Changes

[[Category:How to]][[Category:Getting_Started]]<div class="heading">Multiple Properties</div> ''This page explains how to set up an account with multiple properties.''

== Multiple properties in one account General ==A user account can contain one or multiple properties. Each property has its own settings for:

Other user accounts can be set up to access these properties with either read -only or full -write access.

<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> When you click on the 'User' icon on the top right and then on 'Account Management (in the old control panel SUB ACCOUNT in the top right) and scroll down the page you will see buttons which allow you to download property information into a .csv file. = Manage all = Managing multiple properties centrally from one master account ==

Add new properties with the ADD NEW PROPERTY button in {{#fas:cog}} (SETTINGS->) PROPERTIES or make a copy of an existing similar property and edit it to suit.If you make a copy all of the rooms and rates prices will also be copied.

<embedvideo service="youtube">https://youtu.be/CsjMXF2vzEs</embedvideo>  Alternatively , data can be uploaded via the '''API''' (api.beds.com). For more informaton information about the API have a look [[:Category:API| here]].

<span class="circle" style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> ''Where you see this'' [[Image<span class="" style="color: #c7c7c7;" >{{#fas:copy.png|20px|link=]] ''}}</span> icon you can click and then copy the value of this setting to other rooms or properties.''

You can create Each sub accounts if properties need their own log-inaccount has a unique username and password. Sub accounts can be created via the SUBACCOUNT menu given restricted or full access to other accounts or individual properties. [[:Category:Sub_Account|Click here for more information on the top rightsub accounts]].

== Owner Management and user Management ==You can give owners or staff their own access to individual properties or a group of properties by setting up sub accounts. === Create additional user accounts=== Click on the 'User' icon on the top right and then on 'Account Management (in the old control panel SUB ACCOUNT in the top right). Each sub account has a unique username and password. Sub accounts can be given restricted or full access to other accounts or individual properties. [[:Category:Sub_Account|Click here for more information on sub accounts]].

== Properties need their own log-ins Each sub account can use a different Email address to manage accounts ===== Create sub accounts=== send messages to guests. [[Outgoing_Email|Click here for more information]].

Sub accounts can be created via the SUBACCOUNT menu on the top right. Each === Create and set up properties=== Log into each sub account has a unique username and password. Sub accounts can be given restricted or full access to other accounts or individual set up properties. and rooms following these instructions in the [[:Category:Sub_AccountDo_the_initial_Setup|Click here for more information on sub accountsSetup Guide]].

Each === Owner Management ===Click on the 'User' icon on the top right and then on 'Account Management (in the old control panel SUB ACCOUNT in the top right) and create a sub account with the role "Owner". If required you can use a different Email address to send messages to guestsfurther customise the access. [[Outgoing_Email:Category:Sub_Account|Click here for more informationon sub accounts]]. === Commission===If you want need to calculate commissions you can set up a [[Custom-Reports#Commission_report_for_owners|Custom Report]] to do this automatically. You can use the "Routines" function to automatically send the report for example to owners. === Expenses===If you want to record expenses you can do this by setting up a property "Expenses" with one room in {{#fas:cog}} (SETTINGS) PROPERTIES -> ROOMS. Add each expense as a booking with a negative value. You can then create custom reports which list all expenses.

=== Create and and If you need more functionality you can set up properties=== Log into each sub account and set up properties and rooms following these instructions in the an integration with [[Do_the_initial_Setup|Setup Guidebedplus]]or another service which offer such functions.

To customise your multiple property booking page go to {{#fas:cog}} (SETTINGS-) BOOKING ENGINE > MULTI BOOKING PAGE-> MULTIPLE PROPERTIES -> PAGE DESIGN.

If you want to generate the code for an embedded Iframe for multiple properties go to {{#fas:cog}} (SETTINGS-) > BOOKING PAGE-ENGINE > BOOKING WIDGETS > EMBEDDED IFRAME GENERATOR and set "Property" = "All"

*First create the search criteria in {{#fas:cog}} (SETTINGS -) BOOKING ENGINE > MULTI BOOKING PAGE ->MULTIPLE PROPERTIES->SEARCH CRITERIA.*Then go to {{#fas:cog}} (SETTINGS -) BOOKING ENGINE > MULTI BOOKING PAGE ->MULTIPLE PROPERTIES->PROPERTY SETTINGS and assign the applicable criteria to each property.

=== Generate booking widgets or an embedded booking page===

*go to {{#fas:cog}} (SETTINGS-> ) BOOKING PAGE-ENGINE > BOOKING WIDGETS to generate a widget. Set "Property" = "All" and design your widget, ensuring that you change "Search Filter" to show the search criteria either "collapesed" or "open" in your booking widget. Generate the code for the widget and paste it into the source code (Set the Wordpress editor to "Text") where you want to display the widget.*go to {{#fas:cog}} (SETTINGS-> ) BOOKING PAGE-ENGINE > BOOKING WIDGETS->EMBEDDED IFRAME GENERATOR to generate the code for your embedded Iframe. Set "Property" = "All". Generate the code and paste it into the source code where you want to display the booking page.

You can create groups of properties by giving them the same keyword in {{#fas:cog}} (SETTINGS-> BOOKING PAGE > ) PROPERTIES > MULTIPLE PROPERTIES> PROPERTY SETTINGS DESCRIPTION "Group Keywords"

<span class="circle" style="color: #f3e504; font-size: 250%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> '' Where you see this'' [[Image{{#fas:copy.png|20px|link=]] ''}} icon you can click and then copy the value of this setting to other rooms or properties.''

If you are using rates you You can set up one set of rates prices and apply it with or without an offset (price adjustment) to other properties. The function is available in the "Rooms" tab of the rate.  == Commission==If you want need to calculate commissions you can set up a "Custom Report" and use the "Room Templates" which you can set up in SETTINGS-PROPERTIES-ROOMS-SETUP with math variables.  Keywords: subaccount, sub account, agency, multihotel, multi hotel, multi-hotel, multi property