Category:Fixed Prices

Beds24.com lets you set almost unlimited rate and discount combinations.

In the RATES section you can see your rates either in a table or calendar view.

Availability is calculated for each room based on bookings already in the system and rates that that have been set. If you have no rates for a certain date the system will show no availability. For this reason it is important to keep the bookings and rates up-to-date.

1 Set a simple rate structure

Go to DASHBOARD -> ROOM GRID or CALENDAR and activate DAILY PRICES. You can set your room prices here. Click in the DAILY PRICE row and set a price for a date range and click SAVE. You may modify individual dates as required.

Override Dates: Each date can be set to BLACKOUT, in which case it is not available on that date, or EXCEPTION when it uses the same booking strategy as the properties exceptional booking period. If no override is set (- - - - -) the booking strategy is as defined for the property.

To remove a price set it to 0 (numeral zero)

The price offered to the guest will be the lowest from your Daily Prices and your Rates which match the requested stay period.

2 Set a refined rates and discount structure

To set a defined structure go to RATES. Multiple rates and discounts may be defined for each room. When multiple rates exist for a given date the system default will calculate and offer the lowest price that matches your criteria. You can override this in the rates settings.

When creating multiple rates, you would generally set your highest price to always be available and create discounted price rates for longer stays, specific days of the week or date ranges as you require. This way you can create sophisticated rate models.

2.1 Adding Rates and Discounts

To add a new rate, click on the button ADD RATE

2.2 Copy a Rate

If you want to use the same rate for another room click on SAVE AS A COPY

2.3 Changing Rates and Discounts

Click on the rate you want to change and enter your changes.

You can delete a rate setting and add new ones. You may re-use old rates that are still in the system by changing their start and end dates.

1. Select the room the rate applies to

2. You can set:

• Name - for your rate (this will not display on your booking page)
• First Night the rate is valid
• Last Night the rate is valid
• Rate Type - you can define different booking styles for different periods or booking conditions.

For example: you could define two rates, one with a 1 night minimum stay as an ON REQUEST style and the second as a 2 night minimum as AUTOMATIC booking allowed.

• Minimum Stay - this sets the minimum number of nights that must be stayed for this rate to apply.

For example: if you do not want to accept one night stays, set all your rates to a minimum stay of 2 or more.

This field can also be used to to set a cheaper rate for longer stays. Create a second rate with this field set to the required stay period and your cheaper prices and it will be offered when the guest books to stay this period or longer.

• Min Days in Advance - This rate is bookable beginning this many days in advance. For example a setting of 365 will allow this rate to be booked up to a year in advance. A setting of 7 means this rate is only available one week before the first night of the booking. This setting can be used to create special late or last minute prices that are only available shortly before the booked night.

• Max Days in Advance - This rate is bookable up to this many days in advance. For example a setting of 0 will allow this rate to be booked for a stay tonight. A setting of 3 means this rate is only available at least 3 days before the first night of the booking.

Day of Week Rules

• Overnight Stay Allowed - Here you can set which nights of the week this rate applies. If it applies to all nights make sure all check boxes are ticked.

For example if you wish to define a weekend special rate you could deselect Monday to Thursday and this rate will then only be available on Friday, Saturday and Sunday nights. If you deselect certain nights they will show as not available unless you have another rate set that includes those nights. This rate will only be offered if all dates of the stay fall on checked days.

• Check-in Allowed - This sets which night of the week a booking must start on. If you allow bookings to start on any night make sure all check boxes are checked. f for example you rent by the week and a rental must run Saturday to Saturday you could deselect all nights except Saturday.

This rate will only be offered if the arrival day is on a checked day.

• Check-out Allowed - This sets the days that a booking may end on (vacate day). This functions in a similar manner to the start allowed night but for the vacate day. If you allow departures on any day of the week please make sure all check boxes are checked. This rate will only be offered when the vacate day falls on a checked day.

• Rate Applies to these Channels - If checked this rate will be offered for bookings originating through the Beds24.com booking systems and availability calendars you may place on your own web sites. If not checked this rate will not be offered through the Beds24.com booking system.

If you use the Channel Manager, tick the booking channels the rate applies to.

• Room Price For -This rate will be offered for the room up to the number of people you specify or the maximum occupancy you have specified in the room settings.

If you have limited the number of people the room price is valid for, extra guests will be charged the Extra Person or Extra Child price as applicable. The extra child price (if allowed) will be calculated first for any excess children and then the extra person price will be applied to the remaining excess guests.

If you also have single or double rates the system will identify the cheapest applicable rate and offer that.

You do not need to offer a room rate, you can offer one or more of single, double or room rates. The system will identify the appropriate rate based on the number of guests staying.

• Room Price - The room rate will only be offered if the box is checked.

• Single Price - his rate will be offered for single occupancy, i.e. one person staying. The rate will only be offered if the Allow box is checked. You do not need to offer a single rate, you can offer one or more of single, double or room rates. The system will identify the appropriate rate based on the number of guests staying.

• Double Price - This rate will be offered for double occupancy, i.e. two people staying. If you do not define a single rate, this will also be offered for single occupancy.

The rate will only be offered if the Allow box is checked. You do not need to offer a double rate, you can offer one or more of single, double or room rates. The system will identify the appropriate rate based on the number of guests staying.

• Extra Person - This price will be added per extra person to single or double rates when more people are staying.

For example if you allow 3 people to stay, the rate will be the double rate plus the extra person rate. If you only have a single rate and no double, the price for 3 people will be the single rate plus two extra person rates. If you also have a room price the system will determine the cheapest combination and offer that.

The rate will only be offered if the box is checked.

• Extra Child - This price functions as per the Extra Person Rate but only applies to children. The rate will only be offered if the box is checked.

• Sync Price -This rate will be exported to enabled channels using the synchroniser.

This rate will only be available on the enabled channels, it is not available for bookings at Beds24.com The rate will only be offered if the box is checked.

• Strategy - Set whether you allow the rate to be undercut or not.

• Long Stay Discounts -Discounts can be defined as a percentage discount off the total stay price or a fixed discount per night or a once per stay discount after the threshold nights are reached.

The percentage discount will be applied to the entire stay price. If more than one percentage discount are valid, only the single highest percentage value will be applied.

The per night discount applies only to nights starting from the number of nights setting. For example a $10 discount set for 4 nights means nights 1 to 3 are normal price and night 4 and later are reduced by $10. Multiple per night discounts are added together so in the case of a second discount of $5 set at 7 nights means the room price is reduced by $15 ($5 + $10) from night 7 onwards.

The Once Off discount is subtracted once from the total price if the number of nights or more are booked. If you have multiple Once Off discounts they will all be subtracted if their number of nights has been met.

Set unused value or percentage discounts to zero so they will not be used.

The percentage and per night rates are calculated based on the length of the booking regardless of whether it spans multiple rates.

The once off discount number of days threshold is calculated as the number of days in the booking that that rate is available for booking.

Each rate has its own individual discount settings and multiple rates can be used together to create sophisticated discount structures.

2.4 Discount Codes

If you use discount codes or phrases, you may define them under PROPERTIES -> DISCOUNT CODES. If a guest enters the code at the time of booking the specified discount will be applied to their booking. Typical uses of discount codes or discount vouchers may be for purposes such as offering certain customers loyalty discounts or running a marketing campaign with bonus discounts for people in-the-know. Codes apply to each property. You can define phrases that discount the room price only, extra items only or everything being booked.