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You are only This page explains how to set up your account__TOC__=What you should know and do before getting started=<div class="bluebox">This self-setup guide assists you through your initial setup. Beds24 is designed as a few steps away from accepting online bookings:self-service system so you can set up and change all functions yourself at any time.

'''Step 1 *We provide a range of [[videos|video tutorials]]. There is also a [https://youtube.com/playlist?list=PLxiq- bz-RFGEbM44Yk4SYmGt09UISNzEw&si=kgIZPd_ekiExQGk0 Youtube playlist].*There are recordings of previous [https://wiki.beds24.com/index.php/Webinars webinars] and webinar announcements.*You can let our [http://beds24.com/wizard/index.php Setup Wizards] guide you through the set up process.*We also offer online training sessions for a fee in which we help you set your Settings'''account up. Send us a support ticket from the SUPPORT button at the top if you want to book a session. *The number format in the Control Panel is the English number format, i.e. decimal places are separated by a full stop (not a comma).

Click on SETTINGS in <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> <span style="font-weight: bold;" >Tip</span> Where you see this <span class="" style=color:#008ACC;“>{{#fas:copy}}</span> icon you can click and then copy the top menu barvalue of this setting to other rooms or properties.</div>== Properties and Rooms =='''Properties''' can be Hotels, Hostels, B&B´s, holiday houses, vacation rentals, apartment houses, camp sites. You can have one properties or multiple properties of different types.

*Go to ACCOUNT -> BUSINESS INFO and fill in your information*If you want to use another language than Englisch on rent your booking page click on LANGUAGES and tick property as a whole because it is a vacation rental you will still need one room which is what the ones you want to useguest books.

*Go to ROOMS. A click on EDIT wil open a field where you can set the name and set the quanity of rooms of that type available<embedvideo service="youtube">https://youtu. be/Jd6mFFWhpRE</embedvideo>

'''Room Allocation:''' "One Room Per Booking" will allocate one room for each === Multiple Properties or Rooms ===If you are using the channel manager we advise to set the booking system up as similar as your bookingchannels. This is the normal setting If your lodgings have different hotel/property codes for a hotel room Booking.com etc. "One Room Per Guest" will allocate one room for each person then they must be setup as different properties in the booking. This is typical for a hostel selling beds or for activity or event tickets which are allocated per personBeds24 so you can connect them.

Making different properties means each can have it'''Collect Number of Guests:'''s own property booking page (if required with individual design). You can also use a multiple property booking page with advanced search functions (e.g. facilities, location) showing all properties.

MaximumPeople: This is the total number of people this room can accommodate. A booking cannot be made for this room for more than this number of people. '''Vacation rentals'''If Maximum Adults and Maximum Children are non zero the lowest of Max imumPeople or Maximum Adults plus Maximum Children will apply you're renting your property as the maximum room occupancya whole, you still need to define one "Room" which in your case represents your complete property.

Maximum Adults: This is the maximum number of adults this room can accommodate. A booking cannot be made for this room including more than this number of adults. This can be used with the Maximum Children setting to specify the maximum number of adults and children that can be occupied. If both Maximum Adults and Max Children are zero then Maximum People is used and the booking form will only ask for the number of guestsFor further information see [[Agency_%26_Multiple_Property_Setup|here]].

Maximum Children: This is the maximum Hotels, B&B´s and inns are usually set up as one property with a number of children this room can accommodaterooms. A booking cannot be made for this or room including more than this number of childrentypes. If you set this to zero the booking page will simply ask for the number of guestshave several independent lodgings e. There will be no field for the number of childreng. If required apartments or villas you can specify any age restrictions in still set them up as rooms if it suits your description marketing strategy. Each room (which can also be an apartment, house etc) can have its own pricing and policy fieldsbooking rules.

Maximum Nights= Step by Step Setup === '''Step 1''' - General Account Settings ==Click on {{#fas: This sets the maximum number of nights a booking will be accepted for. If Max. Nights is set to 1 only the arrival date will be collected, the departure date will be automatically set to the next day.cog}} (SETTINGS) > ACCOUNT and complete your details

If this is set to Activity the departure date is not collected === Views and Settings ===To setup the wording look of your Control Panel go to {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES and check the booking form is changed to represent booking an event or activity rather than an accommodationsettings for your account Control Panel.

Dont forget to SAVE<span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}}</span> Most of the settings can be left with the default value, for more information on each setting, use (?) for the context help.

* === Outgoing Email ===If you have more than one room type add another room for each room type and set upwant to send Emails from Beds24, then you need to setup your outgoing email.

*Go to DASCHBOARD -{{#fas:cog}} (SETTINGS) > ROOM GRID. This is a table giving you a complete overview on your bookings, rates ACCOUNT > OUTGOING EMAIL and inventory. By ticking for instructions please use the boxes you can select what you want to displaycontext help (? icons) and click on HELP (? icon right) of this page.

*To avoid double By default Email notifications about new bookings it is advisable and system notifications are sent to enter the bookings you already have. In DASCHBOARD -Administrator Email address from {{#fas:cog}} (SETTINGS) > ROOM GRID you will find a row INVENTORY. The number shows rooms remaining to sell is also shown. They can be edited to quickly change your availability. Doubleclick to open a popup and save the changes.'''INVENVORY''' The number of rooms remaining to sell is also shown and they can be edited to quickly change your availability. Doubleclick to open a popup and save the changes. 'To ''Add Bookings''' add a booking click on the person+ icon, fill in the information and SAVE. Your booking has now been entered into the systemACCOUNT ACCESS.

Check your booking pageWe recommend you use different Email addresses to send and receive because some Email programs (i.E. gmail) hide incoming Email if they are from the same Email address.

Click on WIDGETS in the left menu. Choose the widget you want Go to use. If required you can customise the appearance.{{#fas:cog}} (SETTINGS) > ACCOUNT > ACCOUNT ACCESS >*Change Password*Administrator Email*Additional Login*2Factor Authentication*API Keys

Copy your widget to your website. To install the booking widgets on your web site you will need the ability to edit the HTML of your page. This may involve knowing the passwords === Privacy ===Privacy rules for your web server and the ability to transfer your files. Your web hosting service data management should be able to managed from this menu. We provide information and assist settings that allow you with thisto control how your guest's data is stored in Beds24.

Test everything is working You can see the monthly service fees and usage charges, setup payment details for your doneaccount, and generate and download your invoice after you have made a payment.

'''Congratulations! You are now receiving online bookingsIf you want to use a language other than English on your booking page, go to {{#fas:cog}} (SETTINGS) BOOKING ENGINE > INTERNATIONALIZATION and tick the ones you want to use. If you enable more than one language you will see tabs for each language in your descriptions, information on your booking page and notifications. Descriptions have to be entered in each language tab.'''

Once the setup is completed Properties shows you each property with its == '''Step 2''' - Create properties and rooms and the next booking coming up for each. New online bookings will be added automatically. ==You can also enter new bookings import properties and rooms or create them manually.

Setting up your Beds24.com account is free if you do it yourself. We can do the setup for you for a small one off fee starting from $19. Technical support for you or your webdesigner to integrate the availability calendars and booking widgets into your website is free. Upon request we can do this for you as well. Please [mailto<embedvideo service="youtube">https:[email protected] contact] us//youtu. be/CsjMXF2vzEs</embedvideo>

Beds24===Import from Booking.com===You can [[Booking.com offers a mulitlingual booking page:_Import_Properties_from_Booking. To give com_to_Beds24|import your guests the option property from Booking.com to book in their own language go to ''Account -> Languages'' and tick the languages you want to use. Make sure you enter all information also in the selected languageBeds24]].

*Go to {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > OFFERS and define your offer(s).An offer is the price combined with certain conditions. Each room/unit has one or more offers. "Offer 1" is your standard offer to the guest which is always displayed. You have the option to sell a room with different prices eg. packages, promotions or discounted conditional prices. Each offer can have its own "Booking Type". <span style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}}</span> If you copy a room all settings will be automatically applied to the copy. If you want to link prices between different rooms remove the prices before you copy the rooms. ==== '''Step 3''' - Customize and add offers (optional)====An '''Offer''' is the price combined with certain conditions. Each room/unit has one or more offers. "Offer 1" is your standard offer to the guest which is always displayed. == '''Step 3''' - Create prices ==Without prices the system can not show availability.  If you have several rooms with a similar pricing structure you can "link" prices with or without offsets to multiple rooms.  Beds24 has two types of prices:*Daily Prices (recommended)*Fixed Prices This [https://beds24.com/wizard/wizard3.php setup wizard] guides you though the setup.  <span class="" style="color: #f3e504; font-size: 150%;" >{{#fas:lightbulb}} </span> Click on the "Price Check" button on the CALENDAR or SUPPORT page then on "Calculate" to find our why you have not price or how a price is calculated. '''Daily Prices (recommended)''' Daily Prices are prices for one date. Daily prices are easy to manage and are the best choice for most customers. Multiple prices per date can be defined for example for different minimum stays or different offers. Please find more information on the help page for [https://wiki.beds24.com/index.php/Category:Daily_Prices daily prices]. <embedvideo service="youtube">https://youtu.be/E4TYnrHwnDA</embedvideo> '''Fixed Prices''' Fixed Prices have a start and end date so they apply to a range of dates. Fixed Prices contain many rules about the conditions that must apply to make them available.  Use Fixed Prices instead of Daily prices only:*If your prices are fixed ahead and you do not want to adjust them and you have none or few seasons*If you want to allow guest to enquire when no price can be found but the room is not fully booked*If you want to grant referrer discounts Please find more information on the help page for [https://wiki.beds24.com/index.php/Category:Fixed_Prices Fixed Prices]. '''Combination of Daily Prices and Fixed Prices''' <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> If you use Fixed Prices you do not need to set refined up Daily Prices for every day. If required you can use a Daily Price to adjust the prices for an individual date or date range. *You can use Daily Prices to override the Fixed Price for a few individual dates. If you often adjust prices use Daily Prices only.*You can add a Gap Filler to fill gaps when using daily prices with minimum stays required <span style="color:#fe746c;“ >{{#fas:exclamation-triangle}} </span> Rules in Fixed Prices have no effect on daily prices. == '''Step 4''' - Set up payment collection (optional)==You need to connect a payment processor to automatically [[:Category:Payments|collect payments]] in {{#fas:cog}} (SETTINGS) > PAYMENTS > PAYMENT COLLECTION. [[Stripe|Stripe]] is our preferred partner which offers the best functionality. == '''Step 5''' - Set up the Channel Manager (optional)==Set up the [[:Category:Channel_Manager| channel manager]] to synchronise your sales channels.  Here some short example videos. For detailed instructions see: *[[Airbnb_Mapping| How to connect Airbnb]]*[[Properties/Booking Rules.com:_Synchronise_bookings_prices_availability |How to connect Booking Rules.com to sync prices and availability]]*[[Expedia_Mapping | How to connect Expedia to sync prices and availability]]*[[VRBO_Setup | How to connect to Vrbo]], *[[Properties/Discount Codes:Category:Channel_Manager|Discount CodesList of all channels with link to detailed setup instructions]] <embedvideo service="youtube">https://youtu.be/_KORtELJyNk</embedvideo> <embedvideo service="youtube">https://youtu.be/rsqRWgawcWU</embedvideo> == '''Step 6''' - Enter existing bookings==To avoid double bookings it is advisable to enter the bookings you already have.  *For Booking.com, Airbnb and Expedia we have the option to automatically import all upcoming bookings. We recommend to use this method because for bookings imported directly from Booking.com we will then be able to automatically import changes. You can use this function when the channel manager is set up but not activated. The button is available in {{#fas:cog}} (SETTINGS) > CHANNEL MANAGER > AIRBNB/BOOKING.COM/EXPEDIA. *Other bookings can be uploaded as a .csv file from in {{#fas:cog}} (SETTINGS) > PROPERTIES. *To manually add or blocked dates click on the suitcase icon in the CALENDAR or on "Add Booking" at the top. *If you do not need the actual booking you can adjust the availability in the CALENDAR in the row "Inventory". The number shows rooms remaining to sell. They can be edited to quickly change your availability. Double-click to open a pop-up and save the changes. (it is only possible to lower the number based on the value in {{#fas:cog}} (SETTINGS) > PROPERTIES > ROOMS > SETUP "Quantity of this type" and any existing bookings). == '''Step 7''' - Automate messaging and processes==Go to {{#fas:cog}} (SETTINGS) > GUEST MANAGEMENT > AUTO ACTIONS to *set up messaging templates for automatic and manual sending*automatically perform modifications on bookings based on predefined criteria == '''Step 8''' - Customize and connect the booking engine for commission free direct bookings (optional)==Go to {{#fas:cog}} (SETTINGS) BOOKING ENGINE. You have the option to fully customise the look and the content of your booking page. For an overview of your options please go to [[Properties/Upsell Items|Upsell ItemsCustomise Booking Page]]. Booking widgets connect your website to your booking page. There is a choice including booking buttons, booking boxes, booking strips, calendars. Go to {{#fas:cog}} (SETTINGS) > BOOKING ENGINE > BOOKING WIDGETS. Choose the widget you want to use deposit collection through . If required you can customise the appearance. If you need help please click on the HELP button on the top rights of the widgets page.  Copy your widget to your website. To install the booking widgets on your web site you will need the ability to edit the HTML of your page. This may involve knowing the passwords for your web server and the ability to transfer your files. Your web hosting service should be able to provide information and assist you with this.  Guests who book directly will automatically receive a [:category:Confirmation_Messages|confirmation message]] which you can customise the [ in {{#fas:cog}} (SETTINGS) > GUEST MANAGEMENT > CONFIRMATION MESSAGES. =='''Step 9''' - Download the free Beds24 app(optional)==Our free App for IOS and Android is there to help you with daily tasks which might need to be done while away from the desk. [[Properties/PaypalMobile_App_Android_and_IOS|PaypalMore information about the app]] collect . = More functions and options=*Customise the display of the [[Properties/Credit Card:category:Calendar|Credit Card control panel CALENDAR]], page in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES. *Customise the display of the [[Rooms/DependenciesPreferences|Room Dependenciescontrol panel]] choose from in {{#fas:cog}} (SETTINGS) > ACCOUNT > PREFERENCES.*When you click on FUNCTIONS in SUPPORT you will see links to the menu on pages of key features and functions or check the leftstart page of this support wiki.