Outgoing Email: Difference between revisions

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'''User Name''':  This is the user name for your email server. This is often your email address.  
'''User Name''':  This is the user name for your email server. This is often your email address.  


'''Password''': This is the password for your email server.  
'''Password''': This is the password for your email server. (See the details below for GMAIL Application Password)


'''Use Encryption''': This is the email server encryption setting. For example the gmail server requires SSL.
'''Use Encryption''': This is the email server encryption setting. For example the gmail server requires SSL.
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= Standard Email Providers =
= Standard Email Providers =
==Gmail (googlemail) Standard Account==
== Gmail / Googlemail ==
You need to create and use an Application Password for the Gmail account because if you try to use your normal Gmail password Google might block the emails from sending and treat them as spam.  Google explains how to do this [https://support.google.com/mail/answer/1173270?hl=en here.]


Mail Server: smtp.gmail.com
Mail Server: smtp.gmail.com
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Port: 465
Port: 465


You need to create and use an Application Password for the '''Gmail''' account. [https://support.google.com/mail/answer/1173270?hl=en This Google help page explains how to do this.]
If you have a Gmail (Googlemail) G-Suite Account (pro version):


=== Allow less secure apps ===
You may need the following settings in Google to allow Email sending via Gmail:
Google accounts which have a menu "My Account" > "Connected apps & sites" may need to set


"Allow less secure apps" = ON
*Open your Google Admin console (admin.google.com).
 
*Click SECURITY >
to allow email sending via gmail.
*Under "How you sign in to Google,"
 
*Click on 2-Step Verification, follow the login steps then select App Passwords.  
If you try to use your normal Gmail password Google might block the emails from sending and treat them as spam.
 
==Gmail (googlemail) G-Suite Account (pro version)==
 
Mail Server: smtp.gmail.com
 
Encryption: SSL
 
Port: 465


You need to create and use an Application Password for the '''Gmail''' account. [https://support.google.com/mail/answer/1173270?hl=en Here google explains]
<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  If you do not see the App Passwords link, then use this URL : https://myaccount.google.com/apppasswords


=== Allow less secure apps ===
If you don’t have this option, it might be because:
Google pro accounts may need the following settings to allow email sending via gmail:
*2-Step Verification is not set up for your account.
*2-Step Verification is only set up for security keys.
*Your account is through work, school, or other organisation.
*You turned on Advanced Protection.


*Open your Google Admin console (admin.google.com).
At the bottom,
*Click Security > Basic settings .
*choose Select app and choose the app you are using
*Under '''Less secure apps''', select '''Go to settings for less secure apps'''.
*Select the device and choose the device you’re using and then Generate.
*In the subwindow, select the '''Enforce access to less secure apps for all users''' radio button. ...
**Select App – Email
*Click the '''Save''' button.
**Select Device – Other Custom Name


If you try to use your normal Gmail password Google might block the emails from sending and treat them as spam.
*In the next window write Beds24 and click Generate.  
*Copy the generated Password


==Microsoft Live (Hotmail)==


Microsoft live has issues with external systems like Beds24 sending email and can block mails, we cannot recommend this system, use at your own risk
'''BEDS24'''
*Go to (SETTINGS) ACCOUNT > OUTGOING EMAIL and replace/paste the generated Password into the password field.


Mail Server: smtp.live.com OR smtp-mail.outlook.com (Check the details from your email service)
*Click SAVE.


Encryption: No
==Microsoft Outlook==


Port: 587
<div class="warning alert alert-danger">{{#fas:exclamation-triangle}} Outgoing email cannot be sent using Microsoft Outlook or Hotmail accounts </div> 
</div>


'''Set up'''
Due to limitations with Outlook security we cannot send email on your behalf using your username and password.


[[Image:outgoing1.png|500px|link=]]
We suggest you use an alternative email service such as Gmail or Mailgun.
[[Media:outgoing1.png|view large]]
<!--
Due to limitations with Outlook we cannot send email on your behalf using your normal Outlook password.
You can however use an App Password instead of your normal password. Follow these instructions to setup an App Password in your Outlook account: https://support.microsoft.com/en-au/account-billing/how-to-get-and-use-app-passwords-5896ed9b-4263-e681-128a-a6f2979a7944


The system can use your own Email address
Note: you must have two factor authentication setup in your Outlook account to create an App Password.


[[Image:outgoing2.png|500px|link=]]
Once you have created an app password, copy and paste it into the password field, for example:
[[Media:outgoing2.png|view large]]


If you see an error message please check
Mail server: smtp.office365.com
*are all entries correct
Username: youraccount@outlook.com
*some systems require authentication. Please see "Trouble Shooting" (below)
Password: yourapppassword
 
Use Encryption: StartTLS
[[Image:outgoing3.png|500px|link=]]
Port Number: 587
[[Media:outgoing3.png|view large]]
-->
 
[[:category:Sub_Account|Sub accounts]] can be used to use different outgoing Email addresses for multiple properties in one account.


= Mailgun=
= Mailgun=
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You will need an account at mailgun and can get the Key and Domain values from your mailgun account.
You will need an account at mailgun and can get the Key and Domain values from your mailgun account.
Check the details for Mailgun :- [https://www.mailgun.com/pricing/ here.]


= SPF Record =
= SPF Record =
Retrieved from "https://wiki.beds24.com/index.php/Outgoing_Email"