Template Variables
On this page you find a list of template variables and information on how they are used.
These variables (short codes) will be replaced by the relevant information from each booking. They can be used in every text settings that allows their use . Copy them exactly as shown, including the square brackets and upper case.
The date variables can have an optional offset value of a number of days added after a colon, for example [FIRSTNIGHT:-3 days]
The price variables can have an optional offset value applied which can be a percentage or fixed amount with or without minus sign added after a colon, for example [PRICE:-10] or [INVOICEBALANCE:25%]
Contents
1 Property Variables
[PROPERTYNAME] - property name
[PROPERTYADDRESS] - property address
[PROPERTYCITY] - property city
[PROPERTYSTATE] - property state
[PROPERTYCOUNTRY] - property country
[PROPERTYEMAIL] - property email
[PROPERTYWEB] - property web site
[PROPERTYPHONE] - property phone
[PROPERTYFAX] - property fax
[PROPERTYCONTACTLASTNAME] - property contact last name
[PROPERTYCONTACTFIRSTNAME] - property contact first name
[PROPERTYID] - property id number
[PROPERTYPOSTCODE] - property post code
[PROPERTYCURRENCY] - property currency code
[PROPERTYCURRENCYFRONT] - property currency symbol before number
[PROPERTYCURRENCYBACK] - property currency symbol after number
[PROPERTYLATITUDE] - property latitude
[PROPERTYLONGITUDE] - property longitude
[PROPERTYLOCATIONDESCRIPTION] - property location description
[PROPERTYLOCATIONDESCRIPTIONBR] - property location description with line break
[PROPERTYDIRECTIONS] - property directions from ( (SETTINGS) CHANNEL MANNAGER > PROPERTY CONTENT)
[PROPERTYHEADLINE] - property headline
[PROPERTYDESCRIPTION] - property description
[PROPERTYGENERALPOLICY] - property rental policy
[PROPERTYGENERALPOLICYBR] - property rental policy with line break
[PROPERTYLEGALPOLICY] - property rental policy / obsolete
[PROPERTYCANCELPOLICY] - property cancellation policy
[PROPERTYCANCELPOLICYBR] - property cancellation policy with line breaks
[PROPERTYHOUSERULES] - property house rules ( (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT)
[PROPERTYHOUSERULESBR] - property house rules ( (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT) with line break
[PROPERTYTEMPLATE1] - Property Template 1
[PROPERTYTEMPLATE2] - Property Template 2
[PROPERTYTEMPLATE3] - Property Template 3
[PROPERTYTEMPLATE4] - Property Template 4
[PROPERTYTEMPLATE5] - Property Template 5
[PROPERTYTEMPLATE5] - Property Template 6
[PROPERTYTEMPLATE7] - Property Template 7
[PROPERTYTEMPLATE8] - Property Template 8
[BOOKINGCOMHOTELID] - booking.com hotel id
[EXPEDIACOMHOTELID] - expedia.com hotel id
[PERMITID] - the permit ID
[CHECKINSTART] - check-in start time in 24hr format (From (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT 'Check-in start')
[CHECKINEND] - check-in end time in 24hr format (From (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT 'Check-in end')
[CHECKOUTEND] - check-out end time in 24hr format (From (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT 'Check-out end')
[CHECKINSTART12] - check-in start time in am/pm format (From (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT 'Check-in start')
[CHECKINEND12] - check-in end time in am/pm format (From (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT 'Check-in end')
[CHECKOUTEND12] - check-out end time in am/pm format (From (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT 'Check-out end')
[PROPERTYDESCRIPTION1] - Property Description 1 from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYDESCRIPTION2] - Property Description 2 from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYDESCBOOKPAGE1] - Property Description Booking Page 1 from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYDESCBOOKPAGE2] - Property Description Booking Page 1 from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYGUESTDETAILSHEADER] - Guest Details Header from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYGUESTENQUIRYHEADER] - Guest Enquiry Header from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYCONFIRMBOOKBUTTON] - Confirm Booking Button Message from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYROOMNOTAVAIL] - Room Not Available Message from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYROOMNOPRICE] - Room No Price Message from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYNOROOMSAVAIL] - No Rooms Available Message from (SETTINGS) BOOKING ENGINE > PROPERTY BOOKING PAGE > CONTENT
[PROPERTYGROUP] - shows the group keywords
2 Room Variables
[ROOMID] - room id number
[ROOMNAME] - room names of all booked rooms (not for cancelled bookings use ROOMNAMEINC if used for cacelled bookings)
[ROOMNAMEBR] - room names with line break
[ROOMNAMEINC] room names of all booked rooms including for cancelled bookings
[ROOMNAMEINCBR] room names with line break
[ROOMNAME1] - room name of first booked room
[ROOMNAMES] - room names including quantity of each booked room
[ROOMNAMESNC] - room names including quantity of each booked room without cancelled rooms
[ROOMNAMESBR] - room names with line break
[ROOMNAMESNCBR] room names with line break without cancelled rooms
[ROOMNAMEOFFER] - room names of all booked rooms with offer name
[ROOMNAMEOFFERBR] - room names of all booked rooms with offer name with line break
[ROOMNAMEOFFERINC] room names of all booked rooms with offer name inkl. cancelled bookings
[ROOMNAMEOFFERINCBR] - room names of all booked rooms with offer name with line break
[ROOMTYPEDESC] - room accommodation type first booked room
[ROOMTYPEDESCS] - room accommodation type all booked rooms
[ROOMTYPEDESCSINC] - room accommodation type all booked rooms including cancelled bookings
[ROOMSIZE] - size of the room
[ROOMTEMPLATE1] - ROOM Template 1
[ROOMTEMPLATE2] - ROOM Template 2
[ROOMTEMPLATE3] - ROOM Template 3
[ROOMTEMPLATE4] - ROOM Template 4
[ROOMTEMPLATE5] - ROOM Template 5
[ROOMTEMPLATE6] - ROOM Template 6
[ROOMTEMPLATE7] - ROOM Template 7
[ROOMTEMPLATE8] - ROOM Template 8
[ROOMMETAAUXTEXT] - room meta text setting for first booked room
[ROOMMETAAUXTEXTS] - room meta text setting for all booked rooms
[ROOMMETAAUXTEXTSINC] - room auxiliary text setting for all booked rooms
[INTERNALROOMNAME] - internal room name as used in the control panel, this is not the translated room name shown on the booking page
[OFFERID] - ID of the boked offer
[OFFERNAME] - booked offer name for all booked rooms
[OFFERNAME1] - offer name for this booked room only
[OFFERNAMEINC] - offer name for this booked room only inluding cancelled bookings
[OFFERDESCRIPTION1] - offer description 1 for all booked rooms
[OFFERDESCRIPTION1INC] - offer description 1 for all booked rooms inkl. cancelled
[OFFERDESCRIPTION2] - offer description 2 for all booked rooms
[OFFERDESCRIPTION2INC] - offer description 2 for all booked rooms inkl. cancelled
[OFFERDESCRIPTION1-1] - offer description 1 for this booked room
[OFFERDESCRIPTION2-1] - offer description 2 for this booked room
[OFFERSUMMARY] - summary offers
[OFFERSUMMARYINC] - summary offers including cancelled bookings
[UNITID] - ID of the unit (number)
[UNITNAME] - unit names of all the assigned room types in the booking group (cancelled bookings are not shown)
[UNITNAMEINC] - unit names of all the assigned room types in the booking group including cancelled bookings
[UNITNAME:1] - additional information (first) about the unit for all the assigned room types in the booking group (cancelled bookings are not shown)
[UNITNAME:2] - additional information (second) about the unit for all the assigned room types in the booking group (cancelled bookings are not shown)
[UNITNAME1] - unit name of the assigned room for this booking number
[UNITNAME1:1] - additional information about the assigned room for this booking number / add the additional information on each line after a | symbol where you set the unit names
[UNITSTATUS1] - the status if the unit
[ROOMDESCRIPTION] - Room description from (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT > ROOM CONTENT
[ROOMDESCRIPTION1] - Room description 1 from (SETTINGS) PROPERTIES > ROOMS > SETUP
[LEAVINGDAYAVAIL] - returns yes or no, can be used to trigger an Auto Action
[ROOMRACKRATENUM] - Rack Rate from (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT > ROOM CONTENT
[ROOMCLEANINGFEENUM] - Cleaning fee from (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT > ROOM CONTENT
[ROOMSECURITYDEPOSITNUM] - Securty deposit from (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT > ROOM CONTENT
[ROOMTAXPERCENTNUM] - Tax percentate from from (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT > ROOM CONTENT
[ROOMTAXPERSONNUM] - Tax per Person Night from from (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT > ROOM CONTENT
3 Booking Variables
[VIEWBOOKING] - create a URL to log into the control panel and view this booking (for hosts, not intended to be sent to guests)
[BOOKID] - booking reference number
[BOOKIDS] - booking reference numbers of all bookings in a group
[BOOKIDSINC] - booking reference of all bookings in a group including cancelled bookings
[GROUPID] - booking reference of the master booking
[REFERENCENUMBER] - booking reference (same as [BOOKID])
[BOOKIDLAST1] - Last 1 digit of booking number
[BOOKIDLAST2] - Last 2 digits of booking number
[BOOKIDLAST3] - Last 3 digits of booking number
[BOOKIDLAST4] - Last 4 digits of booking number
[BOOKIDLAST5] - Last 5 digits of booking number
[BOOKIDLAST6] - Last 6 digits of booking number
[BOOKIDLAST7] - Last 7 digits of booking number
[BOOKIDLAST8] - Last 8 digits of booking number
[BEDDING] - displays bedding info codes
[RANDOM1] - a 1 digit random number seeded from the booking number
[RANDOM2] - a 2 digit random number seeded from the booking number
[RANDOM3] - a 3 digit random number seeded from the booking number
[RANDOM4] - a 4 digit random number seeded from the booking number
[RANDOM5] - a 5 digit random number seeded from the booking number
[RANDOM6] - a 6 digit random number seeded from the booking number
[RANDOM7] - a 7 digit random number seeded from the booking number
[RANDOM8] - a 8 digit random number seeded from the booking number
3.1 Content from "Info" tab
[BOOKINGINFOITEMS] - Booking Info Codes - Codes and text
[BOOKINGINFOITEMSBR] - Booking Info Codes - Codes and text with line break
[BOOKINGINFOTEXTS] - Booking Info Codes - Text only
[BOOKINGINFOTEXTSBR] Booking Info Codes - Text only with line break
[BOOKINGINFOCODES] - Booking Info Codes - Codes only
[BOOKINGINFOCODESBR] - Booking Info Codes - Codes and text with line break
[BOOKINGINFOCODETEXT:infoCode] - the most recent Text value of the specified Booking Info Code, "infoCode" in this example
[BOOKINGINFOCODEDATE:infoCode]- the most recent date value of the specified Booking Info Code, "infoCode" in this example, supports custom date/time formats {%A, %e %B, %Y} after the infoCode
[INTERNALNOTES] - content from "Internal Notes" on the Info Tab
[INTERNALNOTESBR] - content from "Internal Notes" on the Info Tab with line break
[INTERNALNOTESHR] - content from "Internal Notes" on the Info Tab with separating line
3.2 Content from "Summary" tab see also under "Room" and "Property"
[STATUS] - status of booking
[SUBSTATUS] - sub status of the booking
[FIRSTNIGHT] - first night booked
[FIRSTNIGHTSHORT] - first night booked in 1 Apr 2016 format
[FIRSTNIGHTYYYY-MM-DD] - first night booked in YYYY-MM-DD format
[LASTNIGHT] - last night booked
[LASTNIGHTSHORT] - last night booked in 1 Apr 2016 format
[LASTNIGHTYYYY-MM-DD] - last night booked in YYYY-MM-DD format
[LEAVINGDAY] - check-out day
[LEAVINGDAYSHORT] - check-out day in 1 Apr 2016 format
[LEAVINGDAYYYYY-MM-DD] - check-out day in YYYY-MM-DD format
[NUMNIGHT] - number of nights
[NUMNIGHTS] - number of nights sum across group booking
[NUMNIGHTSINC] - number of nights sum across group booking incl. cancelled
[GUESTTITLE] - guest title on the "summary" tab of the booking
[GUESTFIRSTNAME] - first name on the "summary" tab of the booking
[GUESTNAME] - last name on the "summary" tab of the booking
[GUESTNAMES] - name of all guests in the booking on the "summary" tab of the booking
[GUESTNAMESINC] - name of all guests in the booking on the "summary" tab of the booking incl. cancelled bookings
[GUESTNAMESINCBR] - name of all guests in the booking on the "summary" tab of the booking incl. cancelled bookings with line break on the "summary" tab of the booking
[GUESTFULLNAME] - title, first name, last name on the "summary" tab of the booking
[GUESTFULLNAMES] - titles, first names, last names of all guests in the booking on the "summary" tab of the booking
[GUESTFULLNAMESBR] - titles, first names, last names of all guests in the booking with line break on the "summary" tab of the booking
[GUESTFULLNAMESINC] - titles, first names, last names of all guests in the booking on the "summary" tab of the booking incl. cancelled
[GUESTFULLNAMESINCBR] - titles, first names, last names of all guests in the booking with line break on the "summary" tab of the booking incl. cancelled
[GUESTCOMMENTS] - comments in the booking
[GUESTCOMMENTSBR] - comments in the booking with line breaks
[NOTES] - notes
[NOTESBR] - notes with line breaks
[GUESTARRIVALTIME] - arrival time
[NUMADULT] - number of adults in this room or in group if master booking (not for cancelled bookings use NUMADULTINC if used for cacelled bookings)
[NUMADULTINC] - number of adults in this room or in group if master booking incl. cancelled bookings
[NUMADULT1] - number of adults in this room
[NUMCHILD] - number of children in this room or in group if master booking (not for cancelled bookings use NUMCHILDINC if used for cacelled bookings)
[NUMCHILDINC] number of children in this room or in group if master booking including cancelled bookings
[NUMCHILD1] - number of children in this room
[NUMPEOPLE] - number of guests in this room or in group if master booking
[NUMPEOPLEINC] - number of guests in this room or in group if master booking incl. cancelled bookings
[NUMPEOPLE1] - number of people in this room
[GUESTPHONE] - guests phone number
[GUESTPHONENUM] - guests phone number with all non-numeric characters removed
[GUESTMOBILE] - guests mobile number
[GUESTMOBILENUM] - guests mobile number with all non-numeric characters removed
[PHONELAST1] - last digit of the guests phone number if guest phone is empty it will use the guests mobile number
[PHONELAST2] - last 2 digits of the guests phone number if guest phone is empty it will use the guests mobile number
[PHONELAST3] - last 3 digits of the guests phone number if guest phone is empty it will use the guests mobile number
[PHONELAST4] - last 4 digits of the guests phone number if guest phone is empty it will use the guests mobile number
[PHONELAST5] - last 5 digits of the guests phone number if guest phone is empty it will use the guests mobile number
[PHONELAST6] - last 6 digits of the guests phone number if guest phone is empty it will use the guests mobile number
[GUESTSMS:49] - attempt to convert the guest mobile number into a format suitable for SMS, if country code is missing add the one supplied in the template variable, if mobile number is empty use guest phone number instead.
[GUESTCOMPANY] - company name
[GUESTCOMPANYBR] - company name with line breaks
[GUESTFAX] - guests fax number
[GUESTFAXNUM] - guests fax number with all non-numeric characters removed
[GUESTADDRESS] - guests address
[GUESTADDRESSBR] - guests address with line breaks
[GUESTSADDRESSSBR1INC] - guests address with line breaks incl. cancelled bookings
[GUESTPOSTCODE] - guests postcode
[GUESTCITY] - guests city
[GUESTSTATE] - guests state
[GUESTCOUNTRY] - guests country from free text field is not empty, otherwise from selector list
[GUESTCOUNTRYHL] - guests country from free text field is not empty, otherwise from selector list in hosts language
[GUESTCOUNTRYGL] - guests country from free text field is not empty, otherwise from selector list in guests language
[GUESTCOUNTRYSELECT] - guests country from selector list
[GUESTCOUNTRYSELECTHL] - guests country from selector list in hosts language
[GUESTCOUNTRYSELECTGL] - guests country from selector list in guests language
[GUESTCOUNTRYTEXT] - guests country from free text field
[GUESTCOUNTRY2] - guests country from selector list as two letter code
3.3 Content from "Details" tab
[MESSAGE] - the content of the booking message field
[MESSAGEBR] - the content of the booking message field with line breaks
[GUESTCUSTOMQ1] - answer to custom question 1
[GUESTCUSTOMQ1BR] - answer to custom question 1 with line breaks
[GUESTCUSTOMQ2] - answer to custom question 2
[GUESTCUSTOMQsBR] - answer to custom question 2 with line breaks
[GUESTCUSTOMQ3] - answer to custom question 3
[GUESTCUSTOMQ3BR] - answer to custom question 3 with line breaks
[GUESTCUSTOMQ4] - answer to custom question 4
[GUESTCUSTOMQ4BR] - answer to custom question 4 with line breaks
[GUESTCUSTOMQ5] - answer to custom question 5
[GUESTCUSTOMQ5BR] - answer to custom question 5 with line breaks
[GUESTCUSTOMQ6] - answer to custom question 6
[GUESTCUSTOMQ6BR] - answer to custom question 6 with line breaks
[GUESTCUSTOMQ7] - answer to custom question 7
[GUESTCUSTOMQ7BR] - answer to custom question 7 with line breaks
[GUESTCUSTOMQ8] - answer to custom question 8
[GUESTCUSTOMQ8BR] - answer to custom question 8 with line breaks
[GUESTCUSTOMQ9] - answer to custom question 9
[GUESTCUSTOMQ9BR] - answer to custom question 9 with line breaks
[GUESTCUSTOMQ10] - answer to custom question 10
[GUESTCUSTOMQ10BR] - answer to custom question 10 with line breaks
[REFERENCE] - content of the booking reference field
[NUMROOM] - the quantity of rooms booked (first room type only)
[NUMROOMS] - the quantity of rooms booked (sum of all rooms and room types)
[NUMROOMSINC] - the quantity of rooms booked (sum of all rooms and room types) inc. cancelled
[FLAG] - Flag
[STATUSCODE] - 'Status Code' (Under tab 'Detail'. Can be a value between 0-100.)
[ORIGINALREFERRER] - Original referrer
[REFERRER] - Referrer
[APIREF] - the booking number at the originating channel
[APISOURCE] - Beds24 channel number
[APISOURCETEXT] - human readable name of the channel
[BOOKINGDATE] - booking date
[BOOKINGTIMEDATE] - booking date and time
[BOOKINGDATEYYYY-MM-DD] - booking date in YYYY-MM-DD format
[BOOKINGIP] - ip address of booker's computer
[APIMESSAGE] - api message sent by originating channel
3.4 Content from "Charges and Payments" tab (also see "Invoice/Invoicee/Room")
[BOOKINGINVOICEEID] - invoicee id assigned to this booking, this comes from the booking invoicee setting, not from the bookings invoice items
[RATEDESC] - rate description (in the booking popup under the tab 'Charges & Payments')
[RATEDESCBR] - name of the rate with HTML <BR> to force new lines
[PRICE] - Value in price field (number entered in the price field of the booking) with currency symbol
[PRICENC] - Value in price field (number entered in the price field of the booking) without currency symbol (do not use in calculations, use PRICENUM)
[PRICE:10%] - Percentage value of Price
[PRICE:-10] - Price with offset amount
[PRICENUM] - As per [PRICE] but the value is displayed with a decimal point and no thousands separator and no currency symbols (for calculation).
[PRICENUM:] - As per [PRICE:] but the value is displayed with a decimal point and no thousands separator and no currency symbols (for calculation)
[PRICELESSCOMMISSION] - Value in price field less value in commission field with currency symbol
[PRICELESSCOMMISSIONNUM] - As per [PRICELESSCOMMISSION] but the value is displayed with a decimal point and no thousands separator and no currency symbols (for calculation)
[PRICELESSTAX] - Value in price field less value in tax field with currency symbol
[PRICELESSTAXNUM] - As per [PRICELESSTAX] but the value is displayed with a decimal point and no thousands separator and no currency symbols (for calculation)
[AVPRICE] - Average Nightly Price with currency symbol
[AVPRICENUM] - Average Nightly Price with a decimal point and no thousands separator and no currency symbols (for calculation)
[AVPRICE:20%] - Percentage value of Average Nightly Price
[AVPRICE:15] - Average Nightly Price with offset amount
[BASEPRICE] - Lodging Price
[BASEPRICENUM] - same as [BASEPRICE] with a decimal point and no thousands separator and no currency symbols (for calculation)
[BASEGROUPPRICE] - Lodging Price for Group
[BASEGROUPPRICENUM] - same as BASEGROUPPRICE] with a decimal point and no thousands separator and no currency symbols (for calculation)
[BASEVAT] - Lodging Price vat amount
[BASEVATNUM] - same as [BASEVAT] with a decimal point and no thousands separator and no currency symbols (for calculation)
[BASEGROUPVAT] - Lodging Price vat amount for Group
[BASEGROUPVATNUM] - same as BASEGROUPVAT] with a decimal point and no thousands separator and no currency symbols (for calculation)
[AVBASEPRICE] - Average Nightly Lodging Price
[AVBASEPRICENUM] - same as [AVBASEPRICE] with a decimal point and no thousands separator and no currency symbols (for calculation)
[AVBASEGROUPPRICE] Average Nightly Lodging Price for Group
[AVBASEGROUPPRICENUM] - same as [AVBASEGROUPPRICE] with a decimal point and no thousands separator and no currency symbols (for calculation)
[DEPOSIT] - Value in deposit field with currency symbol
[DEPOSITNUM] - As per [DEPOSIT] but the value is displayed with a decimal point and no thousands separator and no currency symbols (for calculation)
[TAX] - Value in tax field with currency symbol
[TAXNUM] - As per [TAX] but the value is displayed with a decimal point and no thousands separator and no currency symbols (for calculation).
[COMMISSION] - Value in commission field with currency symbol
[COMMISSIONNUM] - As per [COMMISSION] but the value is displayed with a decimal point and no thousands separator and no currency symbols (for calculation)
[COMMISSIONGROUP] - Value of the commission of the complete group booking
[GUESTVOUCHER] - voucher code used with booking
[CARDLASTFOUR] - last 4 digits of card
[CARDFIRSTSIX] - first 6 digits of card
3.5 Content from Invoice" tab
[BOOKINGINVOICEEID] - invoicee id assigned to this booking, this comes from the booking invoicee setting, not from the bookings invoice items
[BOOKINGINVOICEENAME] - invoicee name assigned to this booking, this comes from the booking invoicee setting, not from the bookings invoice items
3.6 Content from "Group Invoice" tab
[GROUPNOTE] - group note
3.7 Content from "Mail & Actions" tab
[GUESTEMAIL] - guest's Email address on the "summary" tab of the booking
[GUESTLANGUAGE] - guest language
[EMAIL:00] - Status of an Auto Action email. Replace 00 with the number of the Auto Action. This shows if the email has been sent and if so, the time it was sent.
3.8 Content from "Guests" tab
[GUESTSID] - all IDs of this booking
[GUESTSID1] - ID of the first guest
[GUESTSIDS] - all IDs for all bookings in the group
[GUESTSNAME] - name of all guests listed on the "guests" tab of this booking
[GUESTSNAMES] - name of all guests listed on the "guests" tab of the booking of the group booking
[GUESTSNAMESINC] - name of all guests listed on the "guests" tab of the booking of the group booking incl. cancelled
[GUESTSFIRSTNAMES] - first name of all guests listed on the "guests" tab of this booking last separated by an &
[GUESTSFIRSTNAMESINC] - first name of all guests listed on the "guests" tab of this booking incl. cancelled
[GUESTSLASTNAMES] - last name of all guests listed on the "guests" tab of this booking
[GUESTSLASTNAMESINC] - last name of all guests listed on the "guests" tab of this booking incl. cancelled
[GUESTSADDRESSSBR1] - address of the first guest on the "guests" tab of this booking group
[GUESTSADDRESSSBR1INC] - address of the first guest on the "guests" tab of this booking group incl. cancelled
[GUESTSNUMBOOKINGS1] - the total number of bookings made by the first guest, a group booking counts as one booking.
[GUESTSNUMSTAYS1] - the total number of bookings not cancelled and not in the future made by the first guest, a group booking counts as one booking.
3.9 Cancellation, Management and Guest Login
[CANCELURL] - URL to view and cancel bookings
[CANCELDATE] - date until when the booking is cancellable displaying a phrase
[CANCELDATEYYYY-MM-DD] - date until when the booking is cancellable displaying a date. If the date is in the past 00-00-0000 will be shown
[DAYSTOCANCEL] - number of days until booking can be cancelled
[CANCELUNTIL] - shows the number of days between check-in and the last day which can be canecelled. If guest can always cancel it shows 0, if guest can never cancel it shows 9999.
[GUESTLOGIN] - URL to view bookings
[TURNOVERDAYS] - days until next arrival into the same unit.
4 Date and Time
Many date template variables support PHP strftime format strings between {} brackets to create custom date formats. Information on PHP strftime strings is available at http://php.net/manual/en/function.strftime.php
[CURRENTDATE] - current date
[CURRENTDATEYYYY-MM-DD] - current date in YYYY-MM-DD format
[CURRENTDATE:{%A, %e %B, %Y}] - current date
[CURRENTDATE:+1day{%A, %e %B, %Y}] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
[CURRENTTIME] - current time and the display can be any valid PHP strftime format string.
[CURRENTTIME:+1day{%A, %e %B, %Y}] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
[DAYSTOCHECKIN] - number of days until check-in
[INADVANCE] - number of days between booking and check-in
[DAYSBETWEEN:2019-11-01:2019-11-10] - this template variable will calculate the number of days between the :: the dates need to be in yyyy-mm-dd format. Template variables can be used for calculation.
Example: [[DAYSBETWEEN:[FIRSTNIGHT:+5 days{%G-%m-%d}]:[CURRENTDATE:{%G-%m-%d}]] will calculate the days between 5 days after check-in and today.
[FIRSTNIGHT:{%A, %e %B, %Y}] - first night booked
[FIRSTNIGHT:+1day{%A, %e %B, %Y}] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
[LASTNIGHT:{%A, %e %B, %Y}] - last night booked
[LASTNIGHT:+1day{%A, %e %B, %Y}] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
[LEAVINGDAY:{%A, %e %B, %Y}] - check-out
[LEAVINGDAY:+1day{%A, %e %B, %Y}] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
[BOOKINGDATE:{%A, %e %B, %Y}] - booking date
[BOOKINGDATE:+1day{%A, %e %B, %Y}] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
[MODIFYDATE:{%A, %e %B, %Y}] - last booking modification date/time, the display can be any valid PHP strftime format string.
[PAYMENTDATE:{%A, %e %B, %Y}] - most recent payment date
[PAYMENTDATE:+1day{%A, %e %B, %Y}:1:1000] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string. The second parameter specifies the payment to show, 0 or missing means the most recent payment. The third parameter specifies the invoicee.
[FORMATDATE:[any template variable that creates a date]{%A, %e %B, %Y}] - format the date in the strftime format. The date value could be included by inserting a different template variable containing a date.
5 Booking Group variables
5.1 Custom Booking Group Table
create your own booking group list by specifying the columns in the order you want them to appear.
for example: [BOOKGROUP:PROP_ROOM_BREF_NAME]
column parameters
100% = 100% width
ADDR = Booking address
ADUL= the number of adults
ARIV = Arrival date
BOPR = Bold prices
BREF = Booking number
CITY = Booking city
CHAC = Charges with currency symbol
CHAR = Charges
CHIL = Number of children
COUN = Booking country
DEPT = Departure date
EMAI = Booking Email
EXSP = extra space between rows
FLAG = Booking flag text
FNAM = Booking first name
GADD = Guest address
GCIT = Guest city
GCOM = Guest company
GCOU = Guest country
GFLA = Guest flag text
GFNA = Guest first name
GLNA = Guest last name
GMOB = Guest mobile
GNAM = Guest full name
GEMA = Guest Email
GNOT = Guest note
GPOS = Guest postcode
GREF = Guest Id
GSTA = Guest state
GTEL = Guest phone
ICAN = Include cancelled bookings
LNAM = Booking last name
MOBI = Booking mobile
NAME = Booking full name
NOHE = no header
NOTE = Booking note
ONAM = Offer Name
ONLY = Just show the one booking
PAIC = Payment amount with currency symbol
PAID = Paid amount
PEOP = Number of guests
PHON = Booking phone
POST = Booking postcode
PROP = Property name
RDE0 = Room description from (SETTINGS) CHANNEL MANAGER > PROPERTY CONTENT > ROOM CONTENT
RDE1 = Room description 1 from (SETTINGS) PROPERTIES> ROOMS > SETUP
RNAM = Room Display Name
ROOM = Room name
RQTY = shows the number of rooms for each booking and a total at the bottom
STAT = Booking state
STUS = Status
TOTA = Total price
UNI2 = Unit first additional information
UNI3 = Unit second additional information
UNIT = Unit name
Connect the parameters with an underscore.
Examples:
[BOOKGROUP:PROP_ROOM_BREF_NAME] will display the property name, room name, booking number and guest name in this order.
[BOOKGROUP:BREF_NAME_PROP_ROOM] will display the booking number, guest name property name and room name in this order.
5.2 Booking Group Table with fixed content
[BOOKGROUPROOMLIST] - create a table of guest names including room type for a group booking
[BOOKGROUPROOMLISTTOTAL] - create a table of guest names including room type for a group booking with guest totals
[BOOKGROUPROOMLISTCHARGETOTAL] - create a table of guest names including room type and charge for a group booking with guest totals
[BOOKGROUPNAMELIST] - create a table of guest names including room type and unit for a group booking
[BOOKGROUPNAMELISTTOTAL] - create a table of guest names including room type and unit for a group booking with guest totals
[BOOKGROUPNAMELISTCHARGETOTAL] - create a table of guest names including room type and unit and charge for a group booking with guest totals
[BOOKGROUPUNITLIST] - create a table of guest names including unit for a group booking
[BOOKGROUPUNITLISTTOTAL] - create a table of guest names including unit for a group booking with guest totals
[BOOKGROUPUNITLISTCHARGETOTAL] - create a table of guest names including unit and charge for a group booking with guest totals
6 Invoice Variables
[INVOICENUMBER] - invoice number
[INVOICENUMBERS] - invoice number if invoicees are involved
[INVOICEDATE] - invoice date
[INVOICEDATES] - invoice date invoice number if invoicees are involved
[INVOICEDATE:+1day{%A, %e %B, %Y}] - optional date offset and display format. The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
[INVOICEDATES+1day{%A, %e %B, %Y}] - optional date offset and display format - invoice date invoice number if invoicees are involved, The offset can be any plus or minus any number of days and the display can be any valid PHP strftime format string.
6.1 Invoice Values
These template variables will display a value form the invoice.
6.1.1 Custom Invoice Values
You have the option to create a custom invoice variable to display a value from an invoice. Available content variables are:
CHA - charges
CON - currency conversion. Example: CONEURUSD will convert the first currency (Euros) to the second currency (USD). CON1.234 would multiply the prices by 1.234
DEC - Decimal points. Example: DEC, will show a comma as decimal point. If nothing is set the system will use the default for the language
DP0 - no decimal places
DP1 - 1 decimal place
DP2 - 2 decimal places
DP3 - 3 decimal places
DP4 - 4 decimal places
DESsome description - sum of values with "some description"
INV - invoicee, add the invoicee number at the end. Example: INV20 to show invoicee number 20, INV0 will show items not assigned to an invoicee, INV-1 will show all items from the booking regardless of invoicee. You can combine INV[BOOKINGINVOICEEID]] to add the invoicee from the booking
IT1 - item 1 in the invoice
IT2 - item 2 in the invoice
IT3 - item 3 in the invoice
IT4 - item 4 in the invoice
IT5 - item 5 in the invoice
MUL - multiplier. Example: MUL1.2 will multiply all prices by 1.2
NUM - show with decimal place (for scripts)
THO - thousands separator. THO. will show a dot as thousand separator. If nothing is set the system will use the default for the language
UPS1 - upsell 1
UPS2 - upsell 2
UPS3 - upsell 3
UPS4 - upsell 4
UPS5 - upsell 5
ONE - shows only items from the specified booking (not the booking group)
PAY - shows payments
QTY - shows quantity
SEX - status excluded. Calculate the balance of all invoice items except for the ones with these status, the status items can be a comma separated list. Example: SEX status1,status2,status4 will not show items with this status.
SIN - status included. Calculate the balance of all invoice items with matching status, the status items can be a comma separated list. Example: SIN status1,status2,status4 will only show items with this status.
VAT - VAT summary
Connect the variables with an underscore.
Examples:
[INVOICEVAL:PAY_THO] will show payments with a thousands separator
[INVOICEVAL:UPS1_UPS1] will show the sum of upsell 1 and upsell 2
6.1.2 Standard Invoice Values
[INVOICEBALANCE] - invoice balance
[INVOICEBALANCE:50%] - percentage of invoice balance
[INVOICEBALANCE:-100] - invoice balance with offset amount
[INVOICEBALANCENUM] - As per [INVOICEBALANCE] but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEBALANCENUM:] - As per [INVOICEBALANCE:] but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPARTBALANCE:status1,status2,!status4:10%] - Calculate the balance of all invoice items with matching status and apply optional multiplier or offset. The status items can be a comma separated list. To exclude status items prefix them with an exclamation mark, for example !status1. The offset is optional and can be specified after a second colon (:) and it can be a percentage by ending the number with the percent (%) symbol or a numeric value offset.
[INVOICEPARTBALANCENUM:status1,status2,status4:10%] - As per INVOICEPARTBALANCE but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEBALANCE1] - invoice balance of one booking only, not the booking group
[INVOICEBALANCE1NUM] - As per [INVOICEBALANCE1] but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICECHARGES] - invoice sum of all charges
[INVOICECHARGES:50%] - invoice sum of all charges with percentage multiplier
[INVOICECHARGES:-100] - invoice sum of all charges with offset
[INVOICECHARGESNUM] - As per [INVOICECHARGES] but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICECHARGESNUM:] - As per [INVOICECHARGES:] but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICEPARTCHARGES:status1,status2,!status4:10%] - Calculate the balance of all invoice charges with matching status and apply optional multiplier or offset. The status items can be a comma separated list. To exclude status items prefix them with an exclamation mark, for example !status1. The offset optional and can be specified after a second colon (:) and it can be a percentage by ending the number with the percent (%) symbol or a numeric value offset.
[INVOICEPARTCHARGESNUM:status1,status2,status4:10%] - As per INVOICEPARTCHARGES but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPAYMENTS] - invoice sum of all payments
[INVOICEPAYMENTS:50%] - invoice sum of all payments with percentage multiplier
[INVOICEPAYMENTS:-100] - invoice sum of all payments with offset
[INVOICEPAYMENTSNUM] - As per [INVOICEPAYMENTS] but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICEPAYMENTSNUM:50%] - As per [INVOICEPAYMENTS:50%] but the value is displayed with a decimal point and no thousands separator.
[INVOICEPARTPAYMENTS:status1,status2,!status4:10%] - Calculate the balance of all invoice payments with matching status and apply optional multiplier or offset. The status items can be a comma separated list. To exclude status items prefix them with an exclamation mark, for example !status1. The offset optional and can be specified after a second colon (:) and it can be a percentage by ending the number with the percent (%) symbol or a numeric value offset.
[INVOICEPARTPAYMENTSNUM:status1,status2,status4:10%] - As per INVOICEPARTCHARGES but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPENDPAY] - all (auto and manual) pending payments including failed
[INVOICEPENDPAYNUM] - all (auto and manual) pending payments including failed but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPENDPAY1234] - all (auto and manual) pending payments including failed for the specified invoicee (-1 will include all items regardless of invoicee)
[INVOICEPENDPAYNUM1234] - all (auto and manual) pending payments including failed for the specified invoicee (-1 will include all items regardless of invoicee) The value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPENDPAYAUTO] - auto pending payments before due date
[INVOICEPENDPAYAUTONUM] - auto pending payments before due date but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPENDPAYAUTO1234] auto pending payments before due date for the specified invoicee but the value is displayed with a decimal point and no thousands separator (for calculation) (-1 will include all items regardless of invoicee)
[INVOICEPENDPAYAUTONUM1234] auto pending payments before due date for the specified invoicee but the value is displayed with a decimal point and no thousands separator (for calculation) (-1 will include all items regardless of invoicee)
[INVOICEPENDPAYFAIL] - failed pending payments (all also past)
[INVOICEPENDPAYFAILNUM] - failed pending payments (all also past) but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICEPENDPAYFAIL234] - failed pending payments (all also past) for the specified invoicee (-1 will include all items regardless of invoicee)
[INVOICEPENDPAYFAILNUM234] - failed pending payments (all also past) for the specified invoicee but the value is displayed with a decimal point and no thousands separator (for calculation) (-1 will include all items regardless of invoicee)
[INVOICEPENDPAYRULE1] - shows all pending payment for this rule (exchange 1 for the rule number)
[INVOICEPENDPAYRULENUM1] - shows all pending payment for this rule (exchange 1 for the rule number) displayed with a decimal point and no thousands separator (for calculation)
[INVOICEPENDPAYMANUAL] - manual pending payments
[INVOICEPENDPAYMANUALNUM] - manual pending payments but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPENDPAYMANUALNOTDUE] manual pending payments before due date
[INVOICEPENDPAYMANUALNOTDUENUM] manual pending payments before due date but the value is displayed with a decimal point and no thousands separator (for calculation).
[INVOICEPENDPAYMANUALOVERDUE] manual pending payments after due date
[INVOICEPENDPAYMANUALOVERDUENUM] manual pending payments after due date but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICECREDITS] - invoice sum of all credit items (negative items)
[INVOICECREDITS:50%] - invoice sum of all credit items with percentage multiplier
[INVOICECREDITS:-100] - invoice sum of all credit items with offset
[INVOICECREDITSNUM] - As per [INVOICECREDITS] but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICECREDITSNUM:] - As per [INVOICECREDITS:] but the value is displayed with a decimal point and no thousands separator (for calculation)
[INVOICEDEBITS] - invoice sum of all debit items (positive items)
[INVOICEDEBITS:50%] - invoice sum of all debit items with percentage multiplier
[INVOICEDEBITS:-100] - invoice sum of all debit items with offset
[INVOICEDEBITSNUM] - As per [INVOICEDEBITS] but the value is displayed with a decimal point and no thousands separator (for calculations) (for calculations)
[INVOICEDEBITSNUM:] - As per [INVOICEDEBITS:] but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEVAT] - invoice sum of all vat value
[INVOICEVATNUM] - invoice sum of all vat value for calculations)
[INVOICEFIRSTITEM] - price of the item listed first in the invoice
[INVOICEFIRSTITEMNUM] - price of the item listed first in the invoice but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICESECONDITEM] - price of the item listed second in the invoice
[INVOICESECONDITEMNUM] - price of the item listed second in the invoice but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICETHIRDITEM] - price of the item listed third in the invoice
[INVOICETHIRDITEMNUM] - price of the item listed third in the invoice but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEFOURTHITEM] - price of the item listed fourth in the invoice
[INVOICEFOURTHITEMNUM] - price of the item listed fourth in the invoice but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEFIFTHITEM] - price of the item listed fifth in the invoice
[INVOICEFIFTHITEMNUM] - price of the item listed fifth in the invoice but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEUPSELL0] - base price without upsell items or other charges added later
[INVOICEUPSELLNUM0] - as per [INVOICEUPSELL1] but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEUPSELL1] - value of upsell item 1 (number can be between 0 to 20)
[INVOICEUPSELLNUM1] - as per [INVOICEUPSELL1] but the value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEUPSELLQTY1] - quantity of upsell item 1 (number can be between 1 to 20)
[INVOICEUPSELLNAME1] - name of the headline field of upsell item 1 (number can be between 1 to 20)
[INVOICEUPSELLSTATUS1] - stautus of the headline field of upsell item 1 (number can be between 1 to 20)
[INVOICEUPSELLHEADLINE1] - headline (name and status if used of upsell item 1 (number can be between 1 to 20)
[INVOICEUPSELLDESCRIPTION1] - description of upsell item 1 (number can be between 1 to 20)
[INVOICEUPSELLAMOUNTNUM1] - amout of upsell item 1
[INVOICEUPSELLTYPE1] - type of upsell item 1
[INVOICEUPSELLPER1] - per of upsell item 1
[INVOICEUPSELLPERIOD1] - period of upsell item 1
[INVOICEEXTRAITEMDESC1] - Name of extra invoice item 1 (number can be between 0 to 20)
[INVOICEEXTRAITEM1] - value of extra invoice item 1 (number can be between 0 to 20) Note: the order goes by the order in the dropdown list not by the order the items are entered.
[INVOICEEXTRAITEM1] - value of extra invoice item 1 (number can be between 0 to 20) Note: the order goes by the order in the dropdown list not by the order the items are entered.
[INVOICEEXTRAITEMNUM1] - as per [INVOICEEXTRAITEM1] but the value is displayed with a decimal point and no thousands separator (for calculations).
[INVOICEEXTRAITEMQTY1] - quantity of extra invoice item 1 (number can be between 0 to 20) Note: the order goes by the order in the dropdown list not by the order the items are entered.
[INVOICEGROSS:1] - gross amount of the inserted VAT rate (number is the VAT rate), value is displayed with a decimal point and no thousands separator (for calculations)
INVOICEGROSSNUM:1] gross amount of the inserted VAT rate (number is the VAT rate)
[INVOICENET:1] - net amount of the inserted VAT rate (number is the VAT rate)
[INVOICENETNUM:1] - net amount of the inserted VAT rate (number is the VAT rate), value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEVAT:1] - VAT amount of the inserted VAT rate (number is the VAT rate)
[INVOICEVATNUM:1] VAT amount of the inserted VAT rate (number is the VAT rate), value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEITEMBYDESC:Searchterm] - searches the invoice for items with this search term and adds them up
[INVOICEITEMBYDESCNUM:Searchterm] - searches the invoice for items with this search term and adds them up, value is displayed with a decimal point and no thousands separator (for calculations)
[INVOICEPAYMENTBYDESC:Searchterm] - searches the payments for items with this search term and adds them up
[INVOICEPAYMENTBYDESCNUM:Searchterm] - searches the payments for items with this search term and adds them up, value is displayed with a decimal point and no thousands separator (for calculations)
6.2 Invoice Table
These template varibles will display an invoice table.
6.2.1 Standard Invoice Tables
[INVOICETABLE] - invoice table
[INVOICETABLEVAT] - invoice table with vat information and vat summary
[INVOICETABLE:$1.1$] - invoice table and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEPART:status1,status2,!status4] - Invoice table showing only items with matching status. The status items can be a comma separated list. To exclude status items prefix them with an exclamation mark, for example !status1.
[INVOICETABLE2] - invoice table with status field
[INVOICETABLE2:$1.1$] - invoice table with status field and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLECHARGES] - invoice table showing charges only
[INVOICETABLECHARGESINVOICEE1234] - invoice table showing charges only assigned to the specified invoicee, specify the invoicee Id number.
[INVOICETABLENOTOT] - invoice table without grand total
[INVOICETABLENOTOT:$1.1$] - invoice table without grand total and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLENOTOT2] - invoice table with status field without grand total
[INVOICETABLENOTOT2:$1.1$] - invoice table with status field without grand total and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEVAT:$1.1$] - invoice table with vat information and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEVATCOMPACT] - compact version of invoice table with vat information and vat summary
[INVOICETABLEVATCOMPACT:$1.1$] - compact version of invoice table with vat information and vat summary and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEVATCOMPACTNOSUM] - compact version of invoice table with vat information without vat summary
[INVOICETABLEVATCOMPACTNOSUM:$1.1$] - compact version of invoice table with vat information without vat summary and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEVATNOSUM] - invoice table with vat information without vat summary
[INVOICETABLEVATNOSUM:$1.1$] - invoice table with vat information without vat summary and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEDATEVATNOSUM] - invoice table with vat information and date without vat summary
[INVOICETABLEDATEVATNOSUM:$1.1$] - invoice table with vat information and date without vat summary and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEVAT2] - invoice table with vat information and status field and vat summary
[INVOICETABLEVAT2:$1.1$] - invoice table with vat information and status field and vat summary and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEVAT2NOSUM] - invoice table with vat information and status field without vat summary
[INVOICETABLEVAT2NOSUM:$1.1$] - invoice table with vat information and status field without vat summary and currency multiplier with optional new currency symbol before or after price.
[INVOICETABLEVATCHARGES] - invoice table showing charges only with vat information and vat summary
[INVOICETABLENOPRICE] - invoice table with no price information
[INVOICETABLEINVOICEE] - invoice table excluding items assigned to an invoicee.
[INVOICETABLEINVOICEE1234] - invoice table for a specific invoicee, specify the invoicee Id number.
[UPSELLTABLE] - table with all upsell items
[UPSELLTABLEVAT] - table with all upsell items with vat information and vat summary
[UPSELLTABLENOREFUND] - table with all upsell items except refundable items
6.2.2 Custom Invoice Table
You have the option to create a custom invoice table. Available content variables are:
AMO - shows the net value (price x quantity)
CEX - charges excluded (charges will not be shown)
CON - currency conversion. Example: CONEURUSD will convert the first currency (Euros) to the second currency (USD). CON1.234 would multiply the prices by 1.234
CUA - currency symbol showing after the numbers. Example: CUA€ will show € after the figures
CUB - currency symbol showing before the numbers. Example: CUB€ will show € before the figures
DAT - adds a date column - you have the option to control the format of the date using date and time variables for example DAT{%d-%m-%Y}
DEC - Decimal points. Example: DEC, will show a comma as decimal point. If nothing is set the system will use the default for the language
DP0 - no decimal places
DP1 - 1 decimal place
DP2 - 2 decimal places
DP3 - 3 decimal places
DP4 - 4 decimal places
GAT - sum for each column
GRP - Group Totals. Displays the same items as a total
GRT - Grand Total
INV - invoicee, add the invoicee number at the end. Example: INV20 to show invoicee number 20, INV0 will show items not assigned to an invoicee, INV-1 will show all items from the booking regardless of invoicee. You can combine INV[BOOKINGINVOICEEID]] to add the invoicee from the booking
LAN - language. Example LANDE will force the language to German
MUL - multiplier. Example: MUL1.2 will multiply all prices by 1.2
NIN - do not show invoice number and invoice date on locked invoices
NOC - charges will not be displayed but their vat values are still calculated for the vat summary (VAT)
NOP - payments will not be displayed
ONE - shows only items from the specified booking (not the booking group)
ORB - order by booking, this keeps the items for each booking (room) together in the table
PAA - shows a column with payment amounts
PAY - shows payments
PEN - shows pending payments description
PPA - shows pending payments amount
PRI - shows prices in a column
QTY - shows quantity
SEX - status excluded. Calculate the balance of all invoice items except for the ones with these status, the status items can be a comma separated list. Example: SEX status1,status2,status4 will not show items with this status.
SIN - status included. Calculate the balance of all invoice items with matching status, the status items can be a comma separated list. Example: SIN status1,status2,status4 will only show items with this status.
STA- shows staus
THO - thousands separator. THO. will show a dot as thousand separator. If nothing is set the system will use the default for the language
TOT - shows total amounts
VAA - shows VAT amounts
VAP - shows VAT percents
VAT - VAT summary
Connect the variables with an underscore.
Examples:
[INVOICE:PRI_QTY_CUA€] will create an invoice table with price and quantity in Euros.
[INVOICE:PAY_TOT_CEX] will create an invoice table which will only show payments.
[INVOICE:PRI_QTY_CUA_TOT_VAT_QTY_PAY_GRT_AMO_VAA] will create an invoice table with more information.
7 Invoicee Variables
[INVOICEEBALANCE] - invoice balance for unassigned invoice items.
[INVOICEEBALANCENUM] - invoice balance for unassigned invoice items displayed with a decimal point and no thousands separator.
[INVOICEEBALANCE1234] - invoice balance for invoice items assigned to invoicee 1234 (change 1234 to the required Invoicee Id number).
[INVOICEEBALANCENUM1234] - invoice balance for invoice items assigned to invoicee 1234 (change 1234 to the required Invoicee Id number) displayed with a decimal point and no thousands separator.
[INVOICEECHARGES] - invoice charges for unassigned invoice items.
[INVOICEECHARGESNUM] - invoice charges for unassigned invoice items displayed with a decimal point and no thousands separator.
[INVOICEECHARGES1234] - invoice charges for invoice items assigned to invoicee 1234 (change 1234 to the required Invoicee Id number).
[INVOICEECHARGESNUM1234] - invoice charges for invoice items assigned to invoicee 1234 (change 1234 to the required Invoicee Id number) displayed with a decimal point and no thousands separator.
[INVOICEEPAYMENTS] - invoice payments for unassigned invoice items.
[INVOICEEPAYMENTSNUM] - invoice payments for unassigned invoice items displayed with a decimal point and no thousands separator.
[INVOICEEPAYMENTS1234] - invoice payments for invoice items assigned to invoicee 1234 (change 1234 to the required Invoicee Id number)
[INVOICEEPAYMENTSNUM1234] - invoice payments for invoice items assigned to invoicee 1234 (change 1234 to the required Invoicee Id number)
[INVOICEENAME] - name of the invoicee account the invoice is assigned to or blank
[INVOICEECODE] - code of the invoicee account the invoice is assigned to or blank
[INVOICEECURRENCY] - currency of the invoicee account the invoice is assigned to if it is not the property default or blank
[INVOICEETEMPLATE1] - template value 1 of the invoice account the invoice is assigned to or blank
[INVOICEETEMPLATE2] - template value 2 of the invoice account the invoice is assigned to or blank
[INVOICEETEMPLATE3] - template value 3 of the invoice account the invoice is assigned to or blank
[INVOICEETEMPLATE4] - template value 4 of the invoice account the invoice is assigned to or blank
[INVOICEETEMPLATE5] - template value 5 of the invoice account the invoice is assigned to or blank
[INVOICEETEMPLATE6] - template value 6 of the invoice account the invoice is assigned to or blank
[INVOICEETEMPLATE7] - template value 7 of the invoice account the invoice is assigned to or blank
[INVOICEETEMPLATE8] - template value 8 of the invoice account the invoice is assigned to or blank
8 Payment Request Variables
[PAYURL] - Creates a payment url for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance.
[PAYURL:25%] - Creates a payment url for the payment request for a percentage of the outstanding balance. Use 100% to specify the full outstanding balance.
[PAYURL:200] - Creates a payment url for the payment request url for a fixed amount. nt.
[PAYLINK] - Creates a payment link (HTML A tag) for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance.
[PAYLINK:25%] -Creates a payment link (HTML A tag) for the payment request for a percentage of the outstanding balance. Use 100% to specify the full outstanding balance.
[PAYLINK:200] - Creates a payment link (HTML A tag) for the payment request) for a fixed amount.
[PAYBUTTON] - Creates a payment button for the payment request for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Not recommended for emails.
[PAYBUTTON:25%] - Creates a payment button for the payment request for a percentage of the outstanding balance. Use 100% to specify the full outstanding balance. Not recommended for emails.
[PAYBUTTON:200] - Creates a payment button for the payment request for a fixed amount.
[PAYPALURL] - Creates a Paypal payment url for the amount in the booking deposit field if non zero, otherwise the outstanding balance.
[PAYPALURL:25%] - Creates a Paypal payment url for a percentage of the outstanding balance. Use 100% to specify the full outstanding balance.
[PAYPALURL:200] - Creates a Paypal payment url for a fixed amount. A zero amount will cause paypal to provide a field to enter an amount.
[PAYPALLINK] - Creates a Paypal payment link (HTML A tag) for the amount in the booking deposit field if non zero, otherwise the outstanding balance.
[PAYPALLINK:25%] - Creates a Paypal payment link (HTML A tag) for a percentage of the outstanding balance. Use 100% to specify the full outstanding balance.
[PAYPALLINK:200] - Creates a Paypal payment link (HTML A tag) for a fixed amount. A zero amount will cause paypal to provide a field to enter an amount.
[PAYPALBUTTON] - Creates a Paypal payment button for the amount in the booking deposit field if non zero, otherwise the outstanding balance. Not recommended for emails.
[PAYPALBUTTON:25%] - Creates a Paypal payment button for a percentage of the outstanding balance. Use 100% to specify the full outstanding balance. Not recommended for emails.
[PAYPALBUTTON:200] - Creates a Paypal payment button for a fixed amount. A zero amount will cause paypal to provide a field to enter an amount. Not recommended for emails.
Add a H to exclude a gateway from displaying. Example: [PAYURL:200:HST] will hide Stripe
9 Text Operators
[REPLACE|searchForThisText|replaceWithThisText|textToSearch] - replace "searchForThisText" with "replaceWithThisText" within the text "textToSearch"
10 iCal Links
These template variables will create iCal links which allow the booking to be added to a calendar.
[ICALURL] - Calendar link
[ICALURL:16] - Calendar link with check-in hour. Replace '16' with the hour check-in starts.
[ICALURL::10] - Calendar link with check-out hour. Replace '10' with the hour with the hour check-out ends.
[ICALURL:::summary text] - Calendar link with a summary text
[ICALURL::::description text] - Calendar link with a descriptive text
Example:
Calendar link with check-in time 16:00, check-out time 10:00, the summary text "Booking" and the description text "Sunny Hotel":
[ICALURL:16:10:Booking:Sunny Hotel]
11 Mathematical Operators
Place mathematical operators between two numbers or between two template variables that return a number.
[+] - Example: 2 [+] 3 = 5
[-] - Example: 5 [-] 1 = 4
[*] - Example: 3 [*] 4 = 12
[/] - Example: 15 [/] 5 = 3
[MIN] - Example: 2 [MIN] 3 = 2
[MAX] - Example: 2 [MAX] 3 = 3
Brackets are not supported as a way to control processing order, the processing order is fixed as *, /, +, -, MIN, MAX
11.1 Rounding and controlling decimal places
11.1.1 Default
2 [/] 3 = 0.66666666666667
11.1.2 Rounding to the nearest integer
2 [/.0] 3 = 1
11.1.3 Rounding to 1,2,3 or 4 decimal place(s)
2 [/.1] 3 = 0.7
2 [/.2] 3 = 0.67
2 [/.3] 3 = 0.667
2 [/.4] 3 = 0.6667
This works on all operators including [MIN] and [MAX]
Note: Always use the template variables ending with NUM. The math functions will only work with numbers with a decimal point (not a decimal comma) and no thousands separator and no currency symbol.
12 Currency Conversion
[CONVERT:EUR-USD] - get the actual conversion rate between two currencies, this can be used with math functions to show alternative currency values. All currencies supported by the booking page currency selector can be used.
Example: [INVOICECHARGESNUM] [*.2] [CONVERT:EUR-USD] will convert the invoice charge value from Euros to USD with two decimal points.
If you use the multiplier to convert currencies for channels: For example hotel id 123456 and a multiplier to convert USD to EUR at todays rate:
123456*[CONVERT:USD-EUR]*
or this to convert EUR to USD
123456*[CONVERT:EUR-USD]
123456*[CONVERT:USD-EUR][/]0.85 will convert to Euros and divides the price by 0.85 which raises it by circa 15%
13 Account Variables (account of the booking)
[ACCOUNTID] - account id of the booked property
[ACCOUNTTEMPLATE1] - Account Template 1
[ACCOUNTTEMPLATE2] - Account Template 2
[ACCOUNTTEMPLATE3] - Account Template 3
[ACCOUNTTEMPLATE4] - Account Template 4
[COMMISSIONLIMIT] - shows the available commission amount for the owner account of the booking
[MASTERACCOUNTTEMPLATE1] - Account Template 1 from master account
[MASTERACCOUNTTEMPLATE2] - Account Template 2 from master account
[MASTERACCOUNTTEMPLATE3] - Account Template 3 from master account
[MASTERACCOUNTTEMPLATE4] - Account Template 4 from master account
14 Account Variables (logged in account, only for display in control panel , not for auto actions or emails etc.)
These variables can for example used by resellers who added a custom tab to the bookings.
[LOGGEDINACCOUNTID] - account id of the logged in user
[LOGGEDINACCOUNTTEMPLATE1] - Account Template 1
[LOGGEDINACCOUNTTEMPLATE2] - Account Template 2
[LOGGEDINACCOUNTTEMPLATE3] - Account Template 3
[LOGGEDINACCOUNTTEMPLATE4] - Account Template 4
[LOGGEDINAPIKEY] - apiKey
[MASTERLOGGEDINACCOUNTTEMPLATE1] - Account Template 1 from master account
[MASTERLOGGEDINACCOUNTTEMPLATE2] - Account Template 2 from master account
[MASTERLOGGEDINACCOUNTTEMPLATE3] - Account Template 3 from master account
[MASTERLOGGEDINACCOUNTTEMPLATE4] - Account Template 4 from master account
15 Smart Logic Template Variables
IF style template variables will compare two values and display a text if the comparison is true and an alternative text if the comparison is false. Colons : are used between the two comparison values and the first text, a pipe | is used between the two texts. Empty text is allowed if you do not want to display anything for a condition.
[IF=:if this:equals this:display this text|otherwise display this text]
[IFIN:if this:is contained in this:display this text|otherwise display this text]
[IFLIKE:if this:is like this:display this text|otherwise display this text]
[IF>:if this:is greater than this:display this text|otherwise display this text]
[IF>=:if this:is greater than or equal to this:display this text|otherwise display this text]
[IF<:if this:is less than this:display this text|otherwise display this text]
[IF<=:if this:is less than or equal to this:display this text|otherwise display this text]
[IFBETWEEN:if this:is between this:and this:display this text|if it is lower display this text|if it is higher display this text]
You can use IF variables inside other IF variables to create complex logic but the internal IF: must be processed before the external IF
There are special versions of each IF constructed with ^ and ~ separators like [IF=^this^this^same~different]
The special versions are processed first so should be used as the internal IF so it's result can be processed by the outer if.
The special versions can also be used if you expect : or | characters within your data.
IF's are processed in the following order. i.e. all the [IF=^ will be processed first, then all the [IFIN^ etc.
[IF=^ [IFIN^ [IFLIKE^ [IF>^ [IF>=^ [IF<^ [IF<=^ [IFBETWEEN^ [IF=: [IFIN: [IFLIKE: [IF>: [IF>=: [IF<: [IF<=: [IFBETWEEN:
Template variables can be used inside this template variable as per the examples comparison in blue, positive result in green, negative result in red:
1. [IF=:[GUESTNAME]:Miller:yes |no]
If the guestname is Miller the text "yes" will display. If the guest name is not Miller the text "no" will display
2.[ IF>:[NUMADULT]:2:please contact us about you bedding requirements|]
If the number of adults is higher than 2 the text"please contact us about you bedding requirements" will display. If the number of adults is lower than or equal 2 nothing will display.
3. [IF<:[NUMADULT]:3:|linen for two adults is included free of charge]
If the number of adults is lower than 3 nothing will display. If the number of adults is not lower than 3 the text "linen for two adults is included free of charge" will display.
4. [IF<=:[NUMADULT]:2:yes|no]
5. [IF>=:[NUMADULT]:2:yes|no]
6. [IFBETWEEN:[NUMADULT]:1:3:yes|too low|too high]
7. [IFLIKE:[GUESTTITLE]:Mr:Dear|Hi]
IFLIKE works like IF= except it is case insensitive and removes any spaces from the start and end of the words
8. [IFIN:John:[GUESTFIRSTNAME]:Hi John|Your name does not contain John?]
If the first word is contained in the second word the first option is displayed, otherwise the second option is displayed
9. [IFIN:CHECKIN:[BOOKINGINFOITEMS]:[BOOKINGINFOCODETEXT:CHECKIN]|]
If the Booking Info Code CHECKIN has been added to the booking then you will see the value in the text (date/time) otherwise blank.
[INWORDS] - writes out a number in words. This works in English only.
Expamles:
[INWORDS] 10 will write out then
[INWORDS] [INVOICEPAYMENTSNUM] will write out the invoice sum of all payments
[INWORDS] [INVOICEPAYMENTSNUM] [+] 10 will write out the invoice sum of all payments plus 10
Example: You want to display a special message to Australians if the booking has a DEPOSIT info item code, if a deposit is required from a non Australia they get "A deposit is required" and if no deposit is required they see "No deposit is required"
[IFIN:DEPOSIT:[BOOKINGINFOCODES]:I[IF=:[GUESTCOUNTRY2]:AU:Credit card details are required |A deposit is required]|No deposit is required]
16 Encoding Template Variables
[ENCODEURL:value] encode value for URL data format
[ENCODEJSON:value] encode value for JSON data format
Note: Always use the template variables ending with NUM if numbers are involved. The math functions will only work with numbers with a decimal point (not a decimal comma) and no thousands separator and no currency symbol.
