Difference between revisions of "Stripe"

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|}
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<span style="color: #f3e504;" >{{#fas:lightbulb}} </span> You can use an Auto Action to mark bookings where the charging failed. A template is available which you can further customize.  Use the context help (?Icons) in the Auto Action and  on the help page (click on HELP in the top right menu) for further  instructions.
 +
  
 
=== Collect deposit for direct bookings at time of the booking ===
 
=== Collect deposit for direct bookings at time of the booking ===
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*Discover 30 days
 
*Discover 30 days
 
*American Express 7 days
 
*American Express 7 days
 +
 +
The template variable [AUTHORIZEUNTIL] returns the date until which a card is authorized.
 +
  
 
<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>  The extended authorization period beyond 7 days may only be available if your Stripe account business type is for a "hotel" or "lodging", other business types may be limited to 7 days.
 
<span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span>  The extended authorization period beyond 7 days may only be available if your Stripe account business type is for a "hotel" or "lodging", other business types may be limited to 7 days.
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Some channels send virtual cards which are often only valid for a certain period. Virtual cards can be charged automatically when they become valid. This is how you activate this option:
 
Some channels send virtual cards which are often only valid for a certain period. Virtual cards can be charged automatically when they become valid. This is how you activate this option:
  
−
*Go to SETTINGS->CHANNEL MANAGER and set "Channel Collect Invoice" = Charges and Pending Payments
+
*Go to {{#fas:cog}} (SETTINGS)->CHANNEL MANAGER and set "Channel Collect Invoice" = Charges and Pending Payments
−
*Go to the channel settings (for example SETTINGS->CHANNEL MANAGER->BOOKING.COM) and set "Virtual Cards" = Yes
+
*Go to the channel settings (for example {{#fas:cog}} (SETTINGS)->CHANNEL MANAGER->BOOKING.COM) and set "Virtual Cards" = Yes
  
 
====Error when charging Booking.com and Expedia Virtual Cards  ====  
 
====Error when charging Booking.com and Expedia Virtual Cards  ====  
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Possible reasons:  
 
Possible reasons:  
  
−
*'''Merchant Code''': The merchant code reflects your type of business (hotel, restaurant, grocery shop etc.). You can only charge a virtual card for a booking if you merchant code category (MCC) is relating to accommodation – 7011. Contact Stripe support and ask them to let your MCC code to reflect 7011.
+
*'''Merchant Code''': The merchant code reflects your type of business (hotel, restaurant, grocery shop etc.). You can only charge a virtual card for a booking if your merchant code category (MCC) is relating to accommodation – 7011. Contact Stripe support and ask them to set your MCC code to 7011.
  
 
*'''Missing CVC''': Booking.com and Expedia do not always send a CVC for virtual cards. Ask the channel to provide a CVC for the virtual card and manually reenter it. For Expedia virtual cards you can try to add the generic CVC codes:
 
*'''Missing CVC''': Booking.com and Expedia do not always send a CVC for virtual cards. Ask the channel to provide a CVC for the virtual card and manually reenter it. For Expedia virtual cards you can try to add the generic CVC codes:
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*'''Incorrect amount''': Double-check you charge the exact amount sent by the channel from the booking.
 
*'''Incorrect amount''': Double-check you charge the exact amount sent by the channel from the booking.
 +
 +
== Local Payment Methods ==
 +
 +
Stripe allows payment via many local payment methods based on the payers location.
 +
 +
'''Step 1: In Stripe'''
 +
 +
Local payment options can be enabled when available at the following Stripe menu:
 +
 +
https://dashboard.stripe.com/settings/payment_methods
 +
 +
Select the platform called "Payment Gateway" and you will see the payment methods available to you, these can be shown on your booking page and payment request page.
 +
 +
You can enable and disable each method as you wish. Note each payment method can have different fees and conditions and not all methods are instantly confirmed meaning the payment is not completed until some time after the booking is made.
 +
 +
'''Step 2: In Beds24'''
 +
 +
Set "Stripe Checkout Version" = Hosted
 +
 +
The guest will be redirected from the check-out page to a Stripe payment page where they can select with payment method they want to use.
 +
 +
If a payment method is selected where you do not receive payment immediately, the info code STRIPEPENDING is added to the booking. When the payment is made, this is deleted and replaced by STRIPEPAYMENT.
 +
 +
 +
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Google wallet will not work in an iFrame, if activating Google wallet please make sure your payment page is not within an iFrame.
 +
 +
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span>Apple pay is whitelisted for the beds24.com domain, it will not work on other domains so please do not use it if you have your booking page on a white label domain.
 +
 +
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span>Bancontact, if you activate this, there can be delays and it can take a few weeks before it is made available in your Stripe account.
  
 
== Refund of Payments in Stripe ==
 
== Refund of Payments in Stripe ==
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<span style=color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> '''You must be disconnected from Stripe to begin.'''
 
<span style=color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> '''You must be disconnected from Stripe to begin.'''
  
−
Open the Stripe menu at SETTINGS > PAYMENTS  -> PAYMENT GATEWAYS  -> STRIPE
+
Open the Stripe menu at {{#fas:cog}} (SETTINGS) PAYMENTS  > PAYMENT GATEWAYS  > STRIPE
  
 
Add the following to the end of the URL '''&showkeys'''
 
Add the following to the end of the URL '''&showkeys'''
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<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Do not use API keys to connect in live mode, Stripe considers this insecure and will limit functionality.
 
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> Do not use API keys to connect in live mode, Stripe considers this insecure and will limit functionality.
  
 +
== Change of Stripe Account ==
  
−
== Scenarios ==
+
If you have had to change your Stripe account and have Bookings with Credit Cards already stored/authorised, you will need to clear the initial authorisation so you can send a new card to Stripe.
  
−
=== Direct Bookings - Collect Deposit at time of booking, then Balance XX days before arrival ===
+
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> '''ONLY USE THIS IF YOU HAVE CHANGED YOUR STRIPE ACCOUNT'''
−
 
 
−
A number of considerations are required when setting up Pending Payments on your Bookings.
 
−
 
 
−
*Refundable/Non Refundable bookings, could the booking details change, if modifications are allowed, then the values in Charges & Payments tab could change, therefore consider setting the Auto Action to trigger just prior to the payment being collected, otherwise the Pending Payment could be set for an invalid amount, as it is not recalculated when changes are made to the booking.
 
  
−
*If you have Refundable bookings, then consider adding the Pending Payment at the time when the payment is due to be collected/after the cancellation period, minimizing the number of refunds you may have to make.  
+
In Beds24 -
 +
*Go to ACCOUNT MANAGEMENT > MANAGE ACCOUNT > MANAGE PROPERTY > MANAGE ROOM > BOOKINGS.
 
   
 
   
−
==== Step 1 : Set Payment Collection Details ====
+
*Tick the appropriate bookings,
  
−
'''Acitvate Deposit Collection'''
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*Select from the drop down box - 'Modify All Selected Bookings'  
−
Go to  {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT COLLECTION
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**Select 'Remove Payment Auth'  
  
−
*Select the "Non Payment Booking Status".
+
this will remove the authorisation from the initial account and allow new cards to be sent to the new Stripe Account.
−
**'''Request''': When the guest clicks "Confirm Booking" the room gets reserved for the guest and will not be available for other guests to book. When they make a successful payment the status of the booking will automatically change to confirmed. If the payment is aborted or not successful the status of the room will still be blocked with the request status. You will then either need to change the status manually to cancelled or use an auto action to automatically change the status of Request bookings to Cancelled after a preset time. Auto Actions can be set up in  {{#fas:cog}} (SETTINGS) > GUEST MANAGEMENT > AUTO ACTIONS.
 
−
**'''Cancelled''':  When the guest clicks "Confirm Booking" the room will not be reserved until the payment has completed. Other guests can still book the room until a successful payment has been made leaving a small risk of double bookings.  
 
  
−
*Set the required amount. It can be a fixed amount, a percentage of the total or the value of the first nights accommodation.
+
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> '''Please ensure you select only the bookings you need to have the credit card details cleared, it is NOT possible to restore if you erase by mistake.'''
−
*The currency used by will be the currency you have set in the  {{#fas:cog}} (SETTINGS) PROPERTIES > DESCRIPTION''' currency to receive payments setting.
 
  
−
[[File:Payment2.png]]
+
==Examples and Use Cases==
  
  
−
'''Add payment instructions or information for your guests'''
+
{| class="wikitable"
 +
! scope="col"| Use Case
 +
! scope="col"| Link to help page
 +
|-
  
−
To add general information to the header section of the payment screen click on "Deposit Payment Header" and enter the information there.
+
|You want to collect a deposit at time of booking and the balance via Stripe prior to the Guest arriving.
 +
|[[Stripe_deposit_and_balance|Deposit collected at time of booking and balance before Checkin]]
 +
|-
  
−
==== Step 2 : Setup the Booking page Booking Rules ====
+
|For bookings made within 14 days of arrival, you want to collect the full amount at the time of booking.
 +
|[[Stripe_full_amount|Full payment collected at time of booking]]
 +
|-
  
−
'''Adjust your booking rule'''
+
|You want to collect the full amount at the time of booking.
 +
|[[Stripe_full_amount|Full payment collected at time of booking]]
 +
|-
  
−
Each of Deposit Collection 1 and Deposit Collection 2 can collect different deposit amounts.  
+
|You want to collect a refundable security deposit from the guest before arrival.  
 +
|[[Stripe_Security_Deposit_capture | Capture a refundable security deposit]]
 +
|-
  
−
Individual rules can be set for Normal, Near term and Exceptional period bookings. Individual rules can also be set directly within rates or offers.
+
|You want to send a payment request to your guest so they can make the payment directly to Stripe.
 +
|[[Stripe_Payment_Request|Send a payment request]]
 +
|-
  
−
This allows you for example to take a different deposit in high and low season or for normal and last minute bookings.  
+
|You have received a telephone booking and need to send a payment request to your guest so they can make the payment.
 +
|[[Stripe_Payment_Request|Send a payment request]]
 +
|-
  
−
*Go to {{#fas:cog}} (SETTINGS) > PROPERTIES > BOOKING RULES
+
|Your property/guests need to comply with EU 3DSecure rules. The guest needs to make the payment.  
−
*Set "Booking Type" to either the Deposit Collection 1 or Deposit Collection 2.
+
|[[Stripe_Payment_Request|Send a payment request]]
 +
|-
  
−
[[File:Payment1.png]]
+
|You want to collect the guest credit card details at the time of booking to be charged later.
 +
|[[Stripe_Credit_Card|Collect Credit card details to be charged later]]
 +
|-
  
−
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> The booking rules for rates will override rules for rooms and booking rules for offers will override property booking rules.
+
|Refundable bookings, you do not want to collect the payment/balance of the booking if the booking is cancelled during the cancellation period.
 +
|[[Stripe_deposit_and_balance|Refundable bookings, payment not collected if cancelled]]
 +
|-
  
−
==== Step 3 : Setup Payment Rules (Optional) ====
+
| You receive Virtual cards from the channels and you want to auto process the payments.
 +
|[[Stripe_Channel_Virtual_Cards|Auto Process Virtual Cards from the Channels]]
 +
|-
  
−
'''Cancelled Bookings - Delete Pending Payments OR Set Pending Payment to Manual '''
+
|You have set up a payment schedule with VRBO and want to collect the payments when due.
 +
|[[Stripe_Payment_Schedule |Collect payments with payment schedule]]
 +
|-
  
−
If you do not want to collect the payments for Cancelled bookings, then you should setup a Payment Rule and use this in your Pending Payment. The Payment Rule will allow you to automatically delete or set the Pending Payment in the booking to Manual on Status = Cancelled.
 
  
−
Go to {{#fas:cog}} (SETTINGS) > PAYMENTS > PAYMENT RULES
+
|}
−
 
 
−
Click 'Add Payment Rule'
 
−
 
 
−
Payment Rule :
 
−
 
 
−
*Name = Enter your title - Not Cancelled (for example)
 
−
*Action = Auto
 
−
 
 
−
Payment Trigger :
 
−
 
 
−
*Booking Status = All not cancelled
 
−
*Any Booking Info Code = (Optional)
 
−
*All Booking Info Codes = (Optional)
 
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*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
 
−
 
 
−
Payment Action :
 
−
 
 
−
*Capture = Yes - immediately charged (Capture=Yes)
 
−
*Add info code on success = add a Booking Info item to the booking on success (Optional)
 
−
*Add info code on failure = add a Booking Info item to the booking on failure (Optional)
 
−
 
 
−
Payment Limit :
 
−
 
 
−
*Limit payment value - select an option to prevent accidental overcharging
 
−
 
 
−
Payment Action :
 
−
 
 
−
*Capture - YES, use this option to collect the payment
 
−
 
 
−
Prevent Auto Payment :
 
−
 
 
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*Prevent payment if booking status = Cancelled
 
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*Prevent payment after check-out (days) = 7
 
−
*Prevent payment action = Manual/Delete
 
−
 
 
−
 
 
−
'''Refundable Security Deposit - Payment Action - Authorisation on guest credit card '''
 
−
 
 
−
If you want to 'authorise' an amount on your guests credit card for a refundable security deposit, then create a Payment Rule with Capture = NO and use this in the Pending Payment, the amount will be authorised on the credit card but not collected and therefore no refund required.
 
−
 
 
−
Go to {{#fas:cog}} (SETTINGS) > PAYMENTS > PAYMENT RULES
 
−
 
 
−
Click 'Add Payment Rule'
 
−
 
 
−
Payment Rule :
 
−
 
 
−
*Name = Enter your title - Security Deposit (for example)
 
−
*Action = Auto
 
−
 
 
−
Payment Trigger :
 
−
 
 
−
*Booking Status = All Not Cancelled (select from the drop down list)
 
−
*Any Booking Info Code = optional
 
−
*All Booking Info Codes = optional
 
−
*Exclude Booking Info Code = optional (can exclude Virtual Credit cards, find the Booking info code in the booking)
 
−
 
 
−
Payment Limit :
 
−
 
 
−
*Limit payment value - select an option to prevent accidental overcharging
 
−
 
 
−
Payment Action :
 
−
 
 
−
*Capture = NO,
 
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*Add info code on success = add a Booking Info item to the booking on success (Optional)
 
−
*Add info code on failure = add a Booking Info item to the booking on failure (Optional)
 
−
 
 
−
Prevent Auto Payment :
 
−
 
 
−
*Prevent payment if booking status = Cancelled
 
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*Prevent payment after check-out (days) = 7
 
−
*Prevent payment action = Manual/Delete
 
−
 
 
−
==== Step 4 : Setup Auto Actions ====
 
−
 
 
−
''' Setup Auto Actions to meet your business workflow'''
 
−
 
 
−
If you have setup your booking page to collect a deposit at the time of booking, then you can setup an Auto Action to collect the balance XX days before arrival.
 
−
 
 
−
https://wiki.beds24.com/index.php/Auto_Actions#Collect_outstanding_booking_balance_3_days_prior_to_arrival.28_Credit_card_details_were_collected_at_time_of_booking.29
 
−
 
 
−
 
 
−
==== Step 5 : Activate Stripe ====
 
−
 
 
−
'''Activate Stripe.'''
 
−
*Go to ( {{#fas:cog}} (SETTINGS) PAYMENTS > PAYMENT GATEWAYS > STRIPE and enter the required account information to connect your payment system to your STRIPE account.  Use the 'CONNECT to Stripe' button to use Pending payments.
 
−
 
 
−
To override the default title which the guest sees enter your custom text in the  "Title" field.
 
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*In "Instruction" you can enter a custom information to display under the payment button.
 
−
 
 
−
=== Capture Refundable Security Deposit on Check-in date ===
 
−
 
 
−
Step 1 : Setup Payment Rules
 
−
*Capture Refundable Security Deposit
 
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**Payment Action - Capture = NO
 
−
 
 
−
=== Send Payment request link to the guest to make direct payment - 3DS2 compliant ===
 
−
 
 
−
== Change of Stripe Account ==
 
−
 
 
−
If you have had to change your Stripe account and have Bookings with Credit Cards already stored/authorised, you will need to clear the initial authorisation so you can send a new card to Stripe.
 
−
 
 
−
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> '''ONLY USE THIS IF YOU HAVE CHANGED YOUR STRIPE ACCOUNT'''
 
−
 
 
−
In Beds24 - Go to ACCOUNT MANAGEMENT > MANAGE ACCOUNT > MANAGE PROPERTY > MANAGE ROOM > BOOKINGS.
 
−
 
−
Tick the appropriate bookings, this will remove the authorisation from the initial account and allow new cards to be sent to the new Stripe Account.
 
−
 
 
−
<span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> '''Please ensure you select only the bookings you need to have the credit card details cleared, it is NOT possible to restore if you erase by mistake.'''
 
  
 
== Troubleshooting and Issues ==
 
== Troubleshooting and Issues ==
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  Tick the appropriate bookings, this will remove the authorisation from the initial account and allow new cards to be sent to the new Stripe Account.
 
  Tick the appropriate bookings, this will remove the authorisation from the initial account and allow new cards to be sent to the new Stripe Account.
 
  <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> '''Please ensure you select only the bookings you need to have the credit card details cleared, it is NOT possible to restore if you erase by mistake.'''
 
  <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}}  </span> '''Please ensure you select only the bookings you need to have the credit card details cleared, it is NOT possible to restore if you erase by mistake.'''
 +
 +
'''Virtual cards not accepted''': The merchant code reflects your type of business (hotel, restaurant, grocery shop etc.). You can only charge a virtual card for a booking if your merchant code category (MCC) is relating to accommodation – 7011. Contact Stripe support and ask them to set your MCC code to 7011.

Latest revision as of 21:44, 9 February 2024

Stripe
This page is about the menu  (SETTINGS) > PAYMENTS > PAYMENT GATEWAYS > STRIPE

1 Setup

To use this payment option you will need an account with Stripe.

To connect your Stripe Account click on the "Connect to Stripe" button, you will be prompted to log into Stripe and accept the connection for Stripe Payment Processing.

If you do not already have a Stripe account, click on the "Connect to Stripe" button and follow the on screen instructions to create one.

Stripe supports strong customer authentication and complies with the PSD2 regulations. You have security settings in your Stripe account. Please refer there for further information on 3D secure, PSD2 and other security matters.

To use Stripe to collect Channel payments ONLY and not show on your Beds24 Booking page, then use Enable = 'Internal Only'

2 Functionality

2.1 Send credit card details to Stripe

If you set "Save all cards to Stripe" = Yes all credit cards including cards supplied by all channels will be sent directly to Stripe and not stored at Beds24.

Credit card details can also be sent manually to Stripe using the send to Stripe button.

Stripe2.png view large

The card will be saved as a new customer in Stripe with the booking number as a reference. Once the new customer is created in Stripe the card can be charged.

Multiple cards can be sent for each Stripe customer and a specific one selected when charging.

Stripe will only accept valid cards. If Stripe reject the card, it's details will still be visible at Beds24.

Info Codes in the "Info" tab of the booking show you which action was performed.

Code Use
CARDTOSTRIPE card details were sent to Stripe
STRIPEPAYMENT payment imported from Stripe
STRIPEFAIL card could not be sent to Stripe
CARDEXPIRES added when the card expires before check-in
STRIPEAUTHORIZE payment has been authorised by Stripe
CARDFAILSTRIPE card has failed at Stripe, see the note for reason

You can use an Auto Action to mark bookings where the charging failed. A template is available which you can further customize. Use the context help (?Icons) in the Auto Action and on the help page (click on HELP in the top right menu) for further instructions.


2.2 Collect deposit for direct bookings at time of the booking

Use this instruction to set up deposit collection from your booking page.

Payments for bookings with deposit collection on the Beds24 booking page will be automatically collected and/or captured.

The card is stored at Stripe and can be charged manually or automatically again at a later date.

2.3 Send payment request

Use this instruction to create payment requests.

Payments for bookings with payment request will be automatically collected and/or captured.

The card is stored at Stripe and can be charged manually or automatically again at a later date.

2.4 Collect authorization manually

To authorize the card for later capture set "Capture" = No

The maximum holding period depends on the the card type and the country the card is from:

  • Visa 31 days (Japan 7 days)
  • Mastercard 30 days
  • Discover 30 days
  • American Express 7 days

The template variable [AUTHORIZEUNTIL] returns the date until which a card is authorized.


The extended authorization period beyond 7 days may only be available if your Stripe account business type is for a "hotel" or "lodging", other business types may be limited to 7 days.

For more information please contact Stripe support.

2.5 Collect payment manually

Stripe1.png view large

You can choose if the card is

  • immediately charged and funds transferred to your Stripe account (Capture=Yes)
  • no funds transferred now but the amount is available for later capture up to an expiry date (Capture=No) .

If the customer has multiple cards stored at Stripe you will be able to select the card you want to charge.

2.6 Manage payments manually

You can see the status of all payments stored at Stripe for the booking and have options as appropriate to capture an amount or the full payment, refund an amount or the full payment and release an authorization.

Stripe3.png view large

2.7 Collect payment automatically

Setting up pending payments to auto charge a card at a specific date is explained here.

2.8 Auto Charge Virtual Cards from OTAs

Some channels send virtual cards which are often only valid for a certain period. Virtual cards can be charged automatically when they become valid. This is how you activate this option:

  • Go to (SETTINGS)->CHANNEL MANAGER and set "Channel Collect Invoice" = Charges and Pending Payments
  • Go to the channel settings (for example (SETTINGS)->CHANNEL MANAGER->BOOKING.COM) and set "Virtual Cards" = Yes

2.8.1 Error when charging Booking.com and Expedia Virtual Cards

When charging Booking.com and Expedia Virtual Cards with Stripe you may receive this this error: An error occurred while processing this card

Possible reasons:

  • Merchant Code: The merchant code reflects your type of business (hotel, restaurant, grocery shop etc.). You can only charge a virtual card for a booking if your merchant code category (MCC) is relating to accommodation – 7011. Contact Stripe support and ask them to set your MCC code to 7011.
  • Missing CVC: Booking.com and Expedia do not always send a CVC for virtual cards. Ask the channel to provide a CVC for the virtual card and manually reenter it. For Expedia virtual cards you can try to add the generic CVC codes:
    • Visa/Mastercard: 469
    • American Express: 2469
  • Incorrect amount: Double-check you charge the exact amount sent by the channel from the booking.

3 Local Payment Methods

Stripe allows payment via many local payment methods based on the payers location.

Step 1: In Stripe

Local payment options can be enabled when available at the following Stripe menu:

https://dashboard.stripe.com/settings/payment_methods

Select the platform called "Payment Gateway" and you will see the payment methods available to you, these can be shown on your booking page and payment request page.

You can enable and disable each method as you wish. Note each payment method can have different fees and conditions and not all methods are instantly confirmed meaning the payment is not completed until some time after the booking is made.

Step 2: In Beds24

Set "Stripe Checkout Version" = Hosted

The guest will be redirected from the check-out page to a Stripe payment page where they can select with payment method they want to use.

If a payment method is selected where you do not receive payment immediately, the info code STRIPEPENDING is added to the booking. When the payment is made, this is deleted and replaced by STRIPEPAYMENT.


Google wallet will not work in an iFrame, if activating Google wallet please make sure your payment page is not within an iFrame.

Apple pay is whitelisted for the beds24.com domain, it will not work on other domains so please do not use it if you have your booking page on a white label domain.

Bancontact, if you activate this, there can be delays and it can take a few weeks before it is made available in your Stripe account.

4 Refund of Payments in Stripe

Payments can be fully or partially refunded from within the booking which will also update the invoice. If you refund from within the Stripe account you will also need to enter them manually into the booking if you wish to keep the booking invoice updated.

Stripe3.png view large

5 Stripe Test Mode

The easiest way to test is in live mode and either do not capture the charges or make small test payments and refund them from within Stripe when finished testing.

Stripe also has a test mode but not all functionality is enabled in this mode.

To connect to Stripe in testing mode, you can use your Stripe test publishable key and test secret key.

Pending payments will not work with the Stripe ApiKey connection method (i.e. test mode).

You must be disconnected from Stripe to begin.

Open the Stripe menu at (SETTINGS) PAYMENTS > PAYMENT GATEWAYS > STRIPE

Add the following to the end of the URL &showkeys

So the URL in the browser looks something like this:

https://beds24.com/control2.php?pagetype=propertydepositstripe&showkeys

Press the Enter key.

You will now have access to two additional settings where your Test Keys can be saved.

When you are finished testing, delete the two test keys and connect in live mode with the "Connect to Stripe" button.

Do not use API keys to connect in live mode, Stripe considers this insecure and will limit functionality.

6 Change of Stripe Account

If you have had to change your Stripe account and have Bookings with Credit Cards already stored/authorised, you will need to clear the initial authorisation so you can send a new card to Stripe.

ONLY USE THIS IF YOU HAVE CHANGED YOUR STRIPE ACCOUNT

In Beds24 -

  • Go to ACCOUNT MANAGEMENT > MANAGE ACCOUNT > MANAGE PROPERTY > MANAGE ROOM > BOOKINGS.
  • Tick the appropriate bookings,
  • Select from the drop down box - 'Modify All Selected Bookings'
    • Select 'Remove Payment Auth'

this will remove the authorisation from the initial account and allow new cards to be sent to the new Stripe Account.

Please ensure you select only the bookings you need to have the credit card details cleared, it is NOT possible to restore if you erase by mistake.

7 Examples and Use Cases

Use Case Link to help page
You want to collect a deposit at time of booking and the balance via Stripe prior to the Guest arriving. Deposit collected at time of booking and balance before Checkin
For bookings made within 14 days of arrival, you want to collect the full amount at the time of booking. Full payment collected at time of booking
You want to collect the full amount at the time of booking. Full payment collected at time of booking
You want to collect a refundable security deposit from the guest before arrival. Capture a refundable security deposit
You want to send a payment request to your guest so they can make the payment directly to Stripe. Send a payment request
You have received a telephone booking and need to send a payment request to your guest so they can make the payment. Send a payment request
Your property/guests need to comply with EU 3DSecure rules. The guest needs to make the payment. Send a payment request
You want to collect the guest credit card details at the time of booking to be charged later. Collect Credit card details to be charged later
Refundable bookings, you do not want to collect the payment/balance of the booking if the booking is cancelled during the cancellation period. Refundable bookings, payment not collected if cancelled
You receive Virtual cards from the channels and you want to auto process the payments. Auto Process Virtual Cards from the Channels
You have set up a payment schedule with VRBO and want to collect the payments when due. Collect payments with payment schedule

8 Troubleshooting and Issues

 Pending payment did not trigger 
Pending payments will not work with the Stripe ApiKey connection method (i.e. test mode).

 Stripe payment form does not show"
It has been reported that Browser IE 11 does not show the Stripe payment form when the booking page (and Stripe form) is in an iFrame unless the following Meta tag is included on the parent page.
<meta http-equiv="x-ua-compatible" content="IE=edge">

Accept Cards without CVC
Log into your Stripe account and go to "Radar". You should be able to process charges without the CVC once you turn off that requirement in Radar.

Change of Stripe Account - Unable to collect payments
   ONLY USE THIS IF YOU HAVE CHANGED YOUR STRIPE ACCOUNT DUE TO STRIPE ACCOUNT BEING BLOCKED
In Beds24 - Go to ACCOUNT MANAGEMENT > MANAGE ACCOUNT > MANAGE PROPERTY > MANAGE ROOM > BOOKINGS. 
Tick the appropriate bookings, this will remove the authorisation from the initial account and allow new cards to be sent to the new Stripe Account.
   Please ensure you select only the bookings you need to have the credit card details cleared, it is NOT possible to restore if you erase by mistake.

Virtual cards not accepted: The merchant code reflects your type of business (hotel, restaurant, grocery shop etc.). You can only charge a virtual card for a booking if your merchant code category (MCC) is relating to accommodation – 7011. Contact Stripe support and ask them to set your MCC code to 7011.
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