Auto Actions: Difference between revisions

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__TOC__

== ~~General Information~~ ==

==Summary==

An Auto Action is an action which can be used '''manually or programmed to run automatically''' at a time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.

~~An Auto Action is an action which can be programmed to run at a specific time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.~~

Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Auto Actions can

*send pre-drafted Emails, messages or SMS

Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Actions can ~~be to~~ send pre-drafted ~~emails/~~messages or SMS, change booking or invoice information or run webhooks.

*change booking information

*change invoice information

*run webhooks

*trigger HTTP POST notifications

You can create chains of actions to automate workflows.

</div>

== General Information ==

Template variables provide great flexibility when creating/managing the Auto Actions. Setup one Auto Action to trigger on multiple/all properties/rooms with the property specific details, using the [[Template Variables]]. This removes the need to duplicate your auto actions for each Property. Reducing the ongoing management, multiple copies of the same auto action will require you to edit/modify each auto action rather than update one auto action.

Using 'Group Keywords' you can refine the triggers in the Auto Action to include/exclude properties if the purpose/message in the Auto action needs to be different.

<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}} </span> Auto Actions are not designed as real-time actions. They are processed in batches so we recommend you set your triggers to allow for this.

== Setup ==

Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT > AUTO ACTION

~~Automatic actions will trigger every 15/20 minutes~~.

*Click 'Add New Action' button. You can choose whether you want to start with an empty Auto Action or whether you want to use a template that you can customise further.

~~Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> AUTO ACTION~~

You can ~~create a NEW~~ Auto Action~~, Modify~~ or ~~Delete from this section.~~

*To Create a ~~NEW Auto Action, Click 'Add New Action Button'~~.

*To MODIFY an Auto Action, scroll to the Auto Action and click on "Edit", make the changes and click SAVE.

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===Setup Outgoing Email Service - Required for sending Emails via Auto Actions===

Go to {{#fas:cog}} (SETTINGS) ACCOUNT -> OUTGOING EMAIL and follow the instructions to connect your email address/account to Beds24.

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'''Time'''

"Trigger Time" ~~defines~~ when the action is allowed to start. Once it has started it is allowed to go for the "Time Window" period. When the "Time Window" period has elapsed the auto action stops.

"Trigger Time" and "Trigger Event" define when the action is allowed to start. Once it has started it is allowed to go for the "Time Window" period. When the "Time Window" period has elapsed the auto action stops.

Both "Trigger Time" and "Time Window" are relative to a "Trigger Event" i.e. check-in, check-out, time of booking.

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Other files can not be attached. We recommend you use a link to a file you upload to your web site.

===HTML and Templates===

If you use HTML you will need to make sure your code is correct and clean otherwise it might trigger our firewall.

HTML messages created by third party services is often convoluted and might contain critical content. Some tools like https://stripo.email/ or https://www.designedwithbee.com/ that allow you to create your own templates and also provide many templates have tested to work well in Beds24.

=== SMS ===

You can automatically send SMS messages. Please note that a fee per SMS message applies if this function is activated.

<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}} </span> SMS can only be used to communicate Information about a current booking. For legal reasons you can not use SMS for marketing purposes including discounts or vouchers.

<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> The SMS will send in the language of the account, not the language of the booking. Read Example "Send an Email in the guests language to an internal Email address" for a way to control the language of the SMS.

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=== Booking Info ===

Set up auto actions which automatically add or remove info codes. This is good practice for reporting and also to trigger/exclude bookings from other auto actions.

Booking info codes can be used to 'sequence' your auto actions.

For example, you have an auto action that sends a message to the guest, but only after another action has already triggered.

Consider the auto action to add a pending payment to a booking for the Security deposit authorisation, this should only be triggered when the Booking info code = STRIPEPAYMENT or CARDTOSTRIPE, both confirm the guest credit card is in the booking.

=== Invoice ===

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=== Webhook ===

Create auto actions which trigger a web hook when the trigger conditions are met.

== Same day/Near term bookings ==

With Same day/Near term bookings, consider the actions/messages you want to trigger with your auto actions.

If you have messages/emails that need to send to your guest at various points before they arrive at your property, then for Same day/Near term bookings, you should consider consolidating the information and sending one message/email.

In the Trigger tab of the auto action, 'Between booking and check-in' can be used to manage which bookings the action can be triggered on.

===Example 1 - Same day booking ===

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Between Booking and Check in = 0 and 0 (same day).

For your other auto actions, set the Between Booking and Check in = 1 and 999, then they will not trigger on same day bookings.

===Example 2 - Near term booking ===

If your business process is to send a confirmation message at the time of booking, then the check-in instructions 2 days before arrival, then for same day bookings, you can use 1 auto action.

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Between Booking and Check in = 0 and 2 (Near term).

Message tab: consolidate the message from your standard Confirmation message and check-in instructions.

For your other auto actions, set the Between Booking and Check in = 3 and 999, then they will not trigger on Near term bookings.

== Multiple Properties ==

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<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> This filter will not apply if you are triggering on a single property.

== ~~Performance and Testing~~ ==

== Using Smart Logic Template Variables ==

~~Auto actions will test up~~ to ~~1000 bookings per cycle, if your~~ trigger ~~condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc~~.

You can use smart logic template variables to trigger auto actions for specific conditions.

If you ~~require~~ the ~~fastest speed make sure your trigger is designed to test less than 1000 bookings.~~

If you want to send a message on a specific day of the week :-

~~The easiest way~~ to ~~do this is usually by reducing the testing window~~ to the ~~smallest necessary and adjusting the trigger condition~~ to the ~~most suitable~~.

1) You need to send a message to remind the guests to put the rubbish bin out for collection on a Wednesday night.

~~For example a trigger that tests all bookings from booking time for 1 year~~ will test ~~many bookings while~~ a ~~trigger that tests only the 7 days before check-in will test less bookings and perform faster.~~

* [IF=:[CURRENTDATE:{%u}]:3:yes|no] will test if the current date is a Wednesday

~~The test tab of~~ the ~~auto action has a button which~~ will ~~show you how many and which bookings are being tested by~~ the ~~auto action~~.

2) Remind the guest that the cleaning lady will be at the apartment on Friday morning.

It is ~~also possible~~ to ~~specify~~ a booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.

* [IF=:[CURRENTDATE:{%u}]:4:yes|no] will test if the current date is a Thursday

%u ISO-8601 numeric representation of the day of the week 1 (for Monday) through 7 (for Sunday)

== Performance and Testing ==

Auto actions will test up to 1000 bookings per cycle, if your trigger condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc.

If you require the fastest speed, ensure your trigger is designed to test less than 1000 bookings.

The easiest way to do this is usually by reducing the testing window to the smallest necessary and adjusting the trigger condition to the most suitable.

For example a trigger that tests all bookings from booking time for 1 year will test many bookings while a trigger that tests only the 7 days before check-in will test less bookings and perform faster.

The '''test tab''' of the auto action has a button that will show you how many and which bookings are being tested by the auto action. The list may include booking that will not trigger the auto action.

To check if the booking meets all the rules, enter the booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.

Alternatively open the booking and go to the Mail & Action tab, then search for the auto action id, check the details in the Status column.

'''Optimising your auto actions''' You can trigger multiple actions in one auto action,

*send an email/api message to the guest,

*send an SMS, update booking settings,

*add/delete a booking info code,

*trigger a webook,

*add a pending payment,

*update/add/delete a Charge/Payment item,

*assign an invoice number.

There is no requirement to set an individual auto action for each item if they can all apply at the same time.

<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> '''It is not possible to specify a specific time for the auto action to trigger.''' The use of the Trigger time 'Immediate' + 14 hrs (for example) will not trigger the auto action at 2pm local time, this will be the first time the booking could be checked to see if all other conditions are met, and added to the batch for processing.

== Troubleshooting ==

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'''Auto Action is not visible in a sub account'''

If you have sub accounts and need an auto action to be used across multiple accounts/properties, then create the auto action at the Master Account Level and set Property = 'All visible in account' and ensure the Master account has access to the properties.

== Use Cases ==

=== Guest Management ===

{| class="wikitable"

! scope="col"| Guest Management

! scope="col"| Link to Auto Action example

|-

|You want to send a confirmation message to bookings received from OTAs/Channels

|[[Auto_Actions#Email_confirmation_for_channel_bookings_-_Select_from_the_predefined_template|Send Confirmation message to Channel bookings]]

|-

|You want to send a booking registration form (PDF) to your guests so they can complete all guest details

|[[Auto_Actions#Send_Email_with_Booking_Registration_Form_-_PDF_attachment|Send an email with Booking registration document (PDF)]]

|-

|Send a confirmation message to the guest when a payment has been received

|[[Auto_Actions#Send_an_Email_to_the_guest_when_a_payment_is_made|Send email/message to confirm receipt of a payment]]

|-

|You want to send an Invoice (PDF) to the guest after checkout

|[[Auto_Actions#Send_invoice_after_check-out_-_PDF_attachment_-_Select_from_the_predefined_template|Send an invoice to the guest after checkout]]

|-

|You want to send an email to the guest confirming their booking has been cancelled

|[[Auto_Actions#Send_an_Email_to_the_guest_when_the_status_of_a_booking_changes_to_.22Cancelled.22|Send Cancellation notice to the guest]]

|-

! scope="col"| Payments

! scope="col"| Link to Auto Action example

|-

|You want to send a payment Request to your guests for all bookings

|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_for_all_bookings|Send a payment request for all bookings]]

|-

|You want to send a Request for payment to your guests after the booking has been created

|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_after_booking|Send a payment request after the booking]]

|-

|You want to send a Request for payment to your guests XX days BEFORE CHECK-IN

|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_before_check-in|Send a payment request for payment before checkin]]

|-

|STRIPE - Send a Request to 'Authorise' a Security deposit from your guests before check-in

|[[Auto_Actions#Send_a_Request_to_.27Capture.27_a_Security_deposit_from_your_guests_XX_days_before_check-in_-_with_Stripe|Authorise a Security deposit on the Guest credit card]]

|-

|STRIPE - The guest payment has failed, send an email to the guest with the details.

|[[Auto_Actions#Send_an_email_to_the_guest_email_address_when_a_payment_FAILS_at_Stripe|Send an email when the guest payment has failed]]

|-

|STRIPE - The guest's credit card as it will expire before checkin, send a request so they can update their details.

|[[Auto_Actions#Send_a_Request_to_update_the_guest.27s_credit_card_as_it_will_expire_before_checkin|Send a request to update their credit card details]]

|-

! scope="col"| Check-in Details

! scope="col"| Link to Auto Action example

|-

|You want to send an Email with access instructions and a key code 1 day before check-in (Self Checkin)

|[[Auto_Actions#Send_an_Email_with_a_key_code_for_a_specific_unit_one_day_before_check-in_.28Self_Checkin.29|Send access details to your guest prior to arrival]]

|-

|You want to send Email to guests with check-in details before Check-in - Fully paid

|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_booking_paid.2Fno_outstanding_balance|Send access details as booking is fully paid]]

|-

|You want to send Email to guests with check-in details before Check-in - Security Deposit Authorised at Stripe

|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_Security_Deposit_Authorised_at_Stripe|Send access details as Security deposit authorised at Stripe]]

|-

|}

== Examples ==

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=== Send Emails/Message/SMS to guests ===

<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}} </span> Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com and ~~Airbnb~~.

<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}} </span> Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com, Airbnb, Expedia and VRBO.

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Time:

*Trigger Event = ~~Check~~-in

*Trigger Event = Booking (but not after check-in)

*Trigger Time = ~~-365 days~~

*Trigger Time = Immediate

*Trigger Window = ~~355 days~~

*Trigger Window = 1 day

*Between Booking and Check in = 10 to 999

Booking Conditions:

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====Send an Email with a key code for a specific unit one day before check-in====

====Send an Email with a key code for a specific unit one day before check-in (Self Checkin)====

</div>

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====~~Send an~~ Email ~~to guests~~ from ~~Channels~~====

====Apply a flag/colour to a booking when a payment is made - ''Select from the predefined template ''====

</div>

'''Trigger tab:'''

Time:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 999 day

Booking Conditions:

*Booking Status = All not cancelled

*Invoice Balance = Any Payment made

'''Booking tab:'''

*Flag Text = Paid

*Flag Colour = d4e4b0

</div>

====Email confirmation for channel bookings - ''Select from the predefined template''====

</div>

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====Send a Request ~~for payment~~ to ~~your guests XX days~~ before ~~arrival~~====

====Send a Request to update the guest's credit card as it will expire before checkin====

</div>

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Time:

*Trigger Event = ~~Check~~-in

*Trigger Event = Booking (not after check-in)

*Trigger Time = ~~-42~~

*Trigger Time = Immediate

*Trigger Window = 1 day

Booking Souce:

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*Plain text box (Using Message API)

Subject - enter the subject for your Guests

Plain Text Message :- enter the Message text you wish to send to your guests ~~include~~ the payment link

Plain Text Message :- enter the Message text you wish to send to your guests including the payment link

https://beds24.com/bookpay.php?bookid=[BOOKID]

https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc

You can find extra options to add to the payment link if you want to refine the details

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*HTML Message (Send Email)

Edit Email Subject - enter the subject for your Guests

Edit Email Text :- enter the Email text you wish to send to your guests ~~include template variable~~

Edit Email Text :- enter the Email text you wish to send to your guests including the payment link

[~~PAYLINK~~] this creates a ~~payment~~ link (HTML A tag) ~~for the payment request for the amount in the booking deposit field if non zero, otherwise~~ the ~~outstanding balance~~. Check the template variables for other options.

https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc this creates a link (HTML A tag) so the guest can enter their credit card details. Check the template variables for other options.

'''Booking tab:'''

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*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

'''Booking Info tab:'''

*Booking Info Code = NEWCARDREQ

*Booking Info Text = New credit card requested

</div>

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====Send a Request for payment to your guests XX days ~~after booking~~====

====Send a Request for payment to your guests XX days before check-in====

</div>

'''Trigger tab:'''

~~You allow your guests to make X number of payments for their booking.~~

Time:

*Trigger Event = Check-in

You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.

*Trigger Time = -42

*Trigger Window = 42 day

~~You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.~~

~~'''Create Auto Action one'''~~

~~'''Trigger tab~~:~~'''~~

*Trigger Event = ~~Booking (but not after check~~-in)

*Trigger Time = ~~+7 days~~

*Trigger Window = 1 day

Booking Souce:

*Booking Source = ALL (or select the booking source/Channel)

*Invoice Balance = Not Zero

*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.

'''Message tab:'''

*Send ~~Message~~ = Booking API/Smart ~~Email~~

*Send Email = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

*Plain text box (Using Message API)

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Edit Email Text :- enter the Email text you wish to send to your guests include template variable

[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.

'''Booking tab:'''

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*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

~~'''Create additional Auto Actions for each period you want to trigger'''~~

~~'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''~~

*Trigger Time = +14 days (days you want to collect the payments)

*Trigger Window = 1 day

~~The use the settings in the previous auto action to trigger the next auto action for your booking.~~

</div>

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====Send a Request to ~~'Capture' a Security deposit from~~ your guests XX days ~~before check-in - with Stripe~~====

====Send a Request for payment to your guests XX days after booking====

</div>

You ~~want~~ to ~~capture a Security Deposit~~ for ~~bookings on the day before check-in from your guest~~.

You allow your guests to make X number of payments for their booking.

~~Capture of~~ the ~~payment is only held by Stripe~~ for ~~7 days~~, ~~if the guest is staying longer~~ you will need ~~to send the request again~~.

You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.

You will need to ~~create multiple emails~~ to ~~capture the payment multiple times for the same~~ booking.

You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.

'''Create Auto Action one'''

'''Trigger tab:'''

*Trigger Event = ~~Check~~-in

*Trigger Event = Booking (but not after check-in)

*Trigger Time = -1 days

*Trigger Time = +7 days

*Trigger Window = 1 day

*Booking Source = ALL (or select the booking source/Channel)

*~~Status~~ = ~~All not cancelled~~

*Invoice Balance = Not Zero

*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.

'''Message tab'''~~: For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.~~

'''Message tab:'''

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

If the ~~"Mail & Actions" tab contains a "real" Email address~~ the ~~message is sent~~ to ~~the~~ guests ~~Email address. If only a masked Email address is available~~ the ~~message sends via the channels API messaging systems if possible.~~

*Plain text box (Using Message API)

Subject - enter the subject for your Guests

Plain Text Message :- enter the Message text you wish to send to your guests include the payment link

~~If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email~~.

https://beds24.com/bookpay.php?bookid=[BOOKID]

*Email Subject - enter the ~~subject for your Guests~~

You can find extra options to add to the payment link if you want to refine the details

https://wiki.beds24.com/index.php/Category:Payments#Payment_Request

*~~Plain~~ text ~~box - will~~ send to ~~channels using Message API~~

*HTML Message (Send Email)

Edit Email Subject - enter the subject for your Guests

Edit Email Text :- enter the Email text you wish to send to your guests include template variable

[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.

~~Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100 to the value you require.~~

~~https://beds24.com/bookpay.php?bookid=[BOOKID]&g=st&capture=0&pay=100.~~

*~~HTML box~~ - Email ~~will be sent~~

'''Booking tab:'''

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

~~Email Text :- It is possible~~ to ~~use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]~~

'''Create additional Auto Actions for each period you want to trigger'''

'''~~Booking info tab:~~ (~~Optional~~)'''

'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''

*Trigger Time = +14 days (days you want to collect the payments)

*Trigger Window = 1 day

*Booking Info Code = SECDEPOSIT (for ~~example)~~

The use the settings in the previous auto action to trigger the next auto action for your booking.

*Booking Info Text = Security deposit request sent.

</div>

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====Send ~~an Email~~ in ~~the guests language to an internal Email address~~ ====

====Send a Request to 'Capture' a Security deposit from your guests XX days before check-in - with Stripe====

</div>

~~This uses a smart template variable. In this example we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.~~

~~'''Trigger tab:'''~~

You want to capture a Security Deposit for bookings on the day before check-in from your guest.

~~Time:~~

Capture of the payment is only held by Stripe for 7 days, if the guest is staying longer you will need to send the request again.

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1

~~Booking Source:~~

You will need to create multiple emails to capture the payment multiple times for the same booking.

*Booking Source = All (for ~~example)~~

~~Booking Conditions:~~

*Booking Status = All Not Cancelled

~~Booking Fields~~:

'''Trigger tab:'''

*Booking Field Contains - select "Language" in the next field enter: the short code for the language this Auto Action is for.

'''Message tab:'''

*Trigger Event = Check-in

~~Enter~~ the ~~message~~ in the ~~appropriate language under your default language~~.

*Trigger Time = -1 days

*Trigger Window = 1 day

*Booking Source = ALL (or select the booking source/Channel)

*Status = All not cancelled

'''Message tab''': For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Send Message = Booking API/Smart Email

*Send Message = Internal Only

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

*Internal Email Address = enter the ~~email address this~~ message ~~should be sent~~ to.

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Email Subject - enter the subject for your Guests

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100 to the value you require.

https://beds24.com/bookpay.php?bookid=[BOOKID]&g=st&capture=0&pay=100.

*HTML box - Email will be sent

*Email Text :- Template variables can be used ~~in the message.~~ [[Template_Variables| ~~See~~ here]]

Email Text :- It is possible to use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]

'''Booking info tab: (Optional)'''

*Booking Info Code = SECDEPOSIT (for example)

*Booking Info Text = Security deposit request sent.

</div>

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====Send ~~SMS in a certain language (if it is the language of~~ the ~~booking) or~~ a ~~default language~~====

====Send an email to the guest email address when a payment FAILS at Stripe====

</div>

~~This uses~~ a ~~smart template variable. In this example~~ the ~~auto action will trigger on Booking and for 1 day, we check whether~~ the ~~guest booked in French~~. If ~~yes, then we send~~ a ~~French text~~. If no~~, we~~ send ~~an English text~~.

Trigger tab:

~~'''Trigger tab:'''~~

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE

'''Message tab:''' Update details as appropriate

*Send Message = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.

If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.

*Plain text box (Using Message API)

~~Set~~ the ~~rules~~ to ~~when this Auto Action should trigger.~~

Subject - enter the subject for your Guests

Plain Text Message :- enter the Message text you wish to send to your guests including the payment link

~~Time~~:

https://beds24.com/bookpay.php?bookid=[BOOKID]

*Trigger Event = ~~Booking~~

*Trigger Time = Immediate

*Trigger Window = 1

~~Booking Source~~:

You can find extra options to add to the payment link if you want to refine the details

*Booking Source = All (for example)

https://wiki.beds24.com/index.php/Category:Payments#Payment_Request

~~Booking Conditions~~:

*HTML Message (Send Email)

*Booking Status = All Not Cancelled

Email Subject - enter the subject for your Guests

Email Text :- enter the Email text you wish to send to your guests include template variable

[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.

'''Booking tab:'''

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

~~'''SMS tab:'''~~

*Phone Number = [GUESTMOBILE]

*SMS Message = [IF=:[GUESTLANGUAGE]:fr:French_text|English_text]

</div>

====Send ~~Remotelock/Lockstate, Nuki PIN or Chekin Link 2 days before Check-~~in ====

====Send an Email in the guests language to an internal Email address ====

</div>

This uses a smart template variable. In this example we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.

'''Trigger tab:'''

Time:-

Time:

*Trigger Event = ~~Check-in~~

*Trigger Event = Booking

*Trigger Time = ~~-2 (the number of days before check-in you want to sent the code or link)~~

*Trigger Time = Immediate

*Trigger Window = 2

*Trigger Window = 1

Booking ~~Souce~~ :-

Booking Source:

*Booking Source = All

*Booking Source = All (for example)

*Booking Status = All but not cancelled

Booking Conditions:-

Booking Conditions:

*~~Group bookings~~ = ~~Trigger all on master~~

*Booking Status = All Not Cancelled

*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL (select the appropriate Booking Info Code for the service you use)

~~'''Messaging tab~~:~~''' For channels using~~ the ~~Message API, then~~ enter the ~~text in~~ the ~~Plain text box,~~ for ~~emails enter the text in the HTML box~~.

Booking Fields:

*Booking Field Contains - select "Language" in the next field enter: the short code for the language this Auto Action is for.

*Send Message ~~= Booking API/Smart Email~~

'''Message tab:'''

Enter the message in the appropriate language under your default language.

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

*Send Message = Internal Only

~~If no connection to a messaging system is available~~ the message ~~will send~~ to ~~the Email address from the "Mail & Actions" tab of the Email~~.

*Internal Email Address = enter the email address this message should be sent to.

*Subject - enter the subject for your Guests ~~- Your access code (your text)~~

*Email Subject - enter the subject for your Guests

*~~Plain text~~ box - will ~~send to channels using Message API~~

*HTML box - Email will be sent

~~Message~~ Text :- enter the text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] see the list of ALL template variables ~~that~~ can be used [[Template_Variables| ~~see~~ here]]

*Email Text :- Template variables can be used in the message. [[Template_Variables| See here]]

</div>

====Send SMS in a certain language (if it is the language of the booking) or a default language====

</div>

This uses a smart template variable. In this example the auto action will trigger on Booking and for 1 day, we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.

*~~HTML box - Email will be sent~~

'''Trigger tab:'''

Set the rules to when this Auto Action should trigger.

Time:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1

Booking Source:

*Booking Source = All (for example)

Booking Conditions:

*Booking Status = All Not Cancelled

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]

'''SMS tab:'''

*Phone Number = [GUESTMOBILE]

*SMS Message = [IF=:[GUESTLANGUAGE]:fr:French_text|English_text]

</div>

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====Send ~~Email to guests with check-in details~~ 2 days before Check-in~~, booking paid/no outstanding balance~~ ====

====Send Remotelock/Lockstate, Nuki PIN, TTLOCK or Chekin Link 2 days before Check-in (Self Checkin) - ''Select from the predefined template'' ====

</div>

~~This auto action will be sent only when the Invoice Balance of the booking is zero. This can be used to ensure that the checkin details are only sent when the guest has completed the payments.~~

'''Trigger tab:'''

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*Trigger Window = 2

Booking ~~Source~~:-

Booking Souce :-

*Booking Source = All

*Booking Status = ~~All but not cancelled~~

*Booking Status = Confirmed

Booking Conditions:-

*Group bookings = Trigger all on master

*~~Invoice Balance~~ = ~~Zero~~

Info Codes :-

*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL or LOCK_PIN (select the appropriate Booking Info Code for the service you use)

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

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*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests. ~~This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues,~~ template variables ~~can be used,~~ see the list of ALL template variables that can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] ] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- ~~Enter~~ the ~~text you wish to send to your guests this can include URLs~~. Include ~~any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues,~~ template variables ~~can be used,~~ see the list of ALL template variables that can be used [[Template_Variables| see here]]

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]

</div>

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====Send ~~Email~~ to ~~all current~~ guest (Check-in) ====

====Send Pin code to guest, 2 days before Check-in (Self Checkin) ====

</div>

This auto action can be used if you have set a fixed PIN code in the Room Setup or using digits from the Booking id.

To setup the PIN code for each Room/Unit then go to {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > UNIT NAMES, then in the unit names, you can add additional information including a pin code.

Example:

You have 2 units (100 and 101). Access Pin Code for 100 = 12345, for 101 - 34567

In "Unit name" enter: (Use (?) in the room setup for more details/options)

*100|12345

*101|34567

'''Trigger tab:'''

Time:

Time:-

*Trigger Event = Check-in

*Trigger Time = ~~Immediate~~

*Trigger Time = -2 (the number of days before check-in you want to sent the code or link)

*Trigger Window = 14(the ~~max~~ number of days ~~your guests can stay~~)

*Trigger Window = 2

Booking ~~Source~~:

Booking Souce :-

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions:

Booking Conditions:-

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

~~Info Codes:~~

*Any Booking Info Code = CHECKIN

*Exclude Booking Info Code = CHECKOUT

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Subject - enter the subject for your Guests

*Subject - enter the subject for your Guests - Your access code (your text)

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests include URL. ~~Template~~ variables can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [UNITNAME] and [UNITNAME:1] or [BOOKIDLAST5] - Last 5 digits of booking number. See the list of ALL template variables that can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. ~~Template~~ variables can be used [[Template_Variables| see here]]

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [UNITNAME] and [UNITNAME:1] or [BOOKIDLAST5] - Last 5 digits of booking number. see the list of ALL template variables that can be used [[Template_Variables| see here]]

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

</div>

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====Send Email with ~~Guest Invoice~~ - ~~PDF attachment~~====

====Send Email to guests with check-in details 2 days before Check-in, booking paid/no outstanding balance ====

</div>

~~You~~ can ~~send Invoice as an attachment~~ to ~~your Guests~~.

This auto action will be sent only when the Invoice Balance of the booking is zero. This can be used to ensure that the checkin details are only sent when the guest has completed the payments.

~~Setup your Invoice go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> INVOICING~~

'''Trigger tab:'''

Time:

Time:-

*Trigger Event = ~~Checkout~~

*Trigger Event = Check-in

*Trigger Time = ~~Immediate~~

*Trigger Time = -2 (the number of days before check-in you want to sent the code or link)

*Trigger Window = ~~1 day~~

*Trigger Window = 2

Booking Source:

Booking Source:-

*Booking Source = All ~~(or select the appropriate channel/Direct)~~

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions:

Booking Conditions:-

*Group bookings = Trigger all on master

*~~Booking Status~~ = ~~All but not cancelled~~

*Invoice Balance = Zero

~~Info Codes~~:

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Any Booking Info Code = CHECKOUT

~~'''Messaging tab:'''~~

*Send Message = Booking API/Smart Email

*Send ~~Email~~ = ~~Guest~~ API/Smart Email ~~(or one of the other options)~~

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

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If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Attachment = Select the Invoice Template from the drop down list.

*Subject - enter the subject for your Guests - Your access code (your text)

*Subject - enter the subject for your Guests

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests include ~~URL. Template~~ variables can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is ~~possible~~ to ~~use~~ the ~~same details (URL) as in the Plain Text box above. Template~~ variables can be used [[Template_Variables| see here]]

Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

~~Other files can not be attached. We recommend you use a link to a file you upload to your web site.~~

</div>

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====Send Email with ~~Booking Registration Form~~ - ~~PDF attachment~~====

====Send Email to guests with check-in details 2 days before Check-in, Security Deposit Authorised at Stripe ====

</div>

~~You~~ can ~~send Booking Template attachments~~ to ~~your Guests~~.

This auto action will be sent only when the a payment has been 'authorised' at Stripe. This can be used to ensure that the checkin details are only sent when the guest has completed the Security Deposit Authorisation.

~~Setup your Booking Template, go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> BOOKING TEMPLATES~~

'''Trigger tab:'''

Time:

Time:-

*Trigger Event = ~~Booking~~

*Trigger Event = Check-in

*Trigger Time = ~~Immediate~~

*Trigger Time = -2 (the number of days before check-in you want to sent the code or link)

*Trigger Window = ~~1 day~~

*Trigger Window = 2

Booking Source:

Booking Source:-

*Booking Source = All ~~(or select the appropriate channel/Direct)~~

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions:

Booking Conditions:-

*Group bookings = Trigger all on master

*Booking ~~Status~~ = ~~All but not cancelled~~

*Invoice Balance = Zero

Info codes :-

*Any Booking Info Code = STRIPEAUTHORIZE

'''Messaging tab:'''

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Send Message = ~~Guest~~ API/Smart Email ~~(or one of the other options)~~

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

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If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Attachment = Select Booking Template from the drop down list.

*Subject - enter the subject for your Guests - Your access code (your text)

*Subject - enter the subject for your Guests

*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests include ~~URL. Template~~ variables can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is ~~possible~~ to ~~use~~ the ~~same details (URL) as in the Plain Text box above. Template~~ variables can be used [[Template_Variables| see here]]

Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

~~Other files can not be attached. We recommend you use a link to a file you upload to your web site.~~

</div>

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====Send Email ~~after the cleaner has cleaned the room~~====

====Send Email to all current guest (Check-in) ====

</div>

~~To send an automated Email to the guest then they can check you/the cleaner have to add a unit status to the room when it is ready. In this example we used the unit status clean~~

'''Trigger tab:'''

Time:

*Trigger Event = ~~Checkin~~

*Trigger Event = Check-in

*Trigger Time = Immediate

*Trigger Window = 1

*Trigger Window = 14(the max number of days your guests can stay)

Booking Source:

*Booking Source = All

Booking Conditions

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

~~Booking Fields~~:

Info Codes:

*~~Template Variable~~ = ~~[UNITSTATUS1] Contains~~ = ~~clean~~

*Any Booking Info Code = CHECKIN

*Exclude Booking Info Code = CHECKOUT

'''Messaging tab: '''

'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

*Send Email = Guest API~~/Smart Email (or one of~~ the ~~other options)~~

*Send Message = Booking API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

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*Plain text box - will send to channels using Message API

Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]

*HTML box - Email will be sent

Email Text :- It is possible to use the same details as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.

~~Other files can not be attached. We recommend~~ you use ~~a link to a file~~ you ~~upload~~ to your ~~web site~~.

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

</div>

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====Send ~~Email to your guest~~ - ~~Upselling additional nights~~ - ~~nights available after checkout~~ ====

====Send invoice after check-out - PDF attachment - ''Select from the predefined template'' ====

</div>

To send an ~~automated Email~~ to ~~the guest confirming that it is possible to extend their stay~~.

You can send Invoice as an attachment to your Guests.

~~This example uses fixed values that you have entered into~~ {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

Setup your Invoice go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> INVOICING

'''Trigger ~~Tab~~ :'''

'''Trigger tab:'''

Time:

*Trigger Event = ~~Checkin (depending on when you want to notify the guest)~~

*Trigger Event = Checkout

*Trigger Time = ~~-2 days (depending on when you want to notify the guest, in this example 2 days before arrival)~~

*Trigger Time = Immediate +8hrs

*Trigger Window = 2

*Trigger Window = 1 day

Booking Source:

*Booking Source = All

*Booking Source = All (or select the appropriate channel/Direct)

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = ~~All but not cancelled~~

*Booking Status = Confirmed

~~Booking Fields~~:

Info Codes:

*~~Template Variables~~ = ~~[IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes~~

*Any Booking Info Code = CHECKOUT

~~This template variable tests if there is 3 days between the guest booking and the next booking.~~

'''Messaging tab:'''

~~'''Message tab:'''~~

*Send Email = Guest email - (or one of the other options)

~~For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.~~

*Attachment = Invoice Template 1

*~~Send Message = Booking API/Smart Email~~

*Subject - enter the subject for your Guests

~~If the "Mail & Actions" tab contains a "real" Email address the message is sent~~ to ~~the guests Email address. If only a masked Email address is available the message sends via the~~ channels API ~~messaging systems if possible.~~

*Plain text box - will send to channels using Message API

~~If no connection~~ to ~~a messaging system is available the message will~~ send to ~~the Email address from the "Mail & Actions" tab of the Email~~.

Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

*Email ~~Subject - enter the subject for your Guests~~

*HTML box - Email will be sent

*Plain text box - ~~will send~~ to ~~channels using Message API, enter~~ the ~~text you wish to send to your guests~~. Template variables can be used [[Template_Variables| see here]]

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

~~[IF~~<=:~~[TURNOVERDAYS]~~:3:~~Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT]~~ is ~~currently available for up to [TURNOVERDAYS] extra night(s)|].~~

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

~~We are very happy to offer~~ you ~~to extend your stay a [PROPERTYNAME] at~~ the ~~exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If~~ you ~~would like~~ to ~~extend~~ your ~~stay then please send~~ an ~~email~~ to ~~our Reservations team [PROPERTYEMAIL] confirming~~ the ~~number of nights you would like~~ to ~~stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for~~ the ~~special Price~~.

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

*HTML box - Email will be sent, enter the text you wish to send to your guests. Template variables can be ~~used [[Template_Variables| see here]]~~

Other files can not be attached. We recommend you use a link to a file you upload to your web site.

~~[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|]~~.

We ~~are very happy to offer~~ you to ~~extend your stay~~ a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you ~~would like~~ to ~~stay and provide~~ your ~~Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price~~.

~~'''Booking Info Tab : Optional '''~~

*Booking info code = EXTRANIGHTS

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

</div>

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====Send Email ~~to your guest~~ - ~~Upselling additional nights - nights available before checkin~~ ====

====Send Email with Booking Registration Form - PDF attachment====

</div>

To send ~~an automated Email~~ to ~~the guest confirming that it is possible to extend their stay~~.

You can send Booking Template attachments to your Guests.

~~This example uses fixed values that you have entered into~~ {{#fas:cog}} (SETTINGS) > ~~PROPERTIES > ROOMS > SETUP > ROOM~~ TEMPLATES ~~and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.~~

Setup your Booking Template, go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> BOOKING TEMPLATES

'''Trigger ~~Tab~~ :-'''

'''Trigger tab:'''

Time:

*Trigger Event = ~~Checkin (depending on when you want to notify the guest)~~

*Trigger Event = Booking

*Trigger Time = ~~-2 days (depending on when you want to notify the guest, in this example 2 days before arrival)~~

*Trigger Time = Immediate

*Trigger Window = 2

*Trigger Window = 1 day

Booking Source:

*Booking Source = All

*Booking Source = All (or select the appropriate channel/Direct)

Booking Conditions:

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*Booking Status = All but not cancelled

~~Booking Fields~~:

'''Messaging tab:'''

*Template Variables = [IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes

~~This template variable tests if there is upto 3 days from previous checkout to check in of current booking.~~

*Send Message = Guest API/Smart Email (or one of the other options)

~~'''Messaging tab :- '''~~

*Send Message = Guest API/Smart Email

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

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If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

*Subject ~~= Enter~~ the ~~appropriate details~~

*Attachment = Select Booking Template from the drop down list.

*Subject - enter the subject for your Guests

*Plain text box - will send to channels using Message API

*Plain Text ~~Box = Your~~ text~~, using the template variables~~ to ~~modify the specific text in the booking~~.

Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]

~~[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].~~

*HTML box - Email will be sent

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

*HTML Box

Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

~~[IF~~<=:~~[VACANTDAYS]~~:3:~~Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT]~~ is ~~currently available for up to [VACANTDAYS] extra night(s)|].~~

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

~~We are very happy to offer~~ you ~~to extend your stay a [PROPERTYNAME] at~~ the ~~exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If~~ you ~~would like~~ to ~~extend~~ your ~~stay then please send~~ an ~~email~~ to ~~our Reservations team [PROPERTYEMAIL] confirming~~ the ~~number of nights you would like~~ to ~~stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for~~ the ~~special Price~~.

~~'''Booking Info Tab :~~- ~~Optional'''~~

If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.

*Booking info code = EXTRANIGHTS,

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

Other files can not be attached. We recommend you use a link to a file you upload to your web site.

</div>

Line 1,496:

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====Send Email ~~to your guest - Offering Early Checkin~~ ====

====Send Email after the cleaner has cleaned the room====

</div>

To send an automated Email to the guest ~~confirming that it is possible~~ to ~~have an Early Checkin as~~ room is ~~available~~ the ~~day of before arrival.~~

To send an automated Email to the guest then they can check you/the cleaner have to add a unit status to the room when it is ready. In this example we used the unit status clean

'''Trigger tab:'''

~~This example uses fixed values that you have entered into {{#fas~~:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

Time:

*Trigger Event = Checkin

*Trigger Time = Immediate

*Trigger Window = 1

~~Trigger Tab~~ :-

Booking Source:

*Trigger Event = Checkin (depending on when you want to notify the guest)

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 2

*Booking Source = All

Booking Conditions

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes

~~This template variable tests if there is 1 day between the guest booking and the next booking.~~

Booking Fields:

*Template Variable = [UNITSTATUS1] Contains = clean

~~Message~~ tab :-

'''Messaging tab: '''

*Send Email = Guest API/Smart Email (or one of the other options)

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Dear, [GUESTNAME],~~

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

~~We are very happy~~ to ~~offer you 'Early Check-in' at [PROPERTYNAME] at~~ the ~~exceptional rate~~ of ~~[ROOMTEMPLATE3][PROPERTYCURRENCYBACK]~~.

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

~~If you would like checkin early~~ for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.

*Subject - enter the subject for your Guests

~~Best regards,~~

~~[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]~~

*Plain text box - will send to channels using Message API

~~[PROPERTYNAME]~~

[~~PROPERTYADDRESS],~~

Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

[~~PROPERTYCITY~~],

~~[PROPERTYPOSTCODE~~],

*HTML box - Email will be sent

~~[PROPERTYSTATE],~~

~~[PROPERTYCOUNTRY].~~

Email Text :- It is possible to use the same details as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]

Email :-[~~PROPERTYEMAIL~~]

~~Website :- [PROPERTYWEB~~]

~~Booking Info Tab~~ :- ~~Optional~~

*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.

*Booking info code = EARLYARRIVAL,

*Booking ~~Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin~~

Other files can not be attached. We recommend you use a link to a file you upload to your web site.

</div>

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====Send Email to your guest - ~~Offering Late Checkout~~ ====

====Send Email to your guest - Upselling additional nights - nights available after checkout ====

</div>

To send an automated Email to the guest confirming that it is possible to ~~have a Late Checkout as room is available the day of departure~~.

To send an automated Email to the guest confirming that it is possible to extend their stay.

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

Trigger Tab :-

'''Trigger Tab :'''

*Trigger Event = Checkout

*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 1

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes

~~This template variable tests if there is 1 day between~~ the guest ~~booking and~~ the ~~next booking.~~

Time:

*Trigger Event = Checkin (depending on when you want to notify the guest)

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 2

Booking Source:

*Booking Source = All

~~Message tab~~ :-

Booking Conditions:

*~~Send Email~~ = ~~Guest API/Smart Email (or one of the other options)~~

*Group bookings = Trigger all on master

*~~EMail Subject~~ = ~~Enter the appropriate details~~

*Booking Status = All but not cancelled

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Dear,~~ [~~GUESTNAME~~],

Booking Fields:

*Template Variables = [IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes

~~We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at~~ the ~~exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK]~~.

This template variable tests if there is 3 days between the guest booking and the next booking.

If you would like a late checkout, then please send an email to our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.

'''Message tab:'''

~~Best regards~~,

For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.

~~[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]~~

*Send Message = Booking API/Smart Email

~~[PROPERTYNAME]~~

~~[PROPERTYADDRESS],~~

~~[PROPERTYCITY],~~

~~[PROPERTYPOSTCODE],~~

~~[PROPERTYSTATE],~~

~~[PROPERTYCOUNTRY].~~

Email ~~:-[PROPERTYEMAIL]~~

~~Website :- [PROPERTYWEB]~~

~~Booking Info Tab :- Optional~~

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

*Booking info code = LATCHECKOUT,

*Booking Info Description = Upsell email sent ~~[CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout~~

~~</div>~~

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

~~</div>~~

~~====Send~~ Email to your ~~guest - Offering Late Checkout Only on a Sunday when there is no new arrival ====~~

*Email Subject - enter the subject for your Guests

~~</div>~~

~~<div class="mw-collapsible-content">~~

To send ~~an automated Email~~ to the ~~guest confirming that it is possible~~ to ~~have an Late checkout as room is available on the day of departure~~.

*Plain text box - will send to channels using Message API, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

~~This auto action will create~~ a ~~new booking for~~ the ~~date~~ of ~~departure, closing~~ the ~~calendar~~ to ~~any other bookings~~.

[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

The URL link in the message tab, will send the guest to your guest booking page with set conditions, the leaving date of the existing booking, the room id of the existing booking and the Offer you have created for the LateCheckout.

~~This example uses fixed values that~~ you ~~have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard~~ Template ~~Variables set in the Property/Rooms, useful way to utilise the template~~ variables ~~and different values rather than duplicating auto actions.~~

*HTML box - Email will be sent, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]

~~'''Step 1~~: ~~''' Create a new offer in {{#fas~~:~~cog}}~~ (~~SETTINGS~~) ~~> PROPERTIES > OFFERS~~

[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

*Name = Latecheckout

'''Booking Info Tab : Optional '''

*~~Enable~~ = ~~Only if Available~~

*Booking info code = EXTRANIGHTS

*Booking ~~Type~~ = ~~Confirmed with Deposit 2 - via payment gateway~~

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

~~'''Step 2:''' Create a Rate or Daily Price, PRICES~~

</div>

~~Guests~~ = ~~Max Occupancy~~

~~Max Stay~~ = 1

~~Offer = select the offer number as created in the above step.~~

~~If you are using Rates, select 'Rate allowed'~~ = ~~Sunday, untick all~~ the ~~other days~~.

====Send Email to your guest - Upselling additional nights - nights available before checkin ====

~~Channel Tab~~, ~~untick all channels, leave only 'beds24.com' for your booking page~~.

</div>

To send an automated Email to the guest confirming that it is possible to extend their stay.

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

~~If using Daily Prices, then go to Calendar, and set the price and date range, then only Sunday, untick all the other days.~~

'''Trigger Tab :-'''

~~Enable list, untick all channels, leave only~~ '~~beds24.com~~' ~~for your booking page.~~

~~'''Step 3~~: ~~''' Create~~ the ~~Auto Action~~

Time:

*Trigger Event = Checkin (depending on when you want to notify the guest)

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 2

~~Trigger Tab~~ :-

Booking Source:

*Trigger Event = Checkout

*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 1

*Booking Source = All

*Booking Status = All but not cancelled

*Between Booking and Check in = 2 and 999 (to stop the auto action triggering on the new booking)

Booking Conditions:

*Group bookings = Trigger all on master

*Booking Status = All but not cancelled

*Template Variables = [~~IF=~~:[~~LEAVINGDAY~~:~~{%a}]~~:~~Sun~~:|~~[IF>=^[TURNOVERDAYS]^1^yes~~~no]] equal yes

Booking Fields:

*Template Variables = [IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes

This template variable tests if ~~the departure day is a Sunday and~~ there is ~~at least 1 day between the existing guest booking and the next~~ booking.

This template variable tests if there is upto 3 days from previous checkout to check in of current booking.

~~Message~~ tab :-

'''Messaging tab :- '''

*Send ~~Email~~ = Guest API/Smart Email ~~(or one of the other options)~~

*Send Message = Guest API/Smart Email

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Dear, [GUESTNAME],~~

If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.

~~We are very happy~~ to ~~offer you 'Late Check-out' at [PROPERTYNAME] at~~ the ~~exceptional rate~~ of ~~[ROOMTEMPLATE3][PROPERTYCURRENCYBACK]~~.

If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.

~~If you would like a late checkout, please use this link to make~~ the ~~booking and payment.~~

*Subject = Enter the appropriate details

~~https://beds24~~.~~com/booking2.php?checkin=[LEAVINGDAYYYYY-MM-DD]&br7-[ROOMID]~~

*Plain Text Box = Your text, using the template variables to modify the specific text in the booking.

<~~span class~~=~~"" style="color~~: ~~#f3e504; font-size~~: ~~150%;" >{{#fas~~:~~lightbulb}} </span> The details in the URL~~, ~~will direct the guest~~ to ~~make~~ a ~~new booking in~~ the ~~existing room with~~ the ~~check-in date = leaving date~~ and for ~~Offer 7 &br-7 (offer created in Step 1 above)~~

[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

~~Enter your Booking Reservation Number [BOOKID] into the Booking id box on the booking page.~~

*HTML Box

~~Best regards,~~

[~~PROPERTYCONTACTFIRSTNAME~~] [~~PROPERTYCONTACTLASTNAME~~]

[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].

[~~PROPERTYNAME~~]

[~~PROPERTYADDRESS~~],

We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.

[~~PROPERTYCITY~~],

[~~PROPERTYPOSTCODE~~],

[~~PROPERTYSTATE~~],

[~~PROPERTYCOUNTRY~~].

~~Email :-~~[PROPERTYEMAIL]

~~Website :-~~ [~~PROPERTYWEB~~]

Booking Info Tab :- Optional

'''Booking Info Tab :- Optional'''

*Booking info code = ~~LATCHECKOUT~~,

*Booking info code = EXTRANIGHTS,

*Booking Info Description = Upsell email sent [CURRENTDATE]: ~~Late Checkout~~

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night

</div>

~~===Booking Info Codes===~~

====~~Add CHECKIN Booking info code~~ to ~~bookings~~ ====

====Send Email to your guest - Offering Early Checkin ====

</div>

If you ~~need to use~~ the ~~Booking info code CHECKIN~~/~~CHECKOUT for reporting/other auto actions~~, ~~you can set~~ the ~~Booking info code~~ rather than ~~use the Current guest module in the dashboard~~.

To send an automated Email to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

Trigger ~~tab~~:

Trigger Tab :-

*Trigger Event = ~~Check-in~~

*Trigger Event = Checkin (depending on when you want to notify the guest)

*Trigger Time = ~~Immediate~~

*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = ~~1 day~~

*Trigger Window = 2

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes

~~Booking Info tab:~~

This template variable tests if there is 1 day between the guest booking and the next booking.

*Booking Info Code = CHECKIN

*Booking Info Text = Auto Checkin

~~</div>~~

~~<div class="mw~~-~~collapsible mw-collapsed">~~

Message tab :-

~~<div class~~=~~"headline-collapse" >~~

*Send Email = Guest API/Smart Email (or one of the other options)

==~~==Add CHECKOUT Booking info code~~ to ~~bookings ====~~

*EMail Subject = Enter the appropriate details

~~</div>~~

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~<div class="mw-collapsible-content">~~

~~If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions~~, ~~you can set the Booking info code rather than use the Current guest module in the dashboard.~~

Dear, [GUESTNAME],

~~Trigger tab~~:

We are very happy to offer you 'Early Check-in' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].

*Trigger Event = Check-~~out~~

*Trigger Time = Immediate

If you would like checkin early for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.

*Trigger Window = 1 day

Best regards,

*Booking ~~Source~~ = ~~All~~

*Booking ~~Status~~ = ~~All but not cancelled~~

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

*Group bookings = Trigger all on master

[PROPERTYNAME]

[PROPERTYADDRESS],

[PROPERTYCITY],

[PROPERTYPOSTCODE],

[PROPERTYSTATE],

[PROPERTYCOUNTRY].

Email :-[PROPERTYEMAIL]

Website :- [PROPERTYWEB]

Booking Info Tab :- Optional

*Booking info code = EARLYARRIVAL,

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin

~~Booking Info tab:~~

*Booking Info Code = CHECKOUT

*Booking Info Text = Auto Checkout

</div>

====~~Group check~~-in ====

====Send Email to your guest - Offering Late Checkout ====

</div>

~~This requires the master booking to be checked-in via the check-in function.~~

~~Trigger tab:~~

To send an automated Email to the guest confirming that it is possible to have a Late Checkout as room is available the day of departure.

*Trigger Event = ~~After Booking~~

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

*Trigger Time = ~~immediately~~

*Trigger Window = ~~365~~

Trigger Tab :-

*Booking Source = All

*Trigger Event = Checkout

*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*Trigger Window = 1

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings" = Trigger all on master

*Group bookings = Trigger all on master

*~~Info Code~~ = ~~CHECKIN~~

*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes

This template variable tests if there is 1 day between the guest booking and the next booking.

~~Booking info~~ tab :

Message tab :-

*~~Info Code~~ = ~~CHECKIN~~

*Send Email = Guest API/Smart Email (or one of the other options)

~~</div>~~

*EMail Subject = Enter the appropriate details

~~</div>~~

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~<div class="mw-collapsible mw-collapsed">~~

Dear, [GUESTNAME],

~~<div class="headline-collapse" >~~

~~====Identify Repeat Guest ====~~

~~</div>~~

~~<div class="mw-collapsible-content">~~

~~This requires you to use the Guest database.~~

~~Trigger tab:~~

We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].

*Trigger Event = After Booking

If you would like a late checkout, then please send an email to our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.

*Trigger Time = immediately

*Trigger Window = 365

Best regards,

*Booking ~~Source = All~~

*Booking ~~Status~~ = ~~All but not cancelled~~

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

*~~Group bookings" = Trigger all on master~~

[PROPERTYNAME]

*Template Variable = [~~GUESTSID1~~] ~~greater than 0~~

[PROPERTYADDRESS],

[PROPERTYCITY],

[PROPERTYPOSTCODE],

[PROPERTYSTATE],

[PROPERTYCOUNTRY].

Email :-[PROPERTYEMAIL]

Website :- [PROPERTYWEB]

Booking Info Tab :- Optional

*Booking info code = LATCHECKOUT,

*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout

~~Booking info tab :~~

*Info Code = REPEAT

</div>

====~~Identify bookings with Custom Question ticked/unticked~~ ====

====Send Email to your guest - Offering Late Checkout Only on a Sunday when there is no new arrival ====

</div>

~~If you have a custom question with a 'Tick box' for example, they want a late checkin.~~

~~Setup~~ the ~~custom question in {{#fas:cog}} (SETTINGS) PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE = Tick Box~~.

To send an automated Email to the guest confirming that it is possible to have a Late checkout on Sundays as the room is available on the day of departure.

~~Trigger tab:~~

This auto action will create a new booking for the date of departure, closing the calendar to any other bookings.

*Trigger Event = After Booking

The URL link in the message tab, will send the guest to your guest booking page with set conditions, the leaving date of the existing booking, the room id of the existing booking and the Offer you have created for the LateCheckout.

*Trigger Time = immediately

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings" = Trigger all on master

*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked

~~Booking info tab~~ :

This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.

*Info Code = LATECHECKIN

~~</div~~>

</~~div>~~

~~===Add invoice items to~~ a ~~booking ===~~

'''Step 1: ''' Create a new offer in {{#fas:cog}} (SETTINGS) > PROPERTIES > OFFERS

~~<div class="mw-collapsible mw-collapsed">~~

*Name = Latecheckout

~~<div class="headline-collapse" >~~

*Enable = Only if Available

~~====Add a fee to all bookings from a channel====~~

*Booking Type = Confirmed with Deposit 2 - via payment gateway

~~</div>~~

~~<div class="mw-collapsible-content">~~

~~Trigger tab:~~

*~~Trigger Event~~ = ~~After Booking~~

*~~Trigger Time~~ = ~~Immediate~~

*Booking ~~Source~~ = ~~Expedia (for example)~~

~~Invoice tab~~:

'''Step 2:''' Create a Rate or Daily Price, PRICES

*Type = Amount

*Description = Cleaning fee (for example)

*Amount = 50 (for example - the amount of your cleaning fee)

*per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

~~The fee will be added~~ the ~~next time~~ the ~~auto actions run~~.

*Guests = Max Occupancy

~~</div>~~

*Max Stay = 1

~~</div>~~

*Offer = select the offer number as created in the above step.

~~<div class~~=~~"mw-collapsible mw-collapsed">~~

If you are using Rates, select 'Rate allowed' = Sunday, untick all the other days.

~~<div class="headline-collapse" >~~

Channel Tab, untick all channels, leave only 'beds24.com' for your booking page.

~~====Add a fee (Penalty) to~~ all ~~bookings with an Outstanding Balance====~~

~~</div>~~

If using Daily Prices, then go to Calendar, and set the price and date range, then only Sunday, untick all the other days.

~~<div class="mw-collapsible-content">~~

Enable list, untick all channels, leave only 'beds24.com' for your booking page.

~~You want~~ to ~~add a 2~~.~~2% fee to~~ all ~~bookings if there is an outstanding balance 2 days prior to checkin~~.

~~Trigger tab~~:

'''Step 3: ''' Create the custom question for the booking id

~~Time~~ :

Go to {{#fas:cog}} (SETTINGS) > PROPERTIES > BOOKING QUESTIONS > CUSTOM QUESTIONS and create a question

*~~Trigger Event~~ = ~~Checkin~~

*Question = Booking Id

*~~Trigger Time = -2 days~~

*Single Line field

*~~Trigger Window = 2 days~~

*Optional

~~Booking Conditions~~:

'''Step 4: ''' Create the Auto Action

*Status = All not Cancelled

*Invoice Balance = Not Zero

~~Invoice tab~~:

Trigger Tab :-

*~~Type~~ = ~~Amount~~

*Trigger Event = Checkout

*~~Description~~ = ~~Payment Fee||[INVOICEBALANCE:~~2~~.2%]~~

*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)

*~~Amount~~ = ~~0 (leave as 0 so the value is set from the calculation in Description field)~~

*Trigger Window = 1

*~~Per~~ = ~~Room~~

*Booking Source = All

*~~Period~~ = ~~one time~~

*Booking Status = All but not cancelled

*~~VAT~~ = ~~19%~~ (~~for example - enter~~ the ~~VAT amount if applicable~~)

*Between Booking and Check in = 2 and 999 (to stop the auto action triggering on the new booking)

~~The fee will be added the next time the auto actions run.~~

*Group bookings = Trigger all on master

~~</div>~~

===~~Payments/Pending Payments===~~

*Template Variables = [IF=:[LEAVINGDAY:{%a}]:Sun:[IF>=^[TURNOVERDAYS]^1^yes~no]|] equal yes

~~<div class="mw-collapsible mw-collapsed">~~

This template variable tests if the departure day is a Sunday and there is at least 1 day between the existing guest booking and the next booking.

~~<div class="headline-collapse" >~~

~~====Add~~ a ~~pending payment====~~

~~</div>~~

~~<div class="mw-collapsible-content">~~

~~Trigger tab:~~

*Trigger Event = After Booking or Before Check-in

*Trigger Time = set the ~~time you want to collect~~ the ~~payment~~

*Booking Source =All (for example, you can also set different rules for different channels)

~~Booking Info~~ tab: ~~Optional~~

Message tab :-

~~Add a booking info tab for information and reporting~~

*Send Email = Guest API/Smart Email (or one of the other options)

*~~Flag Text~~ = ~~PendingPayment~~ (~~for example~~)

*EMail Subject = Enter the appropriate details

*~~Flag Colour~~ = ~~select~~ the ~~colour as this will be visible~~ in the ~~Calendar/Bookings list~~

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Booking tab: Optional~~

Dear, [GUESTNAME],

*Booking Info Code = PENDPAY

*Booking Info Text = Pending payment added

~~Invoice tab:~~

We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].

*Payment Type = select on what the payment is calculated (Percent of Balance due)

*Description = the text you will see in the "Charges and Payments" tab

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = enter the amount or percentage you want to ~~collect~~

*Payment Rule = use auto or manual - if you ~~have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT~~-~~>PAYMENT COLLECTION they will be available here~~

*Payment Due = Set when the ~~payment is due~~

If you would like a late checkout, please use this link to make the booking and payment.

~~Create a Payment Rule to collect a payments when bookings are not cancelled~~.

https://beds24.com/booking2.php?propid=[PROPERTYID]&checkin_hide=[LEAVINGDAYYYYY-MM-DD]&br5-[ROOMID]=Book

~~Go to Settings~~ > ~~Payments~~ > ~~Payment Rules~~

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> The details in the URL, will direct the guest to make a new booking in the existing room with the check-in date = leaving date and for Offer 7 &br-7 (offer created in Step 1 above)

~~Payment Rule :~~

Enter your Booking Reservation Number [BOOKID] into the Booking id box on the booking page.

Best regards,

~~Name = Enter your title~~ - ~~Not Cancelled (for example)~~

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

~~Action = Auto~~

Email :-[PROPERTYEMAIL]

Website :- [PROPERTYWEB]

~~Payment Trigger :~~

Booking Info Tab :- Optional

*Booking info code = LATCHECKOUT,

*Booking Status = All not cancelled

*Booking Info Description = Upsell email sent [CURRENTDATE]: Late Checkout

*Any Booking Info ~~Code = optional~~

*All Booking Info Codes = optional

*~~Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the~~ Booking info code ~~in the booking)~~

~~Payment Action :~~

*Capture = ~~Yes - immediately charged (Capture=Yes)~~

*~~Add info code on success = add a~~ Booking Info ~~item to the booking on success~~

*Add info code on failure = ~~add a Booking Info item to the booking on failure~~

</div>

Line 1,906:

Line 2,055:

====~~Add a pending payment~~ - ~~Set the Security Deposit value based on the price of the booking, using~~ a ~~calculation~~ ====

====Send Email to your guest - On a Wednesday (Cleaner is due/Rubbish Collection is due) ====

</div>

~~Trigger tab:~~

*Trigger Event = After Booking or Before Check-in

*Trigger Time = set the time you want to collect the payment

*Booking Source =All (for example, you can also set different rules for different channels)

~~Booking tab: Optional~~

To send an automated Email to the guest reminding them that there is an event on a specific day of the week, for instance, the cleaner is due on Wednesday mornings, or the bin collection is due on Thursday mornings.

*Flag Text = PendingPayment (for ~~example)~~

*Flag Colour = select the ~~colour~~ as ~~this~~ will be ~~visible in the Calendar/Bookings list~~

You will need to check for the day of the week. If the booking is for more than 1 week, you will need multiple auto actions as an email will only be sent once, it is not possible to trigger multiple times.

~~Booking Info tab~~: ~~Optional~~

'''Step 1: ''' Create the Auto Action

~~Add a booking info tab for information and reporting~~

*Booking Info Code = PENDPAY

*Booking Info Text = Pending payment added

~~Invoice tab~~:

Trigger Tab :-

*~~Payment Type~~ = ~~fixed value~~

*Trigger Event = Checkin

*~~Description~~ = ~~Security Deposit||[IF<~~=~~:[INVOICEFIRSTITEMNUM]:800:200|[INVOICEFIRSTITEMNUM][/.0]4]~~

*Trigger Time = Immediate

~~(Security Deposit is the description, then 2 | symbol, then the calculation for the 'Amount' to be set.)~~

*Trigger Window = 8 days

*Booking Source = All

This calculation, tests if the first invoice item value (usually the Accommodation value) is greater than or = 800 if so set the Security Deposit Amount = 1 quarter of the first invoice item value, otherwise set = ~~200.~~

*Booking Status = All but not cancelled

~~<span class~~=~~"" style~~=~~"color~~: ~~#f3e504; font-size~~: ~~150~~%~~;" >{{#fas~~:~~lightbulb}} </span> <span style="font-weight~~: ~~bold;" >Tip</span> A price value for the invoice item can be specified after a second pipe (~~|~~) symbol, this can be used to calculate a price using template variables. If the price value in the description field is zero or absent, the numeric value from the amount field will be used.~~

*Template Variables = [IF=:[CURRENTDATE:{%u}]:3:yes|no] equal yes

*Status = if you use the status function add the ~~status you want to apply to~~ the ~~pending payment~~ (~~optional~~)

%u ISO-8601 numeric representation of the day of the week 1 (for Monday) through 7 (for Sunday)

*Amount = 0

*Payment Rule = use auto or manual - if you have set up payment rules in {{#fas:cog}} (~~SETTINGS~~) ~~Payments > Payment Rules they will be available here~~

*Payment Due = Set when the payment is due

This template variable tests if the current day is a Wednesday.

~~Create a Payment Rule~~ to ~~collect a payments when bookings are not cancelled~~.

Message tab :-

*Send Email = Guest API/Smart Email (or one of the other options)

*EMail Subject = Enter the appropriate details

*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)

~~Go to Settings > Payments > Payment Rules~~

Dear, [GUESTNAME],

~~Payment Rule :~~

Hope you are enjoying your holiday at [PROPERTYNAME].

~~Name = Enter your title - Not Cancelled (for example)~~

We would like to remind you that the cleaner is due to visit you on Thursday morning between 10am and 12am.

~~Action = Auto~~

~~Payment Trigger :~~

Best regards,

*Booking Status = All not cancelled

[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]

*Any Booking Info Code = optional

*All Booking Info Codes = optional

Email :-[PROPERTYEMAIL]

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Website :- [PROPERTYWEB]

~~Payment Action~~ :

Booking Info Tab :- Optional

*Booking Info code = CLEANWED1

*Booking Info text = Reminder that cleaning is due on the first Thursday of their stay.

*Capture = Yes - immediately charged (Capture=Yes)

This can be used to trigger the next auto action if the duration of their holiday is more than 1 week. Include the Booking Info code in the Trigger tab of the next auto action.

*Add info code on success = add a Booking Info item to the ~~booking on success~~

*Add info code on failure = add a Booking Info ~~item to~~ the ~~booking on failure~~

</div>

===Send an email to the Owner/Internal email address ===

====Send an email to the Owner/Internal email address when a payment FAILS at Stripe====

====~~Collect outstanding booking balance 3 days prior~~ to ~~arrival( Credit card details were collected~~ at ~~time of booking)~~====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE

Messaging tab:

*Send Message = Internal

*Internal Email Address = enter the email address to receive the notification

*Subject = Failed Stripe Payment

*HTML Box = Enter the text to be sent, you can use template variables in this message, for example

~~''''Create a Payment Rule (Optional)''''~~

[BOOKID] - booking reference number

[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking

[FIRSTNIGHT]

[LASTNIGHT]

~~Standard payment rules in~~ the system are Auto & Manual, you can create additional rules for the collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected.

Booking tab: (optional)

*Execution = One time only

*Flag Text = Stripe Payment Failed

*Flag Colour - choose the flag colour

</div>

~~Go to {{#fas:cog}} (SETTINGS) PAYMENTS~~ > ~~PAYMENT RULES~~

~~Create~~ a Payment ~~Rule to collect payments if bookings are~~ not cancelled.

====Send an email to the Owner/Internal email address when a guest completes a Payment Authorisation at Stripe====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEAUTHORIZE

~~Click '''Create New~~ Payment ~~Rule''' :~~

Messaging tab:

*Send Message = Internal

*Internal Email Address = enter the email address to receive the notification

*Subject = Stripe Payment Authorisation

*HTML Box = Enter the text to be sent, you can use template variables in this message, for example

~~Payment Rule:~~

[BOOKID] - booking reference number

*Name = Enter your title - ~~Not Cancelled (for example)~~

[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking

*Action = Auto

[FIRSTNIGHT]

[LASTNIGHT]

~~Payment Trigger~~ :

Booking tab: (optional)

*Booking Status = All not cancelled

*Execution = One time only

*Any Booking Info Code (optional)

*Flag Text = Stripe Authorised

*~~All Booking Info Codes (optional)~~

*Flag Colour - choose the flag colour

*~~Exclude Booking Info Code~~ = ~~optional (can exclude Virtual Credit cards, find~~ the ~~Booking info code in the booking)~~

</div>

~~Payment Action :~~

*Funding Source = ~~Guest card only~~

*Payment value adjustment = Limit to group booking balance

*Capture = ~~Yes~~ - ~~immediately charged (Capture=Yes)~~

*Add info code on success = add a Booking Info item to the booking on success

*Add info code on failure = add a Booking Info item to the booking on failure

~~Prevent Auto Payment~~ :

====Send an email to the Owner/Internal email address for a new booking====

*~~Prevent payment if booking status~~ = ~~Cancelled~~

</div>

*~~Prevent payment after check-out (days)~~ = ~~7 (default)~~

*~~Prevent payment action~~ = ~~Set Manual~~

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1 day

*Booking Source = All

*Booking Status = All but not cancelled

Messaging tab:

*Send Message = Internal

*Internal Email Address = enter the email address to receive the notification

*Subject = New Booking

*HTML Box = Enter the text to be sent, you can use template variables in this message, for example

~~'''Create Auto Actions '''~~

[BOOKID] - booking reference number

[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking

[FIRSTNIGHT]

[LASTNIGHT]

~~Collect the outstanding balance for bookings created via your booking page.~~

</div>

~~Go to {{#fas:cog}} (SETTINGS)~~ ~~GUEST MANAGEMENT~~ > ~~AUTO ACTIONS and click '''Create New Action'''~~ to ~~create them.~~

===Booking Info Codes===

====Add CHECKIN Booking info code to bookings ====

</div>

~~'''Collect outstanding balance~~ for ~~direct bookings'''~~

If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.

Trigger tab:

*Time

*Trigger Event = Check-in

**Trigger ~~Event~~ = ~~Checkin~~

*Trigger Time = Immediate

**~~Trigger Time~~ = ~~-3 days (set the time you want to collect the payment)~~

*Trigger Window = 1 day

**Time Window = ~~3 days (set this to the same number (positive) as~~ Trigger ~~time.~~

*Booking Source = All

*Booking Status = All but not cancelled

*Group bookings = Trigger all on master

*Booking ~~Source~~

Booking Info tab:

**Booking ~~Source~~ = ~~Direct. You can have different auto actions~~/~~rules for direct bookings -v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.~~

*Booking Info Code = CHECKIN

*Booking Info Text = Auto Checkin

</div>

*Booking Conditions

**Group Booking ~~Trigger~~ = ~~Trigger only Master~~

**Status = All not cancelled

====Add CHECKOUT Booking info code to bookings ====

**Invoice Balance= ~~Not Zero (can be used to refine the auto action being triggered)~~

</div>

Booking ~~tab: Optional~~

If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.

*Flag Text = Pending payment added (for ~~example)~~

*Flag Colour = select the ~~colour as this will be visible~~ in the ~~Calendar/Bookings list~~

~~Booking Info~~ tab: ~~Optional, for information and reporting~~

Trigger tab:

*~~Booking Info Code~~ = ~~BALANCE (for example enter the value~~ - ~~use one word only)~~

*Trigger Event = Check-out

*~~Booking Info Text = Enter the description/text to show in for the Booking Info Code.~~

*Trigger Time = Immediate

*Trigger Window = 1 day

~~Invoice tab:~~

*Booking Source = All

*Booking Status = All but not cancelled

~~<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if you selected Trigger tab > Booking Conditions > Group Booking~~ Trigger = ~~Trigger Only Master.</div>~~

*Group bookings = Trigger all on master

*~~Add a Pending Payment to the booking~~

**Payment Type = ~~Percent of Group Balance due (select on what the payment is calculated)~~

**Description = ~~the text you will see in the "Charges and Payments" tab~~

**Status = ~~if you use the status function add the status you want to apply to the pending payment (optional)~~

**Amount = 100 (this will be 100% of the outstanding group balance)

**Payment Rule = Not Cancelled - See Step 4 above (if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS ->PAYMENT RULES they will be available here)

**Payment Due = Trigger ~~date~~

**Payment time = set the time to collect payment

**Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.

Booking Info tab:

*Booking Info Code = CHECKOUT

*Booking Info Text = Auto Checkout

</div>

====Group check-in - ''Select from predefined templates'' ====

===='~~Capture~~' ~~a Security Deposit when Credit card is collected at time of booking.~~ ====

</div>

This requires the master booking to be checked-in via the check-in function.

Trigger tab:

'''Trigger tab:'''

*Trigger Event = ~~After Booking~~

*Trigger Time = immediate

*Trigger Event = Checkin

*~~Booking Source~~ =~~All (for example, you can also set different rules for different channels)~~

*Trigger Time = immediate

*Time Window = 1 day

~~Info Codes~~:

Booking conditions:

~~Any~~ Booking ~~Info Code~~ = ~~CARDTOSTRIPE~~

*Booking Source = All

*Booking Status = All but not cancelled

~~Invoice tab:~~

*Group bookings" = Trigger all on master if group

*~~Payment Type = Fixed amount~~

*Info Code = CHECKIN

*Description = ~~Security Deposit (the text you will see in the "Charges and Payments" tab)~~

*Status = if ~~you use the status function add the status you want to apply to the pending payment (optional)~~

*Amount = 100 (balance is full price so 100% of the balance)

*Payment Rule = Security Deposit (Create a Payment Rule, see below)

*~~Payment Due~~ = ~~check in~~

'''Booking info tab : '''

<~~span style="color:#fe746c;“~~ >~~{{#fas:exclamation-triangle}}~~ </~~span~~> ~~Automatic collection is only available for customer who use [[Stripe]].~~

*Booking Info Code = CHECKIN

*Booking Info Text = Group checked in

</div>

Create a Payment Rule to 'Capture' a payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture, you will need to create another auto action for this.

Go to ~~{{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES~~

====Identify Repeat Guest ====

</div>

This requires you to use the Guest database.

~~Payment Rule~~ :

Trigger tab:

*Name = Enter your title - Security Deposit (for example)

*Action = Auto

~~Payment~~ Trigger :

*Trigger Event = Booking

*Booking ~~Status~~ = ~~select from the drop down list~~

*Trigger Time = immediately

*~~Any~~ Booking ~~Info Code~~ = ~~optional~~

*Trigger Window = 365

*~~All Booking Info Codes~~ = ~~optional~~

*Booking Source = All

*~~Exclude Booking Info Code~~ = ~~optional (can exclude Virtual Credit cards, find the Booking info code in the booking)~~

*Booking Status = All but not cancelled

*Group bookings" = Trigger all on master

*Template Variable = [GUESTSID1] greater than 0

~~Payment Action~~ :

Booking info tab :

*~~Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the amount is available for later capture (Capture=No)~~

*Info Code = REPEAT

*Add info code on success = add a Booking Info ~~item to the booking on success~~

*Add info code on failure = ~~add a Booking Info item to the booking on failure~~

</div>

Line 2,100:

Line 2,297:

====~~Apply an info code and and~~/~~or icon when a payment was made~~====

====Identify bookings with Custom Question ticked/unticked ====

</div>

If you have a custom question with a 'Tick box' for example, they want a late checkin.

Setup the custom question in {{#fas:cog}} (SETTINGS) PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE = Tick Box.

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Time = Immediate

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*~~Invoice Balance~~ = ~~Any Payment made~~

*Group bookings" = Trigger all on master

*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked

Booking ~~Info~~ tab:

Booking info tab :

*Execution = One time only

*Info Code = LATECHECKIN

*Info Code = ~~Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT->PREFERENCES.~~

</div>

===Add invoice items to a booking ===

====Add a fee to all bookings from a channel====

====~~Assign invoice numbers~~====

</div>

Trigger tab:

*Trigger Event = ~~Check-out~~

*Trigger Event = Booking

*Trigger Time = Immediate

*~~Any~~ Booking ~~Info Code~~ = ~~CHECKOUT~~ (~~optional only if you use the check-out function, if not leave blank~~)

*Booking Source = Expedia (for example)

Invoice tab:

*~~Assign~~ Invoice ~~Number~~ = ~~yes~~

*Add Invoice Item = Add new

*Type = Amount

*Description = Cleaning fee (for example) - Template variables can be used.

*Amount = 50 (for example - the amount of your cleaning fee)

*per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

The fee will be added the next time the auto actions run.

</div>

====~~Using Pending Payments as~~ a ~~Payment Reminder~~====

====Add a fee (Penalty) to all bookings with an Outstanding Balance====

</div>

You want to add a 2.2% fee to all bookings if there is an outstanding balance 2 days prior to checkin.

Trigger tab:

*Trigger Event = After Booking or Before Check-in

*Trigger Time = set the time you want to add the pending payment to the booking

*Booking Source =All (for example, you can also set different rules for different channels)

~~Booking Info tab~~:

Time :

*~~Optional, add a booking info tab for information and reporting~~

*Trigger Event = Checkin

*Trigger Time = -2 days

*Trigger Window = 2 days

Booking ~~tab~~: ~~Optional~~

Booking Conditions:

*~~Flag Text~~ = ~~PaymentDue1 (for example), set multiple if multiple payments are required.~~

*Status = All not Cancelled

*~~Flag Colour~~ = ~~select the colour as this will be visible in the Calendar/Bookings list~~

*Invoice Balance = Not Zero

Invoice tab:

*~~Payment~~ Type = ~~select on what the payment is calculated (Percent of Balance due)~~

*Type = Amount

*Description = ~~the text you will see in the "Charges and Payments" tab~~

*Description = Payment Fee||[INVOICEBALANCE:2.2%]

*~~Status~~ = ~~if you use~~ the ~~status function add~~ the ~~status you want to apply to the pending payment (optional~~)

*Amount = 0 (leave as 0 so the value is set from the calculation in Description field)

*~~Amount~~ = ~~enter the amount or percentage you want to collect~~

*Per = Room

*~~Payment Rule~~ = ~~Manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT->PAYMENT COLLECTION they will be available here~~

*Period = one time

*~~Payment Due~~ = ~~Set when~~ the ~~payment is due~~

*VAT = 19% (for example - enter the VAT amount if applicable)

The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.

The fee will be added the next time the auto actions run.

</div>

===~~Booking Flags/Colours~~===

====Add a negative value to Direct bookings for Stripe Charges====

~~<div class="mw-collapsible mw-collapsed">~~

~~<div class="headline-collapse" >~~

~~====Apply a flag when a booking is cancelled====~~

</div>

~~Trigger tab~~

You want to add the Stripe fee to all Direct bookings to show total value of booking, i.e. if you want to show the booking value. In this example the Stripe charge will be added as a negative figure.

*Trigger Event = After Booking

*Trigger Time = 1 Hour

*Trigger Window = 365 days

*Booking Status = Cancelled

~~Booking~~ tab:

Trigger tab:

*Execution = One time only

*Booking Status = No Change

*Flag text = (enter the text you require)

*Flag Colour = Set as required

~~</div>~~

~~<div class="mw-collapsible mw-collapsed">~~

Time :

~~<div class="headline-collapse" >~~

*Trigger Event = Booking

~~====Apply a flag for a bookings from a channel which have breakfast included====~~

~~</div>~~

~~<div class="mw-collapsible-content">~~

~~Trigger tab~~:

*Trigger Event = ~~After~~ Booking

*Trigger Time = Immediate

*Booking ~~Source~~ = Booking~~.com (for example)~~

*Trigger Window = 1 day

*Booking ~~Field Contains - select "API Message" in the next field enter: meal_plan~~=~~Breakfast (or Extra Breakfast - use the text the channel uses)~~

Booking Conditions:

*Status = All not Cancelled

Booking Source:

*Booking Source = Direct

~~Booking~~ tab:

Invoice tab:

*~~Execution~~ = ~~One time only~~

*Type = Amount

*~~Flag Text~~ = ~~The text you want to display~~

*Description = Stripe Fee||[INVOICECHARGESNUM:-3%]

*~~Flag Colour~~ - ~~choose~~ the ~~flag colour~~

*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)

*Per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

~~Booking changes are applied before~~ the ~~mail is sent so that the flag template variable can be reflected in~~ the ~~Email~~.

The fee/charge will be added the next time the auto actions run.

</div>

====~~Apply~~ a ~~flag when deposit was made prior to Check~~-in====

====Add a new charge - City tax, calculated from number of nights/adults in a booking ====

</div>

Some locations have set a cap on the Tourist tax based on the number of adults, upto a max 7 nights, you can use the calculation below to test the values and apply the appropriate charge or the cap.

This example will calculate the Price, testing if the 'number of nights' *'number of adults' *2 *1.03 is greater than 7 (nights) *'number of adults' *1.03

Then set the value = 7* number of adults *2 *1.03

ELSE set the value = 'number of nights' * 'number of adults' *2 *1.03

Trigger tab:

*Trigger Event = ~~Check-in~~

Time :

*Trigger Time = ~~-365 (for example : must be a negative value and the same as the value in Trigger window)~~

*Trigger Event = Booking

*Trigger Window = ~~365~~

*Trigger Time = Immediate

*Booking Source = All

*Trigger Window = 1 day

*Booking Status = All but not cancelled

*Invoice Balance = Any Payment made

~~Message tab~~:

Booking Conditions:

*Status = All not Cancelled

*Send Email : ~~select appropriate option~~

Booking Source:

*~~Enter : Subject and Email content~~

*Booking Source = Direct

~~Booking~~ tab: (~~optional~~)

Invoice tab:

*Type = Amount

*Description = Tourist Tax|Stayfee|[IF>^[NUMNIGHTS][*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03~[NUMNIGHTS][*][NUMADULT][*]2[*]1.03]

*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)

*Per = Room

*Period = one time

*VAT = 19% (for example - enter the VAT amount if applicable)

*Execution = One time ~~only~~

The fee/charge will be added the next time the auto actions run.

*Flag Text = The text you want to display

*Flag Colour - choose the ~~flag colour~~

~~Booking info tab : (optional)~~

*Booking Info Code : DEPOSITPAID (for example)

*Booking Info Text : additional text if required.

~~Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on) Auto Actions and Reports.~~

</div>

===Modify description/values of an existing invoice item in a booking ===

====~~Apply~~ a ~~flag when booking is fully paid~~====

====Update the Description field of a charge/invoice item====

</div>

In some cases Channel bookings have different descriptions for the same charge item - i.e. Cleaning, update the description field in the invoice item so they all match, using the format (findthisinvoicedescription^replacewiththisdescription)

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking

*Trigger Time = Immediate

*~~Trigger Window~~ = ~~365~~

*Booking Source = Expedia (for example)

*~~Booking Source~~ = ~~All~~

*~~Booking Status~~ = ~~All not cancelled~~

Invoice tab:

*~~Invoice Balance~~ = ~~ZERO~~

*Add Invoice Item = Update Only

*Type = Change Description

*Description = Cleaning^Cleaning Service Fee

*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)

~~Booking tab:~~

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

</div>

Line 2,261:

Line 2,482:

====~~Apply~~ a ~~flag~~/~~colour for a booking coming from a certain channel~~====

====Update all values of a charge/invoice item====

</div>

You need to change the charges in bookings due to an update in your prices. Tourist Tax (for example), update the description field and value using the format (findthisinvoicedescription^replacewiththisdescription)

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = ~~Booking.com~~ (for example)

*Time Window = 365

*Check In From = Select the first date of the Summer Season

*Check In To = Select the last date of the Summer Season

*Booking Source = Expedia (for example)

Invoice tab:

*Add Invoice Item = Update Only

*Type = Change All

*Description = Tourist Tax^Tourist Tax - Summer season 2022 (for example)

*Amount = 0.75

*Per = Per Person

*Period = One time

*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)

~~Booking tab:~~

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

~~Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the email.~~

</div>

====~~Apply a flag when a payment was made~~====

==== Update VAT value for Charge item - City Tax (for example) ====

</div>

~~<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> Also see Example : " Apply a flag when deposit was made prior~~ to ~~Check-~~in ~~AND/OR Apply a flag when~~ booking ~~is fully paid"~~.

You need to change the VAT value for specific items (City tax) in the Charges & Payments tab of the booking.

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking

*Trigger Time = Immediate

*~~Trigger~~ Window = 365

*Time Window = 365

*Booking Source = ~~All~~

*Booking Source = Expedia (for example)

*~~Booking Status~~ = ~~All not cancelled~~

*~~Invoice Balance~~ = ~~Any Payment made~~

Invoice tab:

*Add Invoice Item = Update Only

*Type = Change VAT

*Description = City Tax (this needs to be an exact match to the charge item description)

*Amount = 0

*VAT = 12 (for example)

*Per = Per Person

*Period = One time

*Invoicee = Ignore

~~Booking tab:~~

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

</div>

====~~Apply a flag when a payment FAILS at Stripe~~====

==== Update VAT value for the Accommodation fee (first item in the Charges & Payments tab) ====

</div>

You need to change the VAT value for the Accommodation fee usually the first line the Charges & Payments tab of the booking.

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking

*Trigger Time = Immediate

*~~Trigger~~ Window = 365

*Time Window = 365

*Booking Source = ~~All~~

*Booking Source = ALL (or select a specific channel)

*~~Booking Status~~ = ~~All but not cancelled~~

*~~Booking Info Code~~ = ~~STRIPEFAIL~~

Invoice tab:

*Add Invoice Item = Update Only

*Type = Change VAT

*Description = [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY][NOCONVERT]

Check the Description in the Charges & Payments tab for the Accommodation charge usually [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY]

To update this value you also need [NOCONVERT] so the template variable is used rather than the value.

*Amount = 0

*VAT = 12 (for example)

*Per = Per Person

*Period = One time

*Invoicee = Ignore

~~Booking tab:~~

*Execution = One time only

*Flag Text = Stripe Payment Failed

*Flag Colour - choose the flag colour

</div>

===Payments/Pending Payments===

====~~Apply a flag to Booking.com bookings and auto report the Credit Card when~~ a payment ~~FAILS at Stripe~~====

====Add a pending payment====

</div>

~~Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes~~

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking or Booking (but not after Check-in)

*Trigger Time = ~~Immediate~~

*Trigger Time = set the time you want to collect the payment

*Trigger Window = 365

*Booking Source =All (for example, you can also set different rules for different channels)

*Booking Source = All

*Group Booking Trigger = Trigger only Master (this will trigger on individual bookings and Master booking if a group)

*Booking ~~Status~~ = ~~All but not cancelled~~

*Booking Info Code = BOOKINGCOMCARD

Booking tab:

Booking Info tab: Optional

*Execution = One time only

Add a booking info tab for information and reporting

*Flag Text = ~~Failed CC reported to Booking.com~~

*Flag Text = PendingPayment (for example)

*Flag Colour ~~- choose~~ the ~~flag~~ colour

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

~~</div>~~

</~~div>~~

==~~=Status changes===~~

Booking tab: Optional

~~<div class~~=~~"mw-collapsible mw-collapsed">~~

*Booking Info Code = PENDPAY

~~<div class~~="~~headline-collapse~~" >

*Booking Info Text = Pending payment added

=~~=== Change~~ the status ~~of all "Request" bookings~~ to ~~"Cancelled" after three days =~~===

~~</div~~>

Invoice tab:

~~<div class~~=~~"mw~~-~~collapsible-content">~~

*Payment Type = select on what the payment is calculated (Percent of Balance due OR Group balance if you receive Group bookings)

Trigger ~~tab~~

*Description = the text you will see in the "Charges and Payments" tab

*~~Trigger Event~~ = ~~After~~ Booking

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*~~Trigger Time~~ = ~~3 days~~

*Amount = enter the amount or percentage you want to collect

*Booking ~~Status~~ = ~~Request~~

*Payment Rule = use auto or manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT> PAYMENTS they will be available here

*Payment Due = Set when the payment is due

Create a Payment Rule to collect a payments when bookings are not cancelled.

Go to Settings > Payments > Payment Rules

Payment Rule :

Name = Enter your title - Not Cancelled (for example)

Action = Auto

Payment Trigger :

*Booking Status = All not cancelled

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Payment Action :

*Capture = Yes - immediately charged (Capture=Yes)

*Add info code on success = add a Booking Info item to the booking on success

*Add info code on failure = add a Booking Info item to the booking on failure

~~Booking tab:~~

*Execution = One time only

*Booking Status = Cancelled

</div>

Line 2,365:

Line 2,633:

==== ~~Change~~ the ~~status~~ of ~~all bookings which have been imported from Ical to "Request"~~ ====

====Add a pending payment - Set the Security Deposit value based on the price of the booking, using a calculation ====

</div>

Trigger tab:

*Trigger Event = ~~After~~ Booking

*Trigger Event = Booking or Booking (but not after Check-in)

*Trigger Time = ~~Immediate~~

*Trigger Time = set the time you want to collect the payment

*Booking Source = ~~Ical Import~~ (1, ~~2, 3~~)

*Booking Source =All (for example, you can also set different rules for different channels)

Booking tab: Optional

*Flag Text = PendingPayment (for example)

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Booking Info tab: Optional

Add a booking info tab for information and reporting

*Booking Info Code = PENDPAY

*Booking Info Text = Pending payment added

~~Booking~~ tab:

Invoice tab:

*~~Execution~~ = ~~One time only~~

*Payment Type = fixed value

*~~Booking Status~~ = ~~Request~~

*Description = Security Deposit||[IF<=:[INVOICEFIRSTITEMNUM]:800:200|[INVOICEFIRSTITEMNUM][/.0]4]

(Security Deposit is the description, then 2 | symbol, then the calculation for the 'Amount' to be set.)

This calculation, tests if the first invoice item value (usually the Accommodation value) is greater than or = 800 if so set the Security Deposit Amount = 1 quarter of the first invoice item value, otherwise set = 200.

~~Booking changes are applied before the mail is sent.~~

<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> A price value for the invoice item can be specified after a second pipe (|) symbol, this can be used to calculate a price using template variables. If the price value in the description field is zero or absent, the numeric value from the amount field will be used.

</~~div~~>

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = 0

*Payment Rule = use auto or manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here

*Payment Due = Set when the payment is due

~~<div class="mw-collapsible mw-collapsed">~~

~~<div class="headline-collapse" >~~

~~==== Change Room Unit Status~~ when ~~guest checks out ====~~

Create a Payment Rule to collect a payments when bookings are not cancelled.

~~</div~~>

~~<div class="mw-collapsible-content">~~

Go to Settings > Payments > Payment Rules

~~Trigger tab~~

*Trigger Event = ~~Check~~-~~out~~

Payment Rule :

*Trigger Time = ~~Immediate~~

*Trigger ~~Window = 1 day~~

Name = Enter your title - Not Cancelled (for example)

*Booking Status = All ~~but~~ not cancelled

Action = Auto

*Any Booking Info Code = ~~CHECKOUT~~

Payment Trigger :

*Booking Status = All not cancelled

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Payment Action :

~~Booking tab:~~

*Capture = Yes - immediately charged (Capture=Yes)

*~~Execution~~ = ~~One time only~~

*Add info code on success = add a Booking Info item to the booking on success

*~~Change Room Unit Status~~ = ~~Select~~ the ~~option~~

*Add info code on failure = add a Booking Info item to the booking on failure

It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

</div>

~~===API/Webhook===~~

====~~Use API/Webhook~~ to ~~write to the field 'Message'~~====

====Collect outstanding booking balance 3 days prior to arrival( Credit card details were collected at time of booking)====

</div>

~~You can use a webhook in conjunction with the API JSON function~~ '''~~setBooking~~''' ~~to write to any field in the booking. First you have to configure access to the API:~~

''''Create a Payment Rule (Optional)''''

~~You need two keys to use our API JSON functions - one~~ for the ~~API itself and one~~ for the ~~property. The keys have~~ to ~~consist of 16 characters of your choosing~~.~~<br>~~

Standard payment rules in the system are Auto & Manual, you can create additional rules for the collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected.

~~'''API key:'''~~

*{{#fas:cog}} (SETTINGS) ~~ACCOUNT -> ACCOUNT->ACCESS~~ ~~"API Key 1"~~

Go to {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES

*API Key = my_very_secret_api_key

*API Key Access = allow any IP

*IP Whitelist = [leave empty]

*Allow Writes = Yes

*Property Access = Owned by this account only

*'''Property key:'''

*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > ~~propKey = secret_key_for_prop_XXXXXX~~

~~Set the triggers you need, for example:~~

Create a Payment Rule to collect payments if bookings are not cancelled.

~~Booking Field Contains~~: ~~Message = XXX~~

Click '''Create New Payment Rule''' :

~~Set the webhook like this~~:

Payment Rule:

*Name = Enter your title - Not Cancelled (for example)

*Action = Auto

* ~~URL~~ = ~~<nowiki>https://api.beds24.com/json/setBooking</nowiki>~~

Payment Trigger :

* ~~Custom Header~~ = ~~[leave empty]~~

*Booking Status = All not cancelled

*Any Booking Info Code (optional)

*All Booking Info Codes (optional)

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

~~Body Data~~:

Payment Action :

:{

*Funding Source = Guest card only

~~::"authentication":~~

*Payment value adjustment = Limit to group booking balance

~~::{~~

*Capture = Yes - immediately charged (Capture=Yes)

~~:::"apiKey": "my_very_secret_api_key",~~

*Add info code on success = add a Booking Info item to the booking on success

~~:::"propKey": "secret_key_for_prop_XXXXXX"~~

*Add info code on failure = add a Booking Info item to the booking on failure

~~::},~~

~~::"bookId": "[BOOKID]",~~

~~::"message": "[MESSAGE]~~ - ~~Append this message"~~

:}

~~</div>~~

~~<div class~~=~~"mw~~-~~collapsible mw-collapsed">~~

Prevent Auto Payment :

~~<div class~~=~~"headline-collapse" >~~

*Prevent payment if booking status = Cancelled

*Prevent payment after check-out (days) = 7 (default)

*Prevent payment action = Set Manual

~~====Use API/Webhook to write the value of the 'commission' field to a new invoice item====~~

~~</div>~~

~~<div class="mw-collapsible-content">~~

You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:

~~You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>~~

'''Create Auto Actions '''

'''~~API key:~~'''

*{{#fas:cog}} (SETTINGS) ACCOUNT -> ACCOUNT->ACCESS "API Key 1"

*API Key = my_very_secret_api_key

*API Key Access = allow any IP

*IP Whitelist = [leave empty]

*Allow Writes = Yes

*Property Access = Owned by this account only

*'''Property key:'''

*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS> propKey = secret_key_for_prop_XXXXXX

~~Set~~ the ~~triggers you need,~~ for ~~example:~~

Collect the outstanding balance for bookings created via your booking page.

~~Booking Source = Booking~~.~~com~~

Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT > AUTO ACTIONS and click '''Create New Action''' to create them.

~~Set the webhook like this:~~

'''Collect outstanding balance for direct bookings'''

*~~URL~~ = ~~<nowiki>https://api.beds24.com/json/setBooking</nowiki>~~

Trigger tab:

*~~Custom Header~~ = ~~[leave empty]~~

*Time

**Trigger Event = Checkin

**Trigger Time = -3 days (set the time you want to collect the payment)

**Time Window = 3 days (set this to the same number (positive) as Trigger time.

*~~Body Data =~~

*Booking Source

:{

**Booking Source = Direct. You can have different auto actions/rules for direct bookings -v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.

~~::"authentication":~~

~~::{~~

~~:::"apiKey": "my_very_secret_api_key",~~

~~:::"propKey": "secret_key_for_prop_XXXXXX"~~

~~::},~~

~~::"bookId": "[BOOKID]",~~

~~::"invoice":~~

~~::[~~

~~:::{~~

~~::::"description": "~~Booking.~~com Commission",~~

~~::::"status": "",~~

~~::::"qty": "1",~~

~~::::"price": "~~-~~[COMMISSIONNUM]"~~,

~~::::"vatRate": "7~~.~~00",~~

~~::::"type": "0",~~

~~::::"invoiceeId": ""~~

~~:::}~~

~~::]~~

:}

~~</div>~~

*Booking Conditions

**Group Booking Trigger = Trigger only Master

**Status = All not cancelled

**Invoice Balance= Not Zero (can be used to refine the auto action being triggered)

Booking tab: Optional

*Flag Text = Pending payment added (for example)

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Booking Info tab: Optional, for information and reporting

*Booking Info Code = BALANCE (for example enter the value - use one word only)

*Booking Info Text = Enter the description/text to show in for the Booking Info Code.

Invoice tab:

<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if you selected Trigger tab > Booking Conditions > Group Booking Trigger = Trigger Only Master.</div>

*Add a Pending Payment to the booking

**Payment Type = Percent of Group Balance due (select on what the payment is calculated)

**Description = the text you will see in the "Charges and Payments" tab

**Status = if you use the status function add the status you want to apply to the pending payment (optional)

**Amount = 100 (this will be 100% of the outstanding group balance)

**Payment Rule = Not Cancelled - See Step 4 above (if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS ->PAYMENT RULES they will be available here)

**Payment Due = Trigger date

**Payment time = set the time to collect payment

**Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.

</div>

====~~Use Auto Action/Webhook to write to send data to Integromat~~====

===='Capture' a Security Deposit when Credit card is collected at time of booking. ====

</div>

You can use this option to send data to your Integromat account.

Trigger tab:

*Trigger Event = Booking

Set the rules in the Trigger tab, when you need to send the data to Integromat.

*Trigger Time = immediate

*Booking Source =All (for example, you can also set different rules for different channels)

Go to Webhook tab:

Info Codes:

URL = https://hook.integromat.com/ followed by your integromat account key.

Any Booking Info Code = CARDTOSTRIPE

Invoice tab:

*Payment Type = Fixed amount

*Description = Security Deposit (the text you will see in the "Charges and Payments" tab)

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = 100 (balance is full price so 100% of the balance)

*Payment Rule = Security Deposit (Create a Payment Rule, see below)

*Payment Due = check in

<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> Automatic collection is only available for customer who use [[Stripe]].

Create a Payment Rule to 'Capture' a payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture, you will need to create another auto action for this.

Go to {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES

Payment Rule :

*Name = Enter your title - Security Deposit (for example)

*Action = Auto

Payment Trigger :

*Booking Status = select from the drop down list

*Any Booking Info Code = optional

*All Booking Info Codes = optional

*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)

Payment Action :

*Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the amount is available for later capture (Capture=No)

*Add info code on success = add a Booking Info item to the booking on success

*Add info code on failure = add a Booking Info item to the booking on failure

</div>

====Apply an info code and and/or icon when a payment was made====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Invoice Balance = Any Payment made

Booking Info tab:

*Booking Info Code : Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT > PREFERENCES.

*Booking Info Text : Enter the text you wish to sho

Process Template Variables : When created

</div>

====Automatically apply invoice number at check-out - ''Select from predefined templates'' ====

</div>

'''Trigger tab:'''

*Trigger Event = Check-out

*Trigger Time = Immediate

*Time window = 1 day

Booking Conditions:

*Status = Confirmed

Info Codes:

*Any Booking Info Code = CHECKOUT (optional only if you use the check-out function)

'''Invoice tab:'''

*Assign Invoice Number = yes

</div>

====Using Pending Payments as a Payment Reminder====

</div>

Trigger tab:

*Trigger Event = Booking or Booking (but not after Check-in)

*Trigger Time = set the time you want to add the pending payment to the booking

*Booking Source =All (for example, you can also set different rules for different channels)

Booking Info tab:

*Optional, add a booking info tab for information and reporting

Booking tab: Optional

*Flag Text = PaymentDue1 (for example), set multiple if multiple payments are required.

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Invoice tab:

*Payment Type = select on what the payment is calculated (Percent of Balance due)

*Description = the text you will see in the "Charges and Payments" tab

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = enter the amount or percentage you want to collect

*Payment Rule = Manual - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here

*Payment Due = Set when the payment is due

The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.

</div>

====Test if Stripe Authorisation has expired and you need to trigger a new authorisation ====

</div>

Stripe authorisations are dependent on a number of factors including your account type, credit card provider, Stripe rules and the guest bank provider.

If you have bookings that are longer than the authorisation period, you will need to create multiple authorisations. You can use the details below in an auto action to test the date/value of the text/description of the Booking info code = 'STRIPEAUTHORIZE'

For example you have a booking that is for 14 nights, but the authorisation period is 7 days.

Trigger tab:

*Trigger Event = Checkin

*Trigger Time = + 7 days

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

Booking Conditions

*Group Booking Trigger = Trigger only Master

*Status = All not cancelled

*Invoice Balance= Any

*Minimum Stay = 7

*Maximum Stay = 14

Info Codes

*Any booking info code = CARDTOSTRIPE, STRIPEAUTHORIZE

*Exclude Booking Info code = BOOKINGVIRTCARD, EXPEDIACOLLECT, AGODACOLLECT

<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you receive virtual credit cards from the channels, then enter the Booking Info codes to prevent additional pending payments being added to bookings.

Booking Fields

*Template Variable = [IF<^[AUTHORIZEUNTIL{%Y-%m-%d}]^[CURRENTDATEYYYY-MM-DD]^yes~no] equal yes

The entry in the info tab of the booking will typically be

STRIPEAUTHORIZE Authorize 1500.00 EUR until 2024-08-14........

Check the substring numbers for your specific bookings, the date starts on the 28th char as the amount is 1500.00

Booking tab: Optional

*Flag Text = Security Deposit Pending Payment (for example)

*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list

Booking Info tab: If you do not require an auto action to send a payment link to the guest for payment/authorisation, then this is optional.

*Booking Info Code - REFDEPPP (for example)

*Booking Info Text - Refundable Security Deposit pending payment

Invoice tab:

*Add a Pending Payment to the booking

*Payment Type = Fixed amount

*Description = the text you will see in the "Charges and Payments" tab

*Status = if you use the status function add the status you want to apply to the pending payment (optional)

*Amount = 1500 (enter the value you want to authorise on the guest credit card )

*Payment Rule = Security Deposit (use the payment rule)

*Payment Due = Trigger date

*Payment time = set the time to collect payment

*Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.

<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you accept Virtual Credit Cards from the channels, then you will need to send a payment link to either collect the guest credit card to then authorise the Security Deposit on their personnel card OR send a payment link so the guest can authorise the payment on their own credit card, it is not possible to take a Security deposit from a virtual card.

</div>

===Booking Flags/Colours===

====Apply a flag when a booking is cancelled====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 1 Hour

*Trigger Window = 365 days

*Booking Status = Cancelled

Booking tab:

*Execution = One time only

*Booking Status = No Change

*Flag text = (enter the text you require)

*Flag Colour = 999999 default cancel colour - (Set as required)

</div>

====Apply a flag for a bookings from a channel which have breakfast included====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Booking.com (for example)

*Booking Field Contains - select "API Message" in the next field enter: meal_plan=Breakfast (or Extra Breakfast - use the text the channel uses)

Booking tab:

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.

</div>

====Apply a flag for a bookings which has BREAKFAST as a charge item====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Booking.com (for example)

*Template Variable = [IF>:[INVOICEITEMBYDESC:Breakfast]:0:yes|no] (Text for Breakfast has to match EXACTLY what is in the booking item Uppercase/Lowercase/Proper)

*Select 'equal' from the selection box

*yes (needs to be exactly the same text/upper/lowercase, as in the equation)

Booking tab:

*Execution = One time only

*Flag Text = Breakfast

*Flag Colour - choose the flag colour

Booking Info tab:

*Booking Info Code = BREAKFAST

*Booking Info Description = Breakfast included

</div>

====Apply a flag when deposit was made prior to Check-in====

</div>

Trigger tab:

*Trigger Event = Check-in

*Trigger Time = -365 (for example : must be a negative value and the same as the value in Trigger window)

*Trigger Window = 365

*Booking Source = All

*Booking Status = All but not cancelled

*Invoice Balance = Any Payment made

Message tab:

*Send Email : select appropriate option

*Enter : Subject and Email content

Booking tab: (optional)

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking info tab : (optional)

*Booking Info Code : DEPOSITPAID (for example)

*Booking Info Text : additional text if required.

Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on) Auto Actions and Reports.

</div>

====Apply a flag when booking is fully paid====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All not cancelled

*Invoice Balance = ZERO

Booking tab:

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

</div>

====Apply a flag/colour for a booking coming from a certain channel - ''Select from the predefined template'' ====

</div>

'''Trigger tab:'''

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Booking.com (for example)

'''Booking tab:'''

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the email.

</div>

====Apply a flag when NO payment is made - ''Select from the predefined template''====

</div>

'''Trigger tab:'''

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 1 day

Booking Source:

*Booking Source = All

Booking Conditions:

*Booking Status = All not cancelled

*Invoice Balance = No payment made

'''Booking tab:'''

*Execution = One time only

*Flag Text = Not Paid

*Flag Colour = fee0dd

</div>

====Apply a flag when a payment was made====

</div>

<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> Also see Example : " Apply a flag when deposit was made prior to Check-in AND/OR Apply a flag when booking is fully paid".

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Trigger Window = 365

*Booking Source = All

*Booking Status = All not cancelled

*Invoice Balance = Any Payment made

Booking tab:

*Execution = One time only

*Flag Text = The text you want to display

*Flag Colour - choose the flag colour

</div>

====Apply a flag when a payment FAILS at Stripe - ''Select from predefined template'' ====

</div>

'''Trigger tab:'''

*Trigger Event = Booking (but not after check-in)

*Trigger Time = Immediate

*Trigger Window = 999

Booking Source:

*Booking Source = All

*Booking Status = All but not cancelled

*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE

'''Booking tab:'''

*Execution = One time only

*Flag Text = Stripe Payment Failed

*Flag Colour - fee0dd

</div>

====Apply a flag to Booking.com bookings and auto report the Credit Card when a payment FAILS at Stripe====

</div>

Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes

'''Trigger tab:'''

*Trigger Event = Booking (but not after checkout)

*Trigger Time = Immediate

*Trigger Window = 999

Booking Source:

*Booking Source = Booking.com

Booking Conditions:

*Booking Status = All not cancelled

*Booking Info Code = BOOKINGCOMCARD

'''Booking tab:'''

*Execution = One time only

*Flag Text = Failed CC reported to Booking.com

*Flag Colour - choose the flag colour

</div>

====Apply a flag when booking has been Checked-in====

</div>

Trigger tab:

*Trigger Event = Check-in

*Trigger Time = Immediate

*Trigger Window = 1 day

*Booking Source = All

*Booking Status = All but not cancelled

*Any booking info code = CHECKIN

Booking tab:

*Execution = One time only

*Flag Text = Guest checked in (or any text you want to see)

*Flag Colour - choose the flag colour

</div>

===Status changes===

==== Change the status of all "Request" bookings to "Cancelled" after three days ====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 3 days

*Booking Status = Request

Booking tab:

*Execution = One time only

*Booking Status = Cancelled

</div>

==== Change the status of Airbnb "Inquiry" bookings to "Cancelled" after three days ====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 3 days

*Booking Status = Inquiry

*Booking Source = Airbnb

Booking tab:

*Execution = One time only

*Booking Status = Cancelled

</div>

==== Change the booking status from Inquiry to Confirmed when the payment is made ====

</div>

Trigger tab

*Trigger Event = Booking

*Trigger Time = 365 days

*Booking Status = Inquiry

*Booking Source = ALL

*Invoice Balance = Any payment Made

Booking tab:

*Execution = One time only

*Booking Status = Cancelled

</div>

==== Change the status of all bookings which have been imported from Ical to "Request" ====

</div>

Trigger tab:

*Trigger Event = Booking

*Trigger Time = Immediate

*Booking Source = Ical Import (1, 2, 3)

Booking tab:

*Execution = One time only

*Booking Status = Request

Booking changes are applied before the mail is sent.

</div>

==== Change Room Unit Status when guest checks out ====

</div>

Trigger tab

*Trigger Event = Check-out

*Trigger Time = Immediate

*Trigger Window = 1 day

*Booking Status = All but not cancelled

*Any Booking Info Code = CHECKOUT

Booking tab:

*Execution = One time only

*Change Room Unit Status = Select the option

It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.

</div>

===API/Webhook===

====Use API/Webhook to write to the field 'Message'====

</div>

You can use a webhook in conjunction with the API JSON function '''setBooking''' to write to any field in the booking. First you have to configure access to the API:

You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>

'''API key:'''

*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT >ACCESS "API Key 1"

*API Key = my_very_secret_api_key

*API Key Access = allow any IP

*IP Whitelist = [leave empty]

*Allow Writes = Yes

*Property Access = Owned by this account only

*'''Property key:'''

*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX

Set the triggers you need, for example:

Booking Field Contains: Message = XXX

Set the webhook like this:

* URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>

* Custom Header = [leave empty]

Body Data:

:{

::"authentication":

::{

:::"apiKey": "my_very_secret_api_key",

:::"propKey": "secret_key_for_prop_XXXXXX"

::},

::"bookId": "[BOOKID]",

::"message": "[MESSAGE] - Append this message"

:}

</div>

====Use API/Webhook to write the value of the 'commission' field to a new invoice item====

</div>

You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:

You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>

'''API key:'''

*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT > ACCESS "API Key 1"

*API Key = my_very_secret_api_key

*API Key Access = allow any IP

*IP Whitelist = [leave empty]

*Allow Writes = Yes

*Property Access = Owned by this account only

*'''Property key:'''

*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX

Set the triggers you need, for example:

Booking Source = Booking.com

Set the webhook like this:

*URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>

*Custom Header = [leave empty]

*Body Data =

:{

::"authentication":

::{

:::"apiKey": "my_very_secret_api_key",

:::"propKey": "secret_key_for_prop_XXXXXX"

::},

::"bookId": "[BOOKID]",

::"invoice":

::[

:::{

::::"description": "Booking.com Commission",

::::"status": "",

::::"qty": "1",

::::"price": "-[COMMISSIONNUM]",

::::"vatRate": "7.00",

::::"type": "0",

::::"invoiceeId": ""

:::}

::]

:}

</div>

====Use Auto Action/Webhook to write to send data to Integromat====

</div>

You can use this option to send data to your Integromat account.

Set the rules in the Trigger tab, when you need to send the data to Integromat.

Go to Webhook tab:

URL = https://hook.integromat.com/ followed by your integromat account key.

Body Data = you can use the template variables allows in the list for Integromat [[https://wiki.beds24.com/index.php/Make#Data_Fields Data fields]]

For example :-

bookingData={

"bookId":"[BOOKID]",

"guestMobileNum":"[GUESTMOBILENUM]",

"guestMobile":"[GUESTMOBILE]",

"guestSMS":"[GUESTSMS:44]",

"guestFirstName":"[REPLACE|&|and|[GUESTFIRSTNAME]]",

"propertyName":"[PROPERTYNAME]",

"propertyId":"[PROPERTYID]",

"firstNight":"[FIRSTNIGHTSHORT]",

"lastNight":"[LEAVINGDAYSHORT]"

}

</div>

====Use webhook to switch a Shelly on====

</div>

Here is a simple PHP script with which you can switch a Shelly via an autoaction in beds24.

You can use this to switch on a string of lights on the day of arrival or to charge the night storage heating if a certain info code is set in the booking on the day before arrival.

Create an auto action and enter the PHP script ‘beds24-shelly-steuern.php’ under ‘Webhook’. The parameters for the control are transferred under ‘Data in body’:

id:b0b21c1xxxxx

shelly_server:shelly-123-eu.shelly.cloud

auth_key:ABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZ

shelly_url:device/relay/control

parameter:channel=0&turn=on

email_result:[email protected]

remarks:Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]

</div>

====V2 version of the code for Shelly ====

</div>

Here is the second version v2 of the PHP script to switch on a Shelly device via an autoaction.

Now you can also store the device IDs in the script instead of adding them to the body parameters. This makes it possible to switch a Shelly device with a single autoaction. The device ID is then determined via the template variable [INTERNALROOMNAME].

Code: Select all

<?php

/*

* - Anschalten der Lichterkette aus beds24 mit einem PHP Skript über die Shelly Cloud -

* Version 2 vom 10.12.2024 - mehrere Devices im Array im Skript möglich

*

* https://domainname.de/scripte/beds24-shelly-steuern-v2.php

*

* curl -X POST https://shelly-123-eu.shelly.cloud/device/relay/control -d "channel=0&turn=on&id=b0b21c123456&auth_key=abcdefghijklmnopqrstuvwxyz1234567890"

* Einstellungen in beds24

* - in einer Autoaction unter 'Webhook' das Script eintragen: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2.php

* - alternativ wenn Geräte-Id überINTERNALROOMNAME im Skript selbst: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2?roomname=[INTERNALROOMNAME]

* - unter 'Daten im Body' die Parameter zur Steuerung eintragen:

* - id:<Shelly Geräte-Id> ===> alternativ mehrere Geräte-Id im Skript selbst

* - shelly_server:<Shelly Cloud Server>

* - auth_key:<Shelly Cloud-Autorisierungs-Schlüssel>

* - parameter:<Shelly Befehle>

* - email_result:<*optional* e-mail für Empfänger des Schaltergebnisses>

* - remarks:<*optional* beliebige Anmerkungen für E-Mail>

*

* Beispiel:

* id:b0b21c123456

* shelly_server:shelly-123-eu.shelly.cloud

* auth_key:abcdefghijklmnopqrstuvwxyz1234567890

* shelly_url:device/relay/control

* parameter:channel=0&turn=on

* email_result:[email protected]

* remarks:Text, auch mit Template Variablen [GUESTFULLNAME] und [BOOKID]/[INTERNALROOMNAME] möglich

*/

/* ----------------------------------------------------------- */

/* Parameter & Einstellungen */

/* ----------------------------------------------------------- */

/* Shelly Geräte-ID entweder beim Aufruf in beds24 über die 'Daten im Body' übergeben oder hier im Skript eintragen. Wenn im Script, dann beim Aufruf die Templatevariable [INTERNALROOMNAME] mitgeben, über die erfolgt dann die Auswahl hier im Array */

$p_geraete_ids = array (

"chalet" => "e465b8123456",

"fewo" => "b0b21c123456",

"linx" => "e465b8123456"

);

$p_test = false; /* im Testmodus kommen die Parameter direkt aus dem Script statt über beds24 */

/* Body Daten zum direkten Testen d.h. Direktaufruf des Scripts ohne Autoaction */

$test_body = array( /* zum direkten Aufruf des Scripts die Parameter hier testweise eintragen */

/* https://shelly-api-docs.shelly.cloud/cloud-control-api/communication */

"id" => "xxx", /* rausnehmen, wenn ids über Array kommen sollen */

"shelly_server" => "shelly-123-eu.shelly.cloud",

"auth_key" => "abcdefghijklmnopqrstuvwxyz1234567890",

"shelly_url" => "device/relay/control",

"parameter" => "channel=0&turn=on",

"email_result" => "[email protected]",

"remarks" => "Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]"

);

/* ----------------------------------------------------------- */

/* ab hier normalerweise keine Änderungen mehr vornehmen

/* ----------------------------------------------------------- */

$hf_internalroomname = filter_var($_GET["roomname"], FILTER_SANITIZE_STRING); /* wenn über ?roomname=[INTERNALROOMNAME] übergeben

/* Body aus Post message lesen und in Variablen $body[keyname] einlesen */

if ($p_test == false ) {

$hf_body = explode( "\n", file_get_contents('php://input') );

$body = array();

foreach ($hf_body as $v) {

list($body_key,$body_value) = explode( ':', $v );

$body[$body_key] = $body_value;

}

else {

$body = $test_body; /* im Testmodus Parameter direkt aus dem Script nehmen */

}

ob_start(); /* Bildschirmausgabe buffern */

/* wenn übergeben, dann Geräte-ID aus den body-parametern übernehmen, ansonsten über [INTERNALROOMNAME] ermitteln */

if ( $body["id"]) { /* in Body Parameter gesetzt */

$hf_geraete_id = $body["id"];

} else {

$hf_geraete_id = $p_geraete_ids[$hf_internalroomname]; /* Geräte-Id aus Skript Array nehmen */

}

/* Prüfen ob wichtige Argumente übergeben */

if ( isset($body["shelly_server"]) == false ) { echo("Argument shelly_server fehlt, z.B.: shelly_server:servername<br>"); $body["shelly_server"] = "fehlt";}

if ( isset($body["shelly_url"]) == false ) { echo("Argument shelly_url fehlt, z.B. : shelly_url:device/relay/control<br>"); $body["shelly_url"] = "fehlt";}

if ( isset($body["parameter"]) == false ) { echo("Argument parameter fehlt, z.B.: parameter:channel=0&turn=on><br>"); $body["parameter"] = "fehlt";}

if ( isset($body["auth_key"]) == false ) { echo("Argument auth_key fehlt, z.B.: auth_key:abcdefghijklmnopqrstuvwxyz1234567890<br>"); $body["auth_key"] = "fehlt";}

$url = 'https://'.$body["shelly_server"].'/'.trim($body["shelly_url"], " /");

$ch=curl_init();

curl_setopt($ch, CURLOPT_FOLLOWLOCATION, 1);

curl_setopt($ch, CURLOPT_SSL_VERIFYHOST, false); /* Zertifikatswarnung übergehen */

curl_setopt($ch, CURLOPT_SSL_VERIFYSTATUS, false);

curl_setopt($ch, CURLOPT_SSL_VERIFYPEER, false);

curl_setopt($ch, CURLOPT_PROXY_SSL_VERIFYPEER, false);

curl_setopt($ch, CURLOPT_POST, true);

curl_setopt($ch, CURLOPT_POSTFIELDS,

$body["parameter"]."&id=".$hf_geraete_id."&auth_key=".$body["auth_key"]);

curl_setopt($ch, CURLOPT_HTTPHEADER, array('Content-Type: application/x-www-form-urlencoded'));

curl_setopt($ch, CURLOPT_URL, $url);

$result = curl_exec($ch);

curl_close ($ch);

if ( $body["remarks"] ) { /* Anmerkungen fürs Protokoll/E-Mail ausgeben */

echo ("<br>".$body["remarks"]."<br>");

};

$output = ob_get_contents(); /* Bildschirmausgabe aus Buffer lesen */

ob_end_clean();

echo $output;

if ( $body["email_result"] ) {

mail($body["email_result"], 'Ergebnis Shelly Skript - Device: '.$hf_geraete_id, $output, 'From: beds24 Shelly Script <'.$body["email_result"].'>');

echo ("<br>Mail an: ".$body["email_result"]);

}

?>

~~Body Data = you can use the template variables allows in the list for Integromat [[https://wiki.beds24.com/index.php/Make#Data_Fields Data fields]]~~

~~For example :-~~

~~bookingData={~~

~~"bookId":"[BOOKID]",~~

~~"guestMobileNum":"[GUESTMOBILENUM]",~~

~~"guestMobile":"[GUESTMOBILE]",~~

~~"guestSMS":"[GUESTSMS:44]",~~

~~"guestFirstName":"[REPLACE|&|and|[GUESTFIRSTNAME]]",~~

~~"propertyName":"[PROPERTYNAME]",~~

~~"propertyId":"[PROPERTYID]",~~

~~"firstNight":"[FIRSTNIGHTSHORT]",~~

~~"lastNight":"[LEAVINGDAYSHORT]"~~

}

</div>

Line 2,553:

Line 3,648:

*Trigger Event = Booking (but not after Check-in) OR Booking

*Trigger Time = 1 day (this will ensure that NEW bookings do not trigger this auto action)

*~~Trigger~~ Window = 365 days

*Time Window = 365 days

*Booking Status = All not cancelled

*Template Variables [MODIFYDATE:{%Y-%m-%d %H:%M:%S}] ~~greater than~~ [CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]

*Template Variables [IF>^[MODIFYDATE:{%Y-%m-%d %H:%M:%S}]^[CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]^yes~no] equal yes

Booking tab: (Optional)

@@ Line 12: / Line 12: @@
 __TOC__
-== General Information ==
+==Summary==
+<div class="summarybox">
+An Auto Action is an action which can be used '''manually or programmed to run automatically''' at a time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.
-An Auto Action is an action which can be programmed to run at a specific time relative to the time of the '''booking''', to the '''check-in''' date or to the '''check-out''' date.
+Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Auto Actions can
+*send pre-drafted Emails, messages or SMS
-Auto actions have one or more trigger conditions and one or more actions. They can be triggered on a number of different conditions, like property, time or booking related conditions. Actions can be to send pre-drafted emails/messages or SMS, change booking or invoice information or run webhooks.
+*change booking information
+*change invoice information
+*run webhooks
+*trigger HTTP POST notifications
+You can create chains of actions to automate workflows.
+</div>
+== General Information ==
 Template variables provide great flexibility when creating/managing the Auto Actions. Setup one Auto Action to trigger on multiple/all properties/rooms with the property specific details, using the [[Template Variables]]. This removes the need to duplicate your auto actions for each Property. Reducing the ongoing management, multiple copies of the same auto action will require you to edit/modify each auto action rather than update one auto action.
 Using 'Group Keywords' you can refine the triggers in the Auto Action to include/exclude properties if the purpose/message in the Auto action needs to be different.
+<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}}  </span>  Auto Actions are  not designed as real-time actions. They are processed in batches so we recommend you set your triggers to allow for this.
 == Setup ==
+Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT > AUTO ACTION
-Automatic actions will trigger every 15/20 minutes.
+*Click 'Add New Action' button. You can choose whether you want to start with an empty Auto Action or whether you want to use a template that you can customise further.
-Go to {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT -> AUTO ACTION
-You can create a NEW Auto Action, Modify or Delete from this section.
-*To Create a NEW Auto Action, Click 'Add New Action Button'.
 *To MODIFY an Auto Action, scroll to the Auto Action and click on "Edit", make the changes and click SAVE.
@@ Line 47: / Line 52: @@
 ===Setup Outgoing Email Service - Required for sending Emails via Auto Actions===
 Go to {{#fas:cog}} (SETTINGS) ACCOUNT -> OUTGOING EMAIL and follow the instructions to connect your email address/account to Beds24.
@@ Line 101: / Line 105: @@
 '''Time'''
-"Trigger Time" defines when the action is allowed to start.  Once it has started it is allowed to go for the "Time Window" period.  When the "Time Window" period has elapsed the auto action stops.
+"Trigger Time" and "Trigger Event" define when the action is allowed to start.  Once it has started it is allowed to go for the "Time Window" period.  When the "Time Window" period has elapsed the auto action stops.
 Both "Trigger Time" and "Time Window" are relative to a "Trigger Event"  i.e. check-in, check-out, time of booking.
@@ Line 153: / Line 157: @@
 Other files can not be attached. We recommend you use a link to a file you upload to your web site.
+===HTML and Templates===
+If you use HTML you will need to make sure your code is correct and clean otherwise it might trigger our firewall.
+HTML messages created by third party services is often convoluted and might contain critical content. Some tools like https://stripo.email/ or https://www.designedwithbee.com/ that allow you to create your own templates and also provide many  templates have tested to work well in Beds24.
 === SMS ===
 You can automatically send SMS messages. Please note that a fee per SMS message applies if this function is activated.
+<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}}  </span> SMS can only be used to communicate Information about a current booking. For legal reasons you can not use SMS for marketing purposes including discounts or vouchers.
 <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> The SMS will send in the language of the account, not the language of the booking. Read Example "Send an Email in the guests language to an internal Email address" for a way to control the language of the SMS.
@@ Line 168: / Line 179: @@
 === Booking Info ===
 Set up auto actions which automatically add or remove info codes. This is good practice for reporting and also to trigger/exclude bookings from other auto actions.
+Booking info codes can be used to 'sequence' your auto actions.
+For example, you have an auto action that sends a message to the guest, but only after another action has already triggered.
+Consider the auto action to add a pending payment to a booking for the Security deposit authorisation, this should only be triggered when the Booking info code = STRIPEPAYMENT or CARDTOSTRIPE, both confirm the guest credit card is in the booking.
 === Invoice ===
@@ Line 184: / Line 201: @@
 === Webhook ===
 Create auto actions which trigger a web hook when the trigger conditions are met.
+== Same day/Near term bookings ==
+With Same day/Near term bookings, consider the actions/messages you want to trigger with your auto actions.
+If you have messages/emails that need to send to your guest at various points before they arrive at your property, then for Same day/Near term bookings, you should consider consolidating the information and sending one message/email.
+In the Trigger tab of the auto action, 'Between booking and check-in' can be used to manage which bookings the action can be triggered on.
+===Example 1 - Same day booking ===
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Between Booking and Check in = 0 and 0 (same day).
+For your other auto actions, set the Between Booking and Check in = 1 and 999, then they will not trigger on same day bookings.
+===Example 2 - Near term booking ===
+If your business process is to send a confirmation message at the time of booking, then the check-in instructions 2 days before arrival, then for same day bookings, you can use 1 auto action.
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Between Booking and Check in = 0 and 2 (Near term).
+Message tab: consolidate the message from your standard Confirmation message and check-in instructions.
+For your other auto actions, set the Between Booking and Check in = 3 and 999, then they will not trigger on Near term bookings.
 == Multiple Properties ==
@@ Line 251: / Line 295: @@
 <span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> This filter will not apply if you are triggering on a single property.
-== Performance and Testing ==
+== Using Smart Logic Template Variables ==
-Auto actions will test up to 1000 bookings per cycle, if your trigger condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc.
+You can use smart logic template variables to trigger auto actions for specific conditions.
-If you require the fastest speed make sure your trigger is designed to test less than 1000 bookings.
+If you want to send a message on a specific day of the week :-
-The easiest way to do this is usually by reducing the testing window to the smallest necessary and adjusting the trigger condition to the most suitable.
+) You need to send a message to remind the guests to put the rubbish bin out for collection on a Wednesday night.
-For example a trigger that tests all bookings from booking time for 1 year will test many bookings while a trigger that tests only the 7 days before check-in will test less bookings and perform faster.
+* [IF=:[CURRENTDATE:{%u}]:3:yes|no] will test if the current date is a Wednesday
-The test tab of the auto action has a button which will show you how many and which bookings are being tested by the auto action.
+) Remind the guest that the cleaning lady will be at the apartment on Friday morning.
-It is also possible to specify a booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.
+* [IF=:[CURRENTDATE:{%u}]:4:yes|no] will test if the current date is a Thursday
+ %u 	ISO-8601 numeric representation of the day of the week 	1 (for Monday) through 7 (for Sunday)
+== Performance and Testing ==
+Auto actions will test up to 1000 bookings per cycle, if your trigger condition involves more than 1000 bookings, the next 1000 will be tested on the next cycle etc.
+If you require the fastest speed, ensure your trigger is designed to test less than 1000 bookings.
+The easiest way to do this is usually by reducing the testing window to the smallest necessary and adjusting the trigger condition to the most suitable.
+For example a trigger that tests all bookings from booking time for 1 year will test many bookings while a trigger that tests only the 7 days before check-in will test less bookings and perform faster.
+ The '''test tab''' of the auto action has a button that will show you how many and which bookings are being tested by the auto action. The list may include booking that will not trigger the auto action.
+ To check if the booking meets all the rules, enter the booking number and test if the auto action would trigger on that booking with some diagnostics information shown to help trouble shooting.
+ Alternatively open the booking and go to the Mail & Action tab, then search for the auto action id, check the details in the Status column.
+'''Optimising your auto actions''' You can trigger multiple actions in one auto action,
+*send an email/api message to the guest,
+*send an SMS, update booking settings,
+*add/delete a booking info code,
+*trigger a webook,
+*add a pending payment,
+*update/add/delete a Charge/Payment item,
+*assign an invoice number.
+There is no requirement to set an individual auto action for each item if they can all apply at the same time.
+<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> '''It is not possible to specify a specific time for the auto action to trigger.'''  The use of the Trigger time 'Immediate' + 14 hrs (for example) will not trigger the auto action at 2pm local time, this will be the first time the booking could be checked to see if all other conditions are met, and added to the batch for processing.
 == Troubleshooting ==
@@ Line 287: / Line 358: @@
   '''Auto Action is not visible in a sub account'''
   If you have sub accounts and need an auto action to be used across multiple accounts/properties, then create the auto action at the Master Account Level and set Property = 'All visible in account' and ensure the Master account has access to the properties.
+== Use Cases ==
+=== Guest Management ===
+{| class="wikitable"
+! scope="col"| Guest Management
+! scope="col"| Link to Auto Action example
+|-
+|You want to send a confirmation message to bookings received from OTAs/Channels
+|[[Auto_Actions#Email_confirmation_for_channel_bookings_-_Select_from_the_predefined_template|Send Confirmation message to Channel bookings]]
+|-
+|You want to send a booking registration form (PDF) to your guests so they can complete all guest details
+|[[Auto_Actions#Send_Email_with_Booking_Registration_Form_-_PDF_attachment|Send an email with Booking registration document (PDF)]]
+|-
+|Send a confirmation message to the guest when a payment has been received
+|[[Auto_Actions#Send_an_Email_to_the_guest_when_a_payment_is_made|Send email/message to confirm receipt of a payment]]
+|-
+|You want to send an Invoice (PDF) to the guest after checkout
+|[[Auto_Actions#Send_invoice_after_check-out_-_PDF_attachment_-_Select_from_the_predefined_template|Send an invoice to the guest after checkout]]
+|-
+|You want to send an email to the guest confirming their booking has been cancelled
+|[[Auto_Actions#Send_an_Email_to_the_guest_when_the_status_of_a_booking_changes_to_.22Cancelled.22|Send Cancellation notice to the guest]]
+|-
+! scope="col"| Payments
+! scope="col"| Link to Auto Action example
+|-
+|You want to send a payment Request to your guests for all bookings
+|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_for_all_bookings|Send a payment request for all bookings]]
+|-
+|You want to send a Request for payment to your guests after the booking has been created
+|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_after_booking|Send a payment request after the booking]]
+|-
+|You want to send a Request for payment to your guests XX days BEFORE CHECK-IN
+|[[Auto_Actions#Send_a_Request_for_payment_to_your_guests_XX_days_before_check-in|Send a payment request for payment before checkin]]
+|-
+|STRIPE - Send a Request to 'Authorise' a Security deposit from your guests before check-in
+|[[Auto_Actions#Send_a_Request_to_.27Capture.27_a_Security_deposit_from_your_guests_XX_days_before_check-in_-_with_Stripe|Authorise a Security deposit on the Guest credit card]]
+|-
+|STRIPE - The guest payment has failed, send an email to the guest with the details.
+|[[Auto_Actions#Send_an_email_to_the_guest_email_address_when_a_payment_FAILS_at_Stripe|Send an email when the guest payment has failed]]
+|-
+|STRIPE - The guest's credit card as it will expire before checkin, send a request so they can update their details.
+|[[Auto_Actions#Send_a_Request_to_update_the_guest.27s_credit_card_as_it_will_expire_before_checkin|Send a request to update their credit card details]]
+|-
+! scope="col"| Check-in Details
+! scope="col"| Link to Auto Action example
+|-
+|You want to send an Email with access instructions and a key code 1 day before check-in (Self Checkin)
+|[[Auto_Actions#Send_an_Email_with_a_key_code_for_a_specific_unit_one_day_before_check-in_.28Self_Checkin.29|Send access details to your guest prior to arrival]]
+|-
+|You want to send Email to guests with check-in details before Check-in - Fully paid
+|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_booking_paid.2Fno_outstanding_balance|Send access details as booking is fully paid]]
+|-
+|You want to send Email to guests with check-in details before Check-in - Security Deposit Authorised at Stripe
+|[[Auto_Actions#Send_Email_to_guests_with_check-in_details_2_days_before_Check-in.2C_Security_Deposit_Authorised_at_Stripe|Send access details as Security deposit authorised at Stripe]]
+|-
+|}
 == Examples ==
@@ Line 292: / Line 437: @@
 === Send Emails/Message/SMS to guests ===
-<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}}  </span>  Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com and Airbnb.
+<span style="color:#019cde; font-size: 150%;“ >{{#fas:info-circle}}  </span>  Message API messages will be shown in the message tab of the booking and in the Channel Message centre. Currently this is only available for Booking.com, Airbnb, Expedia and VRBO.
 <div class="mw-collapsible mw-collapsed">
@@ Line 389: / Line 534: @@
 Time:
-*Trigger Event = Check-in
+*Trigger Event = Booking (but not after check-in)
-*Trigger Time = -365 days
+*Trigger Time = Immediate
-*Trigger Window = 355 days
+*Trigger Window = 1 day
+*Between Booking and Check in = 10 to 999
 Booking Conditions:
@@ Line 597: / Line 743: @@
 <div  class="headline-collapse" >
-====Send an Email with a key code for a specific unit one day before check-in====
+====Send an Email with a key code for a specific unit one day before check-in (Self Checkin)====
 </div>
 <div class="mw-collapsible-content">
@@ Line 702: / Line 848: @@
 <div  class="headline-collapse" >
-====Send an Email to guests from Channels====
+====Apply a flag/colour to a booking when a payment is made - ''Select from the predefined template ''====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+Time:
+*Trigger Event = Booking
+*Trigger Time =  Immediate
+*Trigger Window =  999 day
+Booking Conditions:
+*Booking Status = All not cancelled
+*Invoice Balance = Any Payment made
+'''Booking tab:'''
+*Flag Text = Paid
+*Flag Colour = d4e4b0
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Email confirmation for channel bookings - ''Select from the predefined template''====
 </div>
 <div class="mw-collapsible-content">
@@ Line 854: / Line 1,025: @@
 <div  class="headline-collapse" >
-====Send a Request for payment to your guests XX days before arrival====
+====Send a Request to update the guest's credit card as it will expire before checkin====
 </div>
 <div class="mw-collapsible-content">
@@ Line 860: / Line 1,031: @@
 Time:
-*Trigger Event = Check-in
+*Trigger Event = Booking (not after check-in)
-*Trigger Time = -42
+*Trigger Time = Immediate
 *Trigger Window = 1 day
 Booking Souce:
@@ Line 874: / Line 1,045: @@
 *Plain text box (Using Message API)
 Subject - enter the subject for your Guests
-Plain Text Message :- enter the Message text you wish to send to your guests include the payment link
+Plain Text Message :- enter the Message text you wish to send to your guests including the payment link
-https://beds24.com/bookpay.php?bookid=[BOOKID]
+https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc
 You can find extra options to add to the payment link if you want to refine the details
@@ Line 884: / Line 1,055: @@
 *HTML Message (Send Email)
 Edit Email Subject - enter the subject for your Guests
-Edit Email Text :- enter the Email text you wish to send to your guests include template variable
+Edit Email Text :- enter the Email text you wish to send to your guests including the payment link
-[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
+https://beds24.com/bookpay.php?bookid=[BOOKID]&g=cc this creates a link (HTML A tag) so the guest can enter their credit card details. Check the template variables for other options.
 '''Booking tab:'''
@@ Line 893: / Line 1,065: @@
 *Flag Colour - choose the flag colour
 Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
+'''Booking Info tab:'''
+*Booking Info Code = NEWCARDREQ
+*Booking Info Text = New credit card requested
 </div>
@@ Line 900: / Line 1,077: @@
 <div  class="headline-collapse" >
-====Send a Request for payment to your guests XX days after booking====
+====Send a Request for payment to your guests XX days before check-in====
 </div>
 <div class="mw-collapsible-content">
+'''Trigger tab:'''
-You allow your guests to make X number of payments for their booking.
+Time:
+*Trigger Event = Check-in
-You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.
+*Trigger Time = -42
+*Trigger Window = 42 day
-You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.
-'''Create Auto Action one'''
-'''Trigger tab:'''
-*Trigger Event = Booking (but not after check-in)
-*Trigger Time = +7 days
-*Trigger Window = 1 day
+Booking Souce:
 *Booking Source = ALL (or select the booking source/Channel)
-*Invoice Balance = Not Zero
-*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.
 '''Message tab:'''
-*Send Message = Booking API/Smart Email
+*Send Email = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
+If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
 *Plain text box (Using Message API)
@@ Line 941: / Line 1,109: @@
 Edit Email Text :- enter the Email text you wish to send to your guests include template variable
 [PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
 '''Booking tab:'''
@@ Line 949: / Line 1,116: @@
 *Flag Colour - choose the flag colour
 Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
-'''Create additional Auto Actions for each period you want to trigger'''
-'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''
-*Trigger Time = +14 days (days you want to collect the payments)
-*Trigger Window = 1 day
-The use the settings in the previous auto action to trigger the next auto action for your booking.
 </div>
@@ Line 964: / Line 1,123: @@
 <div  class="headline-collapse" >
-====Send a Request to 'Capture' a Security deposit from your guests XX days before check-in - with Stripe====
+====Send a Request for payment to your guests XX days after booking====
 </div>
 <div class="mw-collapsible-content">
-You want to capture a Security Deposit for bookings on the day before check-in from your guest.
+You allow your guests to make X number of payments for their booking.
-Capture of the payment is only held by Stripe for 7 days, if the guest is staying longer you will need to send the request again.
+You can not trigger the auto action multiple times, unless you manage this manually, therefore you need to create multiple auto actions, so if you allow 3 payments for their booking, then you will need 3 auto actions.
-You will need to create multiple emails to capture the payment multiple times for the same booking.
+You will need to manually add a Booking Info Code to each booking that you have agreed to allow X payments.
+'''Create Auto Action one'''
 '''Trigger tab:'''
-*Trigger Event = Check-in
+*Trigger Event = Booking (but not after check-in)
-*Trigger Time = -1 days
+*Trigger Time = +7 days
 *Trigger Window = 1 day
 *Booking Source = ALL (or select the booking source/Channel)
-*Status = All not cancelled
+*Invoice Balance = Not Zero
+*Any Booking Info Code = MULTIPLE (for example) this can be used if you only allow some guests to make multiple payments.
-'''Message tab''': For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+'''Message tab:'''
 *Send Message = Booking API/Smart Email
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
+*Plain text box (Using Message API)
+Subject - enter the subject for your Guests
+Plain Text Message :- enter the Message text you wish to send to your guests include the payment link
-If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
+https://beds24.com/bookpay.php?bookid=[BOOKID]
-*Email Subject - enter the subject for your Guests
+You can find extra options to add to the payment link if you want to refine the details
+https://wiki.beds24.com/index.php/Category:Payments#Payment_Request
-*Plain text box - will send to channels using Message API
+*HTML Message (Send Email)
+Edit Email Subject - enter the subject for your Guests
+Edit Email Text :- enter the Email text you wish to send to your guests include template variable
+[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100 to the value you require.
-https://beds24.com/bookpay.php?bookid=[BOOKID]&g=st&capture=0&pay=100.
-*HTML box - Email will be sent
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
-Email Text :- It is possible to use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]
+'''Create additional Auto Actions for each period you want to trigger'''
-'''Booking info tab: (Optional)'''
+'''Create Auto Action 2 (and 3, 4, 5 - how many you need) '''
+*Trigger Time = +14 days (days you want to collect the payments)
+*Trigger Window = 1 day
-*Booking Info Code = SECDEPOSIT (for example)
+The use the settings in the previous auto action to trigger the next auto action for your booking.
-*Booking Info Text =  Security deposit request sent.
 </div>
@@ Line 1,014: / Line 1,187: @@
 <div  class="headline-collapse" >
-====Send an Email in the guests language to an internal Email address ====
+====Send a Request to 'Capture' a Security deposit from your guests XX days before check-in - with Stripe====
 </div>
 <div class="mw-collapsible-content">
-This uses a smart template variable. In this example we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
-'''Trigger tab:'''
+You want to capture a Security Deposit for bookings on the day before check-in from your guest.
-Time:
+Capture of the payment is only held by Stripe for 7 days, if the guest is staying longer you will need to send the request again.
-*Trigger Event = Booking
-*Trigger Time = Immediate
-*Trigger Window = 1
-Booking Source:
+You will need to create multiple emails to capture the payment multiple times for the same booking.
-*Booking Source = All (for example)
-Booking Conditions:
-*Booking Status = All Not Cancelled
-Booking Fields:
+'''Trigger tab:'''
-*Booking Field Contains - select "Language" in the next field enter: the short code for the language this Auto Action is for.
-'''Message tab:'''
+*Trigger Event = Check-in
-Enter the message in the appropriate language under your default language.
+*Trigger Time = -1 days
+*Trigger Window = 1 day
+*Booking Source = ALL (or select the booking source/Channel)
+*Status = All not cancelled
+'''Message tab''': For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+*Send Message = Booking API/Smart Email
-*Send Message = Internal Only
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-*Internal Email Address = enter the email address this message should be sent to.
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
 *Email Subject - enter the subject for your Guests
+*Plain text box - will send to channels using Message API
+Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]], change the pay=100 to the value you require.
+https://beds24.com/bookpay.php?bookid=[BOOKID]&g=st&capture=0&pay=100.
 *HTML box - Email will be sent
-*Email Text :- Template variables can be used in the message. [[Template_Variables| See here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain text box above. Template variables can be used [[Template_Variables| see here]]
+'''Booking info tab: (Optional)'''
+*Booking Info Code = SECDEPOSIT (for example)
+*Booking Info Text =  Security deposit request sent.
 </div>
@@ Line 1,054: / Line 1,237: @@
 <div  class="headline-collapse" >
-====Send SMS in a certain language (if it is the language of the booking) or a default language====
+====Send an email to the guest email address when a payment FAILS at Stripe====
 </div>
 <div class="mw-collapsible-content">
-This uses a smart template variable. In this example the auto action will trigger on Booking and for 1 day, we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
+Trigger tab:
-'''Trigger tab:'''
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE
+'''Message tab:''' Update details as appropriate
+*Send Message = Booking API and Email Smart: If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address.
+If only a masked Email address is available the message sends via the channels API messaging systems if possible. If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email. Messages to the Email address entered in the field "Internal" are sent via Email.
+*Plain text box (Using Message API)
-Set the rules to when this Auto Action should trigger.
+Subject - enter the subject for your Guests
+Plain Text Message :- enter the Message text you wish to send to your guests including the payment link
-Time:
+https://beds24.com/bookpay.php?bookid=[BOOKID]
-*Trigger Event = Booking
-*Trigger Time = Immediate
-*Trigger Window = 1
-Booking Source:
+You can find extra options to add to the payment link if you want to refine the details
-*Booking Source = All (for example)
+https://wiki.beds24.com/index.php/Category:Payments#Payment_Request
-Booking Conditions:
+*HTML Message (Send Email)
-*Booking Status = All Not Cancelled
+Email Subject - enter the subject for your Guests
+Email Text :- enter the Email text you wish to send to your guests include template variable
+[PAYLINK] this creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Check the template variables for other options.
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
-'''SMS tab:'''
-*Phone Number = [GUESTMOBILE]
-*SMS Message = [IF=:[GUESTLANGUAGE]:fr:French_text|English_text]
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
+<div class="headline-collapse" >
-====Send Remotelock/Lockstate,  Nuki PIN or Chekin Link 2 days before Check-in ====
+====Send an Email in the guests language to an internal Email address ====
 </div>
 <div class="mw-collapsible-content">
+This uses a smart template variable. In this example we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
 '''Trigger tab:'''
-Time:-
+Time:
-*Trigger Event = Check-in
+*Trigger Event = Booking
-*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
+*Trigger Time = Immediate
-*Trigger Window = 2
+*Trigger Window = 1
-Booking Souce :-
+Booking Source:
-*Booking Source = All
+*Booking Source = All (for example)
-*Booking Status = All but not cancelled
-Booking Conditions:-
+Booking Conditions:
-*Group bookings =  Trigger all on master
+*Booking Status = All Not Cancelled
-*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL (select the appropriate Booking Info Code for the service you use)
-'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+Booking Fields:
+*Booking Field Contains - select "Language" in the next field enter: the short code for the language this Auto Action is for.
-*Send Message = Booking API/Smart Email
+'''Message tab:'''
+Enter the message in the appropriate language under your default language.
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
+*Send Message = Internal Only
-If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
+*Internal Email Address = enter the email address this message should be sent to.
-*Subject - enter the subject for your Guests - Your access code (your text)
+*Email Subject - enter the subject for your Guests
-*Plain text box - will send to channels using Message API
+*HTML box - Email will be sent
-Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
+*Email Text :- Template variables can be used in the message. [[Template_Variables| See here]]
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Send SMS in a certain language (if it is the language of the booking) or a default language====
+</div>
+<div class="mw-collapsible-content">
+This uses a smart template variable. In this example the auto action will trigger on Booking and for 1 day, we check whether the guest booked in French. If yes, then we send a French text. If no, we send an English text.
-*HTML box - Email will be sent
+'''Trigger tab:'''
+Set the rules to when this Auto Action should trigger.
+Time:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 1
+Booking Source:
+*Booking Source = All (for example)
+Booking Conditions:
+*Booking Status = All Not Cancelled
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
+'''SMS tab:'''
+*Phone Number = [GUESTMOBILE]
+*SMS Message = [IF=:[GUESTLANGUAGE]:fr:French_text|English_text]
 </div>
 </div>
@@ Line 1,126: / Line 1,351: @@
 <div  class="headline-collapse" >
-====Send Email to guests with check-in details 2 days before Check-in, booking paid/no outstanding balance ====
+====Send Remotelock/Lockstate,  Nuki PIN, TTLOCK or Chekin Link 2 days before Check-in (Self Checkin) - ''Select from the predefined template'' ====
 </div>
 <div class="mw-collapsible-content">
-This auto action will be sent only when the Invoice Balance of the booking is zero. This can be used to ensure that the checkin details are only sent when the guest has completed the payments.
 '''Trigger tab:'''
@@ Line 1,139: / Line 1,361: @@
 *Trigger Window = 2
-Booking Source:-
+Booking Souce :-
 *Booking Source = All
-*Booking Status = All but not cancelled
+*Booking Status = Confirmed
 Booking Conditions:-
 *Group bookings =  Trigger all on master
-*Invoice Balance = Zero
+Info Codes :-
+*Info Code = LOCKSTATE_PIN or NUKI_PIN or CHEKIN_URL or LOCK_PIN (select the appropriate Booking Info Code for the service you use)
 '''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
@@ Line 1,159: / Line 1,383: @@
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] ] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [BOOKINGINFOCODETEXT:LOCKSTATE_PIN] or [BOOKINGINFOCODETEXT:NUKI_PIN] or [BOOKINGINFOCODETEXT:CHEKIN_PIN] or [BOOKINGINFOCODETEXT:LOCK_PIN] see the list of ALL template variables that can be used [[Template_Variables| see here]]
 </div>
@@ Line 1,171: / Line 1,395: @@
 <div  class="headline-collapse" >
-====Send Email to all current guest  (Check-in) ====
+====Send Pin code to guest, 2 days before Check-in (Self Checkin) ====
 </div>
 <div class="mw-collapsible-content">
+This auto action can be used if you have set a fixed PIN code in the Room Setup or using digits from the Booking id.
+To setup the PIN code for each Room/Unit then go to {{#fas:cog}}  (SETTINGS) > PROPERTIES > ROOMS > SETUP > UNIT NAMES, then in the unit names, you can add additional information including a pin code.
+Example:
+You have 2 units (100 and 101). Access Pin Code for 100 = 12345, for 101 - 34567
+In "Unit name" enter: (Use (?) in the room setup for more details/options)
+*100|12345
+*101|34567
 '''Trigger tab:'''
-Time:
+Time:-
 *Trigger Event = Check-in
-*Trigger Time = Immediate
+*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
-*Trigger Window = 14(the max number of days your guests can stay)
+*Trigger Window = 2
-Booking Source:
+Booking Souce :-
 *Booking Source = All
+*Booking Status = All but not cancelled
-Booking Conditions:
+Booking Conditions:-
 *Group bookings =  Trigger all on master
-*Booking Status = All but not cancelled
-Info Codes:
-*Any Booking Info Code = CHECKIN
-*Exclude Booking Info Code = CHECKOUT
 '''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
 *Send Message = Booking API/Smart Email
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Subject - enter the subject for your Guests
+*Subject - enter the subject for your Guests - Your access code (your text)
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests include URL. Include these template variables - [UNITNAME] and [UNITNAME:1]  or [BOOKIDLAST5] - Last 5 digits of booking number. See the list of ALL template variables that can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Include these template variables - [UNITNAME] and [UNITNAME:1]  or [BOOKIDLAST5] - Last 5 digits of booking number. see the list of ALL template variables that can be used [[Template_Variables| see here]]
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
 </div>
 </div>
@@ Line 1,218: / Line 1,450: @@
 <div  class="headline-collapse" >
-====Send Email with Guest Invoice - PDF attachment====
+====Send Email to guests with check-in details 2 days before Check-in, booking paid/no outstanding balance ====
 </div>
 <div class="mw-collapsible-content">
-You can send Invoice as an attachment to your Guests.
+This auto action will be sent only when the Invoice Balance of the booking is zero. This can be used to ensure that the checkin details are only sent when the guest has completed the payments.
-Setup your Invoice go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> INVOICING
 '''Trigger tab:'''
-Time:
+Time:-
-*Trigger Event = Checkout
+*Trigger Event = Check-in
-*Trigger Time = Immediate
+*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
-*Trigger Window = 1 day
+*Trigger Window = 2
-Booking Source:
+Booking Source:-
-*Booking Source = All (or select the appropriate channel/Direct)
+*Booking Source = All
+*Booking Status = All but not cancelled
-Booking Conditions:
+Booking Conditions:-
 *Group bookings =  Trigger all on master
-*Booking Status = All but not cancelled
+*Invoice Balance = Zero
-Info Codes:
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-*Any Booking Info Code = CHECKOUT
-'''Messaging tab:'''
+*Send Message = Booking API/Smart Email
-*Send Email = Guest API/Smart Email (or one of the other options)
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
@@ Line 1,251: / Line 1,479: @@
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Attachment = Select the Invoice Template from the drop down list.
+*Subject - enter the subject for your Guests - Your access code (your text)
-*Subject - enter the subject for your Guests
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
-If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-Other files can not be attached. We recommend you use a link to a file you upload to your web site.
 </div>
 </div>
@@ Line 1,274: / Line 1,495: @@
 <div  class="headline-collapse" >
-====Send Email with Booking Registration Form - PDF attachment====
+====Send Email to guests with check-in details 2 days before Check-in, Security Deposit Authorised at Stripe ====
 </div>
 <div class="mw-collapsible-content">
-You can send Booking Template attachments to your Guests.
+This auto action will be sent only when the a payment has been 'authorised' at Stripe. This can be used to ensure that the checkin details are only sent when the guest has completed the Security Deposit Authorisation.
-Setup your Booking Template, go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> BOOKING TEMPLATES
 '''Trigger tab:'''
-Time:
+Time:-
-*Trigger Event = Booking
+*Trigger Event = Check-in
-*Trigger Time = Immediate
+*Trigger Time =  -2 (the number of days before check-in you want to sent the code or link)
-*Trigger Window = 1 day
+*Trigger Window = 2
-Booking Source:
+Booking Source:-
-*Booking Source = All (or select the appropriate channel/Direct)
+*Booking Source = All
+*Booking Status = All but not cancelled
-Booking Conditions:
+Booking Conditions:-
 *Group bookings =  Trigger all on master
-*Booking Status = All but not cancelled
+*Invoice Balance = Zero
+Info codes :-
+*Any Booking Info Code = STRIPEAUTHORIZE
-'''Messaging tab:'''
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-*Send Message = Guest API/Smart Email (or one of the other options)
+*Send Message = Booking API/Smart Email
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
@@ Line 1,304: / Line 1,527: @@
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Attachment = Select Booking Template from the drop down list.
+*Subject - enter the subject for your Guests - Your access code (your text)
-*Subject - enter the subject for your Guests
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests. This can include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+Email Text :- Enter the text you wish to send to your guests this can include URLs. Include any information that is important for the checkin of the guest, for example the Key code for the door, who to contact if there are any issues, template variables can be used, see the list of ALL template variables that can be used [[Template_Variables| see here]]
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
-If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-Other files can not be attached. We recommend you use a link to a file you upload to your web site.
 </div>
 </div>
@@ Line 1,327: / Line 1,543: @@
 <div  class="headline-collapse" >
-====Send Email after the cleaner has cleaned the room====
+====Send Email to all current guest  (Check-in) ====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest then they can check you/the cleaner have to add a unit status to the room when it is ready.  In this example we used the unit status clean
 '''Trigger tab:'''
 Time:
-*Trigger Event = Checkin
+*Trigger Event = Check-in
 *Trigger Time = Immediate
-*Trigger Window = 1
+*Trigger Window = 14(the max number of days your guests can stay)
 Booking Source:
 *Booking Source = All
-Booking Conditions
+Booking Conditions:
 *Group bookings =  Trigger all on master
 *Booking Status = All but not cancelled
-Booking Fields:
+Info Codes:
-*Template Variable = [UNITSTATUS1] Contains = clean
+*Any Booking Info Code = CHECKIN
+*Exclude Booking Info Code = CHECKOUT
-'''Messaging tab: '''
+'''Messaging tab:''' For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-*Send Email = Guest API/Smart Email (or one of the other options)
+*Send Message = Booking API/Smart Email
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
@@ Line 1,361: / Line 1,576: @@
 *Plain text box - will send to channels using Message API
-Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
+Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
 *HTML box - Email will be sent
-Email Text :- It is possible to use the same details as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
-*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.
-Other files can not be attached. We recommend you use a link to a file you upload to your web site.
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
 </div>
 </div>
@@ Line 1,376: / Line 1,590: @@
 <div  class="headline-collapse" >
-====Send Email to your guest - Upselling additional nights - nights available after checkout ====
+====Send invoice after check-out - PDF attachment - ''Select from the predefined template'' ====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to extend their stay.
+You can send Invoice as an attachment to your Guests.
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+Setup your Invoice go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> INVOICING
-'''Trigger Tab :'''
+'''Trigger tab:'''
 Time:
-*Trigger Event = Checkin (depending on when you want to notify the guest)
+*Trigger Event = Checkout
-*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Time = Immediate +8hrs
-*Trigger Window = 2
+*Trigger Window = 1 day
 Booking Source:
-*Booking Source = All
+*Booking Source = All (or select the appropriate channel/Direct)
 Booking Conditions:
 *Group bookings =  Trigger all on master
-*Booking Status = All but not cancelled
+*Booking Status = Confirmed
-Booking Fields:
+Info Codes:
-*Template Variables = [IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes
+*Any Booking Info Code = CHECKOUT
-This template variable tests if there is 3 days between the guest booking and the next booking.
+'''Messaging tab:'''
-'''Message tab:'''
+*Send Email = Guest email - (or one of the other options)
-For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
+*Attachment = Invoice Template 1
-*Send Message = Booking API/Smart Email
+*Subject - enter the subject for your Guests
-If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
+*Plain text box - will send to channels using Message API
-If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
+Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
-*Email Subject - enter the subject for your Guests
+*HTML box - Email will be sent
-*Plain text box - will send to channels using Message API, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
-[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
+If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-*HTML box - Email will be sent, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
+Other files can not be attached. We recommend you use a link to a file you upload to your web site.
-[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-'''Booking Info Tab : Optional '''
-*Booking info code = EXTRANIGHTS
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
 </div>
 </div>
@@ Line 1,438: / Line 1,642: @@
 <div  class="headline-collapse" >
-====Send Email to your guest - Upselling additional nights - nights available before checkin ====
+====Send Email with Booking Registration Form - PDF attachment====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to extend their stay.
+You can send Booking Template attachments to your Guests.
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+Setup your Booking Template, go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT -> BOOKING TEMPLATES
-'''Trigger Tab :-'''
+'''Trigger tab:'''
 Time:
-*Trigger Event = Checkin (depending on when you want to notify the guest)
+*Trigger Event = Booking
-*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Time = Immediate
-*Trigger Window = 2
+*Trigger Window = 1 day
 Booking Source:
-*Booking Source = All
+*Booking Source = All (or select the appropriate channel/Direct)
 Booking Conditions:
@@ Line 1,460: / Line 1,664: @@
 *Booking Status = All but not cancelled
-Booking Fields:
+'''Messaging tab:'''
-*Template Variables = [IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes
-This template variable tests if there is upto 3 days from previous checkout to check in of current booking.
+*Send Message = Guest API/Smart Email (or one of the other options)
-'''Messaging tab :- '''
-*Send Message = Guest API/Smart Email
 If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
@@ Line 1,472: / Line 1,672: @@
 If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-*Subject = Enter the appropriate details
+*Attachment = Select Booking Template from the drop down list.
+*Subject - enter the subject for your Guests
+*Plain text box - will send to channels using Message API
-*Plain Text Box = Your text, using the template variables to modify the specific text in the booking.
+Message Text :- enter the text you wish to send to your guests include URL. Template variables can be used [[Template_Variables| see here]]
-[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
+*HTML box - Email will be sent
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-*HTML Box
+Email Text :- It is possible to use the same details (URL) as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
-[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkout to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
-We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-'''Booking Info Tab :- Optional'''
+If you send Emails with pdf attachment (invoice, booking template) to Alias-Email addresses created by channels the channel might block the attachment so it is not delivered to the guest. Ask your channel about their policy regarding this.
-*Booking info code = EXTRANIGHTS,
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
+Other files can not be attached. We recommend you use a link to a file you upload to your web site.
 </div>
 </div>
@@ Line 1,496: / Line 1,695: @@
 <div  class="headline-collapse" >
-====Send Email to your guest - Offering Early Checkin ====
+====Send Email after the cleaner has cleaned the room====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.
+To send an automated Email to the guest then they can check you/the cleaner have to add a unit status to the room when it is ready.  In this example we used the unit status clean
+'''Trigger tab:'''
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+Time:
+*Trigger Event = Checkin
+*Trigger Time = Immediate
+*Trigger Window = 1
-Trigger Tab :-
+Booking Source:
-*Trigger Event = Checkin (depending on when you want to notify the guest)
-*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Window = 2
 *Booking Source = All
+Booking Conditions
+*Group bookings =  Trigger all on master
 *Booking Status = All but not cancelled
-*Group bookings =  Trigger all on master
-*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes
-This template variable tests if there is 1 day between the guest booking and the next booking.
+Booking Fields:
+*Template Variable = [UNITSTATUS1] Contains = clean
-Message tab :-
+'''Messaging tab: '''
 *Send Email = Guest API/Smart Email (or one of the other options)
-*EMail Subject = Enter the appropriate details
-*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Dear, [GUESTNAME],
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-We are very happy to offer you 'Early Check-in' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-If you would like checkin early for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.
+*Subject - enter the subject for your Guests
-Best regards,
-[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
+*Plain text box - will send to channels using Message API
-[PROPERTYNAME]
-[PROPERTYADDRESS],
+Message Text :- enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
-[PROPERTYCITY],
-[PROPERTYPOSTCODE],
+*HTML box - Email will be sent
-[PROPERTYSTATE],
-[PROPERTYCOUNTRY].
+Email Text :- It is possible to use the same details as in the Plain Text box above. Template variables can be used [[Template_Variables| see here]]
-Email :-[PROPERTYEMAIL]
-Website :- [PROPERTYWEB]
-Booking Info Tab :- Optional
+*Attachment :- if you want to send a Booking/Invoice template you can select from the drop down list.
-*Booking info code = EARLYARRIVAL,
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin
+Other files can not be attached. We recommend you use a link to a file you upload to your web site.
 </div>
 </div>
@@ Line 1,548: / Line 1,744: @@
 <div  class="headline-collapse" >
-====Send Email to your guest - Offering Late Checkout ====
+====Send Email to your guest - Upselling additional nights - nights available after checkout ====
 </div>
 <div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to have a Late Checkout  as room is available the day of departure.
+To send an automated Email to the guest confirming that it is possible to extend their stay.
 This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-Trigger Tab :-
+'''Trigger Tab :'''
-*Trigger Event = Checkout
-*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Window = 1
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Group bookings =  Trigger all on master
-*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes
-This template variable tests if there is 1 day between the guest booking and the next booking.
+Time:
+*Trigger Event = Checkin (depending on when you want to notify the guest)
+*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Window = 2
+Booking Source:
+*Booking Source = All
-Message tab :-
+Booking Conditions:
-*Send Email = Guest API/Smart Email (or one of the other options)
+*Group bookings =  Trigger all on master
-*EMail Subject = Enter the appropriate details
+*Booking Status = All but not cancelled
-*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Dear, [GUESTNAME],
+Booking Fields:
+*Template Variables = [IFBETWEEN:[TURNOVERDAYS]:0:3:yes|no|no] equal yes
-We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
+This template variable tests if there is 3 days between the guest booking and the next booking.
-If you would like a late checkout, then please send an email to our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.
+'''Message tab:'''
-Best regards,
+For channels using the Message API, then enter the text in the Plain text box, for emails enter the text in the HTML box.
-[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
+*Send Message = Booking API/Smart Email
-[PROPERTYNAME]
-[PROPERTYADDRESS],
-[PROPERTYCITY],
-[PROPERTYPOSTCODE],
-[PROPERTYSTATE],
-[PROPERTYCOUNTRY].
-Email :-[PROPERTYEMAIL]
-Website :- [PROPERTYWEB]
-Booking Info Tab :- Optional
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-*Booking info code = LATCHECKOUT,
-*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout
-</div>
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-</div>
-====Send Email to your guest - Offering Late Checkout Only on a Sunday when there is no new arrival ====
+*Email Subject - enter the subject for your Guests
-</div>
-<div class="mw-collapsible-content">
-To send an automated Email to the guest confirming that it is possible to have an Late checkout as room is available on the day of departure.
+*Plain text box - will send to channels using Message API, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
-This auto action will create a new booking for the date of departure, closing the calendar to any other bookings.
+[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-The URL link in the message tab, will send the guest to your guest booking page with set conditions, the leaving date of the existing booking, the room id of the existing booking and the Offer you have created for the LateCheckout.
-This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
+*HTML box - Email will be sent, enter the text you wish to send to your guests. Template variables can be used [[Template_Variables| see here]]
-'''Step 1: ''' Create a new offer in {{#fas:cog}} (SETTINGS) > PROPERTIES > OFFERS
+[IF<=:[TURNOVERDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [TURNOVERDAYS] extra night(s)|].
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-*Name = Latecheckout
+'''Booking Info Tab : Optional '''
-*Enable = Only if Available
+*Booking info code = EXTRANIGHTS
-*Booking Type = Confirmed with Deposit 2 - via payment gateway
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
-'''Step 2:''' Create a Rate or Daily Price, PRICES
+</div>
+</div>
-Guests = Max Occupancy
+<div class="mw-collapsible mw-collapsed">
-Max Stay = 1
+<div  class="headline-collapse" >
-Offer = select the offer number as created in the above step.
-If you are using Rates, select 'Rate allowed' = Sunday, untick all the other days.
+====Send Email to your guest - Upselling additional nights - nights available before checkin ====
-Channel Tab, untick all channels, leave only 'beds24.com' for your booking page.
+</div>
+<div class="mw-collapsible-content">
+To send an automated Email to the guest confirming that it is possible to extend their stay.
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-If using Daily Prices, then go to Calendar, and set the price and date range, then only Sunday, untick all the other days.
+'''Trigger Tab :-'''
-Enable list, untick all channels, leave only 'beds24.com' for your booking page.
-'''Step 3: ''' Create the Auto Action
+Time:
+*Trigger Event = Checkin (depending on when you want to notify the guest)
+*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Window = 2
-Trigger Tab :-
+Booking Source:
-*Trigger Event = Checkout
-*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Window = 1
 *Booking Source = All
-*Booking Status = All but not cancelled
-*Between Booking and Check in = 2 and 999 (to stop the auto action triggering on the new booking)
+Booking Conditions:
 *Group bookings =  Trigger all on master
+*Booking Status = All but not cancelled
-*Template Variables = [IF=:[LEAVINGDAY:{%a}]:Sun:|[IF>=^[TURNOVERDAYS]^1^yes~no]] equal yes
+Booking Fields:
+*Template Variables = [IFBETWEEN:[VACANTDAYS]:0:3:yes|no|no] equal yes
-This template variable tests if the departure day is a Sunday and there is at least 1 day between the existing guest booking and the next booking.
+This template variable tests if there is upto 3 days from previous checkout to check in of current booking.
-Message tab :-
+'''Messaging tab :- '''
-*Send Email = Guest API/Smart Email (or one of the other options)
+*Send Message = Guest API/Smart Email
-*EMail Subject = Enter the appropriate details
-*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Dear, [GUESTNAME],
+If the "Mail & Actions" tab contains a "real" Email address the message is sent to the guests Email address. If only a masked Email address is available the message sends via the channels API messaging systems if possible.
-We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
+If no connection to a messaging system is available the message will send to the Email address from the "Mail & Actions" tab of the Email.
-If you would like a late checkout, please use this link to make the booking and payment.
+*Subject = Enter the appropriate details
-https://beds24.com/booking2.php?checkin=[LEAVINGDAYYYYY-MM-DD]&br7-[ROOMID]
+*Plain Text Box = Your text, using the template variables to modify the specific text in the booking.
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> The details in the URL, will direct the guest to make a new booking in the existing room with the check-in date = leaving date and for Offer 7 &br-7 (offer created in Step 1 above)
+[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-Enter your Booking Reservation Number [BOOKID] into the Booking id box on the booking page.
+*HTML Box
-Best regards,
-[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
+[IF<=:[VACANTDAYS]:3:Your apartment ([ROOMNAME]), which you booked for [NUMNIGHT] nights from [FIRSTNIGHTSHORT] to [LEAVINGDAYSHORT] is currently available for up to [VACANTDAYS] extra night(s)|].
-[PROPERTYNAME]
-[PROPERTYADDRESS],
+We are very happy to offer you to extend your stay a [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night. If you would like to extend your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EXTRANIGHTS’ for the special Price.
-[PROPERTYCITY],
-[PROPERTYPOSTCODE],
-[PROPERTYSTATE],
-[PROPERTYCOUNTRY].
-Email :-[PROPERTYEMAIL]
-Website :- [PROPERTYWEB]
-Booking Info Tab :- Optional
+'''Booking Info Tab :- Optional'''
-*Booking info code = LATCHECKOUT,
+*Booking info code = EXTRANIGHTS,
-*Booking Info Description = Upsell email sent [CURRENTDATE]: Late Checkout
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] per extra night
 </div>
 </div>
-===Booking Info Codes===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Add CHECKIN Booking info code to bookings ====
+====Send Email to your guest - Offering Early Checkin ====
 </div>
 <div class="mw-collapsible-content">
-If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
+To send an automated Email to the guest confirming that it is possible to have an Early Checkin as room is available the day of before arrival.
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-Trigger tab:
+Trigger Tab :-
-*Trigger Event = Check-in
+*Trigger Event = Checkin (depending on when you want to notify the guest)
-*Trigger Time = Immediate
+*Trigger Time = -2 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Trigger Window = 1 day
+*Trigger Window = 2
 *Booking Source = All
 *Booking Status = All but not cancelled
 *Group bookings =  Trigger all on master
+*Template Variables = [IF>:[VACANTDAYS]:1:yes|no] equal yes
-Booking Info tab:
+This template variable tests if there is 1 day between the guest booking and the next booking.
-*Booking Info Code = CHECKIN
-*Booking Info Text = Auto Checkin
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+Message tab :-
-<div class="headline-collapse" >
+*Send Email = Guest API/Smart Email (or one of the other options)
-====Add CHECKOUT Booking info code to bookings ====
+*EMail Subject = Enter the appropriate details
-</div>
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-<div class="mw-collapsible-content">
-If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
+Dear, [GUESTNAME],
-Trigger tab:
+We are very happy to offer you 'Early Check-in' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
-*Trigger Event = Check-out
-*Trigger Time = Immediate
+If you would like checkin early for your stay then please send an email to our Reservations team [PROPERTYEMAIL] confirming the number of nights you would like to stay and provide your Booking Reservation Number [BOOKID] and Offer ‘EARLYARRIVAL’ for the special Price.
-*Trigger Window = 1 day
+Best regards,
-*Booking Source = All
-*Booking Status = All but not cancelled
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
-*Group bookings =  Trigger all on master
+[PROPERTYNAME]
+[PROPERTYADDRESS],
+[PROPERTYCITY],
+[PROPERTYPOSTCODE],
+[PROPERTYSTATE],
+[PROPERTYCOUNTRY].
+Email :-[PROPERTYEMAIL]
+Website :- [PROPERTYWEB]
+Booking Info Tab :- Optional
+*Booking info code = EARLYARRIVAL,
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Early Checkin
-Booking Info tab:
-*Booking Info Code = CHECKOUT
-*Booking Info Text = Auto Checkout
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Group check-in ====
+====Send Email to your guest - Offering Late Checkout ====
 </div>
 <div class="mw-collapsible-content">
-This requires the master booking to be checked-in via the check-in function.
-Trigger tab:
+To send an automated Email to the guest confirming that it is possible to have a Late Checkout  as room is available the day of departure.
-*Trigger Event = After Booking
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-*Trigger Time =  immediately
-*Trigger Window = 365
+Trigger Tab :-
-*Booking Source = All
+*Trigger Event = Checkout
+*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)
+*Trigger Window = 1
+*Booking Source = All
 *Booking Status = All but not cancelled
-*Group bookings" =  Trigger all on master
+*Group bookings =  Trigger all on master
-*Info Code = CHECKIN
+*Template Variables = [IF>:[TURNOVERDAYS]:1:yes|no] equal yes
+This template variable tests if there is 1 day between the guest booking and the next booking.
-Booking info tab :
+Message tab :-
-*Info Code = CHECKIN
+*Send Email = Guest API/Smart Email (or one of the other options)
-</div>
+*EMail Subject = Enter the appropriate details
-</div>
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-<div class="mw-collapsible mw-collapsed">
+Dear, [GUESTNAME],
-<div  class="headline-collapse" >
-====Identify Repeat Guest ====
-</div>
-<div class="mw-collapsible-content">
-This requires you to use the Guest database.
-Trigger tab:
+We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
-*Trigger Event = After Booking
+If you would like a late checkout, then please send an email to our Reservations team [PROPERTYEMAIL] confirming you would like the Late Checkout, provide your Booking Reservation Number [BOOKID] and Offer ‘LATECHECKOUT’ for the special Price.
-*Trigger Time =  immediately
-*Trigger Window = 365
+Best regards,
-*Booking Source = All
-*Booking Status = All but not cancelled
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
-*Group bookings" =  Trigger all on master
+[PROPERTYNAME]
-*Template Variable = [GUESTSID1] greater than 0
+[PROPERTYADDRESS],
+[PROPERTYCITY],
+[PROPERTYPOSTCODE],
+[PROPERTYSTATE],
+[PROPERTYCOUNTRY].
+Email :-[PROPERTYEMAIL]
+Website :- [PROPERTYWEB]
+Booking Info Tab :- Optional
+*Booking info code = LATCHECKOUT,
+*Booking Info Description = Upsell email sent [CURRENTDATE] :[ROOMTEMPLATE3][PROPERTYCURRENCYBACK] Late Checkout
-Booking info tab :
-*Info Code = REPEAT
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Identify bookings with Custom Question ticked/unticked ====
+====Send Email to your guest - Offering Late Checkout Only on a Sunday when there is no new arrival ====
 </div>
 <div class="mw-collapsible-content">
-If you have a custom question with a 'Tick box' for example, they want a late checkin.
-Setup the custom question in {{#fas:cog}} (SETTINGS)  PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE = Tick Box.
+To send an automated Email to the guest confirming that it is possible to have a Late checkout on Sundays as the room is available on the day of departure.
-Trigger tab:
+This auto action will create a new booking for the date of departure, closing the calendar to any other bookings.
-*Trigger Event = After Booking
+The URL link in the message tab, will send the guest to your guest booking page with set conditions, the leaving date of the existing booking, the room id of the existing booking and the Offer you have created for the LateCheckout.
-*Trigger Time =  immediately
-*Trigger Window = 365
-*Booking Source = All
-*Booking Status = All but not cancelled
-*Group bookings" =  Trigger all on master
-*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked
-Booking info tab :
+This example uses fixed values that you have entered into {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP > ROOM TEMPLATES and standard Template Variables set in the Property/Rooms, useful way to utilise the template variables and different values rather than duplicating auto actions.
-*Info Code = LATECHECKIN
-</div>
-</div>
-===Add invoice items to a booking ===
+'''Step 1: ''' Create a new offer in {{#fas:cog}} (SETTINGS) > PROPERTIES > OFFERS
-<div class="mw-collapsible mw-collapsed">
+*Name = Latecheckout
-<div  class="headline-collapse" >
+*Enable = Only if Available
-====Add a fee to all bookings from a channel====
+*Booking Type = Confirmed with Deposit 2 - via payment gateway
-</div>
-<div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = After Booking
-*Trigger Time = Immediate
-*Booking Source = Expedia (for example)
-Invoice tab:
+'''Step 2:''' Create a Rate or Daily Price, PRICES
-*Type = Amount
-*Description = Cleaning fee (for example)
-*Amount = 50 (for example - the amount of your cleaning fee)
-*per = Room
-*Period = one time
-*VAT = 19% (for example - enter the VAT amount if applicable)
-The fee will be added the next time the auto actions run.
+*Guests = Max Occupancy
-</div>
+*Max Stay = 1
-</div>
+*Offer = select the offer number as created in the above step.
-<div class="mw-collapsible mw-collapsed">
+If you are using Rates, select 'Rate allowed' = Sunday, untick all the other days.
-<div  class="headline-collapse" >
+Channel Tab, untick all channels, leave only 'beds24.com' for your booking page.
-====Add a fee (Penalty) to all bookings with an Outstanding Balance====
-</div>
+If using Daily Prices, then go to Calendar, and set the price and date range, then only Sunday, untick all the other days.
-<div class="mw-collapsible-content">
+Enable list, untick all channels, leave only 'beds24.com' for your booking page.
-You want to add a 2.2% fee to all bookings if there is an outstanding balance 2 days prior to checkin.
-Trigger tab:
+'''Step 3: ''' Create the custom question for the booking id
-Time :
+Go to {{#fas:cog}} (SETTINGS) > PROPERTIES > BOOKING QUESTIONS > CUSTOM QUESTIONS and create a question
-*Trigger Event = Checkin
+*Question = Booking Id
-*Trigger Time = -2 days
+*Single Line field
-*Trigger Window = 2 days
+*Optional
-Booking Conditions:
+'''Step 4: ''' Create the Auto Action
-*Status = All not Cancelled
-*Invoice Balance = Not Zero
-Invoice tab:
+Trigger Tab :-
-*Type = Amount
+*Trigger Event = Checkout
-*Description = Payment Fee||[INVOICEBALANCE:2.2%]
+*Trigger Time = -1 days (depending on when you want to notify the guest, in this example 2 days before arrival)
-*Amount = 0 (leave as 0 so the value is set from the calculation in Description field)
+*Trigger Window = 1
-*Per = Room
+*Booking Source = All
-*Period = one time
+*Booking Status = All but not cancelled
-*VAT = 19% (for example - enter the VAT amount if applicable)
+*Between Booking and Check in = 2 and 999 (to stop the auto action triggering on the new booking)
-The fee will be added the next time the auto actions run.
+*Group bookings =  Trigger all on master
-</div>
-</div>
-===Payments/Pending Payments===
+*Template Variables = [IF=:[LEAVINGDAY:{%a}]:Sun:[IF>=^[TURNOVERDAYS]^1^yes~no]|] equal yes
-<div class="mw-collapsible mw-collapsed">
+This template variable tests if the departure day is a Sunday and there is at least 1 day between the existing guest booking and the next booking.
-<div  class="headline-collapse" >
-====Add a pending payment====
-</div>
-<div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = After Booking or Before Check-in
-*Trigger Time = set the time you want to collect the payment
-*Booking Source =All (for example, you can also set different rules for different channels)
-Booking Info tab: Optional
+Message tab :-
-Add a booking info tab for information and reporting
+*Send Email = Guest API/Smart Email (or one of the other options)
-*Flag Text = PendingPayment (for example)
+*EMail Subject = Enter the appropriate details
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Booking tab: Optional
+Dear, [GUESTNAME],
-*Booking Info Code = PENDPAY
-*Booking Info Text = Pending payment added
-Invoice tab:
+We are very happy to offer you 'Late Check-out' at [PROPERTYNAME] at the exceptional rate of [ROOMTEMPLATE3][PROPERTYCURRENCYBACK].
-*Payment Type = select on what the payment is calculated (Percent of Balance due)
-*Description = the text you will see in the "Charges and Payments" tab
-*Status = if you use the status function add the status you want to apply to the pending payment (optional)
-*Amount = enter the amount or percentage you want to collect
-*Payment Rule = use auto or manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT->PAYMENT COLLECTION they will be available here
-*Payment Due = Set when the payment is due
+If you would like a late checkout, please use this link to make the booking and payment.
-Create a Payment Rule to collect a payments when bookings are not cancelled.
+https://beds24.com/booking2.php?propid=[PROPERTYID]&checkin_hide=[LEAVINGDAYYYYY-MM-DD]&br5-[ROOMID]=Book
-Go to Settings > Payments > Payment Rules
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> The details in the URL, will direct the guest to make a new booking in the existing room with the check-in date = leaving date and for Offer 7 &br-7 (offer created in Step 1 above)
-Payment Rule :
+Enter your Booking Reservation Number [BOOKID] into the Booking id box on the booking page.
+Best regards,
-Name = Enter your title - Not Cancelled (for example)
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
-Action = Auto
+Email :-[PROPERTYEMAIL]
+Website :- [PROPERTYWEB]
-Payment Trigger :
+Booking Info Tab :- Optional
+*Booking info code = LATCHECKOUT,
-*Booking Status = All not cancelled
+*Booking Info Description = Upsell email sent [CURRENTDATE]: Late Checkout
-*Any Booking Info Code = optional
-*All Booking Info Codes = optional
-*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
-Payment Action :
-*Capture = Yes - immediately charged (Capture=Yes)
-*Add info code on success = add a Booking Info item to the booking on success
-*Add info code on failure = add a Booking Info item to the booking on failure
 </div>
@@ Line 1,906: / Line 2,055: @@
 <div  class="headline-collapse" >
-====Add a pending payment - Set the Security Deposit value based on the price of the booking, using a calculation ====
+====Send Email to your guest - On a Wednesday (Cleaner is due/Rubbish Collection is due) ====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = After Booking or Before Check-in
-*Trigger Time = set the time you want to collect the payment
-*Booking Source =All (for example, you can also set different rules for different channels)
-Booking tab: Optional
+To send an automated Email to the guest reminding them that there is an event on a specific day of the week, for instance, the cleaner is due on Wednesday mornings, or the bin collection is due on Thursday mornings.
-*Flag Text = PendingPayment (for example)
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+You will need to check for the day of the week. If the booking is for more than 1 week, you will need multiple auto actions as an email will only be sent once, it is not possible to trigger multiple times.
-Booking Info tab: Optional
+'''Step 1: ''' Create the Auto Action
-Add a booking info tab for information and reporting
-*Booking Info Code = PENDPAY
-*Booking Info Text = Pending payment added
-Invoice tab:
+Trigger Tab :-
-*Payment Type = fixed value
+*Trigger Event = Checkin
-*Description = Security Deposit||[IF<=:[INVOICEFIRSTITEMNUM]:800:200|[INVOICEFIRSTITEMNUM][/.0]4]
+*Trigger Time = Immediate
-(Security Deposit is the description, then 2 | symbol, then the calculation for the 'Amount' to be set.)
+*Trigger Window = 8 days
+*Booking Source = All
-This calculation, tests if the first invoice item value (usually the Accommodation value) is greater than or = 800 if so set the Security Deposit Amount = 1 quarter of the first invoice item value, otherwise set = 200.
+*Booking Status = All but not cancelled
-<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>  <span style="font-weight: bold;" >Tip</span> A price value for the invoice item can be specified after a second pipe (|) symbol, this can be used to calculate a price using template variables. If the price value in the description field is zero or absent, the numeric value from the amount field will be used.
+*Template Variables = [IF=:[CURRENTDATE:{%u}]:3:yes|no] equal yes
-*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+ %u 	ISO-8601 numeric representation of the day of the week 	1 (for Monday) through 7 (for Sunday)
-*Amount = 0
-*Payment Rule = use auto or manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) Payments > Payment Rules they will be available here
-*Payment Due = Set when the payment is due
+This template variable tests if the current day is a Wednesday.
-Create a Payment Rule to collect a payments when bookings are not cancelled.
+Message tab :-
+*Send Email = Guest API/Smart Email (or one of the other options)
+*EMail Subject = Enter the appropriate details
+*Email Text = Your text, using the template variables to modify the specific text in the booking. Enter the text in both Plain text Box (Messaging API) and HTML Box (Emails)
-Go to Settings > Payments > Payment Rules
+Dear, [GUESTNAME],
-Payment Rule :
+Hope you are enjoying your holiday at [PROPERTYNAME].
-Name = Enter your title - Not Cancelled (for example)
+We would like to remind you that the cleaner is due to visit you on Thursday morning between 10am and 12am.
-Action = Auto
-Payment Trigger :
+Best regards,
-*Booking Status = All not cancelled
+[PROPERTYCONTACTFIRSTNAME] [PROPERTYCONTACTLASTNAME]
-*Any Booking Info Code = optional
-*All Booking Info Codes = optional
+Email :-[PROPERTYEMAIL]
-*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Website :- [PROPERTYWEB]
-Payment Action :
+Booking Info Tab :- Optional
+*Booking Info code = CLEANWED1
+*Booking Info text = Reminder that cleaning is due on the first Thursday of their stay.
-*Capture = Yes - immediately charged (Capture=Yes)
+ This can be used to trigger the next auto action if the duration of their holiday is more than 1 week. Include the Booking Info code in the Trigger tab of the next auto action.
-*Add info code on success = add a Booking Info item to the booking on success
-*Add info code on failure = add a Booking Info item to the booking on failure
 </div>
 </div>
+===Send an email to the Owner/Internal email address ===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
+====Send an email to the Owner/Internal email address when a payment FAILS at Stripe====
-====Collect outstanding booking balance 3 days prior to arrival( Credit card details were collected at time of booking)====
 </div>
 <div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE
+Messaging tab:
+*Send Message = Internal
+*Internal Email Address = enter the email address to receive the notification
+*Subject = Failed Stripe Payment
+*HTML Box = Enter the text to be sent, you can use template variables in this message, for example
-''''Create a Payment Rule  (Optional)''''
+[BOOKID] - booking reference number
+[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking
+[FIRSTNIGHT]
+[LASTNIGHT]
-Standard payment rules in the system are Auto & Manual, you can create additional rules for the collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected.
+Booking tab: (optional)
+*Execution = One time only
+*Flag Text = Stripe Payment Failed
+*Flag Colour - choose the flag colour
+</div>
+</div>
-Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
+<div class="mw-collapsible mw-collapsed">
+<div class="headline-collapse" >
-Create a Payment Rule to collect payments if bookings are not cancelled.
+====Send an email to the Owner/Internal email address when a guest completes a Payment Authorisation at Stripe====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEAUTHORIZE
-Click '''Create New Payment Rule''' :
+Messaging tab:
+*Send Message = Internal
+*Internal Email Address = enter the email address to receive the notification
+*Subject = Stripe Payment Authorisation
+*HTML Box = Enter the text to be sent, you can use template variables in this message, for example
-Payment Rule:
+[BOOKID] - booking reference number
-*Name = Enter your title - Not Cancelled (for example)
+[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking
-*Action = Auto
+[FIRSTNIGHT]
+[LASTNIGHT]
-Payment Trigger :
+Booking tab: (optional)
-*Booking Status = All not cancelled
+*Execution = One time only
-*Any Booking Info Code (optional)
+*Flag Text = Stripe Authorised
-*All Booking Info Codes (optional)
+*Flag Colour - choose the flag colour
-*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+</div>
+</div>
-Payment Action :
+<div class="mw-collapsible mw-collapsed">
-*Funding Source = Guest card only
+<div class="headline-collapse" >
-*Payment value adjustment = Limit to group booking balance
-*Capture = Yes - immediately charged (Capture=Yes)
-*Add info code on success = add a Booking Info item to the booking on success
-*Add info code on failure = add a Booking Info item to the booking on failure
-Prevent Auto Payment :
+====Send an email to the Owner/Internal email address for a new booking====
-*Prevent payment if booking status = Cancelled
+</div>
-*Prevent payment after check-out (days) = 7 (default)
+<div class="mw-collapsible-content">
-*Prevent payment action = Set Manual
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+*Booking Source = All
+*Booking Status = All but not cancelled
+Messaging tab:
+*Send Message = Internal
+*Internal Email Address = enter the email address to receive the notification
+*Subject = New Booking
+*HTML Box = Enter the text to be sent, you can use template variables in this message, for example
-'''Create Auto Actions '''
+[BOOKID] - booking reference number
+[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking
+[FIRSTNIGHT]
+[LASTNIGHT]
-Collect the outstanding balance for bookings created via your booking page.
+</div>
+</div>
-Go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT > AUTO ACTIONS and click '''Create New Action''' to create them.
+===Booking Info Codes===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Add CHECKIN Booking info code to bookings ====
+</div>
+<div class="mw-collapsible-content">
-'''Collect outstanding balance for direct bookings'''
+If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
 Trigger tab:
-*Time
+*Trigger Event = Check-in
-**Trigger Event = Checkin
+*Trigger Time = Immediate
-**Trigger Time = -3 days (set the time you want to collect the payment)
+*Trigger Window = 1 day
-**Time Window = 3 days (set this to the same number (positive) as Trigger time.
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Group bookings =  Trigger all on master
-*Booking Source
+Booking Info tab:
-**Booking Source = Direct. You can have different auto actions/rules for direct bookings -v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.
+*Booking Info Code = CHECKIN
+*Booking Info Text = Auto Checkin
+</div>
+</div>
-*Booking Conditions
+<div class="mw-collapsible mw-collapsed">
-**Group Booking Trigger = Trigger only Master
+<div class="headline-collapse" >
-**Status = All not cancelled
+====Add CHECKOUT Booking info code to bookings ====
-**Invoice Balance= Not Zero (can be used to refine the auto action being triggered)
+</div>
+<div class="mw-collapsible-content">
-Booking tab: Optional
+If you need to use the Booking info code CHECKIN/CHECKOUT for reporting/other auto actions, you can set the Booking info code rather than use the Current guest module in the dashboard.
-*Flag Text = Pending payment added (for example)
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
-Booking Info tab: Optional, for information and reporting
+Trigger tab:
-*Booking Info Code = BALANCE (for example enter the value - use one word only)
+*Trigger Event = Check-out
-*Booking Info Text = Enter the description/text to show in for the Booking Info Code.
+*Trigger Time = Immediate
+*Trigger Window = 1 day
-Invoice tab:
+*Booking Source = All
+*Booking Status = All but not cancelled
-<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if you selected Trigger tab > Booking Conditions > Group Booking Trigger = Trigger Only  Master.</div>
+*Group bookings =  Trigger all on master
-*Add a Pending Payment to the booking
-**Payment Type = Percent of Group Balance due (select on what the payment is calculated)
-**Description = the text you will see in the "Charges and Payments" tab
-**Status = if you use the status function add the status you want to apply to the pending payment (optional)
-**Amount = 100 (this will be 100% of the outstanding group balance)
-**Payment Rule = Not Cancelled - See Step 4 above (if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS ->PAYMENT RULES they will be available here)
-**Payment Due = Trigger date
-**Payment time = set the time to collect payment
-**Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.
+Booking Info tab:
+*Booking Info Code = CHECKOUT
+*Booking Info Text = Auto Checkout
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
+====Group check-in - ''Select from predefined templates'' ====
-===='Capture' a Security Deposit when Credit card is collected at time of booking. ====
 </div>
 <div class="mw-collapsible-content">
+This requires the master booking to be checked-in via the check-in function.
-Trigger tab:
+'''Trigger tab:'''
-*Trigger Event = After Booking
-*Trigger Time = immediate
+*Trigger Event = Checkin
-*Booking Source =All (for example, you can also set different rules for different channels)
+*Trigger Time =  immediate
+*Time Window = 1 day
-Info Codes:
+Booking conditions:
-Any Booking Info Code = CARDTOSTRIPE
+*Booking Source = All
+*Booking Status = All but not cancelled
-Invoice tab:
+*Group bookings" =  Trigger all on master if group
-*Payment Type = Fixed amount
+*Info Code = CHECKIN
-*Description =  Security Deposit (the text you will see in the "Charges and Payments" tab)
-*Status = if you use the status function add the status you want to apply to the pending payment (optional)
-*Amount = 100 (balance is full price so 100% of the balance)
-*Payment Rule = Security Deposit (Create a Payment Rule, see below)
-*Payment Due = check in
+'''Booking info tab : '''
-<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Automatic collection is only available for customer who use [[Stripe]].
+*Booking Info Code = CHECKIN
+*Booking Info Text = Group checked in
+</div>
+</div>
-Create a Payment Rule to 'Capture' a payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture, you will need to create another auto action for this.
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
-Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
+====Identify Repeat Guest ====
+</div>
+<div class="mw-collapsible-content">
+This requires you to use the Guest database.
-Payment Rule :
+Trigger tab:
-*Name = Enter your title - Security Deposit (for example)
-*Action = Auto
-Payment Trigger :
+*Trigger Event = Booking
-*Booking Status = select from the drop down list
+*Trigger Time =  immediately
-*Any Booking Info Code = optional
+*Trigger Window = 365
-*All Booking Info Codes = optional
+*Booking Source = All
-*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+*Booking Status = All but not cancelled
+*Group bookings" =  Trigger all on master
+*Template Variable = [GUESTSID1] greater than 0
-Payment Action :
+Booking info tab :
-*Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the amount is available for later capture (Capture=No)
+*Info Code = REPEAT
-*Add info code on success = add a Booking Info item to the booking on success
-*Add info code on failure = add a Booking Info item to the booking on failure
 </div>
 </div>
@@ Line 2,100: / Line 2,297: @@
 <div  class="headline-collapse" >
-====Apply an info code and and/or icon when a payment was made====
+====Identify bookings with Custom Question ticked/unticked ====
 </div>
 <div class="mw-collapsible-content">
+If you have a custom question with a 'Tick box' for example, they want a late checkin.
+Setup the custom question in {{#fas:cog}} (SETTINGS)  PROPERTIES -> BOOKING QUESTIONS -> CUSTOM QUESTIONS -> Custom question 1, set with TYPE = Tick Box.
 Trigger tab:
-*Trigger Event = After Booking
-*Trigger Time = Immediate
+*Trigger Event = Booking
+*Trigger Time =  Immediate
 *Trigger Window = 365
 *Booking Source = All
 *Booking Status = All but not cancelled
-*Invoice Balance = Any Payment made
+*Group bookings" =  Trigger all on master
+*Template Variable = [GUESTCUSTOMQ1] equals ticked (or) not ticked
-Booking Info tab:
+Booking info tab :
-*Execution = One time only
+*Info Code = LATECHECKIN
-*Info Code = Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT->PREFERENCES.
 </div>
 </div>
+===Add invoice items to a booking ===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
+====Add a fee to all bookings from a channel====
-====Assign invoice numbers====
 </div>
 <div class="mw-collapsible-content">
 Trigger tab:
-*Trigger Event = Check-out
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Any Booking Info Code = CHECKOUT (optional only if you use the check-out function, if not leave blank)
+*Booking Source = Expedia (for example)
 Invoice tab:
-*Assign Invoice Number = yes
+*Add Invoice Item = Add new
+*Type = Amount
+*Description = Cleaning fee (for example) - Template variables can be used.
+*Amount = 50 (for example - the amount of your cleaning fee)
+*per = Room
+*Period = one time
+*VAT = 19% (for example - enter the VAT amount if applicable)
+The fee will be added the next time the auto actions run.
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Using Pending Payments as a Payment Reminder====
+====Add a fee (Penalty) to all bookings with an Outstanding Balance====
 </div>
 <div class="mw-collapsible-content">
+You want to add a 2.2% fee to all bookings if there is an outstanding balance 2 days prior to checkin.
 Trigger tab:
-*Trigger Event = After Booking or Before Check-in
-*Trigger Time = set the time you want to add the pending payment to the booking
-*Booking Source =All (for example, you can also set different rules for different channels)
-Booking Info tab:
+Time :
-*Optional, add a booking info tab for information and reporting
+*Trigger Event = Checkin
+*Trigger Time = -2 days
+*Trigger Window = 2 days
-Booking tab: Optional
+Booking Conditions:
-*Flag Text = PaymentDue1 (for example), set multiple if multiple payments are required.
+*Status = All not Cancelled
-*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+*Invoice Balance = Not Zero
 Invoice tab:
-*Payment Type = select on what the payment is calculated (Percent of Balance due)
+*Type = Amount
-*Description = the text you will see in the "Charges and Payments" tab
+*Description = Payment Fee||[INVOICEBALANCE:2.2%]
-*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = 0 (leave as 0 so the value is set from the calculation in Description field)
-*Amount = enter the amount or percentage you want to collect
+*Per = Room
-*Payment Rule = Manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT->PAYMENT COLLECTION they will be available here
+*Period = one time
-*Payment Due = Set when the payment is due
+*VAT = 19% (for example - enter the VAT amount if applicable)
-The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.
+The fee will be added the next time the auto actions run.
 </div>
 </div>
-===Booking Flags/Colours===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Add a negative value to Direct bookings for Stripe Charges====
-<div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
-====Apply a flag when a booking is cancelled====
 </div>
 <div class="mw-collapsible-content">
-Trigger tab
+You want to add the Stripe fee to all Direct bookings to show total value of booking, i.e. if you want to show the booking value. In this example the Stripe charge will be added as a negative figure.
-*Trigger Event = After Booking
-*Trigger Time = 1 Hour
-*Trigger Window = 365 days
-*Booking Status = Cancelled
-Booking tab:
+Trigger tab:
-*Execution = One time only
-*Booking Status = No Change
-*Flag text = (enter the text you require)
-*Flag Colour = Set as required
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+Time :
-<div  class="headline-collapse" >
+*Trigger Event = Booking
-====Apply a flag for a bookings from a channel which have breakfast included====
-</div>
-<div class="mw-collapsible-content">
-Trigger tab:
-*Trigger Event = After Booking
 *Trigger Time = Immediate
-*Booking Source = Booking.com (for example)
+*Trigger Window = 1 day
-*Booking Field Contains  - select "API Message" in the next field enter: meal_plan=Breakfast  (or Extra Breakfast - use the text the channel uses)
+Booking Conditions:
+*Status = All not Cancelled
+Booking Source:
+*Booking Source = Direct
-Booking tab:
+Invoice tab:
-*Execution = One time only
+*Type = Amount
-*Flag Text = The text you want to display
+*Description = Stripe Fee||[INVOICECHARGESNUM:-3%]
-*Flag Colour - choose the flag colour
+*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)
+*Per = Room
+*Period = one time
+*VAT = 19% (for example - enter the VAT amount if applicable)
-Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
+The fee/charge will be added the next time the auto actions run.
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag when deposit was made prior to Check-in====
+====Add a new charge - City tax, calculated from number of nights/adults in a booking ====
 </div>
 <div class="mw-collapsible-content">
+Some locations have set a cap on the Tourist tax based on the number of adults, upto a max 7 nights, you can use the calculation below to test the values and apply the appropriate charge or the cap.
+This example will calculate the Price, testing if the 'number of nights' *'number of adults' *2 *1.03 is greater than 7 (nights) *'number of adults' *1.03
+Then set the value = 7* number of adults *2 *1.03
+ELSE set the value = 'number of nights' * 'number of adults' *2 *1.03
+ Special characters ^~ are required rather than :| as the | can be used as a separator in the Description field to set the Description|Status|Price|VAT
 Trigger tab:
-*Trigger Event = Check-in
+Time :
-*Trigger Time = -365 (for example : must be a negative value and the same as the value in Trigger window)
+*Trigger Event = Booking
-*Trigger Window = 365
+*Trigger Time = Immediate
-*Booking Source = All
+*Trigger Window = 1 day
-*Booking Status = All but not cancelled
-*Invoice Balance = Any Payment made
-Message tab:
+Booking Conditions:
+*Status = All not Cancelled
-*Send Email : select appropriate option
+Booking Source:
-*Enter : Subject and Email content
+*Booking Source = Direct
-Booking tab: (optional)
+Invoice tab:
+*Type = Amount
+*Description = Tourist Tax|Stayfee|[IF>^[NUMNIGHTS][*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03^7[*][NUMADULT][*]2[*]1.03~[NUMNIGHTS][*][NUMADULT][*]2[*]1.03]
+*Amount = 0 (leave as 0 so the value is set from the calculation in the Description field)
+*Per = Room
+*Period = one time
+*VAT = 19% (for example - enter the VAT amount if applicable)
-*Execution = One time only
+The fee/charge will be added the next time the auto actions run.
-*Flag Text = The text you want to display
-*Flag Colour - choose the flag colour
-Booking info tab : (optional)
-*Booking Info Code : DEPOSITPAID (for example)
-*Booking Info Text : additional text if required.
-Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on) Auto Actions and Reports.
 </div>
 </div>
+===Modify description/values of an existing invoice item in a booking ===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag when booking is fully paid====
+====Update the Description field of a charge/invoice item====
 </div>
 <div class="mw-collapsible-content">
+In some cases Channel bookings have different descriptions for the same charge item - i.e. Cleaning, update the description field in the invoice item so they all match, using the format (findthisinvoicedescription^replacewiththisdescription)
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Trigger Window = 365
+*Booking Source = Expedia (for example)
-*Booking Source = All
-*Booking Status = All not cancelled
+Invoice tab:
-*Invoice Balance = ZERO
+*Add Invoice Item = Update Only
+*Type = Change Description
+*Description = Cleaning^Cleaning Service Fee
+*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)
-Booking tab:
-*Execution = One time only
-*Flag Text = The text you want to display
-*Flag Colour - choose the flag colour
 </div>
 </div>
@@ Line 2,261: / Line 2,482: @@
 <div  class="headline-collapse" >
-====Apply a flag/colour for a booking coming from a certain channel====
+====Update all values of a charge/invoice item====
 </div>
 <div class="mw-collapsible-content">
+You need to change the charges in bookings due to an update in your prices. Tourist Tax (for example), update the description field and value  using the format (findthisinvoicedescription^replacewiththisdescription)
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Booking Source = Booking.com (for example)
+*Time Window = 365
+*Check In From = Select the first date of the Summer Season
+*Check In To = Select the last date of the Summer Season
+*Booking Source = Expedia (for example)
+Invoice tab:
+*Add Invoice Item = Update Only
+*Type = Change All
+*Description = Tourist Tax^Tourist Tax - Summer season 2022 (for example)
+*Amount = 0.75
+*Per = Per Person
+*Period = One time
+*Invoicee = Ignore (otherwise you can add a specific Invoicee to limit the search)
-Booking tab:
-*Execution = One time only
-*Flag Text = The text you want to display
-*Flag Colour - choose the flag colour
-Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the email.
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag when a payment was made====
+==== Update VAT value for Charge item - City Tax (for example) ====
 </div>
 <div class="mw-collapsible-content">
-<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  Also see Example : " Apply a flag when deposit was made prior to Check-in AND/OR Apply a flag when booking is fully paid".
+You need to change the VAT value for specific items (City tax) in the Charges & Payments tab of the booking.
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Trigger Window = 365
+*Time Window = 365
-*Booking Source = All
+*Booking Source = Expedia (for example)
-*Booking Status = All not cancelled
-*Invoice Balance = Any Payment made
+Invoice tab:
+*Add Invoice Item = Update Only
+*Type = Change VAT
+*Description = City Tax (this needs to be an exact match to the charge item description)
+*Amount = 0
+*VAT = 12 (for example)
+*Per = Per Person
+*Period = One time
+*Invoicee = Ignore
-Booking tab:
-*Execution = One time only
-*Flag Text = The text you want to display
-*Flag Colour - choose the flag colour
 </div>
 </div>
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag when a payment FAILS at Stripe====
+==== Update VAT value for the Accommodation fee (first item in the Charges & Payments tab) ====
 </div>
 <div class="mw-collapsible-content">
+You need to change the VAT value for the Accommodation fee usually the first line the Charges & Payments tab of the booking.
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking
 *Trigger Time = Immediate
-*Trigger Window = 365
+*Time Window = 365
-*Booking Source = All
+*Booking Source = ALL (or select a specific channel)
-*Booking Status = All but not cancelled
-*Booking Info Code = STRIPEFAIL
+Invoice tab:
+*Add Invoice Item = Update Only
+*Type = Change VAT
+*Description = [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY][NOCONVERT]
+Check the Description in the Charges & Payments tab for the Accommodation charge usually [ROOMNAME1] [FIRSTNIGHT] - [LEAVINGDAY]
+To update this value you also need [NOCONVERT] so the template variable is used rather than the value.
+*Amount = 0
+*VAT = 12 (for example)
+*Per = Per Person
+*Period = One time
+*Invoicee = Ignore
-Booking tab:
-*Execution = One time only
-*Flag Text = Stripe Payment Failed
-*Flag Colour - choose the flag colour
 </div>
 </div>
+===Payments/Pending Payments===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Apply a flag to Booking.com bookings and auto report the Credit Card when a payment FAILS at Stripe====
+====Add a pending payment====
 </div>
 <div class="mw-collapsible-content">
-Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking or Booking (but not after Check-in)
-*Trigger Time = Immediate
+*Trigger Time = set the time you want to collect the payment
-*Trigger Window = 365
+*Booking Source =All (for example, you can also set different rules for different channels)
-*Booking Source = All
+*Group Booking Trigger = Trigger only Master (this will trigger on individual bookings and Master booking if a group)
-*Booking Status = All but not cancelled
-*Booking Info Code = BOOKINGCOMCARD
-Booking tab:
+Booking Info tab: Optional
-*Execution = One time only
+Add a booking info tab for information and reporting
-*Flag Text = Failed CC reported to Booking.com
+*Flag Text = PendingPayment (for example)
-*Flag Colour - choose the flag colour
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
-</div>
-</div>
-===Status changes===
+Booking tab: Optional
-<div class="mw-collapsible mw-collapsed">
+*Booking Info Code = PENDPAY
-<div  class="headline-collapse" >
+*Booking Info Text = Pending payment added
-==== Change the status of all "Request" bookings to "Cancelled" after three days ====
-</div>
+Invoice tab:
-<div class="mw-collapsible-content">
+*Payment Type = select on what the payment is calculated (Percent of Balance due OR Group balance if you receive Group bookings)
-Trigger tab
+*Description = the text you will see in the "Charges and Payments" tab
-*Trigger Event = After Booking
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
-*Trigger Time = 3 days
+*Amount = enter the amount or percentage you want to collect
-*Booking Status = Request
+*Payment Rule = use auto or manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) GUEST MANAGEMENT> PAYMENTS they will be available here
+*Payment Due = Set when the payment is due
+Create a Payment Rule to collect a payments when bookings are not cancelled.
+Go to Settings > Payments > Payment Rules
+Payment Rule :
+Name = Enter your title - Not Cancelled (for example)
+Action = Auto
+Payment Trigger :
+*Booking Status = All not cancelled
+*Any Booking Info Code = optional
+*All Booking Info Codes = optional
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Payment Action :
+*Capture = Yes - immediately charged (Capture=Yes)
+*Add info code on success = add a Booking Info item to the booking on success
+*Add info code on failure = add a Booking Info item to the booking on failure
-Booking tab:
-*Execution = One time only
-*Booking Status = Cancelled
 </div>
 </div>
@@ Line 2,365: / Line 2,633: @@
 <div  class="headline-collapse" >
-==== Change the status of all bookings which have been imported from Ical to "Request" ====
+====Add a pending payment - Set the Security Deposit value based on the price of the booking, using a calculation ====
 </div>
 <div class="mw-collapsible-content">
 Trigger tab:
-*Trigger Event = After Booking
+*Trigger Event = Booking or Booking (but not after Check-in)
-*Trigger Time = Immediate
+*Trigger Time = set the time you want to collect the payment
-*Booking Source = Ical Import (1, 2, 3)
+*Booking Source =All (for example, you can also set different rules for different channels)
+Booking tab: Optional
+*Flag Text = PendingPayment (for example)
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Booking Info tab: Optional
+Add a booking info tab for information and reporting
+*Booking Info Code = PENDPAY
+*Booking Info Text = Pending payment added
-Booking tab:
+Invoice tab:
-*Execution = One time only
+*Payment Type = fixed value
-*Booking Status = Request
+*Description = Security Deposit||[IF<=:[INVOICEFIRSTITEMNUM]:800:200|[INVOICEFIRSTITEMNUM][/.0]4]
+(Security Deposit is the description, then 2 | symbol, then the calculation for the 'Amount' to be set.)
+This calculation, tests if the first invoice item value (usually the Accommodation value) is greater than or = 800 if so set the Security Deposit Amount = 1 quarter of the first invoice item value, otherwise set = 200.
-Booking changes are applied before the mail is sent.
+<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>  <span style="font-weight: bold;" >Tip</span> A price value for the invoice item can be specified after a second pipe (|) symbol, this can be used to calculate a price using template variables. If the price value in the description field is zero or absent, the numeric value from the amount field will be used.
-</div>
-</div>
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = 0
+*Payment Rule = use auto or manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here
+*Payment Due = Set when the payment is due
-<div class="mw-collapsible mw-collapsed">
-<div  class="headline-collapse" >
-==== Change Room Unit Status when guest checks out ====
+Create a Payment Rule to collect a payments when bookings are not cancelled.
-</div>
-<div class="mw-collapsible-content">
+Go to Settings > Payments > Payment Rules
-Trigger tab
-*Trigger Event = Check-out
+Payment Rule :
-*Trigger Time = Immediate
-*Trigger Window = 1 day
+Name = Enter your title - Not Cancelled (for example)
-*Booking Status = All but not cancelled
+Action = Auto
-*Any Booking Info Code = CHECKOUT
+Payment Trigger :
+*Booking Status = All not cancelled
+*Any Booking Info Code = optional
+*All Booking Info Codes = optional
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Payment Action :
-Booking tab:
+*Capture = Yes - immediately charged (Capture=Yes)
-*Execution = One time only
+*Add info code on success = add a Booking Info item to the booking on success
-*Change Room Unit Status = Select the option
+*Add info code on failure = add a Booking Info item to the booking on failure
-It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
 </div>
 </div>
-===API/Webhook===
 <div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Use API/Webhook to write to the field 'Message'====
+====Collect outstanding booking balance 3 days prior to arrival( Credit card details were collected at time of booking)====
 </div>
 <div class="mw-collapsible-content">
-You can use a webhook in conjunction with the API JSON function '''setBooking''' to write to any field in the booking. First you have to configure access to the API:
+''''Create a Payment Rule  (Optional)''''
- You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+Standard payment rules in the system are Auto & Manual, you can create additional rules for the collection of outstanding payments, you can control the collection of payments if the booking status is changed, for example the booking is cancelled before the final payment is due to be collected.
- '''API key:'''
-*{{#fas:cog}} (SETTINGS) ACCOUNT -> ACCOUNT->ACCESS  "API Key 1"
+Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
-*API Key = my_very_secret_api_key
-*API Key Access = allow any IP
-*IP Whitelist = [leave empty]
-*Allow Writes = Yes
-*Property Access = Owned by this account only
-*'''Property key:'''
-*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX
-Set the triggers you need, for example:
+Create a Payment Rule to collect payments if bookings are not cancelled.
-Booking Field Contains: Message = XXX
+Click '''Create New Payment Rule''' :
-Set the webhook like this:
+Payment Rule:
+*Name = Enter your title - Not Cancelled (for example)
+*Action = Auto
-* URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
+Payment Trigger :
-* Custom Header = [leave empty]
+*Booking Status = All not cancelled
+*Any Booking Info Code (optional)
+*All Booking Info Codes (optional)
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
-Body Data:
+Payment Action :
-:{
+*Funding Source = Guest card only
-::"authentication":
+*Payment value adjustment = Limit to group booking balance
-::{
+*Capture = Yes - immediately charged (Capture=Yes)
-:::"apiKey": "my_very_secret_api_key",
+*Add info code on success = add a Booking Info item to the booking on success
-:::"propKey": "secret_key_for_prop_XXXXXX"
+*Add info code on failure = add a Booking Info item to the booking on failure
-::},
-::"bookId": "[BOOKID]",
-::"message": "[MESSAGE] - Append this message"
-:}
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+Prevent Auto Payment :
-<div  class="headline-collapse" >
+*Prevent payment if booking status = Cancelled
+*Prevent payment after check-out (days) = 7 (default)
+*Prevent payment action = Set Manual
-====Use API/Webhook to write the value of the 'commission' field to a new invoice item====
-</div>
-<div class="mw-collapsible-content">
-You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:
-You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+'''Create Auto Actions '''
-'''API key:'''
-*{{#fas:cog}} (SETTINGS) ACCOUNT -> ACCOUNT->ACCESS  "API Key 1"
-*API Key = my_very_secret_api_key
-*API Key Access = allow any IP
-*IP Whitelist = [leave empty]
-*Allow Writes = Yes
-*Property Access = Owned by this account only
-*'''Property key:'''
-*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS> propKey = secret_key_for_prop_XXXXXX
-Set the triggers you need, for example:
+Collect the outstanding balance for bookings created via your booking page.
-Booking Source = Booking.com
+Go to {{#fas:cog}} (SETTINGS)  GUEST MANAGEMENT > AUTO ACTIONS and click '''Create New Action''' to create them.
-Set the webhook like this:
+'''Collect outstanding balance for direct bookings'''
-*URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
+Trigger tab:
-*Custom Header = [leave empty]
+*Time
+**Trigger Event = Checkin
+**Trigger Time = -3 days (set the time you want to collect the payment)
+**Time Window = 3 days (set this to the same number (positive) as Trigger time.
-*Body Data =
+*Booking Source
-:{
+**Booking Source = Direct. You can have different auto actions/rules for direct bookings -v- channel bookings, then select ‘Direct’ this will include manually created bookings and booking page bookings.
-::"authentication":
-::{
-:::"apiKey": "my_very_secret_api_key",
-:::"propKey": "secret_key_for_prop_XXXXXX"
-::},
-::"bookId": "[BOOKID]",
-::"invoice":
-::[
-:::{
-::::"description": "Booking.com Commission",
-::::"status": "",
-::::"qty": "1",
-::::"price": "-[COMMISSIONNUM]",
-::::"vatRate": "7.00",
-::::"type": "0",
-::::"invoiceeId": ""
-:::}
-::]
-:}
-</div>
-</div>
-<div class="mw-collapsible mw-collapsed">
+*Booking Conditions
+**Group Booking Trigger = Trigger only Master
+**Status = All not cancelled
+**Invoice Balance= Not Zero (can be used to refine the auto action being triggered)
+Booking tab: Optional
+*Flag Text = Pending payment added (for example)
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Booking Info tab: Optional, for information and reporting
+*Booking Info Code = BALANCE (for example enter the value - use one word only)
+*Booking Info Text = Enter the description/text to show in for the Booking Info Code.
+Invoice tab:
+<div class="warning">{{#fas:exclamation-triangle}} ONLY use Payment Type =‘ Percent of Group balance due’ if you selected Trigger tab > Booking Conditions > Group Booking Trigger = Trigger Only  Master.</div>
+*Add a Pending Payment to the booking
+**Payment Type = Percent of Group Balance due (select on what the payment is calculated)
+**Description = the text you will see in the "Charges and Payments" tab
+**Status = if you use the status function add the status you want to apply to the pending payment (optional)
+**Amount = 100 (this will be 100% of the outstanding group balance)
+**Payment Rule = Not Cancelled - See Step 4 above (if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS ->PAYMENT RULES they will be available here)
+**Payment Due = Trigger date
+**Payment time = set the time to collect payment
+**Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
 <div  class="headline-collapse" >
-====Use Auto Action/Webhook to write to send data to Integromat====
+===='Capture' a Security Deposit when Credit card is collected at time of booking. ====
 </div>
 <div class="mw-collapsible-content">
-You can use this option to send data to your Integromat account.
+Trigger tab:
+*Trigger Event = Booking
-Set the rules in the Trigger tab, when you need to send the data to Integromat.
+*Trigger Time = immediate
+*Booking Source =All (for example, you can also set different rules for different channels)
-Go to Webhook tab:
+Info Codes:
-URL = https://hook.integromat.com/ followed by your integromat account key.
+Any Booking Info Code = CARDTOSTRIPE
+Invoice tab:
+*Payment Type = Fixed amount
+*Description =  Security Deposit (the text you will see in the "Charges and Payments" tab)
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = 100 (balance is full price so 100% of the balance)
+*Payment Rule = Security Deposit (Create a Payment Rule, see below)
+*Payment Due = check in
+<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Automatic collection is only available for customer who use [[Stripe]].
+Create a Payment Rule to 'Capture' a payment only. Captured payments will only be valid for 7 days, then it will expire, if the booking is for a longer period, then you can create a second Capture, you will need to create another auto action for this.
+Go to {{#fas:cog}} (SETTINGS)  PAYMENTS > PAYMENT RULES
+Payment Rule :
+*Name = Enter your title - Security Deposit (for example)
+*Action = Auto
+Payment Trigger :
+*Booking Status = select from the drop down list
+*Any Booking Info Code = optional
+*All Booking Info Codes = optional
+*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
+Payment Action :
+*Capture = Yes/No - immediately charged (Capture=Yes), if you want to make sure that the amount is available for later capture (Capture=No)
+*Add info code on success = add a Booking Info item to the booking on success
+*Add info code on failure = add a Booking Info item to the booking on failure
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply an info code and and/or icon when a payment was made====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Invoice Balance = Any Payment made
+Booking Info tab:
+*Booking Info Code : Enter the preset code for the icon or info code which you have created in {{#fas:cog}} (SETTINGS) ACCOUNT > PREFERENCES.
+*Booking Info Text : Enter the text you wish to sho
+Process Template Variables : When created
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Automatically apply invoice number at check-out - ''Select from predefined templates'' ====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Check-out
+*Trigger Time = Immediate
+*Time window = 1 day
+Booking Conditions:
+*Status = Confirmed
+Info Codes:
+*Any Booking Info Code = CHECKOUT (optional only if you use the check-out function)
+'''Invoice tab:'''
+*Assign Invoice Number = yes
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Using Pending Payments as a Payment Reminder====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking or Booking (but not after Check-in)
+*Trigger Time = set the time you want to add the pending payment to the booking
+*Booking Source =All (for example, you can also set different rules for different channels)
+Booking Info tab:
+*Optional, add a booking info tab for information and reporting
+Booking tab: Optional
+*Flag Text = PaymentDue1 (for example), set multiple if multiple payments are required.
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Invoice tab:
+*Payment Type = select on what the payment is calculated (Percent of Balance due)
+*Description = the text you will see in the "Charges and Payments" tab
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = enter the amount or percentage you want to collect
+*Payment Rule = Manual  - if you have set up payment rules in {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT RULES they will be available here
+*Payment Due = Set when the payment is due
+The Pending Payment Report is available in Bookings > Pending Payments. This report can be used to see outstanding pending payments, this can be used to see all outstanding payments, when payment gateways other than Stripe are used, the Pending Payments report can be used to see outstanding payments and a checklist for bank transfers.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Test if Stripe Authorisation has expired and you need to trigger a new authorisation ====
+</div>
+<div class="mw-collapsible-content">
+Stripe authorisations are dependent on a number of factors including your account type, credit card provider, Stripe rules and the guest bank provider.
+If you have bookings that are longer than the authorisation period, you will need to create multiple authorisations. You can use the details below in an auto action to test the date/value of the text/description of the Booking info code = 'STRIPEAUTHORIZE'
+For example you have a booking that is for 14 nights, but the authorisation period is 7 days.
+Trigger tab:
+*Trigger Event = Checkin
+*Trigger Time =  + 7 days
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+Booking Conditions
+*Group Booking Trigger = Trigger only Master
+*Status = All not cancelled
+*Invoice Balance= Any
+*Minimum Stay = 7
+*Maximum Stay = 14
+Info Codes
+*Any booking info code = CARDTOSTRIPE, STRIPEAUTHORIZE
+*Exclude Booking Info code = BOOKINGVIRTCARD, EXPEDIACOLLECT, AGODACOLLECT
+<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you receive virtual credit cards from the channels, then enter the Booking Info codes to prevent additional pending payments being added to bookings.
+Booking Fields
+*Template Variable = [IF<^[AUTHORIZEUNTIL{%Y-%m-%d}]^[CURRENTDATEYYYY-MM-DD]^yes~no] equal yes
+The entry in the info tab of the booking will typically be
+STRIPEAUTHORIZE Authorize 1500.00 EUR until 2024-08-14........
+Check the substring numbers for your specific bookings, the date starts on the 28th char as the amount is 1500.00
+Booking tab: Optional
+*Flag Text = Security Deposit Pending Payment (for example)
+*Flag Colour = select the colour as this will be visible in the Calendar/Bookings list
+Booking Info tab: If you do not require an auto action to send a payment link to the guest for payment/authorisation, then this is optional.
+*Booking Info Code - REFDEPPP (for example)
+*Booking Info Text - Refundable Security Deposit pending payment
+Invoice tab:
+*Add a Pending Payment to the booking
+*Payment Type = Fixed amount
+*Description = the text you will see in the "Charges and Payments" tab
+*Status = if you use the status function add the status you want to apply to the pending payment (optional)
+*Amount = 1500 (enter the value you want to authorise on the guest credit card )
+*Payment Rule = Security Deposit (use the payment rule)
+*Payment Due = Trigger date
+*Payment time = set the time to collect payment
+*Invoicee = If you use the "invoicee" function you can select which invoicee the pending payment will be assigned to.
+<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> If you accept Virtual Credit Cards from the channels, then you will need to send a payment link to either collect the guest credit card to then authorise the Security Deposit on their personnel card OR send a payment link so the guest can authorise the payment on their own credit card, it is not possible to take a Security deposit from a virtual card.
+</div>
+</div>
+===Booking Flags/Colours===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when a booking is cancelled====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 1 Hour
+*Trigger Window = 365 days
+*Booking Status = Cancelled
+Booking tab:
+*Execution = One time only
+*Booking Status = No Change
+*Flag text = (enter the text you require)
+*Flag Colour = 999999 default cancel colour - (Set as required)
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag for a bookings from a channel which have breakfast included====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Booking.com (for example)
+*Booking Field Contains  - select "API Message" in the next field enter: meal_plan=Breakfast  (or Extra Breakfast - use the text the channel uses)
+Booking tab:
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the Email.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag for a bookings which has BREAKFAST as a charge item====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Booking.com (for example)
+*Template Variable = [IF>:[INVOICEITEMBYDESC:Breakfast]:0:yes|no] (Text for Breakfast has to match EXACTLY what is in the booking item Uppercase/Lowercase/Proper)
+*Select 'equal' from the selection box
+*yes (needs to be exactly the same text/upper/lowercase, as in the equation)
+Booking tab:
+*Execution = One time only
+*Flag Text = Breakfast
+*Flag Colour - choose the flag colour
+Booking Info tab:
+*Booking Info Code = BREAKFAST
+*Booking Info Description = Breakfast included
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when deposit was made prior to Check-in====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Check-in
+*Trigger Time = -365 (for example : must be a negative value and the same as the value in Trigger window)
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Invoice Balance = Any Payment made
+Message tab:
+*Send Email : select appropriate option
+*Enter : Subject and Email content
+Booking tab: (optional)
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking info tab : (optional)
+*Booking Info Code : DEPOSITPAID (for example)
+*Booking Info Text : additional text if required.
+Setting details with the Booking tab and Booking info tab allows you to trigger additional (follow on) Auto Actions and Reports.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when booking is fully paid====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All not cancelled
+*Invoice Balance = ZERO
+Booking tab:
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag/colour for a booking coming from a certain channel - ''Select from the predefined template'' ====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Booking.com (for example)
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+Booking changes are applied before the mail is sent so that the flag template variable can be reflected in the email.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when NO payment is made - ''Select from the predefined template''====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+Booking Source:
+*Booking Source = All
+Booking Conditions:
+*Booking Status = All not cancelled
+*Invoice Balance = No payment made
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = Not Paid
+*Flag Colour = fee0dd
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when a payment was made====
+</div>
+<div class="mw-collapsible-content">
+<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  Also see Example : " Apply a flag when deposit was made prior to Check-in AND/OR Apply a flag when booking is fully paid".
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Trigger Window = 365
+*Booking Source = All
+*Booking Status = All not cancelled
+*Invoice Balance = Any Payment made
+Booking tab:
+*Execution = One time only
+*Flag Text = The text you want to display
+*Flag Colour - choose the flag colour
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when a payment FAILS at Stripe - ''Select from predefined template'' ====
+</div>
+<div class="mw-collapsible-content">
+'''Trigger tab:'''
+*Trigger Event = Booking (but not after check-in)
+*Trigger Time = Immediate
+*Trigger Window = 999
+Booking Source:
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Booking Info Code = STRIPEFAIL, CARDFAILSTRIPE
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = Stripe Payment Failed
+*Flag Colour - fee0dd
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag to Booking.com bookings and auto report the Credit Card when a payment FAILS at Stripe====
+</div>
+<div class="mw-collapsible-content">
+Go to Settings > Channel Manager > Preferences and set Auto report failed cards = Yes
+'''Trigger tab:'''
+*Trigger Event = Booking (but not after checkout)
+*Trigger Time = Immediate
+*Trigger Window = 999
+Booking Source:
+*Booking Source = Booking.com
+Booking Conditions:
+*Booking Status = All not cancelled
+*Booking Info Code = BOOKINGCOMCARD
+'''Booking tab:'''
+*Execution = One time only
+*Flag Text = Failed CC reported to Booking.com
+*Flag Colour - choose the flag colour
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Apply a flag when booking has been Checked-in====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Check-in
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+*Booking Source = All
+*Booking Status = All but not cancelled
+*Any booking info code = CHECKIN
+Booking tab:
+*Execution = One time only
+*Flag Text = Guest checked in (or any text you want to see)
+*Flag Colour - choose the flag colour
+</div>
+</div>
+===Status changes===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the status of all "Request" bookings to "Cancelled" after three days ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 3 days
+*Booking Status = Request
+Booking tab:
+*Execution = One time only
+*Booking Status = Cancelled
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the status of Airbnb "Inquiry" bookings to "Cancelled" after three days ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 3 days
+*Booking Status = Inquiry
+*Booking Source = Airbnb
+Booking tab:
+*Execution = One time only
+*Booking Status = Cancelled
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the booking status from Inquiry to Confirmed when the payment is made ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Booking
+*Trigger Time = 365 days
+*Booking Status = Inquiry
+*Booking Source = ALL
+*Invoice Balance = Any payment Made
+Booking tab:
+*Execution = One time only
+*Booking Status = Cancelled
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change the status of all bookings which have been imported from Ical to "Request" ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab:
+*Trigger Event = Booking
+*Trigger Time = Immediate
+*Booking Source = Ical Import (1, 2, 3)
+Booking tab:
+*Execution = One time only
+*Booking Status = Request
+Booking changes are applied before the mail is sent.
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+==== Change Room Unit Status when guest checks out ====
+</div>
+<div class="mw-collapsible-content">
+Trigger tab
+*Trigger Event = Check-out
+*Trigger Time = Immediate
+*Trigger Window = 1 day
+*Booking Status = All but not cancelled
+*Any Booking Info Code = CHECKOUT
+Booking tab:
+*Execution = One time only
+*Change Room Unit Status = Select the option
+It is assumed you use the Checkin/Checkout feature in the Dashboard, if not you can either manually add Checkin to your bookings (Booking info tab) or create an auto action to add the Booking Info Codes to the bookings.
+</div>
+</div>
+===API/Webhook===
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use API/Webhook to write to the field 'Message'====
+</div>
+<div class="mw-collapsible-content">
+You can use a webhook in conjunction with the API JSON function '''setBooking''' to write to any field in the booking. First you have to configure access to the API:
+ You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+ '''API key:'''
+*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT >ACCESS  "API Key 1"
+*API Key = my_very_secret_api_key
+*API Key Access = allow any IP
+*IP Whitelist = [leave empty]
+*Allow Writes = Yes
+*Property Access = Owned by this account only
+*'''Property key:'''
+*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX
+Set the triggers you need, for example:
+Booking Field Contains: Message = XXX
+Set the webhook like this:
+* URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
+* Custom Header = [leave empty]
+Body Data:
+:{
+::"authentication":
+::{
+:::"apiKey": "my_very_secret_api_key",
+:::"propKey": "secret_key_for_prop_XXXXXX"
+::},
+::"bookId": "[BOOKID]",
+::"message": "[MESSAGE] - Append this message"
+:}
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use API/Webhook to write the value of the 'commission' field to a new invoice item====
+</div>
+<div class="mw-collapsible-content">
+You can create a new invoice item that contains the price of the channel's commission as a negative value to subtract it from the room price. You use the API JSON function '''setBooking''' for this. First you need to configure access to the API:
+You need two keys to use our API JSON functions - one for the API itself and one for the property. The keys have to consist of 16 characters of your choosing.<br>
+'''API key:'''
+*{{#fas:cog}} (SETTINGS) ACCOUNT > ACCOUNT > ACCESS  "API Key 1"
+*API Key = my_very_secret_api_key
+*API Key Access = allow any IP
+*IP Whitelist = [leave empty]
+*Allow Writes = Yes
+*Property Access = Owned by this account only
+*'''Property key:'''
+*{{#fas:cog}} (SETTINGS) PROPERTIES > ACCESS > propKey = secret_key_for_prop_XXXXXX
+Set the triggers you need, for example:
+Booking Source = Booking.com
+Set the webhook like this:
+*URL = <nowiki>https://api.beds24.com/json/setBooking</nowiki>
+*Custom Header = [leave empty]
+*Body Data =
+:{
+::"authentication":
+::{
+:::"apiKey": "my_very_secret_api_key",
+:::"propKey": "secret_key_for_prop_XXXXXX"
+::},
+::"bookId": "[BOOKID]",
+::"invoice":
+::[
+:::{
+::::"description": "Booking.com Commission",
+::::"status": "",
+::::"qty": "1",
+::::"price": "-[COMMISSIONNUM]",
+::::"vatRate": "7.00",
+::::"type": "0",
+::::"invoiceeId": ""
+:::}
+::]
+:}
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use Auto Action/Webhook to write to send data to Integromat====
+</div>
+<div class="mw-collapsible-content">
+You can use this option to send data to your Integromat account.
+Set the rules in the Trigger tab, when you need to send the data to Integromat.
+Go to Webhook tab:
+URL = https://hook.integromat.com/ followed by your integromat account key.
+Body Data = you can use the template variables allows in the list for Integromat [[https://wiki.beds24.com/index.php/Make#Data_Fields Data fields]]
+For example :-
+bookingData={
+"bookId":"[BOOKID]",
+"guestMobileNum":"[GUESTMOBILENUM]",
+"guestMobile":"[GUESTMOBILE]",
+"guestSMS":"[GUESTSMS:44]",
+"guestFirstName":"[REPLACE|&|and|[GUESTFIRSTNAME]]",
+"propertyName":"[PROPERTYNAME]",
+"propertyId":"[PROPERTYID]",
+"firstNight":"[FIRSTNIGHTSHORT]",
+"lastNight":"[LEAVINGDAYSHORT]"
+}
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====Use webhook to switch a Shelly on====
+</div>
+<div class="mw-collapsible-content">
+Here is a simple PHP script with which you can switch a Shelly via an autoaction in beds24.
+You can use this to switch on a string of lights on the day of arrival or to charge the night storage heating if a certain info code is set in the booking on the day before arrival.
+Create an auto action and enter the PHP script ‘beds24-shelly-steuern.php’ under ‘Webhook’. The parameters for the control are transferred under ‘Data in body’:
+ id:b0b21c1xxxxx
+ shelly_server:shelly-123-eu.shelly.cloud
+ auth_key:ABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZABCDEFGHIJKLMNPQRSTUVWXYZ
+ shelly_url:device/relay/control
+ parameter:channel=0&turn=on
+ email_result:[email protected]
+ remarks:Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]
+</div>
+</div>
+<div class="mw-collapsible mw-collapsed">
+<div  class="headline-collapse" >
+====V2 version of the code for Shelly ====
+</div>
+<div class="mw-collapsible-content">
+Here is the second version v2 of the PHP script to switch on a Shelly device via an autoaction.
+Now you can also store the device IDs in the script instead of adding them to the body parameters. This makes it possible to switch a Shelly device with a single autoaction. The device ID is then determined via the template variable [INTERNALROOMNAME].
+Code: Select all
+<?php
+/*
+* - Anschalten der Lichterkette aus beds24 mit einem PHP Skript über die Shelly Cloud -
+* Version 2 vom 10.12.2024 - mehrere Devices im Array im Skript möglich
+*
+* https://domainname.de/scripte/beds24-shelly-steuern-v2.php
+*
+* curl -X POST https://shelly-123-eu.shelly.cloud/device/relay/control -d "channel=0&turn=on&id=b0b21c123456&auth_key=abcdefghijklmnopqrstuvwxyz1234567890"
+* Einstellungen in beds24
+* - in einer Autoaction unter 'Webhook' das Script eintragen: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2.php
+* - alternativ wenn Geräte-Id überINTERNALROOMNAME im Skript selbst: https://domainname.de/pfad_zum_script/beds24-shelly-steuern-v2?roomname=[INTERNALROOMNAME]
+* - unter 'Daten im Body' die Parameter zur Steuerung eintragen:
+* - id:<Shelly Geräte-Id>     ===> alternativ mehrere Geräte-Id im Skript selbst
+* - shelly_server:<Shelly Cloud Server>
+* - auth_key:<Shelly Cloud-Autorisierungs-Schlüssel>
+* - parameter:<Shelly Befehle>
+* - email_result:<*optional* e-mail für Empfänger des Schaltergebnisses>
+* - remarks:<*optional* beliebige Anmerkungen für E-Mail>
+*
+* Beispiel:
+* id:b0b21c123456
+* shelly_server:shelly-123-eu.shelly.cloud
+* auth_key:abcdefghijklmnopqrstuvwxyz1234567890
+* shelly_url:device/relay/control
+* parameter:channel=0&turn=on
+* email_result:[email protected]
+* remarks:Text, auch mit Template Variablen [GUESTFULLNAME] und [BOOKID]/[INTERNALROOMNAME] möglich
+*/
+/* ----------------------------------------------------------- */
+/* Parameter & Einstellungen */
+/* ----------------------------------------------------------- */
+/* Shelly Geräte-ID entweder beim Aufruf in beds24 über die 'Daten im Body' übergeben oder hier im Skript eintragen. Wenn im Script, dann beim Aufruf die Templatevariable [INTERNALROOMNAME] mitgeben, über die erfolgt dann die Auswahl hier im Array */
+$p_geraete_ids = array (
+	"chalet" => "e465b8123456",
+	"fewo" => "b0b21c123456",
+	"linx" => "e465b8123456"
+	);
+$p_test = false; /* im Testmodus kommen die Parameter direkt aus dem Script statt über beds24 */
+/* Body Daten zum direkten Testen d.h. Direktaufruf des Scripts ohne Autoaction */
+$test_body = array(  /* zum direkten Aufruf des Scripts die Parameter hier testweise eintragen */
+/* https://shelly-api-docs.shelly.cloud/cloud-control-api/communication */
+	"id" => "xxx",    /* rausnehmen, wenn ids über Array kommen sollen */
+	"shelly_server" => "shelly-123-eu.shelly.cloud",
+	"auth_key" => "abcdefghijklmnopqrstuvwxyz1234567890",
+	"shelly_url" => "device/relay/control",
+	"parameter" => "channel=0&turn=on",
+	"email_result" => "[email protected]",
+	"remarks" => "Text, z.B. mit Template Variablen [GUESTFULLNAME] und [BOOKID]"
+	);
+/* ----------------------------------------------------------- */
+/* ab hier normalerweise keine Änderungen mehr vornehmen
+/* ----------------------------------------------------------- */
+$hf_internalroomname = filter_var($_GET["roomname"], FILTER_SANITIZE_STRING);   /* wenn über ?roomname=[INTERNALROOMNAME] übergeben
+/* Body aus Post message lesen und in Variablen $body[keyname] einlesen */
+if ($p_test == false ) {
+	$hf_body = explode( "\n", file_get_contents('php://input') );
+	$body = array();
+		foreach ($hf_body as $v) {
+			list($body_key,$body_value) = explode( ':', $v );
+			$body[$body_key] = $body_value;
+		}
+}
+else {
+	$body = $test_body; /* im Testmodus Parameter direkt aus dem Script nehmen */
+}
+ob_start(); /* Bildschirmausgabe buffern */
+/* wenn übergeben, dann Geräte-ID aus den body-parametern übernehmen, ansonsten über [INTERNALROOMNAME] ermitteln */
+if ( $body["id"]) {                       /* in Body Parameter gesetzt */
+	$hf_geraete_id = $body["id"];
+} else {
+	$hf_geraete_id = $p_geraete_ids[$hf_internalroomname];    /* Geräte-Id aus Skript Array nehmen */
+}
+/* Prüfen ob wichtige Argumente übergeben */
+if ( isset($body["shelly_server"]) == false ) { echo("Argument shelly_server fehlt, z.B.: shelly_server:servername<br>"); $body["shelly_server"] = "fehlt";}
+if ( isset($body["shelly_url"]) == false ) { echo("Argument shelly_url fehlt, z.B. : shelly_url:device/relay/control<br>"); $body["shelly_url"] = "fehlt";}
+if ( isset($body["parameter"]) == false ) { echo("Argument parameter fehlt, z.B.: parameter:channel=0&turn=on><br>"); $body["parameter"] = "fehlt";}
+if ( isset($body["auth_key"]) == false ) { echo("Argument auth_key fehlt, z.B.: auth_key:abcdefghijklmnopqrstuvwxyz1234567890<br>"); $body["auth_key"] = "fehlt";}
+$url = 'https://'.$body["shelly_server"].'/'.trim($body["shelly_url"], " /");
+$ch=curl_init();
+curl_setopt($ch, CURLOPT_FOLLOWLOCATION, 1);
+curl_setopt($ch, CURLOPT_SSL_VERIFYHOST, false); /* Zertifikatswarnung übergehen */
+curl_setopt($ch, CURLOPT_SSL_VERIFYSTATUS, false);
+curl_setopt($ch, CURLOPT_SSL_VERIFYPEER, false);
+curl_setopt($ch, CURLOPT_PROXY_SSL_VERIFYPEER, false);
+curl_setopt($ch, CURLOPT_POST, true);
+curl_setopt($ch, CURLOPT_POSTFIELDS,
+            $body["parameter"]."&id=".$hf_geraete_id."&auth_key=".$body["auth_key"]);
+curl_setopt($ch, CURLOPT_HTTPHEADER, array('Content-Type: application/x-www-form-urlencoded'));
+curl_setopt($ch, CURLOPT_URL, $url);
+$result = curl_exec($ch);
+curl_close ($ch);
+if ( $body["remarks"] ) {   /* Anmerkungen fürs Protokoll/E-Mail ausgeben */
+	echo ("<br>".$body["remarks"]."<br>");
+	};
+$output = ob_get_contents(); /* Bildschirmausgabe aus Buffer lesen */
+ob_end_clean();
+echo $output;
+if ( $body["email_result"] ) {
+	mail($body["email_result"], 'Ergebnis Shelly Skript - Device: '.$hf_geraete_id, $output, 'From: beds24 Shelly Script <'.$body["email_result"].'>');
+    echo ("<br>Mail an: ".$body["email_result"]);
+}
+?>
-Body Data = you can use the template variables allows in the list for Integromat [[https://wiki.beds24.com/index.php/Make#Data_Fields Data fields]]
-For example :-
-bookingData={
-"bookId":"[BOOKID]",
-"guestMobileNum":"[GUESTMOBILENUM]",
-"guestMobile":"[GUESTMOBILE]",
-"guestSMS":"[GUESTSMS:44]",
-"guestFirstName":"[REPLACE|&|and|[GUESTFIRSTNAME]]",
-"propertyName":"[PROPERTYNAME]",
-"propertyId":"[PROPERTYID]",
-"firstNight":"[FIRSTNIGHTSHORT]",
-"lastNight":"[LEAVINGDAYSHORT]"
-}
 </div>
@@ Line 2,553: / Line 3,648: @@
 *Trigger Event = Booking (but not after Check-in) OR Booking
 *Trigger Time = 1 day (this will ensure that NEW bookings do not trigger this auto action)
-*Trigger Window = 365 days
+*Time Window = 365 days
 *Booking Status = All not cancelled
-*Template Variables [MODIFYDATE:{%Y-%m-%d %H:%M:%S}] greater than [CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]
+*Template Variables [IF>^[MODIFYDATE:{%Y-%m-%d %H:%M:%S}]^[CURRENTDATE:-1day{%Y-%m-%d %H:%M:%S}]^yes~no] equal yes
 Booking tab: (Optional)

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