 2 (Near term).

Message tab: consolidate the message from your standard Confirmation message and check-in instructions.

For your other auto actions, set the Between Booking and Check in = 3 and 999, then they will not trigger on Near term bookings.

== Multiple Properties ==

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<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> This filter will not apply if you are triggering on a single property.

== ~~Performance and Testing~~ ==

== Using Smart Logic Template Variables ==

~~Auto actions will test up~~ to ~~1000 bookings per cycle, if your~~ trigger ~~condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc.~~

You can use smart logic template variables to trigger auto actions for specific conditions.

~~If you require the fastest speed make sure your trigger is designed to test less than 1000 bookings~~.

~~The easiest way~~ to ~~do this is usually by reducing the testing window to the smallest necessary and adjusting the trigger condition to the most suitable.~~

If you want to send a message on a specific day of the week :-

~~For example~~ a ~~trigger that tests all bookings from booking time for 1 year will test many bookings while~~ a ~~trigger that tests only~~ the ~~7 days before check~~-~~in will test less bookings and perform faster.~~

~~The test tab of~~ the ~~auto action has~~ a ~~button which~~ will ~~show you how many and which bookings are being tested by~~ the ~~auto action.~~

1) You need to send a message to remind the guests to put the rubbish bin out for collection on a Wednesday night.

* [IF=:[CURRENTDATE:{%u}]:3:yes|no] will test if the current date is a Wednesday

It is ~~also possible~~ to ~~specify~~ a booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.

2) Remind the guest that the cleaning lady will be at the apartment on Friday morning.

* [IF=:[CURRENTDATE:{%u}]:4:yes|no] will test if the current date is a Thursday

%u ISO-8601 numeric representation of the day of the week 1 (for Monday) through 7 (for Sunday)

== Performance and Testing ==

Auto actions will test up to 1000 bookings per cycle, if your trigger condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc.

If you require the fastest speed, ensure your trigger is designed to test less than 1000 bookings.

The easiest way to do this is usually by reducing the testing window to the smallest necessary and adjusting the trigger condition to the most suitable.

For example a trigger that tests all bookings from booking time for 1 year will test many bookings while a trigger that tests only the 7 days before check-in will test less bookings and perform faster.

The '''test tab''' of the auto action has a button that will show you how many and which bookings are being tested by the auto action. The list may include booking that will not trigger the auto action.

To check if the booking meets all the rules, enter the booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.

Alternatively open the booking and go to the Mail & Action tab, then search for the auto action id, check the details in the Status column.

'''Optimising your auto actions''' You can trigger multiple actions in one auto action,

*send an email/api message to the guest,

*send an SMS, update booking settings,

*add/delete a booking info code,

*trigger a webook,

*add a pending payment,

*update/add/delete a Charge/Payment item,

*assign an invoice number.

There is no requirement to set an individual auto action for each item if they can all apply at the same time.

<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> '''It is not possible to specify a specific time for the auto action to trigger.''' The use of the Trigger time 'Immediate' + 14 hrs (for example) will not trigger the auto action at 2pm local time, this will be the first time the booking could be checked to see if all other conditions are met, and added to the batch for processing.

== Troubleshooting ==

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'''Auto Action is not visible in a sub account'''

If you have sub accounts and need an auto action to be used across multiple accounts/properties, then create the auto action at the Master Account Level and set Property = 'All visible in account' and ensure the Master account has access to the properties.

== Use Cases ==

=== Guest Management ===

{| class="wikitable"

! scope="col"| Guest Management

! scope="col"| Link to Auto Action example

|-

|You want to send a confirmation message to bookings received from OTAs/Channels

|[[Auto_Actions#Email_confirmation_for_channel_bookings_-_Select_from_the_predefined_template|Send Confirmation message to Channel bookings]]

|-

|You want to send a booking registration form (PDF) to your guests so they can complete all guest details

|[[Auto_Actions#Send_Email_with_Booking_Registration_Form_-_PDF_attachment|Send an email with Booking registration document (PDF)]]

|-

|Send a confirmation message to the guest when a payment has been received

|[[Auto_Actions#Send_an_Email_to_the_guest_when_a_payment_is_made|Send email/message to confirm receipt of a payment]]

|-

|You want to send an Invoice (PDF) to the guest after checkout

|[[Auto_Actions#Send_invoice_after_check-out_-_PDF_attachment_-_Select_from_the_predefined_template|Send an invoice to the guest after checkout]]

|-

|You want to send an email to the guest confirming their booking has been cancelled

|[[Auto_Actions#Send_an_Email_to_the_guest_when_the_status_of_a_booking_changes_to_.22Cancelled.22|Send Cancellation notice to the guest]]

|-

! scope="col"| Payments

! scope="col"| Link to Auto Action example

|-

|You want to send a payment Request to your guests for all bookings

|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_for_all_bookings|Send a payment request for all bookings]]

|-

|You want to send a Request for payment to your guests after the booking has been created

|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_after_booking|Send a payment request after the booking]]

|-

|You want to send a Request for payment to your guests XX days BEFORE CHECK-IN

|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_before_check-in|Send a payment request for payment before checkin]]

|-

|STRIPE - Send a Request to 'Authorise' a Security deposit from your guests before check-in

|[[Auto_Actions#Send_a_Request_to_.27Capture.27_a_Security_deposit_from_your_guests_XX_days_before_check-in_-_with_Stripe|Authorise a Security deposit on the Guest credit card]]

|-

|STRIPE - The guest payment has failed, send an email to the guest with the details.

|[[Auto_Actions#Send_an_email_to_the_guest_email_address_when_a_payment_FAILS_at_Stripe|Send an email when the guest payment has failed]]

|-

|STRIPE - The guest's credit card as it will expire before checkin, send a request so they can update their details.

|[[Auto_Actions#Send_a_Request_to_update_the_guest.27s_credit_card_as_it_will_expire_before_checkin|Send a request to update their credit card details]]

|-

! scope="col"| Check-in Details

! scope="col"| Link to Auto Action example

|-

|You want to send an Email with access instructions and a key code 1 day before check-in (Self Checkin)

|[[Auto_Actions#Send_an_Email_with_a_key_code_for_a_specific_unit_one_day_before_check-in_.28Self_Checkin.29|Send access details to your guest prior to arrival]]

|-

|You want to send Email to guests with check-in details before Check-in - Fully paid

|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_booking_paid.2Fno_outstanding_balance|Send access details as booking is fully paid]]

|-

|You want to send Email to guests with check-in details before Check-in - Security Deposit Authorised at Stripe

|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_Security_Deposit_Authorised_at_Stripe|Send access details as Security deposit authorised at Stripe]]

|-

|}

== Examples ==

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=== Send Emails/Message/SMS to guests ===

Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com and ~~Airbnb~~.

<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}} </span> Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com, Airbnb, Expedia and VRBO.

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'''Trigger tab:

'''Trigger tab:'''

Time:

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Time:

*Trigger Event = ~~Check~~-in

*Trigger Event = Booking (but not after check-in)

*Trigger Time = ~~-365 days~~

*Trigger Time = Immediate

*Trigger Window = ~~355 days~~

*Trigger Window = 1 day

*Between Booking and Check in = 10 to 999

Booking Conditions:

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====Send an Email with a key code for a specific unit one day before check-in====

====Send an Email with a key code for a specific unit one day before check-in (Self Checkin)====

</div>

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====~~Send an~~ Email ~~to guests~~ from ~~Channels~~====

====Apply a flag/colour to a booking when a payment is made - ''Select from the predefined template ''====

</div>

'''Trigger tab:'''

Time:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 999 day

Booking Conditions:

*Booking Status = All not cancelled

*Invoice Balance = Any Payment made

'''Booking tab:'''

*Flag Text = Paid

*Flag Colour = d4e4b0

</div>

====Email confirmation for channel bookings - ''Select from the predefined template''====

</div>

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====Send a Request ~~for payment~~ to ~~your guests XX days~~ before ~~arrival~~====

====Send a Request to update the guest's credit card as it will expire before checkin====

</div>

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Time:

*Trigger Event = ~~Check~~-in

*Trigger Event = Booking (not after check-in)

*Trigger Time = ~~-42~~

*Trigger Time = Immediate

*Trigger Window = 1 day

Booking Souce:

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*Plain text box (Using Message API)

Subject - enter the subject for your Guests

Plain Text Message :- enter the Message text you wish to send to your guests ~~include~~ the payment link

Plain Text Message :- enter the Message text you wish to send to your guests including the payment link

https://beds24.com/bookpay.php?bookid=[BOOKID]

https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc

You can find extra options to add to the payment link if you want to refine the details

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*HTML Message (Send Email)

Edit Email Subject - enter the subject for your Guests

Edit Email Text :- enter the Email text you wish to send to your guests ~~include template variable~~

Edit Email Text :- enter the Email text you wish to send to your guests including the payment link

[~~PAYLINK~~] this creates a ~~payment~~ link (HTML A tag) ~~for the payment request for the amount in the booking deposit field if non zero, otherwise~~ the ~~outstanding balance~~. Check the template variables for other options.

https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc this creates a link (HTML A tag) so the guest can enter their credit card details. Check the template variables for other options.

'''Booking tab:'''

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*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

'''Booking Info tab:'''

*Booking Info Code = NEWCARDREQ

*Booking Info Text = New credit card requested

</div>

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====Send a Request for payment to your guests XX days ~~after booking~~====

====Send a Request for payment to your guests XX days before check-in====

</div>

~~You allow your guests to make X number of payments for their booking.~~

You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.

~~You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.~~

~~'''Create Auto Action one'''~~

'''Trigger tab:'''

*Trigger Event = ~~Booking (but not after check~~-in)

Time:

*Trigger Time = ~~+7 days~~

*Trigger Event = Check-in

*Trigger Window = 1 day

*Trigger Time = -42

*Trigger Window = 42 day

Booking Souce:

*Booking Source = ALL (or select the booking source/Channel)

*Invoice Balance = Not Zero

*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.

'''Message tab:'''

*Send ~~Message~~ = Booking API/Smart ~~Email~~

*Send Email = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

*Plain text box (Using Message API)

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Edit Email Text :- enter the Email text you wish to send to your guests include template variable

[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.

'''Booking tab:'''

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*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

~~'''Create additional Auto Actions for each period you want to trigger'''~~

~~'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''~~

*Trigger Time = +14 days (days you want to collect the payments)

*Trigger Window = 1 day

~~The use the settings in the previous auto action to trigger the next auto action for your booking.~~

</div>

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====Send a Request to ~~'Capture' a Security deposit from~~ your guests XX days ~~before check-in - with Stripe~~====

====Send a Request for payment to your guests XX days after booking====

</div>

You ~~want~~ to ~~capture a Security Deposit~~ for ~~bookings on the day before check-in from your guest~~.

You allow your guests to make X number of payments for their booking.

~~Capture of~~ the ~~payment is only held by Stripe~~ for ~~7 days~~, ~~if the guest is staying longer~~ you will need ~~to send the request again~~.

You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.

You will need to ~~create multiple emails~~ to ~~capture the payment multiple times for the same~~ booking.

You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.

'''Create Auto Action one'''

'''Trigger tab:'''

*Trigger Event = ~~Check~~-in

*Trigger Event = Booking (but not after check-in)

*Trigger Time = -1 days

*Trigger Time = +7 days

*Trigger Window = 1 day

*Booking Source = ALL (or select the booking source/Channel)

*~~Status~~ = ~~All not cancelled~~

*Invoice Balance = Not Zero

*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.

'''Message tab'''~~: For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.~~

'''Message tab:'''

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

If the ~~"Mail & Actions" tab contains a "real" Email address~~ the ~~message is sent~~ to ~~the~~ guests ~~Email address. If only a masked Email address is available~~ the ~~message sends via the channels API messaging systems if possible.~~

*Plain text box (Using Message API)

Subject - enter the subject for your Guests

Plain Text Message :- enter the Message text you wish to send to your guests include the payment link

~~If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email~~.

https://beds24.com/bookpay.php?bookid=[BOOKID]

*Email Subject - enter the subject for your Guests

You can find extra options to add to the payment link if you want to refine the details

*Plain text box - will send to ~~channels using Message API~~

~~Message Text :- enter~~ the ~~text~~ you ~~wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100~~ to the ~~value you require.~~

https://beds24.com/~~bookpay~~.php~~?bookid=[BOOKID]&g=st&capture=0&pay=100.~~

https://wiki.beds24.com/index.php/Category:Payments#Payment_Request

*HTML ~~box~~ - Email ~~will~~ be ~~sent~~

*HTML Message (Send Email)

Edit Email Subject - enter the subject for your Guests

Edit Email Text :- enter the Email text you wish to send to your guests include template variable

[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.

'''Booking tab:'''

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

~~Email Text :- It is possible~~ to ~~use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]~~

'''Create additional Auto Actions for each period you want to trigger'''

'''~~Booking info tab:~~ (~~Optional~~)'''

'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''

*Trigger Time = +14 days (days you want to collect the payments)

*Trigger Window = 1 day

*Booking Info Code = SECDEPOSIT (for ~~example)~~

The use the settings in the previous auto action to trigger the next auto action for your booking.

*Booking Info Text = Security deposit request sent.

</div>

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====Send ~~an Email~~ in ~~the guests language to an internal Email address~~ ====

====Send a Request to 'Capture' a Security deposit from your guests XX days before check-in - with Stripe====

</div>

~~This uses~~ a ~~smart template variable. In this example we~~ check ~~whether the~~ guest ~~booked in French~~. ~~If yes~~, ~~then we~~ send ~~a French text~~. ~~If no, we send an English text~~.

You want to capture a Security Deposit for bookings on the day before check-in from your guest.

Capture of the payment is only held by Stripe for 7 days, if the guest is staying longer you will need to send the request again.

You will need to create multiple emails to capture the payment multiple times for the same booking.

'''Trigger tab:'''

~~Time:~~

*Trigger Event = Check-in

*Trigger Event = ~~Booking~~

*Trigger Time = -1 days

*Trigger Time = ~~Immediate~~

*Trigger Window = 1 day

*Trigger Window = 1

*Booking Source = ALL (or select the booking source/Channel)

*Status = All not cancelled

~~Booking Source~~:

'''Message tab''': For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Booking Source = All (for ~~example)~~

~~Booking Conditions:~~

*Send Message = Booking API/Smart Email

*Booking ~~Status = All Not Cancelled~~

~~Booking Fields:~~

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

*Booking Field Contains - select "~~Language~~" in the ~~next field enter:~~ the ~~short code for~~ the ~~language this Auto Action is for~~.

~~'''Message tab:'''~~

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

~~Enter~~ the message in the ~~appropriate language under your default language~~.

*~~Send Message = Internal Only~~

*Email Subject - enter the subject for your Guests

*~~Internal Email Address = enter the email address this message should be sent~~ to.

*Plain text box - will send to channels using Message API

*Email Subject - enter the ~~subject for~~ your ~~Guests~~

Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100 to the value you require.

https://beds24.com/bookpay.php?bookid=[BOOKID]&g=st&capture=0&pay=100.

*HTML box - Email will be sent

*Email Text :- Template variables can be used ~~in the message.~~ [[Template_Variables| ~~See~~ here]]

Email Text :- It is possible to use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]

'''Booking info tab: (Optional)'''

*Booking Info Code = SECDEPOSIT (for example)

*Booking Info Text = Security deposit request sent.

</div>

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====Send ~~SMS in a certain language (if it is the language of~~ the ~~booking) or~~ a ~~default language~~====

====Send an email to the guest email address when a payment FAILS at Stripe====

</div>

This uses a smart template variable. In this example the auto action will trigger on Booking and for 1 day, we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.

Trigger tab:

~~'''~~Trigger tab~~:'''~~

~~Set the rules to when this Auto Action should trigger.~~

~~Time~~:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE

~~Booking Source~~:

'''Message tab:''' Update details as appropriate

*Booking ~~Source = All (for example)~~

*Send Message = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.

If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

~~Booking Conditions:~~

*Plain text box (Using Message API)

*~~Booking Status = All Not Cancelled~~

Subject - enter the subject for your Guests

Plain Text Message :- enter the Message text you wish to send to your guests including the payment link

~~'''SMS tab~~:~~'''~~

https://beds24.com/bookpay.php?bookid=[BOOKID]

*Phone Number = [GUESTMOBILE]

*SMS Message = [IF=:[~~GUESTLANGUAGE~~]~~:fr:French_text|English_text]~~

~~</div>~~

~~<div class="mw-collapsible mw-collapsed">~~

You can find extra options to add to the payment link if you want to refine the details

~~<div~~ ~~class="headline-collapse" >~~

https://wiki.beds24.com/index.php/Category:Payments#Payment_Request

~~====~~Send ~~Remotelock/Lockstate, Nuki PIN or Chekin Link 2 days before Check-in ====~~

*HTML Message (Send Email)

~~</div>~~

Email Subject - enter the subject for your Guests

~~<div class="mw~~-~~collapsible-content">~~

Email Text :- enter the Email text you wish to send to your guests include template variable

~~'''Trigger tab~~:~~'''~~

[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.

*Trigger Event = Check-in

*Trigger Time = -~~2 (~~the ~~number of days before check-in~~ you ~~want~~ to ~~sent the code or~~ link)

*Trigger Window = 2

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL (select the ~~appropriate Booking Info Code~~ for the ~~service you use)~~

'''~~Message~~ tab:''' ~~For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.~~

'''Booking tab:'''

*Execution = One time only

*~~Send Message~~ = ~~Booking API/Smart Email~~

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

~~If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If~~ only ~~a masked Email address is available the message sends via the channels API messaging systems if possible.~~

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

~~If no connection to a messaging system is available the message will send~~ to ~~the Email address from the "Mail & Actions" tab of the Email.~~

*~~Email Subject~~ - ~~enter~~ the ~~subject for your Guests - Your access code (your text)~~

*Plain text box - will send to channels using Message API

~~Message Text :- enter~~ the ~~text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] see~~ the ~~list of ALL~~ template ~~variables that~~ can be ~~used [[Template_Variables| see here]]~~

*HTML box - Email will be sent

~~Email Text :- It is possible to use the same details (URL) as~~ in the ~~Plain Text box above~~. ~~Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]~~

</div>

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====Send Email to ~~all current guest (Check-in)~~ ====

====Send an Email in the guests language to an internal Email address ====

</div>

This uses a smart template variable. In this example we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.

'''Trigger tab:'''

Time:

*Trigger Event = ~~Check-in~~

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = ~~14(the max number of days your guests can stay)~~

*Trigger Window = 1

Booking Source:

*Booking Source = All

*Booking Source = All (for example)

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = All Not Cancelled

*Booking Status = All ~~but not cancelled~~

~~Info Codes~~:

Booking Fields:

*~~Any~~ Booking ~~Info Code = CHECKIN~~

*Booking Field Contains - select "Language" in the next field enter: the short code for the language this Auto Action is for.

*Exclude Booking Info Code = CHECKOUT

'''~~Messaging~~ tab:''' ~~For channels using the Message API, then enter the text in the Plain text box, for emails enter~~ the ~~text~~ in the ~~HTML box~~.

'''Message tab:'''

Enter the message in the appropriate language under your default language.

*Send Message = ~~Booking API/Smart Email~~

*Send Message = Internal Only

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

~~If no connection to a messaging system is available~~ the message ~~will send~~ to ~~the Email address from the "Mail & Actions" tab of the Email~~.

*Internal Email Address = enter the email address this message should be sent to.

*Subject - enter the subject for your Guests

*Email Subject - enter the subject for your Guests

*~~Plain text~~ box - will ~~send to channels using Message API~~

*HTML box - Email will be sent

~~Message~~ Text :- ~~enter the text you wish to send to your guests include URL.~~ Template variables can be used [[Template_Variables| ~~see~~ here]]

*Email Text :- Template variables can be used in the message. [[Template_Variables| See here]]

*HTML box - Email will be sent

~~Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]~~

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

</div>

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====Send ~~Email with Guest Invoice - PDF attachment~~====

====Send SMS in a certain language (if it is the language of the booking) or a default language====

</div>

This uses a smart template variable. In this example the auto action will trigger on Booking and for 1 day, we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.

~~You can send Invoice as an attachment to your Guests.~~

'''Trigger tab:'''

~~Setup your Invoice go~~ to ~~{{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> INVOICING~~

Set the rules to when this Auto Action should trigger.

~~'''Trigger tab:'''~~

Time:

*Trigger Event = ~~Checkout~~

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1 ~~day~~

*Trigger Window = 1

Booking Source:

*Booking Source = All (~~or select the appropriate channel/Direct~~)

*Booking Source = All (for example)

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = All Not Cancelled

*Booking Status = All ~~but not cancelled~~

~~Info Codes:~~

*Any Booking Info Code = CHECKOUT

'''~~Messaging~~ tab:'''

'''SMS tab:'''

*Phone Number = [GUESTMOBILE]

*SMS Message = [IF=:[GUESTLANGUAGE]:fr:French_text|English_text]

</div>

*Send ~~Email~~ = ~~Guest~~ API/Smart Email ~~(or one of the other options)~~

====Send Remotelock/Lockstate, Nuki PIN, TTLOCK or Chekin Link 2 days before Check-in (Self Checkin) - ''Select from the predefined template'' ====

</div>

'''Trigger tab:'''

Time:-

*Trigger Event = Check-in

*Trigger Time = -2 (the number of days before check-in you want to sent the code or link)

*Trigger Window = 2

Booking Souce :-

*Booking Source = All

*Booking Status = Confirmed

Booking Conditions:-

*Group bookings = Trigger all on master

Info Codes :-

*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL or LOCK_PIN (select the appropriate Booking Info Code for the service you use)

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

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If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Attachment = Select the Invoice Template from the drop down list.

*Subject - enter the subject for your Guests - Your access code (your text)

*Subject - enter the subject for your Guests

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests include URL. ~~Template~~ variables can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] ] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. ~~Template~~ variables can be used [[Template_Variables| see here]]

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

~~Other files can not be attached. We recommend you use a link to a file you upload to your web site.~~

</div>

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====Send ~~Email with Booking Registration Form~~ - ~~PDF attachment~~====

====Send Pin code to guest, 2 days before Check-in (Self Checkin) ====

</div>

~~You~~ can ~~send~~ Booking ~~Template attachments~~ to ~~your Guests~~.

This auto action can be used if you have set a fixed PIN code in the Room Setup or using digits from the Booking id.

To setup the PIN code for each Room/Unit then go to {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > UNIT NAMES, then in the unit names, you can add additional information including a pin code.

Example:

You have 2 units (100 and 101). Access Pin Code for 100 = 12345, for 101 - 34567

In "Unit name" enter: (Use (?) in the room setup for more details/options)

~~Setup your Booking Template, go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> BOOKING TEMPLATES~~

*100|12345

*101|34567

'''Trigger tab:'''

Time:

Time:-

*Trigger Event = ~~Booking~~

*Trigger Event = Check-in

*Trigger Time = ~~Immediate~~

*Trigger Time = -2 (the number of days before check-in you want to sent the code or link)

*Trigger Window = ~~1 day~~

*Trigger Window = 2

Booking ~~Source~~:

Booking Souce :-

*Booking Source = All ~~(or select the appropriate channel/Direct)~~

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions:

Booking Conditions:-

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

'''Messaging tab:'''

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Send Message = ~~Guest~~ API/Smart Email ~~(or one of the other options)~~

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

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If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Attachment = Select Booking Template from the drop down list.

*Subject - enter the subject for your Guests - Your access code (your text)

*Subject - enter the subject for your Guests

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests include URL. ~~Template~~ variables can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [UNITNAME] and [UNITNAME:1] or [BOOKIDLAST5] - Last 5 digits of booking number. See the list of ALL template variables that can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. ~~Template~~ variables can be used [[Template_Variables| see here]]

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [UNITNAME] and [UNITNAME:1] or [BOOKIDLAST5] - Last 5 digits of booking number. see the list of ALL template variables that can be used [[Template_Variables| see here]]

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

~~Other files can not be attached. We recommend you use a link to a file you upload to your web site.~~

</div>

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====Send Email ~~after the cleaner has cleaned the room~~====

====Send Email to guests with check-in details 2 days before Check-in, booking paid/no outstanding balance ====

</div>

~~To send an automated Email to~~ the ~~guest then they~~ can ~~check you/the cleaner have to add a unit status~~ to the ~~room~~ when ~~it is ready~~. ~~In this example we used the unit status clean~~

This auto action will be sent only when the Invoice Balance of the booking is zero. This can be used to ensure that the checkin details are only sent when the guest has completed the payments.

'''Trigger tab:'''

Time:

Time:-

*Trigger Event = ~~Checkin~~

*Trigger Event = Check-in

*Trigger Time = ~~Immediate~~

*Trigger Time = -2 (the number of days before check-in you want to sent the code or link)

*Trigger Window = 1

*Trigger Window = 2

Booking Source:

Booking Source:-

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions

Booking Conditions:-

*Group bookings = Trigger all on master

*~~Booking Status~~ = ~~All but not cancelled~~

*Invoice Balance = Zero

~~Booking Fields~~:

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Template Variable = [UNITSTATUS1] Contains = clean

~~'''Messaging tab: '''~~

*Send Message = Booking API/Smart Email

*Send ~~Email~~ = ~~Guest~~ API/Smart Email ~~(or one of the other options)~~

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

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If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Subject - enter the subject for your Guests

*Subject - enter the subject for your Guests - Your access code (your text)

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests. ~~Template~~ variables can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is ~~possible~~ to ~~use~~ the ~~same details as in the Plain Text box above. Template~~ variables can be used [[Template_Variables| see here]]

Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.

~~Other files can not be attached. We recommend you use a link to a file you upload to your web site.~~

</div>

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====Send Email to ~~your guest~~ - ~~Upselling additional nights~~ - ~~nights available after checkout~~ ====

====Send Email to guests with check-in details 2 days before Check-in, Security Deposit Authorised at Stripe ====

</div>

~~To send an automated Email~~ to the guest ~~confirming that it is possible to extend their stay~~.

This auto action will be sent only when the a payment has been 'authorised' at Stripe. This can be used to ensure that the checkin details are only sent when the guest has completed the Security Deposit Authorisation.

~~This example uses fixed values that you have entered into {{#fas~~:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

'''Trigger tab:'''

~~'''Trigger Tab :'''~~

Time:-

*Trigger Event = Check-in

Time:

*Trigger Time = -2 (the number of days before check-in you want to sent the code or link)

*Trigger Event = ~~Checkin (depending on when you want to notify the guest)~~

*Trigger Time = -2 days ~~(depending on when~~ you want to ~~notify~~ the ~~guest, in this example 2 days before arrival~~)

*Trigger Window = 2

Booking Source:

Booking Source:-

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions:

Booking Conditions:-

*Group bookings = Trigger all on master

*~~Booking Status~~ = ~~All but not cancelled~~

*Invoice Balance = Zero

~~Booking Fields~~:

Info codes :-

*~~Template Variables~~ = ~~[IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes~~

*Any Booking Info Code = STRIPEAUTHORIZE

~~This template variable tests if there is 3 days between the guest booking and the next booking.~~

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

'''~~Message~~ tab:'''

For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Send Message = Booking API/Smart Email

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If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*~~Email~~ Subject - enter the subject for your Guests

*Subject - enter the subject for your Guests - Your access code (your text)

*Plain text box - will send to channels using Message API~~, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]~~

*Plain text box - will send to channels using Message API

~~[IF<=~~:~~[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which~~ you ~~booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT]~~ to ~~[LEAVINGDAYSHORT]~~ is ~~currently available~~ for up to ~~[TURNOVERDAYS] extra night(s)|].~~

Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

We are ~~very happy to offer you to extend your stay a [PROPERTYNAME] at~~ the ~~exceptional rate~~ of [~~ROOMTEMPLATE3]~~[~~PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL~~] ~~confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID~~] ~~and Offer ‘EXTRANIGHTS’ for the special Price.~~

*HTML box - Email will be sent

*HTML box - ~~Email will be sent, enter~~ the text you wish to send to your guests. ~~Template~~ variables can be used [[Template_Variables| see here]]

Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

~~[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].~~

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

~~'''Booking Info Tab : Optional '''~~

*Booking info code = EXTRANIGHTS

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

</div>

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====Send Email to ~~your~~ guest - ~~Upselling additional nights - nights available before checkin~~ ====

====Send Email to all current guest (Check-in) ====

</div>

'''Trigger tab:'''

~~To send an automated Email to the guest confirming that it is possible to extend their stay.~~

Time:

*Trigger Event = Check-in

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

*Trigger Time = Immediate

*Trigger Window = 14(the max number of days your guests can stay)

~~'''Trigger Tab :-'''~~

Time:

*Trigger Event = ~~Checkin (depending on when you want to notify the guest)~~

*Trigger Time = ~~-2 days (depending on when you want to notify the guest, in this example 2 days before arrival)~~

*Trigger Window = 2

Booking Source:

*Booking Source = All

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

Booking ~~Fields:~~

Info Codes:

*~~Template Variables~~ = ~~[IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes~~

*Any Booking Info Code = CHECKIN

*Exclude Booking Info Code = CHECKOUT

~~This template variable tests if there is upto 3 days from previous checkout to check in of current booking.~~

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

'''Messaging tab :- '''

*Send Message ~~= Guest~~ API~~/Smart Email~~

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Subject ~~= Enter~~ the ~~appropriate details~~

*Subject - enter the subject for your Guests

*Plain ~~Text Box = Your~~ text, using ~~the template variables to modify the specific text in the booking.~~

*Plain text box - will send to channels using Message API

~~[IF<=~~:~~[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which~~ you ~~booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT]~~ to ~~[LEAVINGDAYSHORT] is currently available for up~~ to ~~[VACANTDAYS] extra night(s)|]~~.

Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]

~~We are very happy to offer you to extend your stay a~~ [~~PROPERTYNAME] at the exceptional rate of~~ [~~ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL~~] ~~confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID~~] ~~and Offer ‘EXTRANIGHTS’ for the special Price.~~

*HTML ~~Box~~

*HTML box - Email will be sent

~~[IF<=:[VACANTDAYS]:3~~:~~Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT]~~ is ~~currently available for up~~ to ~~[VACANTDAYS] extra night~~(s)|].

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

~~We are very happy to offer you to extend your stay a~~ [~~PROPERTYNAME] at the exceptional rate of~~ [~~ROOMTEMPLATE3~~]~~[PROPERTYCURRENCYBACK~~] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

~~'''Booking Info Tab :- Optional'''~~

*Booking info code = EXTRANIGHTS,

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

</div>

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====Send ~~Email to your guest~~ - ~~Offering Early Checkin~~ ====

====Send invoice after check-out - PDF attachment - ''Select from the predefined template'' ====

</div>

To send an ~~automated Email to the guest confirming that it is possible~~ to ~~have an Early Checkin as room is available the day of before arrival~~.

You can send Invoice as an attachment to your Guests.

~~This example uses fixed values that you have entered into~~ {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

Setup your Invoice go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> INVOICING

Trigger ~~Tab~~ :-

'''Trigger tab:'''

*Trigger Event = Checkin (depending on when you want to notify the guest)

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 2

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes

~~This template variable tests if there is~~ 1 day ~~between the guest booking and the next booking.~~

Time:

*Trigger Event = Checkout

*Trigger Time = Immediate +8hrs

*Trigger Window = 1 day

~~Message tab~~ :-

Booking Source:

*~~Send Email~~ = ~~Guest API/Smart Email~~ (or ~~one of the other options)~~

*Booking Source = All (or select the appropriate channel/Direct)

*EMail Subject = Enter the appropriate ~~details~~

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Dear, [GUESTNAME],~~

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = Confirmed

~~We are very happy to offer you 'Early Check-in' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].~~

Info Codes:

*Any Booking Info Code = CHECKOUT

If you would like checkin early for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.

'''Messaging tab:'''

~~Best regards,~~

~~[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]~~

*Send Email = Guest email - (or one of the other options)

~~[PROPERTYNAME]~~

~~[PROPERTYADDRESS],~~

~~[PROPERTYCITY],~~

~~[PROPERTYPOSTCODE],~~

~~[PROPERTYSTATE],~~

~~[PROPERTYCOUNTRY].~~

Email :-~~[PROPERTYEMAIL]~~

~~Website :- [PROPERTYWEB]~~

~~Booking Info Tab :- Optional~~

*Attachment = Invoice Template 1

*~~Booking info code~~ = ~~EARLYARRIVAL,~~

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin

~~</div>~~

*Subject - enter the subject for your Guests

~~</div>~~

~~<div class="mw~~-~~collapsible mw-collapsed">~~

*Plain text box - will send to channels using Message API

~~<div class="headline-collapse" >~~

~~====Send Email~~ to your ~~guest - Offering Late Checkout ====~~

Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

~~</div>~~

~~<div class="mw-collapsible-content">~~

~~To send an automated~~ Email ~~to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.~~

*HTML box - Email will be sent

~~This example uses fixed values that you have entered into~~ {{#fas:~~cog~~}} ~~(SETTINGS)~~ > ~~PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set~~ in the ~~Property/Rooms~~, ~~useful way~~ to ~~utilise~~ the ~~template variables and different values rather than duplicating auto actions~~.

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

~~Trigger Tab :~~-

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

*Trigger Event = Checkout

*Trigger Time = -1 days (depending on when you want to ~~notify~~ the guest~~, in~~ this ~~example 2 days before arrival)~~

*Trigger Window = 1

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes

~~This template variable tests if there is 1 day between the guest booking and the next booking~~.

Other files can not be attached. We recommend you use a link to a file you upload to your web site.

</div>

~~Message tab :~~-

*Send Email = ~~Guest API/Smart Email (or one of the other options)~~

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Dear, [GUESTNAME],~~

====Send Email with Booking Registration Form - PDF attachment====

</div>

~~We are very happy~~ to ~~offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK]~~.

You can send Booking Template attachments to your Guests.

~~If you would like a late checkout~~, ~~then please send an email~~ to ~~our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.~~

Setup your Booking Template, go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> BOOKING TEMPLATES

~~Best regards,~~

'''Trigger tab:'''

~~[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]~~

Time:

~~[PROPERTYNAME]~~

*Trigger Event = Booking

~~[PROPERTYADDRESS],~~

*Trigger Time = Immediate

~~[PROPERTYCITY],~~

*Trigger Window = 1 day

~~[PROPERTYPOSTCODE],~~

~~[PROPERTYSTATE],~~

Booking Source:

~~[PROPERTYCOUNTRY].~~

*Booking Source = All (or select the appropriate channel/Direct)

~~Email~~ :~~-[PROPERTYEMAIL]~~

~~Website :- [PROPERTYWEB]~~

Booking ~~Info Tab~~ :~~- Optional~~

Booking Conditions:

*~~Booking info code~~ = ~~LATCHECKOUT,~~

*Group bookings = Trigger all on master

*Booking ~~Info Description~~ = ~~Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout~~

*Booking Status = All but not cancelled

~~</div>~~

'''Messaging tab:'''

~~</div>~~

=~~==Booking Info Codes===~~

*Send Message = Guest API/Smart Email (or one of the other options)

~~<div class="mw-collapsible mw-collapsed">~~

~~<div class="headline-collapse" >~~

~~====Add CHECKIN Booking info code to bookings ====~~

</~~div>~~

~~<div class="mw-collapsible-content">~~

If ~~you need~~ to ~~use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set~~ the ~~Booking info code rather than use~~ the ~~Current guest module in~~ the ~~dashboard~~.

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

~~Trigger~~ tab:

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*~~Trigger Event~~ = ~~Check~~-in

*~~Trigger Time = Immediate~~

*Attachment = Select Booking Template from the drop down list.

*~~Trigger Window = 1 day~~

*Booking Source = ~~All~~

*Subject - enter the subject for your Guests

*Booking Status = ~~All but~~ not ~~cancelled~~

*Group bookings = Trigger all on master

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

~~Booking Info tab:~~

Other files can not be attached. We recommend you use a link to a file you upload to your web site.

*Booking Info Code = CHECKIN

*Booking Info Text = Auto Checkin

</div>

====~~Add CHECKOUT Booking info code to bookings~~ ====

====Send Email after the cleaner has cleaned the room====

</div>

~~If you need~~ to ~~use~~ the ~~Booking info code CHECKIN~~/~~CHECKOUT for reporting/other auto actions, you can set~~ the ~~Booking info code rather than use~~ the ~~Current guest module in~~ the ~~dashboard.~~

To send an automated Email to the guest then they can check you/the cleaner have to add a unit status to the room when it is ready. In this example we used the unit status clean

Trigger tab:

'''Trigger tab:'''

*Trigger Event = ~~Check-out~~

Time:

*Trigger Event = Checkin

*Trigger Time = Immediate

*Trigger Window = 1 ~~day~~

*Trigger Window = 1

*Booking Source = All

Booking Source:

*Booking Source = All

Booking Conditions

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

Booking ~~Info tab~~:

Booking Fields:

*~~Booking Info Code~~ = ~~CHECKOUT~~

*Template Variable = [UNITSTATUS1] Contains = clean

*Booking Info Text = ~~Auto Checkout~~

~~</div>~~

~~<div class="mw-collapsible mw-collapsed">~~

'''Messaging tab: '''

~~<div class="headline-collapse" >~~

*Send Email = Guest API/Smart Email (or one of the other options)

=~~===Group check-in ====~~

</~~div>~~

~~<div class="mw-collapsible-content">~~

~~This requires the master booking to be checked-in via~~ the ~~check-in function.~~

~~Trigger~~ tab:

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

*~~Trigger Event = After Booking~~

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*~~Trigger Time = immediately~~

*~~Trigger Window = 365~~

*Subject - enter the subject for your Guests

*Booking Source = All

*Booking Status = All but not cancelled

*Plain text box - will send to channels using Message API

*Group bookings" = Trigger all on master

*~~Info Code = CHECKIN~~

Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is possible to use the same details as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.

~~Booking info tab :~~

Other files can not be attached. We recommend you use a link to a file you upload to your web site.

*Info Code = CHECKIN

</div>

====~~Identify Repeat Guest~~ ====

====Send Email to your guest - Upselling additional nights - nights available after checkout ====

</div>

~~This requires you to use the Guest database.~~

~~Trigger tab~~:

To send an automated Email to the guest confirming that it is possible to extend their stay.

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

*Trigger ~~Event = After Booking~~

'''Trigger Tab :'''

*Trigger Time = immediately

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings" = Trigger all on master

*Template Variable = [GUESTSID1] greater than 0

~~Booking info tab~~ :

Time:

*~~Info Code~~ = ~~REPEAT~~

*Trigger Event = Checkin (depending on when you want to notify the guest)

~~</div>~~

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

~~</div>~~

*Trigger Window = 2

~~<div class="mw-collapsible mw-collapsed">~~

Booking Source:

~~<div class="headline-collapse" >~~

*Booking Source = All

~~====Identify bookings with Custom Question ticked/unticked ====~~

~~</div>~~

~~<div class~~=~~"mw-collapsible-content">~~

~~If you have a custom question with a 'Tick box' for example, they want a late checkin.~~

~~Setup the custom question in {{#fas~~:~~cog}} (SETTINGS)~~ ~~PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE~~ = ~~Tick Box.~~

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

~~Trigger tab~~:

Booking Fields:

*Template Variables = [IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes

*Trigger Event = After Booking

This template variable tests if there is 3 days between the guest booking and the next booking.

*Trigger Time = immediately

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings" = Trigger all on master

*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked

~~Booking info~~ tab :

'''Message tab:'''

*Info Code = LATECHECKIN

~~</div>~~

~~===Add invoice items to a booking ===~~

For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

~~<div class="mw-collapsible mw-collapsed">~~

*Send Message = Booking API/Smart Email

~~<div class="headline-collapse" >~~

~~====Add a fee to all bookings from a channel====~~

~~</div>~~

~~<div class="mw-collapsible-content">~~

~~Trigger tab:~~

*~~Trigger Event~~ = ~~After~~ Booking

*Trigger Time = Immediate

*Booking Source = Expedia (for example)

~~Invoice~~ tab:

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

*Type = Amount

*Description = Cleaning fee (for example)

*Amount = 50 (for example - the ~~amount of your cleaning fee)~~

*per = Room

*Period = one time

*VAT = 19% (for example - enter the ~~VAT amount~~ if ~~applicable)~~

~~The fee~~ will ~~be added~~ the ~~next time~~ the ~~auto actions run~~.

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

~~</div>~~

~~<div class="mw~~-~~collapsible mw-collapsed">~~

*Email Subject - enter the subject for your Guests

~~<div class="headline-collapse" >~~

~~====Add a fee (Penalty) to all bookings with an Outstanding Balance====~~

~~</div>~~

*Plain text box - will send to channels using Message API, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

<~~div class~~=~~"mw-collapsible-content">~~

~~You want~~ to ~~add~~ a 2.~~2% fee~~ to ~~all bookings if there is~~ an ~~outstanding balance 2 days prior~~ to ~~checkin~~.

[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

~~Trigger tab:~~

~~Time :~~

*HTML box - Email will be sent, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

*~~Trigger Event = Checkin~~

*Trigger Time = -~~2 days~~

*Trigger Window = 2 days

~~Booking Conditions~~:

[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].

*Status = All not Cancelled

*Invoice Balance = Not Zero

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

~~Invoice tab~~:

'''Booking Info Tab : Optional '''

*~~Type~~ = ~~Amount~~

*Booking info code = EXTRANIGHTS

*Description = ~~Payment Fee||~~[~~INVOICEBALANCE~~:~~2.2%~~]

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

*Amount = 0 (leave as 0 so the value is set from the calculation in Description field)

*Per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

~~The fee will be added the next time the auto actions run.~~

</div>

==~~=Payments/Pending Payments===~~

~~<div class~~=~~"mw-collapsible mw-collapsed">~~

====Send Email to your guest - Upselling additional nights - nights available before checkin ====

~~<div class~~=~~"headline-collapse" >~~

==~~==Add a pending payment~~====

</div>

~~Trigger tab:~~

*Trigger Event = After Booking or Before Check-in

*Trigger Time = set the time you want to collect the payment

*Booking Source =All (for example, you can also set different rules for different channels)

~~Booking Info tab: Optional~~

To send an automated Email to the guest confirming that it is possible to extend their stay.

~~Add a booking info tab for information and reporting~~

*Flag Text = PendingPayment (for example)

*Flag Colour = select the ~~colour as this will be visible in the Calendar/Bookings list~~

~~Booking tab~~: ~~Optional~~

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

*Flag Text = Pending payment added (~~for example~~)

*Flag Colour = select the colour as this will be visible in the ~~Calendar~~/~~Bookings list~~

~~Invoice tab~~:

'''Trigger Tab :-'''

*Payment Type = select on what the payment is calculated (Percent of Balance due)

*Description = the text you will see in the "Charges and Payments" tab

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = enter the amount or percentage you want to collect

*Payment Rule = use auto or manual - ~~if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT->PAYMENT COLLECTION they will be available here~~

*Payment Due = Set when the payment is due

Time:

*Trigger Event = Checkin (depending on when you want to notify the guest)

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 2

~~Create a Payment Rule to collect a payments when bookings are not cancelled.~~

Booking Source:

*Booking Source = All

~~Go to Settings > Payments > Payment Rules~~

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

~~Payment Rule~~ :

Booking Fields:

*Template Variables = [IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes

~~Name~~ = Enter ~~your title - Not Cancelled (for example)~~

This template variable tests if there is upto 3 days from previous checkout to check in of current booking.

~~Action~~ = ~~Auto~~

'''Messaging tab :- '''

*Send Message = Guest API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Subject = Enter the appropriate details

*Plain Text Box = Your text, using the template variables to modify the specific text in the booking.

~~Payment Trigger~~ :

[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

*~~Booking Status = All not cancelled~~

*HTML Box

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

~~Payment Action~~ :

[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

*Capture = Yes - ~~immediately charged (Capture=Yes)~~

'''Booking Info Tab :- Optional'''

*~~Add~~ info code ~~on success~~ = ~~add a Booking Info item to the booking on success~~

*Booking info code = EXTRANIGHTS,

*~~Add info code on failure = add a~~ Booking Info ~~item to the booking on failure~~

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

</div>

Line 1,773:

Line 1,864:

====~~Collect outstanding booking balance 3 days prior~~ to ~~arrival( Credit card details were collected at time of booking)~~====

====Send Email to your guest - Offering Early Checkin ====

</div>

~~''''Create a Payment Rule (Optional)''''~~

To send an automated Email to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.

~~Standard payment rules~~ in the ~~system are Auto & Manual~~, ~~you can create additional rules for~~ the ~~collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected~~.

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

Go to ~~{{#fas:cog}}~~ (~~SETTINGS~~) ~~PAYMENTS~~ > ~~PAYMENT RULES~~

Trigger Tab :-

*Trigger Event = Checkin (depending on when you want to notify the guest)

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 2

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes

~~Create a Payment Rule to collect payments~~ if ~~bookings are not cancelled~~.

This template variable tests if there is 1 day between the guest booking and the next booking.

~~Click '''Create New Payment Rule'''~~ :

Message tab :-

*Send Email = Guest API/Smart Email (or one of the other options)

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Payment Rule:~~

Dear, [GUESTNAME],

*Name = Enter your title - Not Cancelled (for example)

*Action = Auto

~~Payment Trigger :~~

We are very happy to offer you 'Early Check-in' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].

*Booking Status = All not cancelled

*Any Booking Info Code (optional)

*All Booking Info Codes (optional)

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the ~~booking)~~

~~Payment Action :~~

If you would like checkin early for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.

*Funding Source = Guest card only

Best regards,

*Payment value adjustment = Limit to ~~group booking balance~~

*Capture = Yes - immediately charged (Capture=Yes)

*Add info code on success = add a Booking ~~Info item to~~ the ~~booking on success~~

*Add info code on failure = add a Booking Info item to the booking on failure

~~Prevent Auto Payment :~~

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

*Prevent payment if booking status = Cancelled

[PROPERTYNAME]

*Prevent payment after check-~~out (days) = 7 (default)~~

[PROPERTYADDRESS],

*Prevent payment action = Set Manual

[PROPERTYCITY],

[PROPERTYPOSTCODE],

[PROPERTYSTATE],

[PROPERTYCOUNTRY].

Email :-[PROPERTYEMAIL]

Website :- [PROPERTYWEB]

Booking Info Tab :- Optional

*Booking info code = EARLYARRIVAL,

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin

~~'''Create Auto Actions '''~~

</div>

~~Collect the outstanding balance for bookings created via your booking page.~~

Go to ~~{{#fas:cog}} (SETTINGS) GUEST MANAGEMENT~~ > ~~AUTO ACTIONS and click '''Create New Action''' to create them.~~

====Send Email to your guest - Offering Late Checkout ====

</div>

~~'''Collect outstanding balance for direct bookings'''~~

To send an automated Email to the guest confirming that it is possible to have a Late Checkout as room is available the day of departure.

~~Trigger tab~~:

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

*Time

**Trigger Event = Checkin

**Trigger Time = -3 days (set the ~~time you want to collect the payment)~~

**Time Window = 3 days (set this to the ~~same number (positive) as Trigger time~~.

*Booking Source

Trigger Tab :-

**Booking ~~Source~~ = ~~Direct. You can have different auto actions/rules for direct~~ bookings ~~-v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.~~

*Trigger Event = Checkout

*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 1

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes

*Booking Conditions

This template variable tests if there is 1 day between the guest booking and the next booking.

**Group Booking Trigger = Trigger only Master

**Status = All not cancelled

**Invoice Balance= Not Zero (can be used to refine the ~~auto action being triggered)~~

~~Booking~~ tab: ~~Optional~~

Message tab :-

*~~Flag Text~~ = ~~Pending payment added~~ (~~for example~~)

*Send Email = Guest API/Smart Email (or one of the other options)

*~~Flag Colour~~ = ~~select~~ the ~~colour as this will be visible~~ in the ~~Calendar/Bookings list~~

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Booking Info tab: Optional~~, ~~for information and reporting~~

Dear, [GUESTNAME],

*Booking Info Code = BALANCE (for example enter the value - use one word only)

*Booking Info Text = Enter the description/text to show in for the Booking Info Code.

~~Invoice tab:~~

We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].

~~<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if~~ you ~~selected Trigger tab > Booking Conditions > Group~~ Booking ~~Trigger = Trigger Only Master~~.~~</div>~~

If you would like a late checkout, then please send an email to our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.

*Add a Pending Payment to the booking

Best regards,

**Payment Type = Percent of Group Balance due (select on what the payment is calculated)

**Description = the text you will see in the "Charges and Payments" tab

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

**Status = if you use the status function add the status you want to apply to the pending payment (optional)

[PROPERTYNAME]

**Amount = 100 (this will be 100% of the outstanding group balance)

[PROPERTYADDRESS],

**Payment Rule = Not Cancelled - ~~See Step 4 above (if you have set up payment rules in {{#fas~~:~~cog}} (SETTINGS) PAYMENTS~~ -~~>PAYMENT RULES they will be available here)~~

[PROPERTYCITY],

**Payment Due = Trigger date

[PROPERTYPOSTCODE],

**Payment time = ~~set the time to collect payment~~

[PROPERTYSTATE],

**Invoicee = ~~If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.~~

[PROPERTYCOUNTRY].

Email :-[PROPERTYEMAIL]

Website :- [PROPERTYWEB]

Booking Info Tab :- Optional

*Booking info code = LATCHECKOUT,

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout

</div>

Line 1,860:

Line 1,969:

====~~'Capture'~~ a ~~Security Deposit~~ when ~~Credit card~~ is ~~collected at time of booking.~~ ====

====Send Email to your guest - Offering Late Checkout Only on a Sunday when there is no new arrival ====

</div>

~~Trigger tab:~~

To send an automated Email to the guest confirming that it is possible to have a Late checkout on Sundays as the room is available on the day of departure.

*Trigger Event = After Booking

*Trigger Time = immediate

This auto action will create a new booking for the date of departure, closing the calendar to any other bookings.

*Booking Source =All (for example, you ~~can also set different rules~~ for ~~different channels)~~

The URL link in the message tab, will send the guest to your guest booking page with set conditions, the leaving date of the existing booking, the room id of the existing booking and the Offer you have created for the LateCheckout.

~~Invoice tab~~:

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

*Payment Type = Fixed amount

*Description = Security Deposit (~~the text you will see~~ in the ~~"Charges and Payments" tab)~~

*Status = if you use the status function add the status you want to apply to the ~~pending payment (optional)~~

*Amount = 100 (balance is full price so 100% of the balance)

*Payment Rule = Security Deposit (Create a Payment Rule, see below)

*Payment Due = check in

'''Step 1: ''' Create a new offer in {{#fas:cog}} (SETTINGS) > PROPERTIES > OFFERS

~~<span style~~=~~"color:#fe746c;“ >{{#fas:exclamation~~-~~triangle}} </span> Automatic collection is only available for customer who use [[Stripe]].~~

*Name = Latecheckout

*Enable = Only if Available

*Booking Type = Confirmed with Deposit 2 - via payment gateway

~~Create a Payment Rule to~~ '~~Capture~~' a ~~payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture~~, ~~you will need to create another auto action for this.~~

'''Step 2:''' Create a Rate or Daily Price, PRICES

~~Go to {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES~~

*Guests = Max Occupancy

*Max Stay = 1

*Offer = select the offer number as created in the above step.

~~Payment Rule :~~

If you are using Rates, select 'Rate allowed' = Sunday, untick all the other days.

*Name = Enter your ~~title - Security Deposit (for example)~~

Channel Tab, untick all channels, leave only 'beds24.com' for your booking page.

*Action = Auto

~~Payment Trigger :~~

If using Daily Prices, then go to Calendar, and set the price and date range, then only Sunday, untick all the other days.

*Booking Status = select from the drop down list

Enable list, untick all channels, leave only 'beds24.com' for your booking page.

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, ~~find the Booking info code in the~~ booking)

~~Payment Action~~ :

'''Step 3: ''' Create the custom question for the booking id

*Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the ~~amount is available~~ for ~~later capture (Capture=No)~~

*Add info code on success = add a Booking Info item to the booking ~~on success~~

*Add info code on failure = add a Booking Info item to the booking on failure

~~</div>~~

~~<div class="mw-collapsible mw-collapsed"~~>

Go to {{#fas:cog}} (SETTINGS) > PROPERTIES > BOOKING QUESTIONS > CUSTOM QUESTIONS and create a question

~~<div class~~=~~"headline-collapse" >~~

*Question = Booking Id

*Single Line field

*Optional

~~====Apply an info code and and/or icon when a payment was made====~~

'''Step 4: ''' Create the Auto Action

~~</div>~~

~~<div class="mw-collapsible-content">~~

Trigger Tab :-

Trigger ~~tab~~:

*Trigger Event = Checkout

*Trigger Event = ~~After Booking~~

*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Time = ~~Immediate~~

*Trigger Window = 1

*Trigger Window = ~~365~~

*Booking Source = All

*Booking Status = All but not cancelled

*Between Booking and Check in = 2 and 999 (to stop the auto action triggering on the new booking)

*~~Invoice Balance~~ = ~~Any Payment made~~

*Group bookings = Trigger all on master

*Template Variables = [IF=:[LEAVINGDAY:{%a}]:Sun:[IF>=^[TURNOVERDAYS]^1^yes~no]|] equal yes

This template variable tests if the departure day is a Sunday and there is at least 1 day between the existing guest booking and the next booking.

Message tab :-

*Send Email = Guest API/Smart Email (or one of the other options)

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

Dear, [GUESTNAME],

We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].

If you would like a late checkout, please use this link to make the booking and payment.

https://beds24.com/booking2.php?propid=[PROPERTYID]&checkin_hide=[LEAVINGDAYYYYY-MM-DD]&br5-[ROOMID]=Book

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> The details in the URL, will direct the guest to make a new booking in the existing room with the check-in date = leaving date and for Offer 7 &br-7 (offer created in Step 1 above)

Enter your Booking Reservation Number [BOOKID] into the Booking id box on the booking page.

Best regards,

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

Email :-[PROPERTYEMAIL]

Website :- [PROPERTYWEB]

Booking Info Tab :- Optional

*Booking info code = LATCHECKOUT,

*Booking Info Description = Upsell email sent [CURRENTDATE]: Late Checkout

~~Booking Info tab:~~

*Execution = One time only

*Info Code = Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT->PREFERENCES.

</div>

Line 1,924:

Line 2,055:

====~~Assign invoice numbers~~====

====Send Email to your guest - On a Wednesday (Cleaner is due/Rubbish Collection is due) ====

</div>

~~Trigger tab:~~

*Trigger Event = Check-out

*Trigger Time = Immediate

*Any Booking Info Code = CHECKOUT (optional only if you use the check-out function, if not leave blank)

~~Invoice~~ tab:

To send an automated Email to the guest reminding them that there is an event on a specific day of the week, for instance, the cleaner is due on Wednesday mornings, or the bin collection is due on Thursday mornings.

*~~Assign Invoice Number~~ = ~~yes~~

You will need to check for the day of the week. If the booking is for more than 1 week, you will need multiple auto actions as an email will only be sent once, it is not possible to trigger multiple times.

'''Step 1: ''' Create the Auto Action

Trigger Tab :-

*Trigger Event = Checkin

*Trigger Time = Immediate

*Trigger Window = 8 days

*Booking Source = All

*Booking Status = All but not cancelled

*Template Variables = [IF=:[CURRENTDATE:{%u}]:3:yes|no] equal yes

%u ISO-8601 numeric representation of the day of the week 1 (for Monday) through 7 (for Sunday)

This template variable tests if the current day is a Wednesday.

Message tab :-

*Send Email = Guest API/Smart Email (or one of the other options)

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

Dear, [GUESTNAME],

Hope you are enjoying your holiday at [PROPERTYNAME].

We would like to remind you that the cleaner is due to visit you on Thursday morning between 10am and 12am.

Best regards,

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

Email :-[PROPERTYEMAIL]

Website :- [PROPERTYWEB]

Booking Info Tab :- Optional

*Booking Info code = CLEANWED1

*Booking Info text = Reminder that cleaning is due on the first Thursday of their stay.

This can be used to trigger the next auto action if the duration of their holiday is more than 1 week. Include the Booking Info code in the Trigger tab of the next auto action.

</div>

===Send an email to the Owner/Internal email address ===

====~~Using Pending Payments as~~ a ~~Payment Reminder~~====

====Send an email to the Owner/Internal email address when a payment FAILS at Stripe====

</div>

Trigger tab:

*Trigger Event = ~~After~~ Booking ~~or Before Check-in~~

*Trigger Event = Booking

*Trigger Time = ~~set the time you want to add the pending payment to the booking~~

*Trigger Time = Immediate

*Booking Source =All ~~(for example~~, ~~you can also set different rules for different channels)~~

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE

~~Booking Info~~ tab:

Messaging tab:

*~~Optional~~, ~~add a booking info tab~~ for ~~information and reporting~~

*Send Message = Internal

*Internal Email Address = enter the email address to receive the notification

*Subject = Failed Stripe Payment

*HTML Box = Enter the text to be sent, you can use template variables in this message, for example

~~Booking tab: Optional~~

[BOOKID] - booking reference number

*Flag Text = PaymentDue1 (for example), set multiple if multiple payments are required.

[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking

*Flag Colour = select the colour as this will be visible in the ~~Calendar/Bookings list~~

[FIRSTNIGHT]

[LASTNIGHT]

~~Invoice tab:~~

*Payment Type = select on ~~what the payment is calculated (Percent of Balance due)~~

*Description = the text you will see in the "~~Charges and Payments~~" tab

*Status = if you use the status function add the status you want to apply to the ~~pending payment (optional)~~

*Amount = enter the amount or percentage you want to collect

*Payment Rule = Manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT->PAYMENT COLLECTION they will be available here

*Payment Due = Set when the payment is due

The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.

Booking tab: (optional)

*Execution = One time only

*Flag Text = Stripe Payment Failed

*Flag Colour - choose the flag colour

</div>

==~~=Booking Flags/Colours===~~

~~<div class~~=~~"mw-collapsible mw-collapsed">~~

====Send an email to the Owner/Internal email address when a guest completes a Payment Authorisation at Stripe====

~~<div class~~=~~"headline-collapse" >~~

==~~==Apply~~ a ~~flag when~~ a ~~booking is cancelled~~====

</div>

Trigger tab

*Trigger Event = ~~After~~ Booking

Trigger tab:

*Trigger Time = ~~1 Hour~~

*Trigger Event = Booking

*Trigger Window = 365 ~~days~~

*Trigger Time = Immediate

*Booking Status = ~~Cancelled~~

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEAUTHORIZE

Messaging tab:

*Send Message = Internal

*Internal Email Address = enter the email address to receive the notification

*Subject = Stripe Payment Authorisation

*HTML Box = Enter the text to be sent, you can use template variables in this message, for example

[BOOKID] - booking reference number

[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking

[FIRSTNIGHT]

[LASTNIGHT]

Booking tab:

Booking tab: (optional)

*Execution = One time only

*Booking Status = No Change

*Flag Text = Stripe Authorised

*Flag ~~text~~ = ~~(enter the text you require)~~

*Flag Colour - choose the flag colour

*Flag Colour ~~= Set as required~~

</div>

====~~Apply a flag~~ for a ~~bookings from a channel which have breakfast included~~====

====Send an email to the Owner/Internal email address for a new booking====

</div>

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Booking~~.com (for example)~~

*Trigger Window = 1 day

*~~Booking Field Contains - select "API~~ Message~~" in~~ the ~~next field enter: meal_plan~~=~~Breakfast (or Extra Breakfast - use~~ the text ~~the channel uses)~~

*Booking Source = All

*Booking Status = All but not cancelled

Messaging tab:

*Send Message = Internal

*Internal Email Address = enter the email address to receive the notification

*Subject = New Booking

*HTML Box = Enter the text to be sent, you can use template variables in this message, for example

~~Booking~~ tab:

[BOOKID] - booking reference number

*Execution = One time only

[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking

*Flag Text = The text you want to display

[FIRSTNIGHT]

*Flag Colour - choose the flag colour

[LASTNIGHT]

~~Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.~~

</div>

===Booking Info Codes===

====~~Apply a flag when deposit was made prior~~ to ~~Check-in~~====

====Add CHECKIN Booking info code to bookings ====

</div>

~~Trigger tab:~~

If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.

Trigger tab:

*Trigger Event = Check-in

*Trigger Time = ~~-365 (for example : must be a negative value and the same as the value in Trigger window)~~

*Trigger Time = Immediate

*Trigger Window = ~~365~~

*Trigger Window = 1 day

*Booking Source = All

*Booking Status = All but not cancelled

*~~Invoice Balance~~ = ~~Any Payment made~~

*Group bookings = Trigger all on master

~~Message tab:~~

Booking Info tab:

*Booking Info Code = CHECKIN

*Send Email : select appropriate option

*Booking Info Text = Auto Checkin

*Enter : Subject and Email content

Booking tab: ~~(optional)~~

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

~~Booking info tab : (optional)~~

*Booking Info Code ~~: DEPOSITPAID (for example)~~

*Booking Info Text ~~: additional text if required.~~

~~Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on)~~ Auto ~~Actions and Reports.~~

</div>

====~~Apply a flag when booking is fully paid~~====

====Add CHECKOUT Booking info code to bookings ====

</div>

Trigger tab:

*Trigger Event = ~~After Booking~~

If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.

Trigger tab:

*Trigger Event = Check-out

*Trigger Time = Immediate

*Trigger Window = ~~365~~

*Trigger Window = 1 day

*Booking Source = All

*Booking Status = All not cancelled

*Booking Status = All but not cancelled

*~~Invoice Balance~~ = ~~ZERO~~

*Group bookings = Trigger all on master

Booking tab:

Booking Info tab:

*~~Execution~~ = ~~One time only~~

*Booking Info Code = CHECKOUT

*~~Flag~~ Text = ~~The text you want to display~~

*Booking Info Text = Auto Checkout

*Flag Colour - choose the flag colour

</div>

====Group check-in - ''Select from predefined templates'' ====

====~~Apply a flag/colour for a booking coming~~ from ~~a certain channel~~====

</div>

This requires the master booking to be checked-in via the check-in function.

Trigger tab:

'''Trigger tab:'''

*Trigger Event = After Booking

*Trigger Time = Immediate

*Booking Source = Booking.com (for example)

~~Booking tab:~~

*Trigger Event = Checkin

*~~Execution~~ = ~~One time only~~

*Trigger Time = immediate

*~~Flag Text~~ = ~~The text you want to display~~

*Time Window = 1 day

*~~Flag Colour - choose the flag colour~~

Booking ~~changes are applied before the mail is sent so that the flag template variable can be reflected~~ in ~~the email.~~

Booking conditions:

</div>

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings" = Trigger all on master if group

*Info Code = CHECKIN

'''Booking info tab : '''

*Booking Info Code = CHECKIN

*Booking Info Text = Group checked in

</div>

====~~Apply a flag when a payment was made~~====

====Identify Repeat Guest ====

</div>

~~<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> Also see Example : " Apply a flag when deposit was made prior~~ to ~~Check-in AND/OR Apply a flag when booking is fully paid"~~.

This requires you to use the Guest database.

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Time = ~~Immediate~~

*Trigger Event = Booking

*Trigger Time = immediately

*Trigger Window = 365

*Booking Source = All

*Booking Status = All not cancelled

*Booking Status = All but not cancelled

*~~Invoice Balance~~ = ~~Any Payment made~~

*Group bookings" = Trigger all on master

*Template Variable = [GUESTSID1] greater than 0

Booking tab:

Booking info tab :

*~~Execution~~ = ~~One time only~~

*Info Code = REPEAT

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

</div>

====~~Apply a flag when a payment FAILS at Stripe~~====

====Identify bookings with Custom Question ticked/unticked ====

</div>

If you have a custom question with a 'Tick box' for example, they want a late checkin.

Setup the custom question in {{#fas:cog}} (SETTINGS) PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE = Tick Box.

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Time = Immediate

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*~~Booking Info Code~~ = ~~STRIPEFAIL~~

*Group bookings" = Trigger all on master

*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked

Booking tab:

Booking info tab :

*~~Execution~~ = ~~One time only~~

*Info Code = LATECHECKIN

*Flag Text = Stripe Payment Failed

*Flag Colour - choose the flag colour

</div>

===Add invoice items to a booking ===

====~~Apply~~ a ~~flag~~ to ~~Booking.com~~ bookings ~~and auto report the Credit Card when~~ a ~~payment FAILS at Stripe~~====

====Add a fee to all bookings from a channel====

</div>

~~Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes~~

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = Expedia (for example)

*Booking Source = ~~All~~

*Booking Status = All but not cancelled

*Booking Info Code = BOOKINGCOMCARD

~~Booking~~ tab:

Invoice tab:

*~~Execution~~ = ~~One time only~~

*Add Invoice Item = Add new

*~~Flag Text~~ = ~~Failed CC reported to Booking~~.~~com~~

*Type = Amount

*~~Flag Colour~~ - ~~choose~~ the ~~flag colour~~

*Description = Cleaning fee (for example) - Template variables can be used.

~~</div>~~

*Amount = 50 (for example - the amount of your cleaning fee)

~~</div>~~

*per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

~~===Status changes===~~

The fee will be added the next time the auto actions run.

~~<div class="mw-collapsible mw-collapsed">~~

~~<div class="headline-collapse" >~~

~~==== Change~~ the ~~status of all "Request" bookings to "Cancelled" after three days ====~~

~~</div>~~

~~<div class="mw-collapsible-content">~~

~~Trigger tab~~

*Trigger Event = After Booking

*Trigger Time = 3 days

*Booking Status = Request

~~Booking tab:~~

*Execution = One time ~~only~~

*Booking Status = Cancelled

</div>

Line 2,169:

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==== ~~Change the status of~~ all bookings ~~which have been imported from Ical to "Request"~~ ====

====Add a fee (Penalty) to all bookings with an Outstanding Balance====

</div>

You want to add a 2.2% fee to all bookings if there is an outstanding balance 2 days prior to checkin.

Trigger tab:

*Trigger Event = After Booking

*Trigger Time = Immediate

*Booking Source = Ical Import (1, 2, 3)

~~Booking tab~~:

Time :

*~~Execution~~ = ~~One time only~~

*Trigger Event = Checkin

*~~Booking Status~~ = ~~Request~~

*Trigger Time = -2 days

*Trigger Window = 2 days

Booking ~~changes are applied before~~ the ~~mail~~ is ~~sent~~.

Booking Conditions:

*Status = All not Cancelled

*Invoice Balance = Not Zero

Invoice tab:

*Type = Amount

*Description = Payment Fee||[INVOICEBALANCE:2.2%]

*Amount = 0 (leave as 0 so the value is set from the calculation in Description field)

*Per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

The fee will be added the next time the auto actions run.

</div>

==== ~~Change Room Unit Status when guest checks out~~ ====

====Add a negative value to Direct bookings for Stripe Charges====

</div>

Trigger tab

You want to add the Stripe fee to all Direct bookings to show total value of booking, i.e. if you want to show the booking value. In this example the Stripe charge will be added as a negative figure.

*Trigger Event = ~~Check-out~~

Trigger tab:

Time :

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1 day

*Booking Status = All but not cancelled

*Any Booking Info Code = CHECKOUT

Booking ~~tab~~:

Booking Conditions:

*~~Execution = One time only~~

*Status = All not Cancelled

*Change Room Unit Status = ~~Select the option~~

It is ~~assumed you use~~ the ~~Checkin/Checkout feature~~ in the ~~Dashboard,~~ if ~~not you can either manually add Checkin to your bookings (Booking info tab~~) ~~or create an auto action to add~~ the ~~Booking Info Codes to~~ the ~~bookings~~.

Booking Source:

*Booking Source = Direct

Invoice tab:

*Type = Amount

*Description = Stripe Fee||[INVOICECHARGESNUM:-3%]

*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)

*Per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

The fee/charge will be added the next time the auto actions run.

</div>

~~===API/Webhook===~~

====~~Use API~~/~~Webhook to write to the field 'Message'~~====

====Add a new charge - City tax, calculated from number of nights/adults in a booking ====

</div>

~~You~~ can use ~~a webhook in conjunction with~~ the ~~API JSON function '''setBooking'''~~ to ~~write to any field in~~ the ~~booking~~. ~~First you have to configure access to the API:~~

Some locations have set a cap on the Tourist tax based on the number of adults, upto a max 7 nights, you can use the calculation below to test the values and apply the appropriate charge or the cap.

~~You need two keys to use our API JSON functions - one for~~ the ~~API itself and one for~~ the ~~property. The keys have to consist of 16 characters~~ of ~~your choosing.<br>~~

This example will calculate the Price, testing if the 'number of nights' *'number of adults' *2 *1.03 is greater than 7 (nights) *'number of adults' *1.03

'''~~API key:'''~~

*~~{{#fas:cog}}~~ (~~SETTINGS~~) ~~ACCOUNT -> ACCOUNT->ACCESS "API Key 1"~~

*API Key = my_very_secret_api_key

*API Key Access = allow any IP

*IP Whitelist = [leave empty]

*Allow Writes = Yes

*Property Access = Owned by this account only

*''~~'Property key:'''~~

*~~{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX~~

~~Set~~ the ~~triggers you need, for example:~~

Then set the value = 7* number of adults *2 *1.03

ELSE set the value = 'number of nights' * 'number of adults' *2 *1.03

~~Booking Field Contains~~: ~~Message = XXX~~

~~Set the webhook like this~~:

Trigger tab:

* ~~URL~~ = ~~<nowiki~~>~~https://api~~.~~beds24~~.~~com/json/setBooking</nowiki>~~

Time :

* ~~Custom Header~~ = [leave ~~empty]~~

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1 day

Booking Conditions:

*Status = All not Cancelled

Booking Source:

*Booking Source = Direct

Invoice tab:

*Type = Amount

*Description = Tourist Tax|Stayfee|[IF>^[NUMNIGHTS][*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03~[NUMNIGHTS][*][NUMADULT][*]2[*]1.03]

*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)

*Per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

The fee/charge will be added the next time the auto actions run.

~~Body Data:~~

:{

~~::"authentication":~~

~~::{~~

~~:::"apiKey": "my_very_secret_api_key",~~

~~:::"propKey": "secret_key_for_prop_XXXXXX"~~

~~::},~~

~~::"bookId": "[BOOKID]",~~

~~::"message": "[MESSAGE] - Append this message"~~

:}

</div>

===Modify description/values of an existing invoice item in a booking ===

====Update the Description field of a charge/invoice item====

~~====Use API/Webhook to write the value of the 'commission' field to a new invoice item====~~

</div>

You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:

You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>

In some cases Channel bookings have different descriptions for the same charge item - i.e. Cleaning, update the description field in the invoice item so they all match, using the format (findthisinvoicedescription^replacewiththisdescription)

'''API key:'''

*{{#fas:cog}} (SETTINGS) ACCOUNT -> ACCOUNT->ACCESS "API Key 1"

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Expedia (for example)

Invoice tab:

*Add Invoice Item = Update Only

*Type = Change Description

*Description = Cleaning^Cleaning Service Fee

*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)

</div>

====Update all values of a charge/invoice item====

</div>

You need to change the charges in bookings due to an update in your prices. Tourist Tax (for example), update the description field and value using the format (findthisinvoicedescription^replacewiththisdescription)

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Time Window = 365

*Check In From = Select the first date of the Summer Season

*Check In To = Select the last date of the Summer Season

*Booking Source = Expedia (for example)

Invoice tab:

*Add Invoice Item = Update Only

*Type = Change All

*Description = Tourist Tax^Tourist Tax - Summer season 2022 (for example)

*Amount = 0.75

*Per = Per Person

*Period = One time

*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)

</div>

==== Update VAT value for Charge item - City Tax (for example) ====

</div>

You need to change the VAT value for specific items (City tax) in the Charges & Payments tab of the booking.

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Time Window = 365

*Booking Source = Expedia (for example)

Invoice tab:

*Add Invoice Item = Update Only

*Type = Change VAT

*Description = City Tax (this needs to be an exact match to the charge item description)

*Amount = 0

*VAT = 12 (for example)

*Per = Per Person

*Period = One time

*Invoicee = Ignore

</div>

==== Update VAT value for the Accommodation fee (first item in the Charges & Payments tab) ====

</div>

You need to change the VAT value for the Accommodation fee usually the first line the Charges & Payments tab of the booking.

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Time Window = 365

*Booking Source = ALL (or select a specific channel)

Invoice tab:

*Add Invoice Item = Update Only

*Type = Change VAT

*Description = [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY][NOCONVERT]

Check the Description in the Charges & Payments tab for the Accommodation charge usually [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY]

To update this value you also need [NOCONVERT] so the template variable is used rather than the value.

*Amount = 0

*VAT = 12 (for example)

*Per = Per Person

*Period = One time

*Invoicee = Ignore

</div>

===Payments/Pending Payments===

====Add a pending payment====

</div>

Trigger tab:

*Trigger Event = Booking or Booking (but not after Check-in)

*Trigger Time = set the time you want to collect the payment

*Booking Source =All (for example, you can also set different rules for different channels)

*Group Booking Trigger = Trigger only Master (this will trigger on individual bookings and Master booking if a group)

Booking Info tab: Optional

Add a booking info tab for information and reporting

*Flag Text = PendingPayment (for example)

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Booking tab: Optional

*Booking Info Code = PENDPAY

*Booking Info Text = Pending payment added

Invoice tab:

*Payment Type = select on what the payment is calculated (Percent of Balance due OR Group balance if you receive Group bookings)

*Description = the text you will see in the "Charges and Payments" tab

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = enter the amount or percentage you want to collect

*Payment Rule = use auto or manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT> PAYMENTS they will be available here

*Payment Due = Set when the payment is due

Create a Payment Rule to collect a payments when bookings are not cancelled.

Go to Settings > Payments > Payment Rules

Payment Rule :

Name = Enter your title - Not Cancelled (for example)

Action = Auto

Payment Trigger :

*Booking Status = All not cancelled

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Payment Action :

*Capture = Yes - immediately charged (Capture=Yes)

*Add info code on success = add a Booking Info item to the booking on success

*Add info code on failure = add a Booking Info item to the booking on failure

</div>

====Add a pending payment - Set the Security Deposit value based on the price of the booking, using a calculation ====

</div>

Trigger tab:

*Trigger Event = Booking or Booking (but not after Check-in)

*Trigger Time = set the time you want to collect the payment

*Booking Source =All (for example, you can also set different rules for different channels)

Booking tab: Optional

*Flag Text = PendingPayment (for example)

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Booking Info tab: Optional

Add a booking info tab for information and reporting

*Booking Info Code = PENDPAY

*Booking Info Text = Pending payment added

Invoice tab:

*Payment Type = fixed value

*Description = Security Deposit||[IF<=:[INVOICEFIRSTITEMNUM]:800:200|[INVOICEFIRSTITEMNUM][/.0]4]

(Security Deposit is the description, then 2 | symbol, then the calculation for the 'Amount' to be set.)

This calculation, tests if the first invoice item value (usually the Accommodation value) is greater than or = 800 if so set the Security Deposit Amount = 1 quarter of the first invoice item value, otherwise set = 200.

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> A price value for the invoice item can be specified after a second pipe (|) symbol, this can be used to calculate a price using template variables. If the price value in the description field is zero or absent, the numeric value from the amount field will be used.

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = 0

*Payment Rule = use auto or manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here

*Payment Due = Set when the payment is due

Create a Payment Rule to collect a payments when bookings are not cancelled.

Go to Settings > Payments > Payment Rules

Payment Rule :

Name = Enter your title - Not Cancelled (for example)

Action = Auto

Payment Trigger :

*Booking Status = All not cancelled

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Payment Action :

*Capture = Yes - immediately charged (Capture=Yes)

*Add info code on success = add a Booking Info item to the booking on success

*Add info code on failure = add a Booking Info item to the booking on failure

</div>

====Collect outstanding booking balance 3 days prior to arrival( Credit card details were collected at time of booking)====

</div>

''''Create a Payment Rule (Optional)''''

Standard payment rules in the system are Auto & Manual, you can create additional rules for the collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected.

Go to {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES

Create a Payment Rule to collect payments if bookings are not cancelled.

Click '''Create New Payment Rule''' :

Payment Rule:

*Name = Enter your title - Not Cancelled (for example)

*Action = Auto

Payment Trigger :

*Booking Status = All not cancelled

*Any Booking Info Code (optional)

*All Booking Info Codes (optional)

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Payment Action :

*Funding Source = Guest card only

*Payment value adjustment = Limit to group booking balance

*Capture = Yes - immediately charged (Capture=Yes)

*Add info code on success = add a Booking Info item to the booking on success

*Add info code on failure = add a Booking Info item to the booking on failure

Prevent Auto Payment :

*Prevent payment if booking status = Cancelled

*Prevent payment after check-out (days) = 7 (default)

*Prevent payment action = Set Manual

'''Create Auto Actions '''

Collect the outstanding balance for bookings created via your booking page.

Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT > AUTO ACTIONS and click '''Create New Action''' to create them.

'''Collect outstanding balance for direct bookings'''

Trigger tab:

*Time

**Trigger Event = Checkin

**Trigger Time = -3 days (set the time you want to collect the payment)

**Time Window = 3 days (set this to the same number (positive) as Trigger time.

*Booking Source

**Booking Source = Direct. You can have different auto actions/rules for direct bookings -v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.

*Booking Conditions

**Group Booking Trigger = Trigger only Master

**Status = All not cancelled

**Invoice Balance= Not Zero (can be used to refine the auto action being triggered)

Booking tab: Optional

*Flag Text = Pending payment added (for example)

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Booking Info tab: Optional, for information and reporting

*Booking Info Code = BALANCE (for example enter the value - use one word only)

*Booking Info Text = Enter the description/text to show in for the Booking Info Code.

Invoice tab:

<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if you selected Trigger tab > Booking Conditions > Group Booking Trigger = Trigger Only Master.</div>

*Add a Pending Payment to the booking

**Payment Type = Percent of Group Balance due (select on what the payment is calculated)

**Description = the text you will see in the "Charges and Payments" tab

**Status = if you use the status function add the status you want to apply to the pending payment (optional)

**Amount = 100 (this will be 100% of the outstanding group balance)

**Payment Rule = Not Cancelled - See Step 4 above (if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS ->PAYMENT RULES they will be available here)

**Payment Due = Trigger date

**Payment time = set the time to collect payment

**Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.

</div>

===='Capture' a Security Deposit when Credit card is collected at time of booking. ====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = immediate

*Booking Source =All (for example, you can also set different rules for different channels)

Info Codes:

Any Booking Info Code = CARDTOSTRIPE

Invoice tab:

*Payment Type = Fixed amount

*Description = Security Deposit (the text you will see in the "Charges and Payments" tab)

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = 100 (balance is full price so 100% of the balance)

*Payment Rule = Security Deposit (Create a Payment Rule, see below)

*Payment Due = check in

<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> Automatic collection is only available for customer who use [[Stripe]].

Create a Payment Rule to 'Capture' a payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture, you will need to create another auto action for this.

Go to {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES

Payment Rule :

*Name = Enter your title - Security Deposit (for example)

*Action = Auto

Payment Trigger :

*Booking Status = select from the drop down list

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Payment Action :

*Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the amount is available for later capture (Capture=No)

*Add info code on success = add a Booking Info item to the booking on success

*Add info code on failure = add a Booking Info item to the booking on failure

</div>

====Apply an info code and and/or icon when a payment was made====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Invoice Balance = Any Payment made

Booking Info tab:

*Booking Info Code : Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT > PREFERENCES.

*Booking Info Text : Enter the text you wish to sho

Process Template Variables : When created

</div>

====Automatically apply invoice number at check-out - ''Select from predefined templates'' ====

</div>

'''Trigger tab:'''

*Trigger Event = Check-out

*Trigger Time = Immediate

*Time window = 1 day

Booking Conditions:

*Status = Confirmed

Info Codes:

*Any Booking Info Code = CHECKOUT (optional only if you use the check-out function)

'''Invoice tab:'''

*Assign Invoice Number = yes

</div>

====Using Pending Payments as a Payment Reminder====

</div>

Trigger tab:

*Trigger Event = Booking or Booking (but not after Check-in)

*Trigger Time = set the time you want to add the pending payment to the booking

*Booking Source =All (for example, you can also set different rules for different channels)

Booking Info tab:

*Optional, add a booking info tab for information and reporting

Booking tab: Optional

*Flag Text = PaymentDue1 (for example), set multiple if multiple payments are required.

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Invoice tab:

*Payment Type = select on what the payment is calculated (Percent of Balance due)

*Description = the text you will see in the "Charges and Payments" tab

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = enter the amount or percentage you want to collect

*Payment Rule = Manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here

*Payment Due = Set when the payment is due

The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.

</div>

====Test if Stripe Authorisation has expired and you need to trigger a new authorisation ====

</div>

Stripe authorisations are dependent on a number of factors including your account type, credit card provider, Stripe rules and the guest bank provider.

If you have bookings that are longer than the authorisation period, you will need to create multiple authorisations. You can use the details below in an auto action to test the date/value of the text/description of the Booking info code = 'STRIPEAUTHORIZE'

For example you have a booking that is for 14 nights, but the authorisation period is 7 days.

Trigger tab:

*Trigger Event = Checkin

*Trigger Time = + 7 days

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions

*Group Booking Trigger = Trigger only Master

*Status = All not cancelled

*Invoice Balance= Any

*Minimum Stay = 7

*Maximum Stay = 14

Info Codes

*Any booking info code = CARDTOSTRIPE, STRIPEAUTHORIZE

*Exclude Booking Info code = BOOKINGVIRTCARD, EXPEDIACOLLECT, AGODACOLLECT

<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you receive virtual credit cards from the channels, then enter the Booking Info codes to prevent additional pending payments being added to bookings.

Booking Fields

*Template Variable = [IF<^[AUTHORIZEUNTIL{%Y-%m-%d}]^[CURRENTDATEYYYY-MM-DD]^yes~no] equal yes

The entry in the info tab of the booking will typically be

STRIPEAUTHORIZE Authorize 1500.00 EUR until 2024-08-14........

Check the substring numbers for your specific bookings, the date starts on the 28th char as the amount is 1500.00

Booking tab: Optional

*Flag Text = Security Deposit Pending Payment (for example)

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Booking Info tab: If you do not require an auto action to send a payment link to the guest for payment/authorisation, then this is optional.

*Booking Info Code - REFDEPPP (for example)

*Booking Info Text - Refundable Security Deposit pending payment

Invoice tab:

*Add a Pending Payment to the booking

*Payment Type = Fixed amount

*Description = the text you will see in the "Charges and Payments" tab

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = 1500 (enter the value you want to authorise on the guest credit card )

*Payment Rule = Security Deposit (use the payment rule)

*Payment Due = Trigger date

*Payment time = set the time to collect payment

*Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.

<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you accept Virtual Credit Cards from the channels, then you will need to send a payment link to either collect the guest credit card to then authorise the Security Deposit on their personnel card OR send a payment link so the guest can authorise the payment on their own credit card, it is not possible to take a Security deposit from a virtual card.

</div>

===Booking Flags/Colours===

====Apply a flag when a booking is cancelled====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 1 Hour

*Trigger Window = 365 days

*Booking Status = Cancelled

Booking tab:

*Execution = One time only

*Booking Status = No Change

*Flag text = (enter the text you require)

*Flag Colour = 999999 default cancel colour - (Set as required)

</div>

====Apply a flag for a bookings from a channel which have breakfast included====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Booking.com (for example)

*Booking Field Contains - select "API Message" in the next field enter: meal_plan=Breakfast (or Extra Breakfast - use the text the channel uses)

Booking tab:

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

</div>

====Apply a flag for a bookings which has BREAKFAST as a charge item====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Booking.com (for example)

*Template Variable = [IF>:[INVOICEITEMBYDESC:Breakfast]:0:yes|no] (Text for Breakfast has to match EXACTLY what is in the booking item Uppercase/Lowercase/Proper)

*Select 'equal' from the selection box

*yes (needs to be exactly the same text/upper/lowercase, as in the equation)

Booking tab:

*Execution = One time only

*Flag Text = Breakfast

*Flag Colour - choose the flag colour

Booking Info tab:

*Booking Info Code = BREAKFAST

*Booking Info Description = Breakfast included

</div>

====Apply a flag when deposit was made prior to Check-in====

</div>

Trigger tab:

*Trigger Event = Check-in

*Trigger Time = -365 (for example : must be a negative value and the same as the value in Trigger window)

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Invoice Balance = Any Payment made

Message tab:

*Send Email : select appropriate option

*Enter : Subject and Email content

Booking tab: (optional)

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking info tab : (optional)

*Booking Info Code : DEPOSITPAID (for example)

*Booking Info Text : additional text if required.

Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on) Auto Actions and Reports.

</div>

====Apply a flag when booking is fully paid====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All not cancelled

*Invoice Balance = ZERO

Booking tab:

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

</div>

====Apply a flag/colour for a booking coming from a certain channel - ''Select from the predefined template'' ====

</div>

'''Trigger tab:'''

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Booking.com (for example)

'''Booking tab:'''

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the email.

</div>

====Apply a flag when NO payment is made - ''Select from the predefined template''====

</div>

'''Trigger tab:'''

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1 day

Booking Source:

*Booking Source = All

Booking Conditions:

*Booking Status = All not cancelled

*Invoice Balance = No payment made

'''Booking tab:'''

*Execution = One time only

*Flag Text = Not Paid

*Flag Colour = fee0dd

</div>

====Apply a flag when a payment was made====

</div>

<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> Also see Example : " Apply a flag when deposit was made prior to Check-in AND/OR Apply a flag when booking is fully paid".

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All not cancelled

*Invoice Balance = Any Payment made

Booking tab:

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

</div>

====Apply a flag when a payment FAILS at Stripe - ''Select from predefined template'' ====

</div>

'''Trigger tab:'''

*Trigger Event = Booking (but not after check-in)

*Trigger Time = Immediate

*Trigger Window = 999

Booking Source:

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE

'''Booking tab:'''

*Execution = One time only

*Flag Text = Stripe Payment Failed

*Flag Colour - fee0dd

</div>

====Apply a flag to Booking.com bookings and auto report the Credit Card when a payment FAILS at Stripe====

</div>

Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes

'''Trigger tab:'''

*Trigger Event = Booking (but not after checkout)

*Trigger Time = Immediate

*Trigger Window = 999

Booking Source:

*Booking Source = Booking.com

Booking Conditions:

*Booking Status = All not cancelled

*Booking Info Code = BOOKINGCOMCARD

'''Booking tab:'''

*Execution = One time only

*Flag Text = Failed CC reported to Booking.com

*Flag Colour - choose the flag colour

</div>

====Apply a flag when booking has been Checked-in====

</div>

Trigger tab:

*Trigger Event = Check-in

*Trigger Time = Immediate

*Trigger Window = 1 day

*Booking Source = All

*Booking Status = All but not cancelled

*Any booking info code = CHECKIN

Booking tab:

*Execution = One time only

*Flag Text = Guest checked in (or any text you want to see)

*Flag Colour - choose the flag colour

</div>

===Status changes===

==== Change the status of all "Request" bookings to "Cancelled" after three days ====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 3 days

*Booking Status = Request

Booking tab:

*Execution = One time only

*Booking Status = Cancelled

</div>

==== Change the status of Airbnb "Inquiry" bookings to "Cancelled" after three days ====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 3 days

*Booking Status = Inquiry

*Booking Source = Airbnb

Booking tab:

*Execution = One time only

*Booking Status = Cancelled

</div>

==== Change the booking status from Inquiry to Confirmed when the payment is made ====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 365 days

*Booking Status = Inquiry

*Booking Source = ALL

*Invoice Balance = Any payment Made

Booking tab:

*Execution = One time only

*Booking Status = Cancelled

</div>

==== Change the status of all bookings which have been imported from Ical to "Request" ====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Ical Import (1, 2, 3)

Booking tab:

*Execution = One time only

*Booking Status = Request

Booking changes are applied before the mail is sent.

</div>

==== Change Room Unit Status when guest checks out ====

</div>

Trigger tab

*Trigger Event = Check-out

*Trigger Time = Immediate

*Trigger Window = 1 day

*Booking Status = All but not cancelled

*Any Booking Info Code = CHECKOUT

Booking tab:

*Execution = One time only

*Change Room Unit Status = Select the option

It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

</div>

===API/Webhook===

====Use API/Webhook to write to the field 'Message'====

</div>

You can use a webhook in conjunction with the API JSON function '''setBooking''' to write to any field in the booking. First you have to configure access to the API:

You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>

'''API key:'''

*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT >ACCESS "API Key 1"

*API Key = my_very_secret_api_key

*API Key Access = allow any IP

*IP Whitelist = [leave empty]

*Allow Writes = Yes

*Property Access = Owned by this account only

*'''Property key:'''

*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS> propKey = secret_key_for_prop_XXXXXX

*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX

Set the triggers you need, for example:

Booking Field Contains: Message = XXX

Set the webhook like this:

* URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>

* Custom Header = [leave empty]

Body Data:

:{

::"authentication":

::{

:::"apiKey": "my_very_secret_api_key",

:::"propKey": "secret_key_for_prop_XXXXXX"

::},

::"bookId": "[BOOKID]",

::"message": "[MESSAGE] - Append this message"

:}

</div>

====Use API/Webhook to write the value of the 'commission' field to a new invoice item====

</div>

You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:

You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>

'''API key:'''

*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT > ACCESS "API Key 1"

*API Key = my_very_secret_api_key

*API Key Access = allow any IP

*IP Whitelist = [leave empty]

*Allow Writes = Yes

*Property Access = Owned by this account only

*'''Property key:'''

*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX

Set the triggers you need, for example:

Booking Source = Booking.com

Set the webhook like this:

*URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>

*Custom Header = [leave empty]

*Body Data =

:{

::"authentication":

::{

:::"apiKey": "my_very_secret_api_key",

:::"propKey": "secret_key_for_prop_XXXXXX"

::},

::"bookId": "[BOOKID]",

::"invoice":

::[

:::{

::::"description": "Booking.com Commission",

::::"status": "",

::::"qty": "1",

::::"price": "-[COMMISSIONNUM]",

::::"vatRate": "7.00",

::::"type": "0",

::::"invoiceeId": ""

:::}

::]

:}

</div>

====Use Auto Action/Webhook to write to send data to Integromat====

</div>

You can use this option to send data to your Integromat account.

Set the rules in the Trigger tab, when you need to send the data to Integromat.

Go to Webhook tab:

URL = https://hook.integromat.com/ followed by your integromat account key.

Body Data = you can use the template variables allows in the list for Integromat [[https://wiki.beds24.com/index.php/Make#Data_Fields Data fields]]

For example :-

bookingData={

"bookId":"[BOOKID]",

"guestMobileNum":"[GUESTMOBILENUM]",

"guestMobile":"[GUESTMOBILE]",

"guestSMS":"[GUESTSMS:44]",

"guestFirstName":"[REPLACE|&|and|[GUESTFIRSTNAME]]",

"propertyName":"[PROPERTYNAME]",

"propertyId":"[PROPERTYID]",

"firstNight":"[FIRSTNIGHTSHORT]",

"lastNight":"[LEAVINGDAYSHORT]"

}

</div>

====Use webhook to switch a Shelly on====

</div>

Here is a simple PHP script with which you can switch a Shelly via an autoaction in beds24.

You can use this to switch on a string of lights on the day of arrival or to charge the night storage heating if a certain info code is set in the booking on the day before arrival.

Create an auto action and enter the PHP script ‘beds24-shelly-steuern.php’ under ‘Webhook’. The parameters for the control are transferred under ‘Data in body’:

id:b0b21c1xxxxx

shelly_server:shelly-123-eu.shelly.cloud

auth_key:ABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZ

shelly_url:device/relay/control

parameter:channel=0&turn=on

email_result:[email protected]

remarks:Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]

</div>

====V2 version of the code for Shelly ====

</div>

Here is the second version v2 of the PHP script to switch on a Shelly device via an autoaction.

Now you can also store the device IDs in the script instead of adding them to the body parameters. This makes it possible to switch a Shelly device with a single autoaction. The device ID is then determined via the template variable [INTERNALROOMNAME].

Code: Select all

<?php

/*

* - Anschalten der Lichterkette aus beds24 mit einem PHP Skript über die Shelly Cloud -

* Version 2 vom 10.12.2024 - mehrere Devices im Array im Skript möglich

*

* https://domainname.de/scripte/beds24-shelly-steuern-v2.php

*

* curl -X POST https://shelly-123-eu.shelly.cloud/device/relay/control -d "channel=0&turn=on&id=b0b21c123456&auth_key=abcdefghijklmnopqrstuvwxyz1234567890"

* Einstellungen in beds24

* - in einer Autoaction unter 'Webhook' das Script eintragen: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2.php

* - alternativ wenn Geräte-Id überINTERNALROOMNAME im Skript selbst: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2?roomname=[INTERNALROOMNAME]

* - unter 'Daten im Body' die Parameter zur Steuerung eintragen:

* - id:<Shelly Geräte-Id> ===> alternativ mehrere Geräte-Id im Skript selbst

* - shelly_server:<Shelly Cloud Server>

* - auth_key:<Shelly Cloud-Autorisierungs-Schlüssel>

* - parameter:<Shelly Befehle>

* - email_result:<*optional* e-mail für Empfänger des Schaltergebnisses>

* - remarks:<*optional* beliebige Anmerkungen für E-Mail>

*

* Beispiel:

* id:b0b21c123456

* shelly_server:shelly-123-eu.shelly.cloud

* auth_key:abcdefghijklmnopqrstuvwxyz1234567890

* shelly_url:device/relay/control

* parameter:channel=0&turn=on

* email_result:[email protected]

* remarks:Text, auch mit Template Variablen [GUESTFULLNAME] und [BOOKID]/[INTERNALROOMNAME] möglich

*/

/* ----------------------------------------------------------- */

/* Parameter & Einstellungen */

/* ----------------------------------------------------------- */

/* Shelly Geräte-ID entweder beim Aufruf in beds24 über die 'Daten im Body' übergeben oder hier im Skript eintragen. Wenn im Script, dann beim Aufruf die Templatevariable [INTERNALROOMNAME] mitgeben, über die erfolgt dann die Auswahl hier im Array */

$p_geraete_ids = array (

"chalet" => "e465b8123456",

"fewo" => "b0b21c123456",

"linx" => "e465b8123456"

);

$p_test = false; /* im Testmodus kommen die Parameter direkt aus dem Script statt über beds24 */

/* Body Daten zum direkten Testen d.h. Direktaufruf des Scripts ohne Autoaction */

$test_body = array( /* zum direkten Aufruf des Scripts die Parameter hier testweise eintragen */

/* https://shelly-api-docs.shelly.cloud/cloud-control-api/communication */

"id" => "xxx", /* rausnehmen, wenn ids über Array kommen sollen */

"shelly_server" => "shelly-123-eu.shelly.cloud",

"auth_key" => "abcdefghijklmnopqrstuvwxyz1234567890",

"shelly_url" => "device/relay/control",

"parameter" => "channel=0&turn=on",

"email_result" => "[email protected]",

"remarks" => "Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]"

);

/* ----------------------------------------------------------- */

/* ab hier normalerweise keine Änderungen mehr vornehmen

/* ----------------------------------------------------------- */

$hf_internalroomname = filter_var($_GET["roomname"], FILTER_SANITIZE_STRING); /* wenn über ?roomname=[INTERNALROOMNAME] übergeben

/* Body aus Post message lesen und in Variablen $body[keyname] einlesen */

if ($p_test == false ) {

$hf_body = explode( "\n", file_get_contents('php://input') );

$body = array();

foreach ($hf_body as $v) {

list($body_key,$body_value) = explode( ':', $v );

$body[$body_key] = $body_value;

}

else {

$body = $test_body; /* im Testmodus Parameter direkt aus dem Script nehmen */

}

ob_start(); /* Bildschirmausgabe buffern */

/* wenn übergeben, dann Geräte-ID aus den body-parametern übernehmen, ansonsten über [INTERNALROOMNAME] ermitteln */

if ( $body["id"]) { /* in Body Parameter gesetzt */

$hf_geraete_id = $body["id"];

} else {

$hf_geraete_id = $p_geraete_ids[$hf_internalroomname]; /* Geräte-Id aus Skript Array nehmen */

}

/* Prüfen ob wichtige Argumente übergeben */

if ( isset($body["shelly_server"]) == false ) { echo("Argument shelly_server fehlt, z.B.: shelly_server:servername<br>"); $body["shelly_server"] = "fehlt";}

if ( isset($body["shelly_url"]) == false ) { echo("Argument shelly_url fehlt, z.B. : shelly_url:device/relay/control<br>"); $body["shelly_url"] = "fehlt";}

if ( isset($body["parameter"]) == false ) { echo("Argument parameter fehlt, z.B.: parameter:channel=0&turn=on><br>"); $body["parameter"] = "fehlt";}

if ( isset($body["auth_key"]) == false ) { echo("Argument auth_key fehlt, z.B.: auth_key:abcdefghijklmnopqrstuvwxyz1234567890<br>"); $body["auth_key"] = "fehlt";}

$url = 'https://'.$body["shelly_server"].'/'.trim($body["shelly_url"], " /");

$ch=curl_init();

curl_setopt($ch, CURLOPT_FOLLOWLOCATION, 1);

curl_setopt($ch, CURLOPT_SSL_VERIFYHOST, false); /* Zertifikatswarnung übergehen */

curl_setopt($ch, CURLOPT_SSL_VERIFYSTATUS, false);

curl_setopt($ch, CURLOPT_SSL_VERIFYPEER, false);

curl_setopt($ch, CURLOPT_PROXY_SSL_VERIFYPEER, false);

curl_setopt($ch, CURLOPT_POST, true);

curl_setopt($ch, CURLOPT_POSTFIELDS,

$body["parameter"]."&id=".$hf_geraete_id."&auth_key=".$body["auth_key"]);

curl_setopt($ch, CURLOPT_HTTPHEADER, array('Content-Type: application/x-www-form-urlencoded'));

curl_setopt($ch, CURLOPT_URL, $url);

$result = curl_exec($ch);

curl_close ($ch);

if ( $body["remarks"] ) { /* Anmerkungen fürs Protokoll/E-Mail ausgeben */

echo ("<br>".$body["remarks"]."<br>");

};

$output = ob_get_contents(); /* Bildschirmausgabe aus Buffer lesen */

ob_end_clean();

echo $output;

~~Set the triggers you need~~, ~~for example~~:

if ( $body["email_result"] ) {

mail($body["email_result"], 'Ergebnis Shelly Skript - Device: '.$hf_geraete_id, $output, 'From: beds24 Shelly Script <'.$body["email_result"].'>');

~~Booking Source = Booking.com~~

echo ("<br>Mail an: ".$body["email_result"]);

}

?>

~~Set the webhook like this:~~

*URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>

*Custom Header = [leave empty]

*Body Data =

:{

~~::"authentication":~~

~~::{~~

~~:::"apiKey": "my_very_secret_api_key",~~

~~:::"propKey": "secret_key_for_prop_XXXXXX"~~

~~::},~~

~~::"bookId": "[BOOKID]",~~

~~::"invoice":~~

~~::[~~

~~:::{~~

~~::::"description": "Booking.com Commission",~~

~~::::"status": "",~~

~~::::"qty": "1",~~

~~::::"price": "-[COMMISSIONNUM]",~~

~~::::"vatRate": "7.00",~~

~~::::"type": "0",~~

~~::::"invoiceeId": ""~~

~~:::}~~

~~::]~~

:}

</div>

Line 2,313:

Line 3,648:

*Trigger Event = Booking (but not after Check-in) OR Booking

*Trigger Time = 1 day (this will ensure that NEW bookings do not trigger this auto action)

*~~Trigger~~ Window = 365 days

*Time Window = 365 days

*Booking Status = All not cancelled

*Template Variables [MODIFYDATE:{%Y-%m-%d %H:%M:%S}] ~~greater than~~ [CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]

*Template Variables [IF>^[MODIFYDATE:{%Y-%m-%d %H:%M:%S}]^[CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]^yes~no] equal yes

Booking tab: (Optional)

@@ Line 12: / Line 12: @@
 __TOC__
-== General Information ==
+==Summary==
+<div class="summarybox">
+An Auto Action is an action which can be used '''manually or programmed to run automatically''' at a time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.
-An Auto Action is an action which can be programmed to run at a specific time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.
+Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Auto Actions can
+*send pre-drafted Emails, messages or SMS
-Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Actions can be to send pre-drafted emails/messages or SMS, change booking or invoice information or run webhooks.
+*change booking information
+*change invoice information
+*run webhooks
+*trigger HTTP POST notifications
+You can create chains of actions to automate workflows.
+</div>
+== General Information ==
 Template variables provide great flexibility when creating/managing the Auto Actions. Setup one Auto Action to trigger on multiple/all properties/rooms with the property specific details, using the [[Template Variables]]. This removes the need to duplicate your auto actions for each Property. Reducing the ongoing management, multiple copies of the same auto action will require you to edit/modify each auto action rather than update one auto action.
 Using 'Group Keywords' you can refine the triggers in the Auto Action to include/exclude properties if the purpose/message in the Auto action needs to be different.
+<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}}  </span>  Auto Actions are  not designed as real-time actions. They are processed in batches so we recommend you set your triggers to allow for this.
 == Setup ==
+Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT > AUTO ACTION
-Automatic actions will trigger every 15/20 minutes.
+*Click 'Add New Action' button. You can choose whether you want to start with an empty Auto Action or whether you want to use a template that you can customise further.
-Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> AUTO ACTION
-You can create a NEW Auto Action, Modify or Delete from this section.
-*To Create a NEW Auto Action, Click 'Add New Action Button'.
 *To MODIFY an Auto Action, scroll to the Auto Action and click on "Edit", make the changes and click SAVE.
@@ Line 47: / Line 52: @@
 ===Setup Outgoing Email Service - Required for sending Emails via Auto Actions===
 Go to {{#fas:cog}} (SETTINGS) ACCOUNT -> OUTGOING EMAIL and follow the instructions to connect your email address/account to Beds24.
@@ Line 101: / Line 105: @@
 '''Time'''
-"Trigger Time" defines when the action is allowed to start.  Once it has started it is allowed to go for the "Time Window" period.  When the "Time Window" period has elapsed the auto action stops.
+"Trigger Time" and "Trigger Event" define when the action is allowed to start.  Once it has started it is allowed to go for the "Time Window" period.  When the "Time Window" period has elapsed the auto action stops.
 Both "Trigger Time" and "Time Window" are relative to a "Trigger Event"  i.e. check-in, check-out, time of booking.
@@ Line 153: / Line 157: @@
 Other files can not be attached. We recommend you use a link to a file you upload to your web site.
+===HTML and Templates===
+If you use HTML you will need to make sure your code is correct and clean otherwise it might trigger our firewall.
+HTML messages created by third party services is often convoluted and might contain critical content. Some tools like https://stripo.email/ or https://www.designedwithbee.com/ that allow you to create your own templates and also provide many  templates have tested to work well in Beds24.
 === SMS ===
 You can automatically send SMS messages. Please note that a fee per SMS message applies if this function is activated.
+<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}}  </span> SMS can only be used to communicate Information about a current booking. For legal reasons you can not use SMS for marketing purposes including discounts or vouchers.
 <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> The SMS will send in the language of the account, not the language of the booking. Read Example "Send an Email in the guests language to an internal Email address" for a way to control the language of the SMS.
@@ Line 168: / Line 179: @@
 === Booking Info ===
 Set up auto actions which automatically add or remove info codes. This is good practice for reporting and also to trigger/exclude bookings from other auto actions.
+Booking info codes can be used to 'sequence' your auto actions.
+For example, you have an auto action that sends a message to the guest, but only after another action has already triggered.
+Consider the auto action to add a pending payment to a booking for the Security deposit authorisation, this should only be triggered when the Booking info code = STRIPEPAYMENT or CARDTOSTRIPE, both confirm the guest credit card is in the booking.
 === Invoice ===
@@ Line 184: / Line 201: @@
 === Webhook ===
 Create auto actions which trigger a web hook when the trigger conditions are met.
+== Same day/Near term bookings ==
+With Same day/Near term bookings, consider the actions/messages you want to trigger with your auto actions.
+If you have messages/emails that need to send to your guest at various points before they arrive at your property, then for Same day/Near term bookings, you should consider consolidating the information and sending one message/email.
+In the Trigger tab of the auto action, 'Between booking and check-in' can be used to manage which bookings the action can be triggered on.
+===Example 1 - Same day booking ===
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Between Booking and Check in = 0 and 0 (same day).
+For your other auto actions, set the Between Booking and Check in = 1 and 999, then they will not trigger on same day bookings.
+===Example 2 - Near term booking ===
+If your business process is to send a confirmation message at the time of booking, then the check-in instructions 2 days before arrival, then for same day bookings, you can use 1 auto action.
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Between Booking and Check in = 0 and 2 (Near term).
+Message tab: consolidate the message from your standard Confirmation message and check-in instructions.
+For your other auto actions, set the Between Booking and Check in = 3 and 999, then they will not trigger on Near term bookings.
 == Multiple Properties ==
@@ Line 251: / Line 295: @@
 <span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> This filter will not apply if you are triggering on a single property.
-== Performance and Testing ==
+== Using Smart Logic Template Variables ==
-Auto actions will test up to 1000 bookings per cycle, if your trigger condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc.
+You can use smart logic template variables to trigger auto actions for specific conditions.
-If you require the fastest speed make sure your trigger is designed to test less than 1000 bookings.
-The easiest way to do this is usually by reducing the testing window to the smallest necessary and adjusting the trigger condition to the most suitable.
+If you want to send a message on a specific day of the week :-
-For example a trigger that tests all bookings from booking time for 1 year will test many bookings while a trigger that tests only the 7 days before check-in will test less bookings and perform faster.
-The test tab of the auto action has a button which will show you how many and which bookings are being tested by the auto action.
+) You need to send a message to remind the guests to put the rubbish bin out for collection on a Wednesday night.
+* [IF=:[CURRENTDATE:{%u}]:3:yes|no] will test if the current date is a Wednesday
-It is also possible to specify a booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.
+) Remind the guest that the cleaning lady will be at the apartment on Friday morning.
+* [IF=:[CURRENTDATE:{%u}]:4:yes|no] will test if the current date is a Thursday
+ %u 	ISO-8601 numeric representation of the day of the week 	1 (for Monday) through 7 (for Sunday)
+== Performance and Testing ==
+Auto actions will test up to 1000 bookings per cycle, if your trigger condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc.
+If you require the fastest speed, ensure your trigger is designed to test less than 1000 bookings.
+The easiest way to do this is usually by reducing the testing window to the smallest necessary and adjusting the trigger condition to the most suitable.
+For example a trigger that tests all bookings from booking time for 1 year will test many bookings while a trigger that tests only the 7 days before check-in will test less bookings and perform faster.
+ The '''test tab''' of the auto action has a button that will show you how many and which bookings are being tested by the auto action. The list may include booking that will not trigger the auto action.
+ To check if the booking meets all the rules, enter the booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.
+ Alternatively open the booking and go to the Mail & Action tab, then search for the auto action id, check the details in the Status column.
+'''Optimising your auto actions''' You can trigger multiple actions in one auto action,
+*send an email/api message to the guest,
+*send an SMS, update booking settings,
+*add/delete a booking info code,
+*trigger a webook,
+*add a pending payment,
+*update/add/delete a Charge/Payment item,
+*assign an invoice number.
+There is no requirement to set an individual auto action for each item if they can all apply at the same time.
+<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> '''It is not possible to specify a specific time for the auto action to trigger.'''  The use of the Trigger time 'Immediate' + 14 hrs (for example) will not trigger the auto action at 2pm local time, this will be the first time the booking could be checked to see if all other conditions are met, and added to the batch for processing.
 == Troubleshooting ==
@@ Line 287: / Line 358: @@
   '''Auto Action is not visible in a sub account'''
   If you have sub accounts and need an auto action to be used across multiple accounts/properties, then create the auto action at the Master Account Level and set Property = 'All visible in account' and ensure the Master account has access to the properties.
+== Use Cases ==
+=== Guest Management ===
+{| class="wikitable"
+! scope="col"| Guest Management
+! scope="col"| Link to Auto Action example
+|-
+|You want to send a confirmation message to bookings received from OTAs/Channels
+|[[Auto_Actions#Email_confirmation_for_channel_bookings_-_Select_from_the_predefined_template|Send Confirmation message to Channel bookings]]
+|-
+|You want to send a booking registration form (PDF) to your guests so they can complete all guest details
+|[[Auto_Actions#Send_Email_with_Booking_Registration_Form_-_PDF_attachment|Send an email with Booking registration document (PDF)]]
+|-
+|Send a confirmation message to the guest when a payment has been received
+|[[Auto_Actions#Send_an_Email_to_the_guest_when_a_payment_is_made|Send email/message to confirm receipt of a payment]]
+|-
+|You want to send an Invoice (PDF) to the guest after checkout
+|[[Auto_Actions#Send_invoice_after_check-out_-_PDF_attachment_-_Select_from_the_predefined_template|Send an invoice to the guest after checkout]]
+|-
+|You want to send an email to the guest confirming their booking has been cancelled
+|[[Auto_Actions#Send_an_Email_to_the_guest_when_the_status_of_a_booking_changes_to_.22Cancelled.22|Send Cancellation notice to the guest]]
+|-
+! scope="col"| Payments
+! scope="col"| Link to Auto Action example
+|-
+|You want to send a payment Request to your guests for all bookings
+|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_for_all_bookings|Send a payment request for all bookings]]
+|-
+|You want to send a Request for payment to your guests after the booking has been created
+|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_after_booking|Send a payment request after the booking]]
+|-
+|You want to send a Request for payment to your guests XX days BEFORE CHECK-IN
+|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_before_check-in|Send a payment request for payment before checkin]]
+|-
+|STRIPE - Send a Request to 'Authorise' a Security deposit from your guests before check-in
+|[[Auto_Actions#Send_a_Request_to_.27Capture.27_a_Security_deposit_from_your_guests_XX_days_before_check-in_-_with_Stripe|Authorise a Security deposit on the Guest credit card]]
+|-
+|STRIPE - The guest payment has failed, send an email to the guest with the details.
+|[[Auto_Actions#Send_an_email_to_the_guest_email_address_when_a_payment_FAILS_at_Stripe|Send an email when the guest payment has failed]]
+|-
+|STRIPE - The guest's credit card as it will expire before checkin, send a request so they can update their details.
+|[[Auto_Actions#Send_a_Request_to_update_the_guest.27s_credit_card_as_it_will_expire_before_checkin|Send a request to update their credit card details]]
+|-
+! scope="col"| Check-in Details
+! scope="col"| Link to Auto Action example
+|-
+|You want to send an Email with access instructions and a key code 1 day before check-in (Self Checkin)
+|[[Auto_Actions#Send_an_Email_with_a_key_code_for_a_specific_unit_one_day_before_check-in_.28Self_Checkin.29|Send access details to your guest prior to arrival]]
+|-
+|You want to send Email to guests with check-in details before Check-in - Fully paid
+|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_booking_paid.2Fno_outstanding_balance|Send access details as booking is fully paid]]
+|-
+|You want to send Email to guests with check-in details before Check-in - Security Deposit Authorised at Stripe
+|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_Security_Deposit_Authorised_at_Stripe|Send access details as Security deposit authorised at Stripe]]
+|-
+|}
 == Examples ==
@@ Line 292: / Line 437: @@
 === Send Emails/Message/SMS to guests ===
-  Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com and Airbnb.
+<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}}  </span>  Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com, Airbnb, Expedia and VRBO.
 <div class="mw-collapsible mw-collapsed">
@@ Line 300: / Line 445: @@
 <div class="mw-collapsible-content">
-'''Trigger tab:
+'''Trigger tab:'''
 Time:
@@ Line 389: / Line 534: @@
 Time:
-*Trigger Event = Check-in
+*Trigger Event = Booking (but not after check-in)
-*Trigger Time = -365 days
+*Trigger Time = Immediate
-*Trigger Window = 355 days
+*Trigger Window = 1 day
+*Between Booking and Check in = 10 to 999
 Booking Conditions:
@@ Line 597: / Line 743: @@
 <div  class="headline-collapse" >
-====Send an Email with a key code for a specific unit one day before check-in====
+====Send an Email with a key code for a specific unit one day before check-in (Self Checkin)====
 </div>
 <div class="mw-collapsible-content">
@@ Line 702: / Line 848: @@
 <div  class="headline-collapse" >
-====Send an Email to guests from Channels====
+====Apply a flag/colour to a booking when a payment is made - ''Select from the predefined template ''====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+Time:
+*Trigger Event = Booking
+*Trigger Time =  Immediate
+*Trigger Window =  999 day
+Booking Conditions:
+*Booking Status = All not cancelled
+*Invoice Balance = Any Payment made
+'''Booking tab:'''
+*Flag Text = Paid
+*Flag Colour = d4e4b0
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Email confirmation for channel bookings - ''Select from the predefined template''====
 </div>
 <div class="mw-collapsible-content">
@@ Line 854: / Line 1,025: @@
 <div  class="headline-collapse" >
-====Send a Request for payment to your guests XX days before arrival====
+====Send a Request to update the guest's credit card as it will expire before checkin====
 </div>
 <div class="mw-collapsible-content">
@@ Line 860: / Line 1,031: @@
 Time:
-*Trigger Event = Check-in
+*Trigger Event = Booking (not after check-in)
-*Trigger Time = -42
+*Trigger Time = Immediate
 *Trigger Window = 1 day
 Booking Souce:
@@ Line 874: / Line 1,045: @@
 *Plain text box (Using Message API)
 Subject - enter the subject for your Guests
-Plain Text Message :- enter the Message text you wish to send to your guests include the payment link
+Plain Text Message :- enter the Message text you wish to send to your guests including the payment link
-https://beds24.com/bookpay.php?bookid=[BOOKID]
+https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc
 You can find extra options to add to the payment link if you want to refine the details
@@ Line 884: / Line 1,055: @@
 *HTML Message (Send Email)
 Edit Email Subject - enter the subject for your Guests
-Edit Email Text :- enter the Email text you wish to send to your guests include template variable
+Edit Email Text :- enter the Email text you wish to send to your guests including the payment link
-[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
+https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc this creates a link (HTML A tag) so the guest can enter their credit card details. Check the template variables for other options.
 '''Booking tab:'''
@@ Line 893: / Line 1,065: @@
 *Flag Colour - choose the flag colour
 Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
+'''Booking Info tab:'''
+*Booking Info Code = NEWCARDREQ
+*Booking Info Text = New credit card requested
 </div>
@@ Line 900: / Line 1,077: @@
 <div  class="headline-collapse" >
-====Send a Request for payment to your guests XX days after booking====
+====Send a Request for payment to your guests XX days before check-in====
 </div>
 <div class="mw-collapsible-content">
-You allow your guests to make X number of payments for their booking.
-You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.
-You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.
-'''Create Auto Action one'''
 '''Trigger tab:'''
-*Trigger Event = Booking (but not after check-in)
+Time:
-*Trigger Time = +7 days
+*Trigger Event = Check-in
-*Trigger Window = 1 day
+*Trigger Time = -42
+*Trigger Window = 42 day
+Booking Souce:
 *Booking Source = ALL (or select the booking source/Channel)
-*Invoice Balance = Not Zero
-*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.
 '''Message tab:'''
-*Send Message = Booking API/Smart Email
+*Send Email = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
+If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
 *Plain text box (Using Message API)
@@ Line 941: / Line 1,109: @@
 Edit Email Text :- enter the Email text you wish to send to your guests include template variable
 [PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
 '''Booking tab:'''
@@ Line 949: / Line 1,116: @@
 *Flag Colour - choose the flag colour
 Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
-'''Create additional Auto Actions for each period you want to trigger'''
-'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''
-*Trigger Time = +14 days (days you want to collect the payments)
-*Trigger Window = 1 day
-The use the settings in the previous auto action to trigger the next auto action for your booking.
 </div>
@@ Line 964: / Line 1,123: @@
 <div  class="headline-collapse" >
-====Send a Request to 'Capture' a Security deposit from your guests XX days before check-in - with Stripe====
+====Send a Request for payment to your guests XX days after booking====
 </div>
 <div class="mw-collapsible-content">
-You want to capture a Security Deposit for bookings on the day before check-in from your guest.
+You allow your guests to make X number of payments for their booking.
-Capture of the payment is only held by Stripe for 7 days, if the guest is staying longer you will need to send the request again.
+You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.
-You will need to create multiple emails to capture the payment multiple times for the same booking.
+You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.
+'''Create Auto Action one'''
 '''Trigger tab:'''
-*Trigger Event = Check-in
+*Trigger Event = Booking (but not after check-in)
-*Trigger Time = -1 days
+*Trigger Time = +7 days
 *Trigger Window = 1 day
 *Booking Source = ALL (or select the booking source/Channel)
-*Status = All not cancelled
+*Invoice Balance = Not Zero
+*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.
-'''Message tab''': For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+'''Message tab:'''
 *Send Message = Booking API/Smart Email
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
+*Plain text box (Using Message API)
+Subject - enter the subject for your Guests
+Plain Text Message :- enter the Message text you wish to send to your guests include the payment link
-If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
+https://beds24.com/bookpay.php?bookid=[BOOKID]
-*Email Subject - enter the subject for your Guests
+You can find extra options to add to the payment link if you want to refine the details
-*Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100 to the value you require.
-https://beds24.com/bookpay.php?bookid=[BOOKID]&g=st&capture=0&pay=100.
+https://wiki.beds24.com/index.php/Category:Payments#Payment_Request
-*HTML box - Email will be sent
+*HTML Message (Send Email)
+Edit Email Subject - enter the subject for your Guests
+Edit Email Text :- enter the Email text you wish to send to your guests include template variable
+[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
-Email Text :- It is possible to use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]
+'''Create additional Auto Actions for each period you want to trigger'''
-'''Booking info tab: (Optional)'''
+'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''
+*Trigger Time = +14 days (days you want to collect the payments)
+*Trigger Window = 1 day
-*Booking Info Code = SECDEPOSIT (for example)
+The use the settings in the previous auto action to trigger the next auto action for your booking.
-*Booking Info Text =  Security deposit request sent.
 </div>
@@ Line 1,014: / Line 1,187: @@
 <div  class="headline-collapse" >
-====Send an Email in the guests language to an internal Email address ====
+====Send a Request to 'Capture' a Security deposit from your guests XX days before check-in - with Stripe====
 </div>
 <div class="mw-collapsible-content">
-This uses a smart template variable. In this example we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
+You want to capture a Security Deposit for bookings on the day before check-in from your guest.
+Capture of the payment is only held by Stripe for 7 days, if the guest is staying longer you will need to send the request again.
+You will need to create multiple emails to capture the payment multiple times for the same booking.
 '''Trigger tab:'''
-Time:
+*Trigger Event = Check-in
-*Trigger Event = Booking
+*Trigger Time = -1 days
-*Trigger Time = Immediate
+*Trigger Window = 1 day
-*Trigger Window = 1
+*Booking Source = ALL (or select the booking source/Channel)
+*Status = All not cancelled
-Booking Source:
+'''Message tab''': For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-*Booking Source = All (for example)
-Booking Conditions:
+*Send Message = Booking API/Smart Email
-*Booking Status = All Not Cancelled
-Booking Fields:
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-*Booking Field Contains - select "Language" in the next field enter: the short code for the language this Auto Action is for.
-'''Message tab:'''
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-Enter the message in the appropriate language under your default language.
-*Send Message = Internal Only
+*Email Subject - enter the subject for your Guests
-*Internal Email Address = enter the email address this message should be sent to.
+*Plain text box - will send to channels using Message API
-*Email Subject - enter the subject for your Guests
+Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100 to the value you require.
+https://beds24.com/bookpay.php?bookid=[BOOKID]&g=st&capture=0&pay=100.
 *HTML box - Email will be sent
-*Email Text :- Template variables can be used in the message. [[Template_Variables| See here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]
+'''Booking info tab: (Optional)'''
+*Booking Info Code = SECDEPOSIT (for example)
+*Booking Info Text =  Security deposit request sent.
 </div>
@@ Line 1,054: / Line 1,237: @@
 <div  class="headline-collapse" >
-====Send SMS in a certain language (if it is the language of the booking) or a default language====
+====Send an email to the guest email address when a payment FAILS at Stripe====
 </div>
 <div class="mw-collapsible-content">
-This uses a smart template variable. In this example the auto action will trigger on Booking and for 1 day, we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
+Trigger tab:
-'''Trigger tab:'''
-Set the rules to when this Auto Action should trigger.
-Time:
 *Trigger Event = Booking
 *Trigger Time = Immediate
-*Trigger Window = 1
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE
-Booking Source:
+'''Message tab:''' Update details as appropriate
-*Booking Source = All (for example)
+*Send Message = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.
+If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
-Booking Conditions:
+*Plain text box (Using Message API)
-*Booking Status = All Not Cancelled
+Subject - enter the subject for your Guests
+Plain Text Message :- enter the Message text you wish to send to your guests including the payment link
-'''SMS tab:'''
+https://beds24.com/bookpay.php?bookid=[BOOKID]
-*Phone Number = [GUESTMOBILE]
-*SMS Message = [IF=:[GUESTLANGUAGE]:fr:French_text|English_text]
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+You can find extra options to add to the payment link if you want to refine the details
-<div  class="headline-collapse" >
+https://wiki.beds24.com/index.php/Category:Payments#Payment_Request
-====Send Remotelock/Lockstate,  Nuki PIN or Chekin Link 2 days before Check-in ====
+*HTML Message (Send Email)
-</div>
+Email Subject - enter the subject for your Guests
-<div class="mw-collapsible-content">
+Email Text :- enter the Email text you wish to send to your guests include template variable
-'''Trigger tab:'''
+[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
-*Trigger Event = Check-in
-*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
-*Trigger Window = 2
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Group bookings =  Trigger all on master
-*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL (select the appropriate Booking Info Code for the service you use)
-'''Message tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+'''Booking tab:'''
+*Execution = One time only
-*Send Message = Booking API/Smart Email
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
-If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Email Subject - enter the subject for your Guests - Your access code (your text)
-*Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
-*HTML box - Email will be sent
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
 </div>
@@ Line 1,118: / Line 1,279: @@
 <div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
+<div class="headline-collapse" >
-====Send Email to all current guest  (Check-in) ====
+====Send an Email in the guests language to an internal Email address ====
 </div>
 <div class="mw-collapsible-content">
+This uses a smart template variable. In this example we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
 '''Trigger tab:'''
 Time:
-*Trigger Event = Check-in
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Trigger Window = 14(the max number of days your guests can stay)
+*Trigger Window = 1
 Booking Source:
-*Booking Source = All
+*Booking Source = All (for example)
 Booking Conditions:
-*Group bookings =  Trigger all on master
+*Booking Status = All Not Cancelled
-*Booking Status = All but not cancelled
-Info Codes:
+Booking Fields:
-*Any Booking Info Code = CHECKIN
+*Booking Field Contains - select "Language" in the next field enter: the short code for the language this Auto Action is for.
-*Exclude Booking Info Code = CHECKOUT
-'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+'''Message tab:'''
+Enter the message in the appropriate language under your default language.
-*Send Message = Booking API/Smart Email
+*Send Message = Internal Only
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
+*Internal Email Address = enter the email address this message should be sent to.
-*Subject - enter the subject for your Guests
+*Email Subject - enter the subject for your Guests
-*Plain text box - will send to channels using Message API
+*HTML box - Email will be sent
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
+*Email Text :- Template variables can be used in the message. [[Template_Variables| See here]]
-*HTML box - Email will be sent
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
 </div>
 </div>
@@ Line 1,167: / Line 1,321: @@
 <div  class="headline-collapse" >
-====Send Email with Guest Invoice - PDF attachment====
+====Send SMS in a certain language (if it is the language of the booking) or a default language====
 </div>
 <div class="mw-collapsible-content">
+This uses a smart template variable. In this example the auto action will trigger on Booking and for 1 day, we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
-You can send Invoice as an attachment to your Guests.
+'''Trigger tab:'''
-Setup your Invoice go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> INVOICING
+Set the rules to when this Auto Action should trigger.
-'''Trigger tab:'''
 Time:
-*Trigger Event = Checkout
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Trigger Window = 1 day
+*Trigger Window = 1
 Booking Source:
-*Booking Source = All (or select the appropriate channel/Direct)
+*Booking Source = All (for example)
 Booking Conditions:
-*Group bookings =  Trigger all on master
+*Booking Status = All Not Cancelled
-*Booking Status = All but not cancelled
-Info Codes:
-*Any Booking Info Code = CHECKOUT
-'''Messaging tab:'''
+'''SMS tab:'''
+*Phone Number = [GUESTMOBILE]
+*SMS Message = [IF=:[GUESTLANGUAGE]:fr:French_text|English_text]
+</div>
+</div>
-*Send Email = Guest API/Smart Email (or one of the other options)
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Send Remotelock/Lockstate,  Nuki PIN, TTLOCK or Chekin Link 2 days before Check-in (Self Checkin) - ''Select from the predefined template'' ====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+Time:-
+*Trigger Event = Check-in
+*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
+*Trigger Window = 2
+Booking Souce :-
+*Booking Source = All
+*Booking Status = Confirmed
+Booking Conditions:-
+*Group bookings =  Trigger all on master
+Info Codes :-
+*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL or LOCK_PIN (select the appropriate Booking Info Code for the service you use)
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+*Send Message = Booking API/Smart Email
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
@@ Line 1,200: / Line 1,379: @@
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Attachment = Select the Invoice Template from the drop down list.
+*Subject - enter the subject for your Guests - Your access code (your text)
-*Subject - enter the subject for your Guests
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] ] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
-If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-Other files can not be attached. We recommend you use a link to a file you upload to your web site.
 </div>
 </div>
@@ Line 1,223: / Line 1,395: @@
 <div  class="headline-collapse" >
-====Send Email with Booking Registration Form - PDF attachment====
+====Send Pin code to guest, 2 days before Check-in (Self Checkin) ====
 </div>
 <div class="mw-collapsible-content">
-You can send Booking Template attachments to your Guests.
+This auto action can be used if you have set a fixed PIN code in the Room Setup or using digits from the Booking id.
+To setup the PIN code for each Room/Unit then go to {{#fas:cog}}  (SETTINGS) > PROPERTIES > ROOMS > SETUP > UNIT NAMES, then in the unit names, you can add additional information including a pin code.
+Example:
+You have 2 units (100 and 101). Access Pin Code for 100 = 12345, for 101 - 34567
+In "Unit name" enter: (Use (?) in the room setup for more details/options)
-Setup your Booking Template, go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> BOOKING TEMPLATES
+*100|12345
+*101|34567
 '''Trigger tab:'''
-Time:
+Time:-
-*Trigger Event = Booking
+*Trigger Event = Check-in
-*Trigger Time = Immediate
+*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
-*Trigger Window = 1 day
+*Trigger Window = 2
-Booking Source:
+Booking Souce :-
-*Booking Source = All (or select the appropriate channel/Direct)
+*Booking Source = All
+*Booking Status = All but not cancelled
-Booking Conditions:
+Booking Conditions:-
 *Group bookings =  Trigger all on master
-*Booking Status = All but not cancelled
-'''Messaging tab:'''
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-*Send Message = Guest API/Smart Email (or one of the other options)
+*Send Message = Booking API/Smart Email
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
@@ Line 1,253: / Line 1,434: @@
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Attachment = Select Booking Template from the drop down list.
+*Subject - enter the subject for your Guests - Your access code (your text)
-*Subject - enter the subject for your Guests
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [UNITNAME] and [UNITNAME:1]  or [BOOKIDLAST5] - Last 5 digits of booking number. See the list of ALL template variables that can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [UNITNAME] and [UNITNAME:1]  or [BOOKIDLAST5] - Last 5 digits of booking number. see the list of ALL template variables that can be used [[Template_Variables| see here]]
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
-If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-Other files can not be attached. We recommend you use a link to a file you upload to your web site.
 </div>
 </div>
@@ Line 1,276: / Line 1,450: @@
 <div  class="headline-collapse" >
-====Send Email after the cleaner has cleaned the room====
+====Send Email to guests with check-in details 2 days before Check-in, booking paid/no outstanding balance ====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest then they can check you/the cleaner have to add a unit status to the room when it is ready.  In this example we used the unit status clean
+This auto action will be sent only when the Invoice Balance of the booking is zero. This can be used to ensure that the checkin details are only sent when the guest has completed the payments.
 '''Trigger tab:'''
-Time:
+Time:-
-*Trigger Event = Checkin
+*Trigger Event = Check-in
-*Trigger Time = Immediate
+*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
-*Trigger Window = 1
+*Trigger Window = 2
-Booking Source:
+Booking Source:-
 *Booking Source = All
+*Booking Status = All but not cancelled
-Booking Conditions
+Booking Conditions:-
 *Group bookings =  Trigger all on master
-*Booking Status = All but not cancelled
+*Invoice Balance = Zero
-Booking Fields:
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-*Template Variable = [UNITSTATUS1] Contains = clean
-'''Messaging tab: '''
+*Send Message = Booking API/Smart Email
-*Send Email = Guest API/Smart Email (or one of the other options)
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
@@ Line 1,306: / Line 1,479: @@
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Subject - enter the subject for your Guests
+*Subject - enter the subject for your Guests - Your access code (your text)
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- It is possible to use the same details as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
-*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.
-Other files can not be attached. We recommend you use a link to a file you upload to your web site.
 </div>
 </div>
@@ Line 1,325: / Line 1,495: @@
 <div  class="headline-collapse" >
-====Send Email to your guest - Upselling additional nights - nights available after checkout ====
+====Send Email to guests with check-in details 2 days before Check-in, Security Deposit Authorised at Stripe ====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to extend their stay.
+This auto action will be sent only when the a payment has been 'authorised' at Stripe. This can be used to ensure that the checkin details are only sent when the guest has completed the Security Deposit Authorisation.
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+'''Trigger tab:'''
-'''Trigger Tab :'''
+Time:-
+*Trigger Event = Check-in
-Time:
+*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
-*Trigger Event = Checkin (depending on when you want to notify the guest)
-*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
 *Trigger Window = 2
-Booking Source:
+Booking Source:-
 *Booking Source = All
+*Booking Status = All but not cancelled
-Booking Conditions:
+Booking Conditions:-
 *Group bookings =  Trigger all on master
-*Booking Status = All but not cancelled
+*Invoice Balance = Zero
-Booking Fields:
+Info codes :-
-*Template Variables = [IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes
+*Any Booking Info Code = STRIPEAUTHORIZE
-This template variable tests if there is 3 days between the guest booking and the next booking.
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-'''Message tab:'''
-For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
 *Send Message = Booking API/Smart Email
@@ Line 1,362: / Line 1,527: @@
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Email Subject - enter the subject for your Guests
+*Subject - enter the subject for your Guests - Your access code (your text)
-*Plain text box - will send to channels using Message API, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
+*Plain text box - will send to channels using Message API
-[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
+Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
+*HTML box - Email will be sent
-*HTML box - Email will be sent, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
+Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
-[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-'''Booking Info Tab : Optional '''
-*Booking info code = EXTRANIGHTS
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
 </div>
@@ Line 1,387: / Line 1,543: @@
 <div  class="headline-collapse" >
-====Send Email to your guest - Upselling additional nights - nights available before checkin ====
+====Send Email to all current guest  (Check-in) ====
 </div>
 <div class="mw-collapsible-content">
+'''Trigger tab:'''
-To send an automated Email to the guest confirming that it is possible to extend their stay.
+Time:
+*Trigger Event = Check-in
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+*Trigger Time = Immediate
+*Trigger Window = 14(the max number of days your guests can stay)
-'''Trigger Tab :-'''
-Time:
-*Trigger Event = Checkin (depending on when you want to notify the guest)
-*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Window = 2
 Booking Source:
 *Booking Source = All
 Booking Conditions:
 *Group bookings =  Trigger all on master
 *Booking Status = All but not cancelled
-Booking Fields:
+Info Codes:
-*Template Variables = [IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes
+*Any Booking Info Code = CHECKIN
+*Exclude Booking Info Code = CHECKOUT
-This template variable tests if there is upto 3 days from previous checkout to check in of current booking.
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-'''Messaging tab :- '''
-*Send Message = Guest API/Smart Email
+*Send Message = Booking API/Smart Email
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Subject = Enter the appropriate details
+*Subject - enter the subject for your Guests
-*Plain Text Box = Your text, using the template variables to modify the specific text in the booking.
+*Plain text box - will send to channels using Message API
-[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
+Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-*HTML Box
+*HTML box - Email will be sent
-[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-'''Booking Info Tab :- Optional'''
-*Booking info code = EXTRANIGHTS,
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
 </div>
 </div>
@@ Line 1,445: / Line 1,590: @@
 <div  class="headline-collapse" >
-====Send Email to your guest - Offering Early Checkin ====
+====Send invoice after check-out - PDF attachment - ''Select from the predefined template'' ====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.
+You can send Invoice as an attachment to your Guests.
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+Setup your Invoice go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> INVOICING
-Trigger Tab :-
+'''Trigger tab:'''
-*Trigger Event = Checkin (depending on when you want to notify the guest)
-*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Window = 2
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Group bookings =  Trigger all on master
-*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes
-This template variable tests if there is 1 day between the guest booking and the next booking.
+Time:
+*Trigger Event = Checkout
+*Trigger Time = Immediate +8hrs
+*Trigger Window = 1 day
-Message tab :-
+Booking Source:
-*Send Email = Guest API/Smart Email (or one of the other options)
+*Booking Source = All (or select the appropriate channel/Direct)
-*EMail Subject = Enter the appropriate details
-*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Dear, [GUESTNAME],
+Booking Conditions:
+*Group bookings =  Trigger all on master
+*Booking Status = Confirmed
-We are very happy to offer you 'Early Check-in' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
+Info Codes:
+*Any Booking Info Code = CHECKOUT
-If you would like checkin early for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.
+'''Messaging tab:'''
-Best regards,
-[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
+*Send Email = Guest email - (or one of the other options)
-[PROPERTYNAME]
-[PROPERTYADDRESS],
-[PROPERTYCITY],
-[PROPERTYPOSTCODE],
-[PROPERTYSTATE],
-[PROPERTYCOUNTRY].
-Email :-[PROPERTYEMAIL]
-Website :- [PROPERTYWEB]
-Booking Info Tab :- Optional
+*Attachment = Invoice Template 1
-*Booking info code = EARLYARRIVAL,
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin
-</div>
+*Subject - enter the subject for your Guests
-</div>
-<div class="mw-collapsible mw-collapsed">
+*Plain text box - will send to channels using Message API
-<div  class="headline-collapse" >
-====Send Email to your guest - Offering Late Checkout ====
+Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
-</div>
-<div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.
+*HTML box - Email will be sent
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
-Trigger Tab :-
+If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-*Trigger Event = Checkout
-*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Window = 1
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Group bookings =  Trigger all on master
-*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes
-This template variable tests if there is 1 day between the guest booking and the next booking.
+Other files can not be attached. We recommend you use a link to a file you upload to your web site.
+</div>
+</div>
-Message tab :-
+<div class="mw-collapsible mw-collapsed">
-*Send Email = Guest API/Smart Email (or one of the other options)
+<div  class="headline-collapse" >
-*EMail Subject = Enter the appropriate details
-*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Dear, [GUESTNAME],
+====Send Email with Booking Registration Form - PDF attachment====
+</div>
+<div class="mw-collapsible-content">
-We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
+You can send Booking Template attachments to your Guests.
-If you would like a late checkout, then please send an email to our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.
+Setup your Booking Template, go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> BOOKING TEMPLATES
-Best regards,
+'''Trigger tab:'''
-[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
+Time:
-[PROPERTYNAME]
+*Trigger Event = Booking
-[PROPERTYADDRESS],
+*Trigger Time = Immediate
-[PROPERTYCITY],
+*Trigger Window = 1 day
-[PROPERTYPOSTCODE],
-[PROPERTYSTATE],
+Booking Source:
-[PROPERTYCOUNTRY].
+*Booking Source = All (or select the appropriate channel/Direct)
-Email :-[PROPERTYEMAIL]
-Website :- [PROPERTYWEB]
-Booking Info Tab :- Optional
+Booking Conditions:
-*Booking info code = LATCHECKOUT,
+*Group bookings =  Trigger all on master
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout
+*Booking Status = All but not cancelled
-</div>
+'''Messaging tab:'''
-</div>
-===Booking Info Codes===
+*Send Message = Guest API/Smart Email (or one of the other options)
-<div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
-====Add CHECKIN Booking info code to bookings ====
-</div>
-<div class="mw-collapsible-content">
-If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-Trigger tab:
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Trigger Event = Check-in
-*Trigger Time = Immediate
+*Attachment = Select Booking Template from the drop down list.
-*Trigger Window = 1 day
-*Booking Source = All
+*Subject - enter the subject for your Guests
-*Booking Status = All but not cancelled
-*Group bookings =  Trigger all on master
+*Plain text box - will send to channels using Message API
+Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
+*HTML box - Email will be sent
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
+If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-Booking Info tab:
+Other files can not be attached. We recommend you use a link to a file you upload to your web site.
-*Booking Info Code = CHECKIN
-*Booking Info Text = Auto Checkin
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
-<div class="headline-collapse" >
+<div  class="headline-collapse" >
-====Add CHECKOUT Booking info code to bookings ====
+====Send Email after the cleaner has cleaned the room====
 </div>
 <div class="mw-collapsible-content">
-If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
+To send an automated Email to the guest then they can check you/the cleaner have to add a unit status to the room when it is ready.  In this example we used the unit status clean
-Trigger tab:
+'''Trigger tab:'''
-*Trigger Event = Check-out
+Time:
+*Trigger Event = Checkin
 *Trigger Time = Immediate
-*Trigger Window = 1 day
+*Trigger Window = 1
-*Booking Source = All
+Booking Source:
+*Booking Source = All
+Booking Conditions
+*Group bookings =  Trigger all on master
 *Booking Status = All but not cancelled
-*Group bookings =  Trigger all on master
-Booking Info tab:
+Booking Fields:
-*Booking Info Code = CHECKOUT
+*Template Variable = [UNITSTATUS1] Contains = clean
-*Booking Info Text = Auto Checkout
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+'''Messaging tab: '''
-<div  class="headline-collapse" >
+*Send Email = Guest API/Smart Email (or one of the other options)
-====Group check-in ====
-</div>
-<div class="mw-collapsible-content">
-This requires the master booking to be checked-in via the check-in function.
-Trigger tab:
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-*Trigger Event = After Booking
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Trigger Time =  immediately
-*Trigger Window = 365
+*Subject - enter the subject for your Guests
-*Booking Source = All
-*Booking Status = All but not cancelled
+*Plain text box - will send to channels using Message API
-*Group bookings" =  Trigger all on master
-*Info Code = CHECKIN
+Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
+*HTML box - Email will be sent
+Email Text :- It is possible to use the same details as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.
-Booking info tab :
+Other files can not be attached. We recommend you use a link to a file you upload to your web site.
-*Info Code = CHECKIN
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Identify Repeat Guest ====
+====Send Email to your guest - Upselling additional nights - nights available after checkout ====
 </div>
 <div class="mw-collapsible-content">
-This requires you to use the Guest database.
-Trigger tab:
+To send an automated Email to the guest confirming that it is possible to extend their stay.
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-*Trigger Event = After Booking
+'''Trigger Tab :'''
-*Trigger Time =  immediately
-*Trigger Window = 365
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Group bookings" =  Trigger all on master
-*Template Variable = [GUESTSID1] greater than 0
-Booking info tab :
+Time:
-*Info Code = REPEAT
+*Trigger Event = Checkin (depending on when you want to notify the guest)
-</div>
+*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-</div>
+*Trigger Window = 2
-<div class="mw-collapsible mw-collapsed">
+Booking Source:
-<div  class="headline-collapse" >
+*Booking Source = All
-====Identify bookings with Custom Question ticked/unticked ====
-</div>
-<div class="mw-collapsible-content">
-If you have a custom question with a 'Tick box' for example, they want a late checkin.
-Setup the custom question in {{#fas:cog}} (SETTINGS)  PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE = Tick Box.
+Booking Conditions:
+*Group bookings =  Trigger all on master
+*Booking Status = All but not cancelled
-Trigger tab:
+Booking Fields:
+*Template Variables = [IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes
-*Trigger Event = After Booking
+This template variable tests if there is 3 days between the guest booking and the next booking.
-*Trigger Time =  immediately
-*Trigger Window = 365
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Group bookings" =  Trigger all on master
-*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked
-Booking info tab :
+'''Message tab:'''
-*Info Code = LATECHECKIN
-</div>
-</div>
-===Add invoice items to a booking ===
+For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-<div class="mw-collapsible mw-collapsed">
+*Send Message = Booking API/Smart Email
-<div  class="headline-collapse" >
-====Add a fee to all bookings from a channel====
-</div>
-<div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = After Booking
-*Trigger Time = Immediate
-*Booking Source = Expedia (for example)
-Invoice tab:
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-*Type = Amount
-*Description = Cleaning fee (for example)
-*Amount = 50 (for example - the amount of your cleaning fee)
-*per = Room
-*Period = one time
-*VAT = 19% (for example - enter the VAT amount if applicable)
-The fee will be added the next time the auto actions run.
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+*Email Subject - enter the subject for your Guests
-<div  class="headline-collapse" >
-====Add a fee (Penalty) to all bookings with an Outstanding Balance====
-</div>
+*Plain text box - will send to channels using Message API, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
-<div class="mw-collapsible-content">
-You want to add a 2.2% fee to all bookings if there is an outstanding balance 2 days prior to checkin.
+[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-Trigger tab:
-Time :
+*HTML box - Email will be sent, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
-*Trigger Event = Checkin
-*Trigger Time = -2 days
-*Trigger Window = 2 days
-Booking Conditions:
+[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
-*Status = All not Cancelled
-*Invoice Balance = Not Zero
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-Invoice tab:
+'''Booking Info Tab : Optional '''
-*Type = Amount
+*Booking info code = EXTRANIGHTS
-*Description = Payment Fee||[INVOICEBALANCE:2.2%]
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
-*Amount = 0 (leave as 0 so the value is set from the calculation in Description field)
-*Per = Room
-*Period = one time
-*VAT = 19% (for example - enter the VAT amount if applicable)
-The fee will be added the next time the auto actions run.
 </div>
 </div>
-===Payments/Pending Payments===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
-<div class="mw-collapsible mw-collapsed">
+====Send Email to your guest - Upselling additional nights - nights available before checkin ====
-<div  class="headline-collapse" >
-====Add a pending payment====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = After Booking or Before Check-in
-*Trigger Time = set the time you want to collect the payment
-*Booking Source =All (for example, you can also set different rules for different channels)
-Booking Info tab: Optional
+To send an automated Email to the guest confirming that it is possible to extend their stay.
-Add a booking info tab for information and reporting
-*Flag Text = PendingPayment (for example)
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
-Booking tab: Optional
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-*Flag Text = Pending payment added (for example)
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
-Invoice tab:
+'''Trigger Tab :-'''
-*Payment Type = select on what the payment is calculated (Percent of Balance due)
-*Description = the text you will see in the "Charges and Payments" tab
-*Status = if you use the status function add the status you want to apply to the pending payment (optional)
-*Amount = enter the amount or percentage you want to collect
-*Payment Rule = use auto or manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT->PAYMENT COLLECTION they will be available here
-*Payment Due = Set when the payment is due
+Time:
+*Trigger Event = Checkin (depending on when you want to notify the guest)
+*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Window = 2
-Create a Payment Rule to collect a payments when bookings are not cancelled.
+Booking Source:
+*Booking Source = All
-Go to Settings > Payments > Payment Rules
+Booking Conditions:
+*Group bookings =  Trigger all on master
+*Booking Status = All but not cancelled
-Payment Rule :
+Booking Fields:
+*Template Variables = [IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes
-Name = Enter your title - Not Cancelled (for example)
+This template variable tests if there is upto 3 days from previous checkout to check in of current booking.
-Action = Auto
+'''Messaging tab :- '''
+*Send Message = Guest API/Smart Email
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
+*Subject = Enter the appropriate details
+*Plain Text Box = Your text, using the template variables to modify the specific text in the booking.
-Payment Trigger :
+[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-*Booking Status = All not cancelled
+*HTML Box
-*Any Booking Info Code = optional
-*All Booking Info Codes = optional
-*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
-Payment Action :
+[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-*Capture = Yes - immediately charged (Capture=Yes)
+'''Booking Info Tab :- Optional'''
-*Add info code on success = add a Booking Info item to the booking on success
+*Booking info code = EXTRANIGHTS,
-*Add info code on failure = add a Booking Info item to the booking on failure
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
 </div>
@@ Line 1,773: / Line 1,864: @@
 <div  class="headline-collapse" >
-====Collect outstanding booking balance 3 days prior to arrival( Credit card details were collected at time of booking)====
+====Send Email to your guest - Offering Early Checkin ====
 </div>
 <div class="mw-collapsible-content">
-''''Create a Payment Rule  (Optional)''''
+To send an automated Email to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.
-Standard payment rules in the system are Auto & Manual, you can create additional rules for the collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected.
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
+Trigger Tab :-
+*Trigger Event = Checkin (depending on when you want to notify the guest)
+*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Window = 2
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Group bookings =  Trigger all on master
+*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes
-Create a Payment Rule to collect payments if bookings are not cancelled.
+This template variable tests if there is 1 day between the guest booking and the next booking.
-Click '''Create New Payment Rule''' :
+Message tab :-
+*Send Email = Guest API/Smart Email (or one of the other options)
+*EMail Subject = Enter the appropriate details
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Payment Rule:
+Dear, [GUESTNAME],
-*Name = Enter your title - Not Cancelled (for example)
-*Action = Auto
-Payment Trigger :
+We are very happy to offer you 'Early Check-in' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
-*Booking Status = All not cancelled
-*Any Booking Info Code (optional)
-*All Booking Info Codes (optional)
-*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
-Payment Action :
+If you would like checkin early for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.
-*Funding Source = Guest card only
+Best regards,
-*Payment value adjustment = Limit to group booking balance
-*Capture = Yes - immediately charged (Capture=Yes)
-*Add info code on success = add a Booking Info item to the booking on success
-*Add info code on failure = add a Booking Info item to the booking on failure
-Prevent Auto Payment :
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
-*Prevent payment if booking status = Cancelled
+[PROPERTYNAME]
-*Prevent payment after check-out (days) = 7 (default)
+[PROPERTYADDRESS],
-*Prevent payment action = Set Manual
+[PROPERTYCITY],
+[PROPERTYPOSTCODE],
+[PROPERTYSTATE],
+[PROPERTYCOUNTRY].
+Email :-[PROPERTYEMAIL]
+Website :- [PROPERTYWEB]
+Booking Info Tab :- Optional
+*Booking info code = EARLYARRIVAL,
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin
-'''Create Auto Actions '''
+</div>
+</div>
-Collect the outstanding balance for bookings created via your booking page.
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
-Go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT > AUTO ACTIONS and click '''Create New Action''' to create them.
+====Send Email to your guest - Offering Late Checkout ====
+</div>
+<div class="mw-collapsible-content">
-'''Collect outstanding balance for direct bookings'''
+To send an automated Email to the guest confirming that it is possible to have a Late Checkout  as room is available the day of departure.
-Trigger tab:
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-*Time
-**Trigger Event = Checkin
-**Trigger Time = -3 days (set the time you want to collect the payment)
-**Time Window = 3 days (set this to the same number (positive) as Trigger time.
-*Booking Source
+Trigger Tab :-
-**Booking Source = Direct. You can have different auto actions/rules for direct bookings -v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.
+*Trigger Event = Checkout
+*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Window = 1
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Group bookings =  Trigger all on master
+*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes
-*Booking Conditions
+This template variable tests if there is 1 day between the guest booking and the next booking.
-**Group Booking Trigger = Trigger only Master
-**Status = All not cancelled
-**Invoice Balance= Not Zero (can be used to refine the auto action being triggered)
-Booking tab: Optional
+Message tab :-
-*Flag Text = Pending payment added (for example)
+*Send Email = Guest API/Smart Email (or one of the other options)
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+*EMail Subject = Enter the appropriate details
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Booking Info tab: Optional, for information and reporting
+Dear, [GUESTNAME],
-*Booking Info Code = BALANCE (for example enter the value - use one word only)
-*Booking Info Text = Enter the description/text to show in for the Booking Info Code.
-Invoice tab:
+We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
-<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if you selected Trigger tab > Booking Conditions > Group Booking Trigger = Trigger Only  Master.</div>
+If you would like a late checkout, then please send an email to our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.
-*Add a Pending Payment to the booking
+Best regards,
-**Payment Type = Percent of Group Balance due (select on what the payment is calculated)
-**Description = the text you will see in the "Charges and Payments" tab
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
-**Status = if you use the status function add the status you want to apply to the pending payment (optional)
+[PROPERTYNAME]
-**Amount = 100 (this will be 100% of the outstanding group balance)
+[PROPERTYADDRESS],
-**Payment Rule = Not Cancelled - See Step 4 above (if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS ->PAYMENT RULES they will be available here)
+[PROPERTYCITY],
-**Payment Due = Trigger date
+[PROPERTYPOSTCODE],
-**Payment time = set the time to collect payment
+[PROPERTYSTATE],
-**Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.
+[PROPERTYCOUNTRY].
+Email :-[PROPERTYEMAIL]
+Website :- [PROPERTYWEB]
+Booking Info Tab :- Optional
+*Booking info code = LATCHECKOUT,
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout
 </div>
@@ Line 1,860: / Line 1,969: @@
 <div  class="headline-collapse" >
-===='Capture' a Security Deposit when Credit card is collected at time of booking. ====
+====Send Email to your guest - Offering Late Checkout Only on a Sunday when there is no new arrival ====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab:
+To send an automated Email to the guest confirming that it is possible to have a Late checkout on Sundays as the room is available on the day of departure.
-*Trigger Event = After Booking
-*Trigger Time = immediate
+This auto action will create a new booking for the date of departure, closing the calendar to any other bookings.
-*Booking Source =All (for example, you can also set different rules for different channels)
+The URL link in the message tab, will send the guest to your guest booking page with set conditions, the leaving date of the existing booking, the room id of the existing booking and the Offer you have created for the LateCheckout.
-Invoice tab:
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-*Payment Type = Fixed amount
-*Description =  Security Deposit (the text you will see in the "Charges and Payments" tab)
-*Status = if you use the status function add the status you want to apply to the pending payment (optional)
-*Amount = 100 (balance is full price so 100% of the balance)
-*Payment Rule = Security Deposit (Create a Payment Rule, see below)
-*Payment Due = check in
+'''Step 1: ''' Create a new offer in {{#fas:cog}} (SETTINGS) > PROPERTIES > OFFERS
-<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Automatic collection is only available for customer who use [[Stripe]].
+*Name = Latecheckout
+*Enable = Only if Available
+*Booking Type = Confirmed with Deposit 2 - via payment gateway
-Create a Payment Rule to 'Capture' a payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture, you will need to create another auto action for this.
+'''Step 2:''' Create a Rate or Daily Price, PRICES
-Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
+*Guests = Max Occupancy
+*Max Stay = 1
+*Offer = select the offer number as created in the above step.
-Payment Rule :
+If you are using Rates, select 'Rate allowed' = Sunday, untick all the other days.
-*Name = Enter your title - Security Deposit (for example)
+Channel Tab, untick all channels, leave only 'beds24.com' for your booking page.
-*Action = Auto
-Payment Trigger :
+If using Daily Prices, then go to Calendar, and set the price and date range, then only Sunday, untick all the other days.
-*Booking Status = select from the drop down list
+Enable list, untick all channels, leave only 'beds24.com' for your booking page.
-*Any Booking Info Code = optional
-*All Booking Info Codes = optional
-*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
-Payment Action :
+'''Step 3: ''' Create the custom question for the booking id
-*Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the amount is available for later capture (Capture=No)
-*Add info code on success = add a Booking Info item to the booking on success
-*Add info code on failure = add a Booking Info item to the booking on failure
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+Go to {{#fas:cog}} (SETTINGS) > PROPERTIES > BOOKING QUESTIONS > CUSTOM QUESTIONS and create a question
-<div  class="headline-collapse" >
+*Question = Booking Id
+*Single Line field
+*Optional
-====Apply an info code and and/or icon when a payment was made====
+'''Step 4: ''' Create the Auto Action
-</div>
-<div class="mw-collapsible-content">
+Trigger Tab :-
-Trigger tab:
+*Trigger Event = Checkout
-*Trigger Event = After Booking
+*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Time = Immediate
+*Trigger Window = 1
-*Trigger Window = 365
+*Booking Source = All
-*Booking Source = All
+*Booking Status = All but not cancelled
-*Booking Status = All but not cancelled
+*Between Booking and Check in = 2 and 999 (to stop the auto action triggering on the new booking)
-*Invoice Balance = Any Payment made
+*Group bookings =  Trigger all on master
+*Template Variables = [IF=:[LEAVINGDAY:{%a}]:Sun:[IF>=^[TURNOVERDAYS]^1^yes~no]|] equal yes
+This template variable tests if the departure day is a Sunday and there is at least 1 day between the existing guest booking and the next booking.
+Message tab :-
+*Send Email = Guest API/Smart Email (or one of the other options)
+*EMail Subject = Enter the appropriate details
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
+Dear, [GUESTNAME],
+We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
+If you would like a late checkout, please use this link to make the booking and payment.
+https://beds24.com/booking2.php?propid=[PROPERTYID]&checkin_hide=[LEAVINGDAYYYYY-MM-DD]&br5-[ROOMID]=Book
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> The details in the URL, will direct the guest to make a new booking in the existing room with the check-in date = leaving date and for Offer 7 &br-7 (offer created in Step 1 above)
+Enter your Booking Reservation Number [BOOKID] into the Booking id box on the booking page.
+Best regards,
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
+Email :-[PROPERTYEMAIL]
+Website :- [PROPERTYWEB]
+Booking Info Tab :- Optional
+*Booking info code = LATCHECKOUT,
+*Booking Info Description = Upsell email sent [CURRENTDATE]: Late Checkout
-Booking Info tab:
-*Execution = One time only
-*Info Code = Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT->PREFERENCES.
 </div>
 </div>
@@ Line 1,924: / Line 2,055: @@
 <div  class="headline-collapse" >
-====Assign invoice numbers====
+====Send Email to your guest - On a Wednesday (Cleaner is due/Rubbish Collection is due) ====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = Check-out
-*Trigger Time = Immediate
-*Any Booking Info Code = CHECKOUT (optional only if you use the check-out function, if not leave blank)
-Invoice tab:
+To send an automated Email to the guest reminding them that there is an event on a specific day of the week, for instance, the cleaner is due on Wednesday mornings, or the bin collection is due on Thursday mornings.
-*Assign Invoice Number = yes
+You will need to check for the day of the week. If the booking is for more than 1 week, you will need multiple auto actions as an email will only be sent once, it is not possible to trigger multiple times.
+'''Step 1: ''' Create the Auto Action
+Trigger Tab :-
+*Trigger Event = Checkin
+*Trigger Time = Immediate
+*Trigger Window = 8 days
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Template Variables = [IF=:[CURRENTDATE:{%u}]:3:yes|no] equal yes
+ %u 	ISO-8601 numeric representation of the day of the week 	1 (for Monday) through 7 (for Sunday)
+This template variable tests if the current day is a Wednesday.
+Message tab :-
+*Send Email = Guest API/Smart Email (or one of the other options)
+*EMail Subject = Enter the appropriate details
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
+Dear, [GUESTNAME],
+Hope you are enjoying your holiday at [PROPERTYNAME].
+We would like to remind you that the cleaner is due to visit you on Thursday morning between 10am and 12am.
+Best regards,
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
+Email :-[PROPERTYEMAIL]
+Website :- [PROPERTYWEB]
+Booking Info Tab :- Optional
+*Booking Info code = CLEANWED1
+*Booking Info text = Reminder that cleaning is due on the first Thursday of their stay.
+ This can be used to trigger the next auto action if the duration of their holiday is more than 1 week. Include the Booking Info code in the Trigger tab of the next auto action.
 </div>
 </div>
+===Send an email to the Owner/Internal email address ===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Using Pending Payments as a Payment Reminder====
+====Send an email to the Owner/Internal email address when a payment FAILS at Stripe====
 </div>
 <div class="mw-collapsible-content">
 Trigger tab:
-*Trigger Event = After Booking or Before Check-in
+*Trigger Event = Booking
-*Trigger Time = set the time you want to add the pending payment to the booking
+*Trigger Time = Immediate
-*Booking Source =All (for example, you can also set different rules for different channels)
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE
-Booking Info tab:
+Messaging tab:
-*Optional, add a booking info tab for information and reporting
+*Send Message = Internal
+*Internal Email Address = enter the email address to receive the notification
+*Subject = Failed Stripe Payment
+*HTML Box = Enter the text to be sent, you can use template variables in this message, for example
-Booking tab: Optional
+[BOOKID] - booking reference number
-*Flag Text = PaymentDue1 (for example), set multiple if multiple payments are required.
+[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+[FIRSTNIGHT]
+[LASTNIGHT]
-Invoice tab:
-*Payment Type = select on what the payment is calculated (Percent of Balance due)
-*Description = the text you will see in the "Charges and Payments" tab
-*Status = if you use the status function add the status you want to apply to the pending payment (optional)
-*Amount = enter the amount or percentage you want to collect
-*Payment Rule = Manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT->PAYMENT COLLECTION they will be available here
-*Payment Due = Set when the payment is due
-The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.
+Booking tab: (optional)
+*Execution = One time only
+*Flag Text = Stripe Payment Failed
+*Flag Colour - choose the flag colour
 </div>
 </div>
-===Booking Flags/Colours===
+<div class="mw-collapsible mw-collapsed">
+<div class="headline-collapse" >
-<div class="mw-collapsible mw-collapsed">
+====Send an email to the Owner/Internal email address when a guest completes a Payment Authorisation at Stripe====
-<div  class="headline-collapse" >
-====Apply a flag when a booking is cancelled====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab
-*Trigger Event = After Booking
+Trigger tab:
-*Trigger Time = 1 Hour
+*Trigger Event = Booking
-*Trigger Window = 365 days
+*Trigger Time = Immediate
-*Booking Status = Cancelled
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEAUTHORIZE
+Messaging tab:
+*Send Message = Internal
+*Internal Email Address = enter the email address to receive the notification
+*Subject = Stripe Payment Authorisation
+*HTML Box = Enter the text to be sent, you can use template variables in this message, for example
+[BOOKID] - booking reference number
+[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking
+[FIRSTNIGHT]
+[LASTNIGHT]
-Booking tab:
+Booking tab: (optional)
 *Execution = One time only
-*Booking Status = No Change
+*Flag Text = Stripe Authorised
-*Flag text = (enter the text you require)
+*Flag Colour - choose the flag colour
-*Flag Colour = Set as required
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
+<div class="headline-collapse" >
-====Apply a flag for a bookings from a channel which have breakfast included====
+====Send an email to the Owner/Internal email address for a new booking====
 </div>
 <div class="mw-collapsible-content">
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Booking Source = Booking.com (for example)
+*Trigger Window = 1 day
-*Booking Field Contains  - select "API Message" in the next field enter: meal_plan=Breakfast  (or Extra Breakfast - use the text the channel uses)
+*Booking Source = All
+*Booking Status = All but not cancelled
+Messaging tab:
+*Send Message = Internal
+*Internal Email Address = enter the email address to receive the notification
+*Subject = New Booking
+*HTML Box = Enter the text to be sent, you can use template variables in this message, for example
-Booking tab:
+[BOOKID] - booking reference number
-*Execution = One time only
+[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking
-*Flag Text = The text you want to display
+[FIRSTNIGHT]
-*Flag Colour - choose the flag colour
+[LASTNIGHT]
-Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
 </div>
 </div>
+===Booking Info Codes===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag when deposit was made prior to Check-in====
+====Add CHECKIN Booking info code to bookings ====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab:
+If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
+Trigger tab:
 *Trigger Event = Check-in
-*Trigger Time = -365 (for example : must be a negative value and the same as the value in Trigger window)
+*Trigger Time = Immediate
-*Trigger Window = 365
+*Trigger Window = 1 day
 *Booking Source = All
 *Booking Status = All but not cancelled
-*Invoice Balance = Any Payment made
+*Group bookings =  Trigger all on master
-Message tab:
+Booking Info tab:
+*Booking Info Code = CHECKIN
-*Send Email : select appropriate option
+*Booking Info Text = Auto Checkin
-*Enter : Subject and Email content
-Booking tab: (optional)
-*Execution = One time only
-*Flag Text = The text you want to display
-*Flag Colour - choose the flag colour
-Booking info tab : (optional)
-*Booking Info Code : DEPOSITPAID (for example)
-*Booking Info Text : additional text if required.
-Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on) Auto Actions and Reports.
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
+<div class="headline-collapse" >
-====Apply a flag when booking is fully paid====
+====Add CHECKOUT Booking info code to bookings ====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = After Booking
+If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
+Trigger tab:
+*Trigger Event = Check-out
 *Trigger Time = Immediate
-*Trigger Window = 365
+*Trigger Window = 1 day
 *Booking Source = All
-*Booking Status = All not cancelled
+*Booking Status = All but not cancelled
-*Invoice Balance = ZERO
+*Group bookings =  Trigger all on master
-Booking tab:
+Booking Info tab:
-*Execution = One time only
+*Booking Info Code = CHECKOUT
-*Flag Text = The text you want to display
+*Booking Info Text = Auto Checkout
-*Flag Colour - choose the flag colour
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
+====Group check-in - ''Select from predefined templates'' ====
-====Apply a flag/colour for a booking coming from a certain channel====
 </div>
 <div class="mw-collapsible-content">
+This requires the master booking to be checked-in via the check-in function.
-Trigger tab:
+'''Trigger tab:'''
-*Trigger Event = After Booking
-*Trigger Time = Immediate
-*Booking Source = Booking.com (for example)
-Booking tab:
+*Trigger Event = Checkin
-*Execution = One time only
+*Trigger Time =  immediate
-*Flag Text = The text you want to display
+*Time Window = 1 day
-*Flag Colour - choose the flag colour
-Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the email.
+Booking conditions:
-</div>
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Group bookings" =  Trigger all on master if group
+*Info Code = CHECKIN
+'''Booking info tab : '''
+*Booking Info Code = CHECKIN
+*Booking Info Text = Group checked in
+</div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag when a payment was made====
+====Identify Repeat Guest ====
 </div>
 <div class="mw-collapsible-content">
-<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  Also see Example : " Apply a flag when deposit was made prior to Check-in AND/OR Apply a flag when booking is fully paid".
+This requires you to use the Guest database.
 Trigger tab:
-*Trigger Event = After Booking
-*Trigger Time = Immediate
+*Trigger Event = Booking
+*Trigger Time =  immediately
 *Trigger Window = 365
 *Booking Source = All
-*Booking Status = All not cancelled
+*Booking Status = All but not cancelled
-*Invoice Balance = Any Payment made
+*Group bookings" =  Trigger all on master
+*Template Variable = [GUESTSID1] greater than 0
-Booking tab:
+Booking info tab :
-*Execution = One time only
+*Info Code = REPEAT
-*Flag Text = The text you want to display
-*Flag Colour - choose the flag colour
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag when a payment FAILS at Stripe====
+====Identify bookings with Custom Question ticked/unticked ====
 </div>
 <div class="mw-collapsible-content">
+If you have a custom question with a 'Tick box' for example, they want a late checkin.
+Setup the custom question in {{#fas:cog}} (SETTINGS)  PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE = Tick Box.
 Trigger tab:
-*Trigger Event = After Booking
-*Trigger Time = Immediate
+*Trigger Event = Booking
+*Trigger Time =  Immediate
 *Trigger Window = 365
 *Booking Source = All
 *Booking Status = All but not cancelled
-*Booking Info Code = STRIPEFAIL
+*Group bookings" =  Trigger all on master
+*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked
-Booking tab:
+Booking info tab :
-*Execution = One time only
+*Info Code = LATECHECKIN
-*Flag Text = Stripe Payment Failed
-*Flag Colour - choose the flag colour
 </div>
 </div>
+===Add invoice items to a booking ===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag to Booking.com bookings and auto report the Credit Card when a payment FAILS at Stripe====
+====Add a fee to all bookings from a channel====
 </div>
 <div class="mw-collapsible-content">
-Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Trigger Window = 365
+*Booking Source = Expedia (for example)
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Booking Info Code = BOOKINGCOMCARD
-Booking tab:
+Invoice tab:
-*Execution = One time only
+*Add Invoice Item = Add new
-*Flag Text = Failed CC reported to Booking.com
+*Type = Amount
-*Flag Colour - choose the flag colour
+*Description = Cleaning fee (for example) - Template variables can be used.
-</div>
+*Amount = 50 (for example - the amount of your cleaning fee)
-</div>
+*per = Room
+*Period = one time
+*VAT = 19% (for example - enter the VAT amount if applicable)
-===Status changes===
+The fee will be added the next time the auto actions run.
-<div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
-==== Change the status of all "Request" bookings to "Cancelled" after three days ====
-</div>
-<div class="mw-collapsible-content">
-Trigger tab
-*Trigger Event = After Booking
-*Trigger Time = 3 days
-*Booking Status = Request
-Booking tab:
-*Execution = One time only
-*Booking Status = Cancelled
 </div>
 </div>
@@ Line 2,169: / Line 2,347: @@
 <div  class="headline-collapse" >
-==== Change the status of all bookings which have been imported from Ical to "Request" ====
+====Add a fee (Penalty) to all bookings with an Outstanding Balance====
 </div>
 <div class="mw-collapsible-content">
+You want to add a 2.2% fee to all bookings if there is an outstanding balance 2 days prior to checkin.
 Trigger tab:
-*Trigger Event = After Booking
-*Trigger Time = Immediate
-*Booking Source = Ical Import (1, 2, 3)
-Booking tab:
+Time :
-*Execution = One time only
+*Trigger Event = Checkin
-*Booking Status = Request
+*Trigger Time = -2 days
+*Trigger Window = 2 days
-Booking changes are applied before the mail is sent.
+Booking Conditions:
+*Status = All not Cancelled
+*Invoice Balance = Not Zero
+Invoice tab:
+*Type = Amount
+*Description = Payment Fee||[INVOICEBALANCE:2.2%]
+*Amount = 0 (leave as 0 so the value is set from the calculation in Description field)
+*Per = Room
+*Period = one time
+*VAT = 19% (for example - enter the VAT amount if applicable)
+The fee will be added the next time the auto actions run.
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-==== Change Room Unit Status when guest checks out ====
+====Add a negative value to Direct bookings for Stripe Charges====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab
+You want to add the Stripe fee to all Direct bookings to show total value of booking, i.e. if you want to show the booking value. In this example the Stripe charge will be added as a negative figure.
-*Trigger Event = Check-out
+Trigger tab:
+Time :
+*Trigger Event = Booking
 *Trigger Time = Immediate
 *Trigger Window = 1 day
-*Booking Status = All but not cancelled
-*Any Booking Info Code = CHECKOUT
-Booking tab:
+Booking Conditions:
-*Execution = One time only
+*Status = All not Cancelled
-*Change Room Unit Status = Select the option
-It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
+Booking Source:
+*Booking Source = Direct
+Invoice tab:
+*Type = Amount
+*Description = Stripe Fee||[INVOICECHARGESNUM:-3%]
+*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)
+*Per = Room
+*Period = one time
+*VAT = 19% (for example - enter the VAT amount if applicable)
+The fee/charge will be added the next time the auto actions run.
 </div>
 </div>
-===API/Webhook===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Use API/Webhook to write to the field 'Message'====
+====Add a new charge - City tax, calculated from number of nights/adults in a booking ====
 </div>
 <div class="mw-collapsible-content">
-You can use a webhook in conjunction with the API JSON function '''setBooking''' to write to any field in the booking. First you have to configure access to the API:
+Some locations have set a cap on the Tourist tax based on the number of adults, upto a max 7 nights, you can use the calculation below to test the values and apply the appropriate charge or the cap.
- You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+This example will calculate the Price, testing if the 'number of nights' *'number of adults' *2 *1.03 is greater than 7 (nights) *'number of adults' *1.03
- '''API key:'''
-*{{#fas:cog}} (SETTINGS) ACCOUNT -> ACCOUNT->ACCESS  "API Key 1"
-*API Key = my_very_secret_api_key
-*API Key Access = allow any IP
-*IP Whitelist = [leave empty]
-*Allow Writes = Yes
-*Property Access = Owned by this account only
-*'''Property key:'''
-*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX
-Set the triggers you need, for example:
+Then set the value = 7* number of adults *2 *1.03
+ELSE set the value = 'number of nights' * 'number of adults' *2 *1.03
-Booking Field Contains: Message = XXX
+ Special characters ^~ are required rather than :| as the | can be used as a separator in the Description field to set the Description|Status|Price|VAT
-Set the webhook like this:
+Trigger tab:
-* URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
+Time :
-* Custom Header = [leave empty]
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+Booking Conditions:
+*Status = All not Cancelled
+Booking Source:
+*Booking Source = Direct
+Invoice tab:
+*Type = Amount
+*Description = Tourist Tax|Stayfee|[IF>^[NUMNIGHTS][*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03~[NUMNIGHTS][*][NUMADULT][*]2[*]1.03]
+*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)
+*Per = Room
+*Period = one time
+*VAT = 19% (for example - enter the VAT amount if applicable)
+The fee/charge will be added the next time the auto actions run.
-Body Data:
-:{
-::"authentication":
-::{
-:::"apiKey": "my_very_secret_api_key",
-:::"propKey": "secret_key_for_prop_XXXXXX"
-::},
-::"bookId": "[BOOKID]",
-::"message": "[MESSAGE] - Append this message"
-:}
 </div>
 </div>
+===Modify description/values of an existing invoice item in a booking ===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
+====Update the Description field of a charge/invoice item====
-====Use API/Webhook to write the value of the 'commission' field to a new invoice item====
 </div>
 <div class="mw-collapsible-content">
-You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:
-You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+In some cases Channel bookings have different descriptions for the same charge item - i.e. Cleaning, update the description field in the invoice item so they all match, using the format (findthisinvoicedescription^replacewiththisdescription)
-'''API key:'''
-*{{#fas:cog}} (SETTINGS) ACCOUNT -> ACCOUNT->ACCESS  "API Key 1"
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Expedia (for example)
+Invoice tab:
+*Add Invoice Item = Update Only
+*Type = Change Description
+*Description = Cleaning^Cleaning Service Fee
+*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Update all values of a charge/invoice item====
+</div>
+<div class="mw-collapsible-content">
+You need to change the charges in bookings due to an update in your prices. Tourist Tax (for example), update the description field and value  using the format (findthisinvoicedescription^replacewiththisdescription)
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Time Window = 365
+*Check In From = Select the first date of the Summer Season
+*Check In To = Select the last date of the Summer Season
+*Booking Source = Expedia (for example)
+Invoice tab:
+*Add Invoice Item = Update Only
+*Type = Change All
+*Description = Tourist Tax^Tourist Tax - Summer season 2022 (for example)
+*Amount = 0.75
+*Per = Per Person
+*Period = One time
+*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Update VAT value for Charge item - City Tax (for example) ====
+</div>
+<div class="mw-collapsible-content">
+You need to change the VAT value for specific items (City tax) in the Charges & Payments tab of the booking.
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Time Window = 365
+*Booking Source = Expedia (for example)
+Invoice tab:
+*Add Invoice Item = Update Only
+*Type = Change VAT
+*Description = City Tax (this needs to be an exact match to the charge item description)
+*Amount = 0
+*VAT = 12 (for example)
+*Per = Per Person
+*Period = One time
+*Invoicee = Ignore
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Update VAT value for the Accommodation fee (first item in the Charges & Payments tab) ====
+</div>
+<div class="mw-collapsible-content">
+You need to change the VAT value for the Accommodation fee usually the first line the Charges & Payments tab of the booking.
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Time Window = 365
+*Booking Source = ALL (or select a specific channel)
+Invoice tab:
+*Add Invoice Item = Update Only
+*Type = Change VAT
+*Description = [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY][NOCONVERT]
+Check the Description in the Charges & Payments tab for the Accommodation charge usually [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY]
+To update this value you also need [NOCONVERT] so the template variable is used rather than the value.
+*Amount = 0
+*VAT = 12 (for example)
+*Per = Per Person
+*Period = One time
+*Invoicee = Ignore
+</div>
+</div>
+===Payments/Pending Payments===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Add a pending payment====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking or Booking (but not after Check-in)
+*Trigger Time = set the time you want to collect the payment
+*Booking Source =All (for example, you can also set different rules for different channels)
+*Group Booking Trigger = Trigger only Master (this will trigger on individual bookings and Master booking if a group)
+Booking Info tab: Optional
+Add a booking info tab for information and reporting
+*Flag Text = PendingPayment (for example)
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Booking tab: Optional
+*Booking Info Code = PENDPAY
+*Booking Info Text = Pending payment added
+Invoice tab:
+*Payment Type = select on what the payment is calculated (Percent of Balance due OR Group balance if you receive Group bookings)
+*Description = the text you will see in the "Charges and Payments" tab
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = enter the amount or percentage you want to collect
+*Payment Rule = use auto or manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT> PAYMENTS they will be available here
+*Payment Due = Set when the payment is due
+Create a Payment Rule to collect a payments when bookings are not cancelled.
+Go to Settings > Payments > Payment Rules
+Payment Rule :
+Name = Enter your title - Not Cancelled (for example)
+Action = Auto
+Payment Trigger :
+*Booking Status = All not cancelled
+*Any Booking Info Code = optional
+*All Booking Info Codes = optional
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Payment Action :
+*Capture = Yes - immediately charged (Capture=Yes)
+*Add info code on success = add a Booking Info item to the booking on success
+*Add info code on failure = add a Booking Info item to the booking on failure
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Add a pending payment - Set the Security Deposit value based on the price of the booking, using a calculation ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking or Booking (but not after Check-in)
+*Trigger Time = set the time you want to collect the payment
+*Booking Source =All (for example, you can also set different rules for different channels)
+Booking tab: Optional
+*Flag Text = PendingPayment (for example)
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Booking Info tab: Optional
+Add a booking info tab for information and reporting
+*Booking Info Code = PENDPAY
+*Booking Info Text = Pending payment added
+Invoice tab:
+*Payment Type = fixed value
+*Description = Security Deposit||[IF<=:[INVOICEFIRSTITEMNUM]:800:200|[INVOICEFIRSTITEMNUM][/.0]4]
+(Security Deposit is the description, then 2 | symbol, then the calculation for the 'Amount' to be set.)
+This calculation, tests if the first invoice item value (usually the Accommodation value) is greater than or = 800 if so set the Security Deposit Amount = 1 quarter of the first invoice item value, otherwise set = 200.
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>  <span style="font-weight: bold;" >Tip</span> A price value for the invoice item can be specified after a second pipe (|) symbol, this can be used to calculate a price using template variables. If the price value in the description field is zero or absent, the numeric value from the amount field will be used.
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = 0
+*Payment Rule = use auto or manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here
+*Payment Due = Set when the payment is due
+Create a Payment Rule to collect a payments when bookings are not cancelled.
+Go to Settings > Payments > Payment Rules
+Payment Rule :
+Name = Enter your title - Not Cancelled (for example)
+Action = Auto
+Payment Trigger :
+*Booking Status = All not cancelled
+*Any Booking Info Code = optional
+*All Booking Info Codes = optional
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Payment Action :
+*Capture = Yes - immediately charged (Capture=Yes)
+*Add info code on success = add a Booking Info item to the booking on success
+*Add info code on failure = add a Booking Info item to the booking on failure
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Collect outstanding booking balance 3 days prior to arrival( Credit card details were collected at time of booking)====
+</div>
+<div class="mw-collapsible-content">
+''''Create a Payment Rule  (Optional)''''
+Standard payment rules in the system are Auto & Manual, you can create additional rules for the collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected.
+Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
+Create a Payment Rule to collect payments if bookings are not cancelled.
+Click '''Create New Payment Rule''' :
+Payment Rule:
+*Name = Enter your title - Not Cancelled (for example)
+*Action = Auto
+Payment Trigger :
+*Booking Status = All not cancelled
+*Any Booking Info Code (optional)
+*All Booking Info Codes (optional)
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Payment Action :
+*Funding Source = Guest card only
+*Payment value adjustment = Limit to group booking balance
+*Capture = Yes - immediately charged (Capture=Yes)
+*Add info code on success = add a Booking Info item to the booking on success
+*Add info code on failure = add a Booking Info item to the booking on failure
+Prevent Auto Payment :
+*Prevent payment if booking status = Cancelled
+*Prevent payment after check-out (days) = 7 (default)
+*Prevent payment action = Set Manual
+'''Create Auto Actions '''
+Collect the outstanding balance for bookings created via your booking page.
+Go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT > AUTO ACTIONS and click '''Create New Action''' to create them.
+'''Collect outstanding balance for direct bookings'''
+Trigger tab:
+*Time
+**Trigger Event = Checkin
+**Trigger Time = -3 days (set the time you want to collect the payment)
+**Time Window = 3 days (set this to the same number (positive) as Trigger time.
+*Booking Source
+**Booking Source = Direct. You can have different auto actions/rules for direct bookings -v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.
+*Booking Conditions
+**Group Booking Trigger = Trigger only Master
+**Status = All not cancelled
+**Invoice Balance= Not Zero (can be used to refine the auto action being triggered)
+Booking tab: Optional
+*Flag Text = Pending payment added (for example)
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Booking Info tab: Optional, for information and reporting
+*Booking Info Code = BALANCE (for example enter the value - use one word only)
+*Booking Info Text = Enter the description/text to show in for the Booking Info Code.
+Invoice tab:
+<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if you selected Trigger tab > Booking Conditions > Group Booking Trigger = Trigger Only  Master.</div>
+*Add a Pending Payment to the booking
+**Payment Type = Percent of Group Balance due (select on what the payment is calculated)
+**Description = the text you will see in the "Charges and Payments" tab
+**Status = if you use the status function add the status you want to apply to the pending payment (optional)
+**Amount = 100 (this will be 100% of the outstanding group balance)
+**Payment Rule = Not Cancelled - See Step 4 above (if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS ->PAYMENT RULES they will be available here)
+**Payment Due = Trigger date
+**Payment time = set the time to collect payment
+**Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+===='Capture' a Security Deposit when Credit card is collected at time of booking. ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = immediate
+*Booking Source =All (for example, you can also set different rules for different channels)
+Info Codes:
+Any Booking Info Code = CARDTOSTRIPE
+Invoice tab:
+*Payment Type = Fixed amount
+*Description =  Security Deposit (the text you will see in the "Charges and Payments" tab)
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = 100 (balance is full price so 100% of the balance)
+*Payment Rule = Security Deposit (Create a Payment Rule, see below)
+*Payment Due = check in
+<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Automatic collection is only available for customer who use [[Stripe]].
+Create a Payment Rule to 'Capture' a payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture, you will need to create another auto action for this.
+Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
+Payment Rule :
+*Name = Enter your title - Security Deposit (for example)
+*Action = Auto
+Payment Trigger :
+*Booking Status = select from the drop down list
+*Any Booking Info Code = optional
+*All Booking Info Codes = optional
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Payment Action :
+*Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the amount is available for later capture (Capture=No)
+*Add info code on success = add a Booking Info item to the booking on success
+*Add info code on failure = add a Booking Info item to the booking on failure
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply an info code and and/or icon when a payment was made====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Invoice Balance = Any Payment made
+Booking Info tab:
+*Booking Info Code : Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT > PREFERENCES.
+*Booking Info Text : Enter the text you wish to sho
+Process Template Variables : When created
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Automatically apply invoice number at check-out - ''Select from predefined templates'' ====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Check-out
+*Trigger Time = Immediate
+*Time window = 1 day
+Booking Conditions:
+*Status = Confirmed
+Info Codes:
+*Any Booking Info Code = CHECKOUT (optional only if you use the check-out function)
+'''Invoice tab:'''
+*Assign Invoice Number = yes
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Using Pending Payments as a Payment Reminder====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking or Booking (but not after Check-in)
+*Trigger Time = set the time you want to add the pending payment to the booking
+*Booking Source =All (for example, you can also set different rules for different channels)
+Booking Info tab:
+*Optional, add a booking info tab for information and reporting
+Booking tab: Optional
+*Flag Text = PaymentDue1 (for example), set multiple if multiple payments are required.
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Invoice tab:
+*Payment Type = select on what the payment is calculated (Percent of Balance due)
+*Description = the text you will see in the "Charges and Payments" tab
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = enter the amount or percentage you want to collect
+*Payment Rule = Manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here
+*Payment Due = Set when the payment is due
+The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Test if Stripe Authorisation has expired and you need to trigger a new authorisation ====
+</div>
+<div class="mw-collapsible-content">
+Stripe authorisations are dependent on a number of factors including your account type, credit card provider, Stripe rules and the guest bank provider.
+If you have bookings that are longer than the authorisation period, you will need to create multiple authorisations. You can use the details below in an auto action to test the date/value of the text/description of the Booking info code = 'STRIPEAUTHORIZE'
+For example you have a booking that is for 14 nights, but the authorisation period is 7 days.
+Trigger tab:
+*Trigger Event = Checkin
+*Trigger Time =  + 7 days
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+Booking Conditions
+*Group Booking Trigger = Trigger only Master
+*Status = All not cancelled
+*Invoice Balance= Any
+*Minimum Stay = 7
+*Maximum Stay = 14
+Info Codes
+*Any booking info code = CARDTOSTRIPE, STRIPEAUTHORIZE
+*Exclude Booking Info code = BOOKINGVIRTCARD, EXPEDIACOLLECT, AGODACOLLECT
+<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you receive virtual credit cards from the channels, then enter the Booking Info codes to prevent additional pending payments being added to bookings.
+Booking Fields
+*Template Variable = [IF<^[AUTHORIZEUNTIL{%Y-%m-%d}]^[CURRENTDATEYYYY-MM-DD]^yes~no] equal yes
+The entry in the info tab of the booking will typically be
+STRIPEAUTHORIZE Authorize 1500.00 EUR until 2024-08-14........
+Check the substring numbers for your specific bookings, the date starts on the 28th char as the amount is 1500.00
+Booking tab: Optional
+*Flag Text = Security Deposit Pending Payment (for example)
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Booking Info tab: If you do not require an auto action to send a payment link to the guest for payment/authorisation, then this is optional.
+*Booking Info Code - REFDEPPP (for example)
+*Booking Info Text - Refundable Security Deposit pending payment
+Invoice tab:
+*Add a Pending Payment to the booking
+*Payment Type = Fixed amount
+*Description = the text you will see in the "Charges and Payments" tab
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = 1500 (enter the value you want to authorise on the guest credit card )
+*Payment Rule = Security Deposit (use the payment rule)
+*Payment Due = Trigger date
+*Payment time = set the time to collect payment
+*Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.
+<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you accept Virtual Credit Cards from the channels, then you will need to send a payment link to either collect the guest credit card to then authorise the Security Deposit on their personnel card OR send a payment link so the guest can authorise the payment on their own credit card, it is not possible to take a Security deposit from a virtual card.
+</div>
+</div>
+===Booking Flags/Colours===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when a booking is cancelled====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 1 Hour
+*Trigger Window = 365 days
+*Booking Status = Cancelled
+Booking tab:
+*Execution = One time only
+*Booking Status = No Change
+*Flag text = (enter the text you require)
+*Flag Colour = 999999 default cancel colour - (Set as required)
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag for a bookings from a channel which have breakfast included====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Booking.com (for example)
+*Booking Field Contains  - select "API Message" in the next field enter: meal_plan=Breakfast  (or Extra Breakfast - use the text the channel uses)
+Booking tab:
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag for a bookings which has BREAKFAST as a charge item====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Booking.com (for example)
+*Template Variable = [IF>:[INVOICEITEMBYDESC:Breakfast]:0:yes|no] (Text for Breakfast has to match EXACTLY what is in the booking item Uppercase/Lowercase/Proper)
+*Select 'equal' from the selection box
+*yes (needs to be exactly the same text/upper/lowercase, as in the equation)
+Booking tab:
+*Execution = One time only
+*Flag Text = Breakfast
+*Flag Colour - choose the flag colour
+Booking Info tab:
+*Booking Info Code = BREAKFAST
+*Booking Info Description = Breakfast included
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when deposit was made prior to Check-in====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Check-in
+*Trigger Time = -365 (for example : must be a negative value and the same as the value in Trigger window)
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Invoice Balance = Any Payment made
+Message tab:
+*Send Email : select appropriate option
+*Enter : Subject and Email content
+Booking tab: (optional)
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking info tab : (optional)
+*Booking Info Code : DEPOSITPAID (for example)
+*Booking Info Text : additional text if required.
+Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on) Auto Actions and Reports.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when booking is fully paid====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All not cancelled
+*Invoice Balance = ZERO
+Booking tab:
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag/colour for a booking coming from a certain channel - ''Select from the predefined template'' ====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Booking.com (for example)
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the email.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when NO payment is made - ''Select from the predefined template''====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+Booking Source:
+*Booking Source = All
+Booking Conditions:
+*Booking Status = All not cancelled
+*Invoice Balance = No payment made
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = Not Paid
+*Flag Colour = fee0dd
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when a payment was made====
+</div>
+<div class="mw-collapsible-content">
+<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  Also see Example : " Apply a flag when deposit was made prior to Check-in AND/OR Apply a flag when booking is fully paid".
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All not cancelled
+*Invoice Balance = Any Payment made
+Booking tab:
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when a payment FAILS at Stripe - ''Select from predefined template'' ====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Booking (but not after check-in)
+*Trigger Time = Immediate
+*Trigger Window = 999
+Booking Source:
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = Stripe Payment Failed
+*Flag Colour - fee0dd
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag to Booking.com bookings and auto report the Credit Card when a payment FAILS at Stripe====
+</div>
+<div class="mw-collapsible-content">
+Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes
+'''Trigger tab:'''
+*Trigger Event = Booking (but not after checkout)
+*Trigger Time = Immediate
+*Trigger Window = 999
+Booking Source:
+*Booking Source = Booking.com
+Booking Conditions:
+*Booking Status = All not cancelled
+*Booking Info Code = BOOKINGCOMCARD
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = Failed CC reported to Booking.com
+*Flag Colour - choose the flag colour
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when booking has been Checked-in====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Check-in
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Any booking info code = CHECKIN
+Booking tab:
+*Execution = One time only
+*Flag Text = Guest checked in (or any text you want to see)
+*Flag Colour - choose the flag colour
+</div>
+</div>
+===Status changes===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the status of all "Request" bookings to "Cancelled" after three days ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 3 days
+*Booking Status = Request
+Booking tab:
+*Execution = One time only
+*Booking Status = Cancelled
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the status of Airbnb "Inquiry" bookings to "Cancelled" after three days ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 3 days
+*Booking Status = Inquiry
+*Booking Source = Airbnb
+Booking tab:
+*Execution = One time only
+*Booking Status = Cancelled
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the booking status from Inquiry to Confirmed when the payment is made ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 365 days
+*Booking Status = Inquiry
+*Booking Source = ALL
+*Invoice Balance = Any payment Made
+Booking tab:
+*Execution = One time only
+*Booking Status = Cancelled
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the status of all bookings which have been imported from Ical to "Request" ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Ical Import (1, 2, 3)
+Booking tab:
+*Execution = One time only
+*Booking Status = Request
+Booking changes are applied before the mail is sent.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change Room Unit Status when guest checks out ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Check-out
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+*Booking Status = All but not cancelled
+*Any Booking Info Code = CHECKOUT
+Booking tab:
+*Execution = One time only
+*Change Room Unit Status = Select the option
+It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
+</div>
+</div>
+===API/Webhook===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use API/Webhook to write to the field 'Message'====
+</div>
+<div class="mw-collapsible-content">
+You can use a webhook in conjunction with the API JSON function '''setBooking''' to write to any field in the booking. First you have to configure access to the API:
+ You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+ '''API key:'''
+*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT >ACCESS  "API Key 1"
 *API Key = my_very_secret_api_key
 *API Key Access = allow any IP
 *IP Whitelist = [leave empty]
 *Allow Writes = Yes
 *Property Access = Owned by this account only
 *'''Property key:'''
-*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS> propKey = secret_key_for_prop_XXXXXX
+*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX
+Set the triggers you need, for example:
+Booking Field Contains: Message = XXX
+Set the webhook like this:
+* URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
+* Custom Header = [leave empty]
+Body Data:
+:{
+::"authentication":
+::{
+:::"apiKey": "my_very_secret_api_key",
+:::"propKey": "secret_key_for_prop_XXXXXX"
+::},
+::"bookId": "[BOOKID]",
+::"message": "[MESSAGE] - Append this message"
+:}
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use API/Webhook to write the value of the 'commission' field to a new invoice item====
+</div>
+<div class="mw-collapsible-content">
+You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:
+You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+'''API key:'''
+*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT > ACCESS  "API Key 1"
+*API Key = my_very_secret_api_key
+*API Key Access = allow any IP
+*IP Whitelist = [leave empty]
+*Allow Writes = Yes
+*Property Access = Owned by this account only
+*'''Property key:'''
+*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX
+Set the triggers you need, for example:
+Booking Source = Booking.com
+Set the webhook like this:
+*URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
+*Custom Header = [leave empty]
+*Body Data =
+:{
+::"authentication":
+::{
+:::"apiKey": "my_very_secret_api_key",
+:::"propKey": "secret_key_for_prop_XXXXXX"
+::},
+::"bookId": "[BOOKID]",
+::"invoice":
+::[
+:::{
+::::"description": "Booking.com Commission",
+::::"status": "",
+::::"qty": "1",
+::::"price": "-[COMMISSIONNUM]",
+::::"vatRate": "7.00",
+::::"type": "0",
+::::"invoiceeId": ""
+:::}
+::]
+:}
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use Auto Action/Webhook to write to send data to Integromat====
+</div>
+<div class="mw-collapsible-content">
+You can use this option to send data to your Integromat account.
+Set the rules in the Trigger tab, when you need to send the data to Integromat.
+Go to Webhook tab:
+URL = https://hook.integromat.com/ followed by your integromat account key.
+Body Data = you can use the template variables allows in the list for Integromat [[https://wiki.beds24.com/index.php/Make#Data_Fields Data fields]]
+For example :-
+bookingData={
+"bookId":"[BOOKID]",
+"guestMobileNum":"[GUESTMOBILENUM]",
+"guestMobile":"[GUESTMOBILE]",
+"guestSMS":"[GUESTSMS:44]",
+"guestFirstName":"[REPLACE|&|and|[GUESTFIRSTNAME]]",
+"propertyName":"[PROPERTYNAME]",
+"propertyId":"[PROPERTYID]",
+"firstNight":"[FIRSTNIGHTSHORT]",
+"lastNight":"[LEAVINGDAYSHORT]"
+}
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use webhook to switch a Shelly on====
+</div>
+<div class="mw-collapsible-content">
+Here is a simple PHP script with which you can switch a Shelly via an autoaction in beds24.
+You can use this to switch on a string of lights on the day of arrival or to charge the night storage heating if a certain info code is set in the booking on the day before arrival.
+Create an auto action and enter the PHP script ‘beds24-shelly-steuern.php’ under ‘Webhook’. The parameters for the control are transferred under ‘Data in body’:
+ id:b0b21c1xxxxx
+ shelly_server:shelly-123-eu.shelly.cloud
+ auth_key:ABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZ
+ shelly_url:device/relay/control
+ parameter:channel=0&turn=on
+ email_result:[email protected]
+ remarks:Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====V2 version of the code for Shelly ====
+</div>
+<div class="mw-collapsible-content">
+Here is the second version v2 of the PHP script to switch on a Shelly device via an autoaction.
+Now you can also store the device IDs in the script instead of adding them to the body parameters. This makes it possible to switch a Shelly device with a single autoaction. The device ID is then determined via the template variable [INTERNALROOMNAME].
+Code: Select all
+<?php
+/*
+* - Anschalten der Lichterkette aus beds24 mit einem PHP Skript über die Shelly Cloud -
+* Version 2 vom 10.12.2024 - mehrere Devices im Array im Skript möglich
+*
+* https://domainname.de/scripte/beds24-shelly-steuern-v2.php
+*
+* curl -X POST https://shelly-123-eu.shelly.cloud/device/relay/control -d "channel=0&turn=on&id=b0b21c123456&auth_key=abcdefghijklmnopqrstuvwxyz1234567890"
+* Einstellungen in beds24
+* - in einer Autoaction unter 'Webhook' das Script eintragen: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2.php
+* - alternativ wenn Geräte-Id überINTERNALROOMNAME im Skript selbst: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2?roomname=[INTERNALROOMNAME]
+* - unter 'Daten im Body' die Parameter zur Steuerung eintragen:
+* - id:<Shelly Geräte-Id>     ===> alternativ mehrere Geräte-Id im Skript selbst
+* - shelly_server:<Shelly Cloud Server>
+* - auth_key:<Shelly Cloud-Autorisierungs-Schlüssel>
+* - parameter:<Shelly Befehle>
+* - email_result:<*optional* e-mail für Empfänger des Schaltergebnisses>
+* - remarks:<*optional* beliebige Anmerkungen für E-Mail>
+*
+* Beispiel:
+* id:b0b21c123456
+* shelly_server:shelly-123-eu.shelly.cloud
+* auth_key:abcdefghijklmnopqrstuvwxyz1234567890
+* shelly_url:device/relay/control
+* parameter:channel=0&turn=on
+* email_result:[email protected]
+* remarks:Text, auch mit Template Variablen [GUESTFULLNAME] und [BOOKID]/[INTERNALROOMNAME] möglich
+*/
+/* ----------------------------------------------------------- */
+/* Parameter & Einstellungen */
+/* ----------------------------------------------------------- */
+/* Shelly Geräte-ID entweder beim Aufruf in beds24 über die 'Daten im Body' übergeben oder hier im Skript eintragen. Wenn im Script, dann beim Aufruf die Templatevariable [INTERNALROOMNAME] mitgeben, über die erfolgt dann die Auswahl hier im Array */
+$p_geraete_ids = array (
+	"chalet" => "e465b8123456",
+	"fewo" => "b0b21c123456",
+	"linx" => "e465b8123456"
+	);
+$p_test = false; /* im Testmodus kommen die Parameter direkt aus dem Script statt über beds24 */
+/* Body Daten zum direkten Testen d.h. Direktaufruf des Scripts ohne Autoaction */
+$test_body = array(  /* zum direkten Aufruf des Scripts die Parameter hier testweise eintragen */
+/* https://shelly-api-docs.shelly.cloud/cloud-control-api/communication */
+	"id" => "xxx",    /* rausnehmen, wenn ids über Array kommen sollen */
+	"shelly_server" => "shelly-123-eu.shelly.cloud",
+	"auth_key" => "abcdefghijklmnopqrstuvwxyz1234567890",
+	"shelly_url" => "device/relay/control",
+	"parameter" => "channel=0&turn=on",
+	"email_result" => "[email protected]",
+	"remarks" => "Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]"
+	);
+/* ----------------------------------------------------------- */
+/* ab hier normalerweise keine Änderungen mehr vornehmen
+/* ----------------------------------------------------------- */
+$hf_internalroomname = filter_var($_GET["roomname"], FILTER_SANITIZE_STRING);   /* wenn über ?roomname=[INTERNALROOMNAME] übergeben
+/* Body aus Post message lesen und in Variablen $body[keyname] einlesen */
+if ($p_test == false ) {
+	$hf_body = explode( "\n", file_get_contents('php://input') );
+	$body = array();
+		foreach ($hf_body as $v) {
+			list($body_key,$body_value) = explode( ':', $v );
+			$body[$body_key] = $body_value;
+		}
+}
+else {
+	$body = $test_body; /* im Testmodus Parameter direkt aus dem Script nehmen */
+}
+ob_start(); /* Bildschirmausgabe buffern */
+/* wenn übergeben, dann Geräte-ID aus den body-parametern übernehmen, ansonsten über [INTERNALROOMNAME] ermitteln */
+if ( $body["id"]) {                       /* in Body Parameter gesetzt */
+	$hf_geraete_id = $body["id"];
+} else {
+	$hf_geraete_id = $p_geraete_ids[$hf_internalroomname];    /* Geräte-Id aus Skript Array nehmen */
+}
+/* Prüfen ob wichtige Argumente übergeben */
+if ( isset($body["shelly_server"]) == false ) { echo("Argument shelly_server fehlt, z.B.: shelly_server:servername<br>"); $body["shelly_server"] = "fehlt";}
+if ( isset($body["shelly_url"]) == false ) { echo("Argument shelly_url fehlt, z.B. : shelly_url:device/relay/control<br>"); $body["shelly_url"] = "fehlt";}
+if ( isset($body["parameter"]) == false ) { echo("Argument parameter fehlt, z.B.: parameter:channel=0&turn=on><br>"); $body["parameter"] = "fehlt";}
+if ( isset($body["auth_key"]) == false ) { echo("Argument auth_key fehlt, z.B.: auth_key:abcdefghijklmnopqrstuvwxyz1234567890<br>"); $body["auth_key"] = "fehlt";}
+$url = 'https://'.$body["shelly_server"].'/'.trim($body["shelly_url"], " /");
+$ch=curl_init();
+curl_setopt($ch, CURLOPT_FOLLOWLOCATION, 1);
+curl_setopt($ch, CURLOPT_SSL_VERIFYHOST, false); /* Zertifikatswarnung übergehen */
+curl_setopt($ch, CURLOPT_SSL_VERIFYSTATUS, false);
+curl_setopt($ch, CURLOPT_SSL_VERIFYPEER, false);
+curl_setopt($ch, CURLOPT_PROXY_SSL_VERIFYPEER, false);
+curl_setopt($ch, CURLOPT_POST, true);
+curl_setopt($ch, CURLOPT_POSTFIELDS,
+            $body["parameter"]."&id=".$hf_geraete_id."&auth_key=".$body["auth_key"]);
+curl_setopt($ch, CURLOPT_HTTPHEADER, array('Content-Type: application/x-www-form-urlencoded'));
+curl_setopt($ch, CURLOPT_URL, $url);
+$result = curl_exec($ch);
+curl_close ($ch);
+if ( $body["remarks"] ) {   /* Anmerkungen fürs Protokoll/E-Mail ausgeben */
+	echo ("<br>".$body["remarks"]."<br>");
+	};
+$output = ob_get_contents(); /* Bildschirmausgabe aus Buffer lesen */
+ob_end_clean();
+echo $output;
-Set the triggers you need, for example:
+if ( $body["email_result"] ) {
+	mail($body["email_result"], 'Ergebnis Shelly Skript - Device: '.$hf_geraete_id, $output, 'From: beds24 Shelly Script <'.$body["email_result"].'>');
-Booking Source = Booking.com
+    echo ("<br>Mail an: ".$body["email_result"]);
+}
+?>
-Set the webhook like this:
-*URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
-*Custom Header = [leave empty]
-*Body Data =
-:{
-::"authentication":
-::{
-:::"apiKey": "my_very_secret_api_key",
-:::"propKey": "secret_key_for_prop_XXXXXX"
-::},
-::"bookId": "[BOOKID]",
-::"invoice":
-::[
-:::{
-::::"description": "Booking.com Commission",
-::::"status": "",
-::::"qty": "1",
-::::"price": "-[COMMISSIONNUM]",
-::::"vatRate": "7.00",
-::::"type": "0",
-::::"invoiceeId": ""
-:::}
-::]
-:}
 </div>
 </div>
@@ Line 2,313: / Line 3,648: @@
 *Trigger Event = Booking (but not after Check-in) OR Booking
 *Trigger Time = 1 day (this will ensure that NEW bookings do not trigger this auto action)
-*Trigger Window = 365 days
+*Time Window = 365 days
 *Booking Status = All not cancelled
-*Template Variables [MODIFYDATE:{%Y-%m-%d %H:%M:%S}] greater than [CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]
+*Template Variables [IF>^[MODIFYDATE:{%Y-%m-%d %H:%M:%S}]^[CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]^yes~no] equal yes
 Booking tab: (Optional)

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