Agency & Multiple Property Setup
This page explains how to set up an account with multiple properties.
Contents
A user account can contain one or multiple properties.
Other user accounts can be set up to access these properties with either read only or full write access.
In which order you set up an agency account depends on how the properties are set up and managed.
1 The Agency manages all properties centrally from one master account
1.1 Add and set up properties
Add new properties with the ADD NEW PROPERTY button in SETTINGS->PROPERTIES or make a copy of an existing similar property and edit it to suit. If you make a copy all of the rooms and rates will also be copied. To set up the individual properties follow the instructions in the Setup Guide. If your properties are similar it is best to set up one property entirely and then copy it and make the required chages to the copy. In SUB ACCOUNTS is a "Clone" function available which allows to copy selected settings from one property to another.
Emails to guests will be as set in the Email settings of the master account. Click here for more information. If a property needs to use its own Email account for sending you will need to create a sub account for this property so you can set up individual outgoing Email.
1.2 If required create sub accounts for your properties
You can create sub accounts if properties need their own log-in. Sub accounts can be created via the SUBACCOUNT menu on the top right.
Each sub account has a unique username and password. Sub accounts can be given restricted or full access to other accounts or individual properties. Click here for more information on sub accounts.
2 Properties need their own log-ins to manage accounts
2.1 Create sub accounts
Sub accounts can be created via the SUBACCOUNT menu on the top right. Each sub account has a unique username and password. Sub accounts can be given restricted or full access to other accounts or individual properties. Click here for more information on sub accounts.
Each sub account can use a different Email address to send messages to guests. Click here for more information.
2.2 Create and and set up properties
Log into each sub account and set up properties and rooms following these instructions in the Setup Guide.
3 Set up and Install Multiple Property Booking Page
A Booking page containing all properties is created automatically.
1. In SETTINGS -> BOOKING PAGE -> MULTIPLE PROPERTIES you can customise the look of your agency booking page
2. Go to SETTINGS -> BOOKING PAGE -> MULTIPLE PROPERTIES ->SEARCH CRITERIA and define the search terms. You have the options to set up a total of four sets which could be location, type of accommodation, amenities....
3. Go to SETTINGS -> BOOKING PAGE -> MULTIPLE PROPERTIES -> PROPERTY SETTINGS to define how and under which search criteria each property will be displayed on the agency page.
4 Display in the Control Panel Calendar
You can create groups of properties by giving then the same keyword in SETTINGS-> BOOKING PAGE > PROPERTIES > MULTIPLE PROPERTIES> PROPERTY SETTINGS "Group Keywords"
A group option will appear in the property selector on the calendar page and open all properties in the group.
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