Outgoing Email: Difference between revisions

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'''User Name''':  This is the user name for your email server. This is often your email address.  
'''User Name''':  This is the user name for your email server. This is often your email address.  


'''Password''': This is the password for your email server.  
'''Password''': This is the password for your email server. (See the details below for GMAIL Application Password)


'''Use Encryption''': This is the email server encryption setting. For example the gmail server requires SSL.
'''Use Encryption''': This is the email server encryption setting. For example the gmail server requires SSL.
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Port: 465
Port: 465


You also need to ''' allow less secure apps'''. How you set this up depends on your Google Account.
If you have a Gmail (Googlemail) G-Suite Account (pro version):


If you have a Gmail (Googlemail) Standard Account:
You may need the following settings in Google to allow Email sending via Gmail:


Google accounts which have a menu 'MY ACCOUNT > CONNECTED APPS & SITES may need to set 'Allow less secure apps' = ON
*Open your Google Admin console (admin.google.com).
 
*Click SECURITY >  
If you have a Gmail (Googlemail) G-Suite Account (pro version):
*Under "How you sign in to Google,"
*Click on 2-Step Verification, follow the login steps then select App Passwords.


You may need the following settings in Googel to allow Email sending via Gmail:
<span style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span>  If you do not see the App Passwords link, then use this URL : https://myaccount.google.com/apppasswords


*Open your Google Admin console (admin.google.com).
If you don’t have this option, it might be because:
*Click SECURITY > BASIC SETTINGS
*2-Step Verification is not set up for your account.
*Under 'Less secure apps', select 'Go to settings for less secure apps'.
*2-Step Verification is only set up for security keys.
*In the subwindow, select the ''Enforce access to less secure apps for all users' radio button.
*Your account is through work, school, or other organisation.
*Click SAVE.
*You turned on Advanced Protection.


==Microsoft Live (Hotmail)==
At the bottom,
*choose Select app and choose the app you are using
*Select the device and choose the device you’re using and then Generate.
**Select App – Email
**Select Device – Other Custom Name


<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span>Microsoft live has issues with external systems like Beds24 sending email and can block mails, we cannot recommend this system, use at your own risk.
*In the next window write Beds24 and click Generate.  
*Copy the generated Password


Mail Server: smtp.live.com OR smtp-mail.outlook.com (Check the details from your email service)


Encryption: No
'''BEDS24'''
*Go to (SETTINGS) ACCOUNT > OUTGOING EMAIL and replace/paste the generated Password into the password field.


Port: 587 or 25
*Click SAVE.


'''Set up'''
==Microsoft Outlook==


[[Image:outgoing1.png|500px|link=]]
<div class="warning alert alert-danger">{{#fas:exclamation-triangle}} Outgoing email cannot be sent using Microsoft Outlook or Hotmail accounts </div> 
[[Media:outgoing1.png|view large]]
</div>


The system can use your own Email address
Due to limitations with Outlook security we cannot send email on your behalf using your username and password.


[[Image:outgoing2.png|500px|link=]]
We suggest you use an alternative email service such as Gmail or Mailgun.
[[Media:outgoing2.png|view large]]
<!--
Due to limitations with Outlook we cannot send email on your behalf using your normal Outlook password.
You can however use an App Password instead of your normal password. Follow these instructions to setup an App Password in your Outlook account: https://support.microsoft.com/en-au/account-billing/how-to-get-and-use-app-passwords-5896ed9b-4263-e681-128a-a6f2979a7944


If you see an error message please check
Note: you must have two factor authentication setup in your Outlook account to create an App Password.
*are all entries correct
*some systems require authentication. Please see "Trouble Shooting" (below)


[[Image:outgoing3.png|500px|link=]]
Once you have created an app password, copy and paste it into the password field, for example:
[[Media:outgoing3.png|view large]]


[[:category:Sub_Account|Sub accounts]] can be used to use different outgoing Email addresses for multiple properties in one account.
Mail server: smtp.office365.com
Username: youraccount@outlook.com
Password: yourapppassword
Use Encryption: StartTLS
Port Number: 587
-->


= Mailgun=
= Mailgun=
Line 92: Line 102:


You will need an account at mailgun and can get the Key and Domain values from your mailgun account.
You will need an account at mailgun and can get the Key and Domain values from your mailgun account.
Check the details for Mailgun :- [https://www.mailgun.com/pricing/ here.]


= SPF Record =
= SPF Record =
Retrieved from "https://wiki.beds24.com/index.php/Outgoing_Email"