Category:Fixed Prices

You can set almost unlimited rate and discount combinations.

In the RATES section you can see your rates either in a table or calendar view.

Availability is calculated for each room based on bookings already in the system and rates that that have been set. If you have no rates for a certain date the system will show no availability. For this reason it is important to keep the bookings and rates up-to-date.

The Rate Wizard guides you through the setup of commen rate types.

1 Set a flexible rates and discount structure

To set a comlex structure go to RATES. Multiple rates and discounts may be defined for each room.

• When multiple rates exist for a given date the system default will calculate and offer the lowest price that matches your criteria.
• You can override this setting the rate changing "Strategy" to "Do not allow lower prices"

When creating multiple rates, you would generally set your highest price to always be available and create discounted price rates for longer stays, specific days of the week or date ranges as you require. This way you can create sophisticated rate models.

The PRICE CHECKER TOOL in RATES lets you see which rate applies to a certain booking situation.

1.1 Create a Rate

To add a new rate, click on the button ADD RATE

A popup with three tabs "Summary" "Discounts" and "Channels" opens.

2 Summary

You can set:

• Name - for your rate (this will not display on your booking page)

• Room Price - The room rate will only be offered if the box is checked. You do not need to offer a room rate, you can offer one or more of single, double or room rates. The system will identify the appropriate rate based on the number of guests staying.

• Room Price for - This rate will be offered for the room up to the number of people you specify or the maximum occupancy you have specified in SETTINGS -> PROPERTIES -> ROOMS -> SETUP.

If you have limited the number of people the room price is valid for, extra guests will be charged the Extra Person or Extra Child price as applicable. The extra child price (if allowed) will be calculated first for any excess children and then the extra person price will be applied to the remaining excess guests.

If you also have single or double rates the system will identify the cheapest applicable rate and offer that.

• Single Price - his rate will be offered for single occupancy, i.e. one person staying. The rate will only be offered if the box is checked. You do not need to offer a single rate, you can offer one or more of single, double or room rates. The system will identify the appropriate rate based on the number of guests staying.

• Double Price - This rate will be offered for double occupancy, i.e. two people staying. If you do not define a single rate, this will also be offered for single occupancy.

The rate will only be offered if the box is checked. You do not need to offer a double rate, you can offer one or more of single, double or room rates. The system will identify the appropriate rate based on the number of guests staying.

• Extra Person - This price will be added per extra person to single or double rates when more people are staying.

For example if you allow 3 people to stay, the rate will be the double rate plus the extra person rate. If you only have a single rate and no double, the price for 3 people will be the single rate plus two extra person rates. If you also have a room price the system will determine the cheapest combination and offer that.

The rate will only be offered if the box is checked.

• Extra Child - This price functions as per the Extra Person Rate but only applies to children. The rate will only be offered if the box is checked.

• First Night the rate is valid

• Last Night the rate is valid

• Strategy - Set whether you allow the rate to be undercut with a lower rate ("Allow Lower Prices) or not ("Do Not Allow Lower Prices").

• Price Number - Optional field which applies if you are using EXTRA PRICES (SETTINGS -> BOOKING PAGE -> ROOMS -> EXTRA PRICES ) to offer multiple prices (e.g. standard rate/non refundable rate, packages). Select which price row this rate should apply to. If you are not using multiple prices set this to 1.

• Minimum Stay - this sets the minimum number of nights that must be stayed for this rate to apply.

For example: if you do not want to accept one night stays, set all your rates to a minimum stay of 2 or more.

This field can also be used to to set a cheaper rate for longer stays. Create a second rate with this field set to the required stay period and your cheaper prices and it will be offered when the guest books to stay this period or longer.

• Min days until check-in - This rate is bookable beginning this many days in advance. For example a setting of 365 will allow this rate to be booked up to a year in advance. A setting of 7 means this rate is only available one week before the first night of the booking. This setting can be used to create special late or last minute prices that are only available shortly before the booked night.

• Max days until check-in - This rate is bookable up to this many days in advance. For example a setting of 0 will allow this rate to be booked for a stay tonight. A setting of 3 means this rate is only available at least 3 days before the first night of the booking.

• A last-minute-rate can be created using Max days until check-in

• Booking Type - you can define different booking styles for different periods or booking conditions.

For example: you could define two rates, one with a 1 night minimum stay as an "Request only" and the second as a 2 night minimum as "Automatic" booking allowed.

• Fart Allowed - Here you can set which nights of the week this rate applies. If it applies to all nights make sure all check boxes are ticked.

For example: if you wish to define a weekend special rate you could deselect Monday to Thursday and this rate will then only be available on Friday, Saturday and Sunday nights. If you deselect certain nights they will show as not available unless you have another rate set that includes those nights. This rate will only be offered if all dates of the stay fall on checked days.

• Check-in Allowed - This sets which night of the week a booking must start on. If you allow bookings to start on any night make sure all check boxes are checked. f for example you rent by the week and a rental must run Saturday to Saturday you could deselect all nights except Saturday.

This rate will only be offered if the arrival day is on a checked day.

• Check-out Allowed - This sets the days that a booking may end on (vacate day). This functions in a similar manner to the start allowed night but for the vacate day. If you allow departures on any day of the week please make sure all check boxes are checked. This rate will only be offered when the vacate day falls on a checked day.

3 Rooms

Select to room the rate applies to. You have the option to "link" a rate. This is a simple way to create rates for multiple rooms if they are the same similar to the originating rate. An "offset" raises or lowers the linked rate.

4 Discounts

For information on discount option please go to Discounts.

5 Upsell

Optional Upsell items can be enabled/disabled for individual rates. When a booking is made only those optional Upsell items enabled for any rate involved in the booking will be offered to the guest.

If a combination of Daily Prices and Rates is offered then all Upsell items will be offered.

Compulsory Upsell items are always enabled and cannot be disabled by a rate.

6 Booking Channels

If you use the Channel Manager, tick the booking channels the rate applies to. If you are using the Channel Manager you can set which channels the rate applies to. The rate will only be offered to the channels which are checked. This allows you to set different rates for different booking channels.

6.1 Copy a Rate

If you want to use the same rate for another room click on SAVE AS A COPY

6.2 Changing Rates

Click on the rate you want to change and enter your changes.

You can delete a rate setting and add new ones. You may re-use old rates that are still in the system by changing their start and end dates.

7 Set a simple rate structure

Go to DASHBOARD -> ROOM GRID or CALENDAR Click in the DAILY PRICE row and set a price for a date range and click SAVE. You may modify individual dates as required.

Override Dates: Each date can be set to BLACKOUT, in which case it is not available on that date, or EXCEPTION when it uses the same booking strategy as the properties exceptional booking period. If no override is set (- - - - -) the booking strategy is as defined for the property.

To remove a price set it to 0 (numeral zero).

If you are using Daily Prices and Rate you can define your price strategy in SETTINGS -> BOOKING RULES click on "Daily Price Strategy" to open and select if your daily prices can be untercut by rates ("Allow Lower Prices") or cannot be undercut by rates ("Do Not Allow Lower Prices").