Outgoing Email: Difference between revisions

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[[Category:Views_and_Settings]]
 
[[Category:Messaging]]
[[Category:Messaging]]
[[Category:Account]]
[[Category:Account]]
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'''User Name''':  This is the user name for your email server. This is often your email address.  
'''User Name''':  This is the user name for your email server. This is often your email address.  


'''Password''': This is the password for your email server.  
'''Password''': This is the password for your email server. (See the details below for GMAIL Application Password)


'''Use Encryption''': This is the email server encryption setting. For example the gmail server requires SSL.
'''Use Encryption''': This is the email server encryption setting. For example the gmail server requires SSL.
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= Standard Email Providers =
= Standard Email Providers =
==Gmail (googlemail) Standard Account==
== Gmail / Googlemail ==
You need to create and use an Application Password for the Gmail account because if you try to use your normal Gmail password Google might block the emails from sending and treat them as spam.  Google explains how to do this [https://support.google.com/mail/answer/1173270?hl=en here.]


Mail Server: smtp.gmail.com
Mail Server: smtp.gmail.com
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Port: 465
Port: 465


You need to create and use an Application Password for the '''Gmail''' account. [https://support.google.com/mail/answer/1173270?hl=en Here google explains]
If you have a Gmail (Googlemail) G-Suite Account (pro version):


=== Allow less secure apps ===
You may need the following settings in Google to allow Email sending via Gmail:
Google accounts which have a menu "My Account" > "Connected apps & sites" may need to set


"Allow less secure apps" = ON
*Open your Google Admin console (admin.google.com).
 
*Click SECURITY >
to allow email sending via gmail.
*Under "How you sign in to Google,"
 
*Click on 2-Step Verification, follow the login steps then select App Passwords.  
If you try to use your normal Gmail password Google might block the emails from sending and treat them as spam.


==Gmail (googlemail) G-Suite Account (pro version)==
<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  If you do not see the App Passwords link, then use this URL : https://myaccount.google.com/apppasswords


Mail Server: smtp.gmail.com
If you don’t have this option, it might be because:
*2-Step Verification is not set up for your account.
*2-Step Verification is only set up for security keys.
*Your account is through work, school, or other organisation.
*You turned on Advanced Protection.


Encryption: SSL
At the bottom,
*choose Select app and choose the app you are using
*Select the device and choose the device you’re using and then Generate.
**Select App – Email
**Select Device – Other Custom Name


Port: 465
*In the next window write Beds24 and click Generate.
*Copy the generated Password


You need to create and use an Application Password for the '''Gmail''' account. [https://support.google.com/mail/answer/1173270?hl=en Here google explains]


=== Allow less secure apps ===
'''BEDS24'''
Google pro accounts may need the following settings to allow email sending via gmail:
*Go to (SETTINGS) ACCOUNT > OUTGOING EMAIL and replace/paste the generated Password into the password field.


*Open your Google Admin console (admin.google.com).
*Click SAVE.
*Click Security > Basic settings .
*Under '''Less secure apps''', select '''Go to settings for less secure apps'''.
*In the subwindow, select the '''Enforce access to less secure apps for all users''' radio button. ...
*Click the '''Save''' button.


If you try to use your normal Gmail password Google might block the emails from sending and treat them as spam.
==Microsoft Outlook==


==Microsoft Live (Hotmail)==
<div class="warning alert alert-danger">{{#fas:exclamation-triangle}} Outgoing email cannot be sent using Microsoft Outlook or Hotmail accounts </div> 
</div>


Microsoft live has issues with external systems like Beds24 sending email and can block mails, we cannot recommend this system, use at your own risk
Due to limitations with Outlook security we cannot send email on your behalf using your username and password.


Mail Server: smtp.live.com OR smtp-mail.outlook.com (Check the details from your email service)
We suggest you use an alternative email service such as Gmail or Mailgun.
<!--
Due to limitations with Outlook we cannot send email on your behalf using your normal Outlook password.
You can however use an App Password instead of your normal password. Follow these instructions to setup an App Password in your Outlook account: https://support.microsoft.com/en-au/account-billing/how-to-get-and-use-app-passwords-5896ed9b-4263-e681-128a-a6f2979a7944


Encryption: No
Note: you must have two factor authentication setup in your Outlook account to create an App Password.


Port: 587
Once you have created an app password, copy and paste it into the password field, for example:


'''Set up'''
Mail server: smtp.office365.com
 
Username: youraccount@outlook.com
[[Image:outgoing1.png|500px|link=]]
Password: yourapppassword
[[Media:outgoing1.png|view large]]
Use Encryption: StartTLS
 
Port Number: 587
The system can use your own Email address
-->
 
[[Image:outgoing2.png|500px|link=]]
[[Media:outgoing2.png|view large]]
 
If you see an error message please check
*are all entries correct
*some systems require authentication. Please see "Trouble Shooting" (below)
 
[[Image:outgoing3.png|500px|link=]]
[[Media:outgoing3.png|view large]]
 
[[:category:Sub_Account|Sub accounts]] can be used to use different outgoing Email addresses for multiple properties in one account.


= Mailgun=
= Mailgun=
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You will need an account at mailgun and can get the Key and Domain values from your mailgun account.
You will need an account at mailgun and can get the Key and Domain values from your mailgun account.
Check the details for Mailgun :- [https://www.mailgun.com/pricing/ here.]


= SPF Record =
= SPF Record =
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