Difference between revisions of "Category:Invoice"

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'''Invoice Description:''' This message text will be included on guest invoices you create. HTML commands can be used to add style and format to your message. [[Template Variables]] can be used to personalise the invoice.
 
'''Invoice Description:''' This message text will be included on guest invoices you create. HTML commands can be used to add style and format to your message. [[Template Variables]] can be used to personalise the invoice.
  
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'''Invoice Charges:'''  Items defined here will appear in a selector list on the booking invoice for easily adding a pre-set charge to a booking. These are internal invoice items which can be added from the control panel, they do not show on the booking page. After they have been set up they are available under "Charges" in a drop-down list in the "Invoice and Charges" tab of the booking.
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===Invoice Charges===
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Items defined as "Invoice charges" will appear in a selector list on the booking invoice for easily adding a pre-set charge to a booking. These are internal invoice items which can be added from the control panel, they do not show on the booking page. After they have been set up they are available under "Charges" in a drop-down list in the "Invoice and Charges" tab of the booking.
  
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'''Invoice Number:''' To assign a unique consecutive invoice number open the booking and click on "Assign Invoice Number" in the "Invoice" tab of the booking. Invoice numbers are generated per account or sub account. If you have multiple properties and need invoice numbers for each property you can use [[:Category:Sub_Account|sub accounts]]. The default number is 1. A different "Next Invoice Number" can be set in SETTINGS->ACCOUNT->PREFERENCES.
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===Invoice Number===
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To assign a unique consecutive invoice number open the booking and click on "Assign Invoice Number" in the "Invoice" tab of the booking. Invoice numbers are generated per account or sub account. If you have multiple properties and need invoice numbers for each property you can use [[:Category:Sub_Account|sub accounts]]. The default number is 1. A different "Next Invoice Number" can be set in SETTINGS->ACCOUNT->PREFERENCES.
  
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'''Custom Invoice Balance'''
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===Invoice Date===
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When an invoice number is assigned the system will use the date the invoice number was assigned as invoice date.
  
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===Invoice Status===
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The "Status" field in the "Charges and Payments" tab of the booking allows you to add a tag or additional custom tags to the booking.
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===Custom Invoice Balance===
 
You can calculate an invoice balance only for certain upsell items or exclude upsell items from being added to the invoice balance. If you want to use this functionality you will need to add a status to the upsell item ( in SETTINGS->PROPERTIES->UPSELL ITEMS).  
 
You can calculate an invoice balance only for certain upsell items or exclude upsell items from being added to the invoice balance. If you want to use this functionality you will need to add a status to the upsell item ( in SETTINGS->PROPERTIES->UPSELL ITEMS).  
  
 
To set the status field of the invoice item include a pipe symbol | between the description text and the status text. For example Description of item | Status
 
To set the status field of the invoice item include a pipe symbol | between the description text and the status text. For example Description of item | Status
  
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'''Template Variables'''
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==Invoice table display==
 
By default the invoice contains the template variable  [INVOICETABLE]. Various other [[Template Variables|template variables]] displaying different content are available.
 
By default the invoice contains the template variable  [INVOICETABLE]. Various other [[Template Variables|template variables]] displaying different content are available.
  
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You can use the "Status" field in the booking if you need to display a second currency. Use [INVOICETABLE2] to show both currencies.
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You can use the "Status" field in the "Charges and Payments" tab of the booking if you need to display a second currency. Use [INVOICETABLE2] to show both currencies.
  
 
<embedvideo service="youtube">https://youtu.be/6yJDzMOXUPw</embedvideo>
 
<embedvideo service="youtube">https://youtu.be/6yJDzMOXUPw</embedvideo>
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== Export/Import Data ==
 
== Export/Import Data ==
 
Invoice data can be exported to a .csv file  [https://api.beds24.com/csv/getinvoicescsv here]. If required data can be changed and uploaded  [https://api.beds24.com/csv/putinvoicescsv here].
 
Invoice data can be exported to a .csv file  [https://api.beds24.com/csv/getinvoicescsv here]. If required data can be changed and uploaded  [https://api.beds24.com/csv/putinvoicescsv here].
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== Reports ==
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Monthly Invoice Revenue can be generated in the menu REPORTS->STANDARD REPORTS.
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In REPORTS->CUSTOM REPORTS you can create custom reports which can include invoice number and invoice date, upsell items, tax, VAT, invoice charges and many more.

Revision as of 17:26, 13 June 2016

This page is about the menu SETTINGS->GUEST MANAGEMENT->INVOICE

1 Invoice Content

Invoice Description: This message text will be included on guest invoices you create. HTML commands can be used to add style and format to your message. Template Variables can be used to personalise the invoice.

1.1 Invoice Charges

Items defined as "Invoice charges" will appear in a selector list on the booking invoice for easily adding a pre-set charge to a booking. These are internal invoice items which can be added from the control panel, they do not show on the booking page. After they have been set up they are available under "Charges" in a drop-down list in the "Invoice and Charges" tab of the booking.

1.2 Invoice Number

To assign a unique consecutive invoice number open the booking and click on "Assign Invoice Number" in the "Invoice" tab of the booking. Invoice numbers are generated per account or sub account. If you have multiple properties and need invoice numbers for each property you can use sub accounts. The default number is 1. A different "Next Invoice Number" can be set in SETTINGS->ACCOUNT->PREFERENCES.

1.3 Invoice Date

When an invoice number is assigned the system will use the date the invoice number was assigned as invoice date.

1.4 Invoice Status

The "Status" field in the "Charges and Payments" tab of the booking allows you to add a tag or additional custom tags to the booking.

1.5 Custom Invoice Balance

You can calculate an invoice balance only for certain upsell items or exclude upsell items from being added to the invoice balance. If you want to use this functionality you will need to add a status to the upsell item ( in SETTINGS->PROPERTIES->UPSELL ITEMS).

To set the status field of the invoice item include a pipe symbol | between the description text and the status text. For example Description of item | Status

2 Invoice table display

By default the invoice contains the template variable [INVOICETABLE]. Various other template variables displaying different content are available.

3 Currencies

Smart template variables are available to auto convert the values from the booking into another currency.

Example: [INVOICETABLE:1.1$] multiplies your prices by 1.1 (+10%) and displays them with a $symbol at the end.


You can use the "Status" field in the "Charges and Payments" tab of the booking if you need to display a second currency. Use [INVOICETABLE2] to show both currencies.

4 Export/Import Data

Invoice data can be exported to a .csv file here. If required data can be changed and uploaded here.

5 Reports

Monthly Invoice Revenue can be generated in the menu REPORTS->STANDARD REPORTS.

In REPORTS->CUSTOM REPORTS you can create custom reports which can include invoice number and invoice date, upsell items, tax, VAT, invoice charges and many more.

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